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04-14-2010 VC SP-A~iliage Cierk APR 0 b 2010 ~~Cel1/~~ Council's FY2011 Goals and Objectives Meeting Agenda April 14t" 2010 FY2010 Mid-year Budget review - Country Club - General Fund - Tax distribution schedule comparison (FY2008 - FY2010) - Village Investment Policy - Undesignated Fund Balance or "Reserves" Fiscal Year 2011 Budget - FY2011 Tax Revenue Projection -Property evaluations - Opportunities and - Specific Challenges and what can/has be done to address them! Strategic planning for the Village - S.W.O.T. (Strengths, Weaknesses, Opportunities & Threats) Council's FY2011 Goals & Objectives - Reviews of current year's Goals & Objectives and revise where appropriate.. . MINUTES OF THE SPECIAL WORKSHOP SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA APRIL 20, 2009 • Present: David B. Norris, Mayor William Manuel, Vice Mayor Darryl Aubrey, Sc.D., President Pro Tem Edward M. Eissey, Ph.D., Councilman T.R. Hernacki, P.E., Councilman Jimmy Knight, Village Manager Melissa Teal, CMC, Village Clerk ROLL CALL Mayor Norris called the meeting to order at 6:10 p.m. All members of Council were present. All members of staff were present, except the Village Attorney. Finance Director Samia Janjua and Public Works Director Wiley Livingston were present. GOALS AND OBJECTIVES Mr. Knight distributed an amended copy of his presentation entitled Village Council FY 2009/10 Goals & Objectives, along with a copy of an article by Theodore H. Pointer and Gregory Streib, Georgia State University, entitled Elements of Strategic Planning and Management in Municipal Government: Status after Two Decades. President Pro Tem Aubrey provided an analysis of the Village's strengths, weaknesses, opportunities, and threats (SWOT) entitled Village of North Palm Beach SWOT Analysis. Council discussed President Pro Tem Aubrey's analysis, added additional items, and concluded as follows: STRENGTHS Affluent community Strong financial reserves Infrastructure in good condition Taken steps to reduce costs Generally supportive residents Unified Council High quality staff Advisory Boards/citizen participation Location/waterways Tradition/2nd & 3rd generation residents WEAKNESSES Shrinking tax base Shrinking sources of non-ad valorem revenues State budgets in red State pressures on municipal taxing authority Limited retail No anchor or destination OPPORTUNITIES Seek additional funding sources Service fees Grants Seek to influence State legislature Pursue further cost efficiencies Improve relationship with business community Annexation THREATS Economy in decline State and County pressures on home-rule authority of municipalities Increase in unfunded mandates Increased foreclosures of residential property Under-funded retirement accounts Hurricane threats Water shortage • Mr. Knight noted that afive-star hotel in close proximity to the Country Club would draw guests to the Country Club, local business and dining establishments, and afford an opportunity for tram and water taxi service. Regarding annexation, Mr. Knight noted voluntary annexation requests have been received from property owners west of the railroad tracks, and suggested Council could consider light industrial uses for the property if that area was annexed. Minutes of Village Council Special Workshop Session held April 20, 2009 Page 2 of 2 Mr. Knight reviewed the mission statements of the Council and Manager, and suggested combining both to create a new Mission Statement for the Village. Mr. Knight discussed the • Village's core values, including exemplary customer service, teamwork, ethics and integrity, leadership and vision, dedication, open communication, and respect for differences. Mr. Knight discussed the following five-year (2010-2015) goals: develop financial stability (debt free status), improve maintenance of infrastructure, maintain Public Safety that is responsive and cost- effective, enhance public awareness and participation, increase economic development. Mr. Knight reviewed the Council's current goals and objectives, as well as actions taken to achieve these goals. Mr. Knight noted that goals must be both attainable and measurable. MID-YEAR BUDGET REVIEW AND FY 2010 TAX REVENUE PROJECTIONS Mr. Knight presented amid-year review of the General Fund and Country Club budgets. Discussion ensued on the Country Club budget. Mr. Knight reported on preliminary contract negotiations with IGM. Mr. Knight discussed tax revenue projections for FY 2010 and presented an action plan to offset the anticipated decrease in ad valorem revenue while maintaining current service levels. Discussion took place concerning the level of sanitation service currently provided and alternate revenue sources. Mr. Knight noted that outsourcing of sanitation services is prohibited by Village Charter, unless approved by referendum. INVESTMENT POLICY Mr. Knight gave a status report on the Village's investment policy. Mr. Knight related that investment advisor PFM Asset Management obtained quotes from banking institutions for investment custodian services, and TD Bank was selected to provide custodial services; therefore, monies have been moved from Evergreen to TD Bank. Mr. Knight advised that administration is not seeking any changes to the Village's current investment policy. Brief discussion took place concerning funding of the Village's pension plans, which will be reviewed in more detail during upcoming budget workshops. GOALS AND OBJECTIVES RECAP Discussion ensued on changes to the Council's goals and objectives. Mr. Knight noted Council's final goals and objectives will be presented to departments during the staff budget retreat on May 1. Council determined to review the information presented and meet again on 4/30/09 (immediately following the Special Session to appoint advisory board members) t0 finalize lts goals and Objectives for the coming year. Mr. Knight requested that councilmen communicate their individual goals and objectives to him before 4/30/09. Mr. Knight will compile these for Council prioritization in determining its collective goals and objectives on 4/30/09. ADJOURNMENT With no further business to come before the Council, the meeting adjourned at 7:45 p.m. • ~ ~~~ i~ Melissa Teal, CMC, Village Cler MINUTES OF THE SPECIAL WORKSHOP SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA • APRIL 30, 2009 Present: David B. Norris, Mayor William L. Manuel, Vice Mayor Darryl C. Aubrey, Sc.D., President Pro Tem Edward M. Eissey, Ph.D., Councilman T.R. Hernacki, P.E., Councilman Melissa Teal, CMC, Village Clerk Jimmy Knight, Public Safety Director ROLL CALL ` Mayor Norris called the meeting to order at 8:04 p.m. All members of Council were present. All members of staff were present, except the Village Attorney. Finance Director Samia Janjua was present. GOALS AND OBJECTIVES Mr. Knight distributed a compilation that included goals and objectives from each councilman along with Council's previously identified goals and objectives. Council discussed and prioritized its goals and objectives for fiscal year 2009-2010 as follows: 1. Protect the Financial Integrity of the Village in a Difficult Economic Environment a. Seek alternative sources of funds including grants b. Seek to influence Florida legislature in areas of unfunded mandates, taxation, and revenue sharing c. Continue to advance abusiness-friendly atmosphere in the Village and work with the Northern Chamber of Commerce to encourage new businesses and promote economic development d. Pursue debt-free status in the Village e. Actively pursue annexation opportunities where and when available f. Address Pension Fund unfunded liabilities 2. Maintain a High Quality of Life in the Village a) Improve and maintain Village waterways as a unique Village asset b) Maintain the highest quality of public safety services through national accreditation of its law enforcement component and through fire rescue level of service partnerships c) Encourage high standards for the overall appearance of the community d) Enhance communication with residents through mediums such as the Village Newsletter and website e) Improve communication and response to the public; encourage suggestions from the public f) Maintain service levels in the face of declining revenue sources 3. Maintain and improve all Recreational Facilities of the Village a) Maintain high level of appearance and maintenance of Country Club facilities (including • tennis and swimming) and all Village parks b) Seek ways to improve the use of parks by residents c) Actively promote resident and non-resident use of the Country Club facilities d) Further improve Country Club activities and related services e) Enhance golf membership through increased member events Minutes of Village Council Special Workshop Session held April 30, 2009 Page 2 of 2 • 4. Enhance the Spirit and Participation of our Community a) Encourage Village resident participation on Boards, programs and events b) Improve communication with businesses; encourage participation of businesses in Village events c) Enhance and promote organized youth sport leagues and programs within the Village d) Continue Village volunteer service similar to the very successful "Support Our Troops" program 5. Improve the Overall Appearance of the Village a) Continue improvement of code compliance and education with special emphasis towards the abatement of nuisance and abandoned properties b) Continue support of the Northlake Boulevard Corridor Task Force to bring about uniform beautification c) Maintain uniformity of Village property design, colors and signage d) Maintain high standards of overall appearance throughout the Village including commercial, residential, village-owned properties and roads. ADJOURNMENT With no further business to come before the Council, the meeting adjourned at 9:30 p.m. ~~~~~~~,,!~c~ ~i d~G Melissa Teal, CMC, Village Clerk •