12-09-2010 VC WS-MMINUTES OF THE WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
DECEMBER 9, 2010
Present: William L. Manuel, Mayor
Darryl C. Aubrey, Sc.D., Vice Mayor
David B. Norris, President Pro Tem
T.R. Hernacki, P.E., Councilman
Robert A. Gebbia, Councilman
Jimmy Knight, Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Manuel called the meeting to order at 8:24 p.m. All members of Council were present. All
members of starwere present.
CAPITAL IMPROVEMENT PROJECT FUNDING FY2011
In accordance with Council direction at its budget workshop sessions, discussion was held concerning
funding capital improvement projects in FY2011 utilizing undesignated reserves in the General Fund.
Mr. Knight referenced the FY2010 General Fund preliminary year-end financial report and reported
the undesignated, unappropriated fund balance is estimated at $10,380,000. Mr. Knight reported the
Village has $689,180 in designated reserves, including $218,500, which is restricted for recreational
use. Mr. Knight noted an additional $250,000 in developer fees from the Domani project is due in
February 2011, and suggested that the Memorial Park project be funded from designated reserves.
Mr. Knight detailed the estimated cost of the projects prioritized by Council (Southwest Community
sidewalks and street lighting, updated street signs Village-wide, Veterans Memorial Park, and Building
Department software). Discussion ensued on projected expenditures in the 5 Year Capital Improvement Plan.
Mr. Knight reviewed the Village's sole outstanding loan obligation of $4.1 million for renovation of
the golf course. In the event that Council wished to consider paying off this debt, Mr. Knight
discussed possible options, such as a General Fund loan to the Country Club Fund at a reduced interest
rate or through outright gift to the Country Club Fund. Mr. Knight noted that if Council authorized a
loan or gift to the Country Club Fund, 35% of the FY2011 budget would remain as reserves. Council
was not in favor of using General Fund reserves to pay off the Country Club loan.
Southwest Neighborhood Sidewalks and Streetlights
Discussion took place concerning installation of sidewalks and streetlights in the Southwest Neighborhood.
It was noted that residents and property owners were surveyed regarding the project and the majority
of the respondents were in favor. Council was supportive of the project; however, it was requested that
• an additional notice, including a conceptual drawing, be provided to the residents and property owners.
Mr. Knight will send out a "Notice of Intent" that includes a rendering of the improvements. This project
will be placed on an upcoming Workshop agenda to allow for additional public comment.
Minutes of Village Council Workshop Session held December 9, 2010 Page 2 of 2
CAPITAL IMPROVEMENT PROJECT FUNDING FY2011 continued
• Updated Street Signs Villa e-wide
Discussion was held regarding installing updated street signs throughout the Village. Mr. Knight
explained the proposed project includes replacing the old monument street signs and all other signage,
such as stop signs, speed limit signs, etc. Council requested that staff provide an estimate on the cost
to replace street signs only. Council will discuss this project further at an upcoming Workshop Session.
Veterans Memorial Park
Discussion took place concerning the proposed Veterans Memorial Park to be located immediately
north of the Library. Mr. Knight advised that the project could be accomplished using designated
reserves. Because designated reserves will be required for replacement of the pool pump room roof,
Mr. Knight suggested that Council defer further discussion of this project until February, when the
next installment payment for the Domani Project is due. Mr. Knight advised that work would continue
on conceptual drawings for the memorial park.
Building Department Software
Mr. Knight related that in reviewing the 5 Year Capital Improvement Plan during budget workshops,
Council identified this item as one that would improve efficiency while providing increased service to the
public. Mr. Knight advised that new software would provide for online permit applications, inspection
requests and results, business tax receipt renewals, and code violation complaints. This item will be placed on
an upcoming agenda when the bid process is completed.
SIGN CODE AMENDMENT
Discussion was held concerning a proposed ordinance amending Article V, Signs and Outdoor Displays,
of Chapter 6 of the Code of Ordinances to exempt individual signs within multiple occupancy complexes
or developments with an approved sign concept from obtaining separate Planning Commission approval.
Mr. Knight reported that the ad hoc Business Advisory Committee recommended Council consider
modifying the Village Code to exempt signs that are consistent with a sign concept previously
approved by the Planning Commission from having additional Planning Commission review, as this
would assist existing and future businesses by expediting the permitting process. Mr. Knight advised
that the Planning Commission supported the proposed change. Mr. Knight noted that not all multiple
tenant parcels have a master signage plan approved by the Planning Commission. This item was
moved forward to the next Regular Session agenda.
Mr. Knight announced that the next Business Forum is scheduled for Tuesday, February 8, 2011.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 10:33 p.m.
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Melissa Teal, CMC, Village Clerk