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2010-53 Lease Agreement - Police Motorcycles RESOLUTION 2010-53 • A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A LEASE AGREEMENT WITH HARLEY DAVIDSON OF ORMOND BEACH, FLORIDA FOR TWO 2011 ROAD KING POLICE MOTORCYCLES AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE LEASE ON BEHALF OF THE VILLAGE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Public Safety Department is requesting approval of a lease agreement with Harley Davidson of Ormond Beach, Florida for the lease of two (2) 2011 Road King police motorcycles; and WHEREAS, the lease agreement is for a term of two years commencing October 1, 2010 at a cost of $350.00 per motorcycle per month for a total cost of $8,400 per year; and WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA as follows: Section 1. The foregoing recitals are ratified as true and incorporated herein. Section 2. The Village Council hereby approves the two-year lease agreement with Harley Davidson of Ormond Beach, Florida for two (2) 2011 Road King police motorcycles at a total cost of $8,400 per year commencing on October 1, 2010 and authorizes the Mayor and Village Clerk to execute the lease agreement on behalf of the Village. The funds are budgeted and shall be expended from Account No. A5711-34420 (Rental Equipment). Section 3. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED THIS 16th DAY OF SEPTEMBER, 2010. (Village Seal) ~ ~ MAYOR ATTEST: VILLAGE CLERK • MOTORCYCLE LEASE AGREEMENT This Motorcycle Lease Agreement (the "Lease") is made this 3rd day of September 2010, by and between Bruce Rossmeyer Daytona Motorcycles Inc., 1637 North US Highway 1, Ormond Beach, FL 32174 ("Dealer" or "Lessor") and the Village of North Palm Beach, (the "Village" or "Lessee"), whose address is 501 US Highway 1, North Palm Beach, FL 33408 for the lease of police motorcycles (hereinafter referred to as "the vehicles") as described in Exhibit "A" attached hereto, for use by the Village's authorized employees in the performance ofpolice-related or law-enforcement duties. The terms and conditions of the Lease are as follows: 1. Term: The term of this Lease shall betwenty-four (24) months commencing on October 1, 2010 and ending on September 30, 2012. Lessee shall have the right to extend the term of this Lease, provided that Lessor agrees, upon the same terms and conditions as provided in the Lease. In the event Lessee elects to exercise its option to renew the terms of this Lease, then Lessee shall provide Lessor with written notice of its election. 2. Payment: Lessee shall make monthly lease payments to Lessor in the amount of $350.00 for each vehicle which includes a like new LED light package. In the event Lessee is subject to budgetary constraints, an alternative payment plan for the lease (i.e. a lump-sum payment) can be arranged with Lessor. The details of any such payment plan must be set forth on Exhibit "A" of this Lease. 3. Miscellaneous Fees: Lessee agrees to pay for all official fees in connection with the certificate of title, registration and license fees and any applicable taxes for each of the lease vehicles. Lessor agrees to waive all charges with respect to freight and dealer prep of the vehicles. 4. Maintenance, Repairs and Operating Expenses: Lessee is responsible for and agrees to pay for all maintenance and repairs to keep the vehicles in good working order and condition and other expenses associated with operating the vehicles. Lessee agrees to service the vehicles according to the manufacturer's recommendations as outlined in the owner's manual for the vehicles, and as requested by the manufacturer in any recall campaign. Lessee's use or repair of the vehicles must not invalidate any warranty. n 1 2 5. Ilse and Sulbleasing: Lessee agrees that the vehicles (a) will be operated only by authorized licensed drivers employed by Lessee as law-enforcement officers; (b) will be kept free of all fines, liens and encumbrances; (c) will not be used illegally, improperly, for hire, or contrary to the manufacturer's recommendations; and (d) will not be altered, marked or have equipment installed on them without Lessor's consent. 6. Insurance: During the term of the Lease, Lessee must maintain public liability and physical damage insurance on the vehicles. Lessee agrees that the Village's own liability and personal injury protection insurance will provide primary coverage up to its fiall policy limits. Lessee shall provide Lessor with a Certificate of lnsurance demonstrating that such coverage exists. In the event of a total loss or destruction of vehicles, Lessee's maximum exposure shall be the Dealer's cost of the vehicle as shown on its books/records. Lessor or Dealer shall provide the Lessee or Village with evidence of insurance as follows: ~7+Iorkers Compensation, General Liability, Automobile Liability, and errors and ®missions (Professional) Liability. Lessor's or Dealer's insurance shall apply only when the vehicles are in Dealer's care, custody or control. 7. I~Totiee of Aceidcnts and Cooperation: Lessee agrees to cooperate fully with Lessor and any insurance company in the investigation and defense of any and all claims arising from their possession and use of the vehicles. Lessee will make a ' complete report to Lessor within 48 hours after any accident, theft or loss involving the vehicles. 8. Iffidegnnification: Lessee agrees to indemnify and hold Lessor, its aff Bates, assignees, officers, agents and employees harmless from all losses, liability, damages, injuries, claims, demands and expenses, including attorneys fees, arising out of the use of the vehicles while in the care, custody or control of the Lessee. Lessor agrees to indemnify and hold Lessee, its affiliates, assignees, officers, agents and employees harmless from all losses, liability, damages, injuries, claims, demands and expenses, including attorneys fees, arising out of the use of the vehicles while in the care, custody or control of the Lessor. Lessee does not waive its right to sovereign immunity under 768.28 of the p'lorida Statues. 2 y J 9. Y,flnaitati®n ®f I,gability: Lessor shall not be liable for any indirect or consequential damages or inconvenience (except for those relating to personal injury) which may result to Lessee from any damages to, or defect in, the vehicles for the time needed to repair or service the vehicles. Monthly lease payments shall continue and not be reduced or delayed during this time. Lessor makes no express warranties covering the vehicles. In particular, Lessor makes no express warranties of vehicle condition, merchantability, durability or fitness for a particular purpose of use covering the vehicle, and Lessor expressly disclaims any such express warranties. 10. Il~etur~ ®fl° tie Vehacfles: At the end of the Lease, the Village must return the vehicles to Lessor in good condition, without damage, excessive wear or use and with all the original equipment installed by the manufacturer. I2®SSIVIEXER DAY'T®l~A VII.I,AGE ®F 1~. PALM BEACH 1VI®'I'®I~C~'CLES IIaTC. By: ~y: harry I~uhnly, Manager Signature Police/Fleet Sales ~ Leasing 'Title: Mayor Wiliam L. Manuel Print 1Vame ~- Attest: j,~~ Village Clerk 3 ~l~lZd~d l 16~ September 3, 2010 Lessee's Name: Village of North Palm Beach Model fear: 2011 Model Description: FLIP Solid black with anti-lock brakes Number of Units: 2 Vehicle Identification Numbers: 1. lI-IDIFIIM14BB609859 2. 1I~D 1 FI~~I11>38610953 4