03-14-2024 VC REG-A with attachments
VILLAGE OF NORTH PALM BEACH
REGULAR SESSION AGENDA
VILLAGE HALL COUNCIL CHAMBERS THURSDAY, MARCH 14, 2024
501 U.S. HIGHWAY 1 7:00 PM
Susan Bickel Deborah Searcy Judy Pierman Vacant Vacant
Mayor Vice Mayor President Pro Tem Councilmember Councilmember
Chuck Huff Leonard G. Rubin Jessica Green
Village Manager Village Attorney Village Clerk
INSTRUCTIONS FOR “WATCH LIVE” MEETING
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Live” link provided on the webpage:
https://www.village-npb.org/CivicAlerts.aspx?AID=496
ROLL CALL
INVOCATION - MAYOR
PLEDGE OF ALLEGIANCE - VICE MAYOR
ADDITIONS, DELETIONS, AND MODIFICATIONS TO THE AGENDA
AWARDS AND RECOGNITION
1. Dedication Plaque for Tom Magill
2. Proclamation - International Women's Day
3. Proclamation - Women's History Month
APPROVAL OF MINUTES
4. Minutes of the Regular Session held February 22, 2024
COUNCIL BUSINESS MATTERS
5. ADMINISTRATION OF INTERIM COUNCILMEMBER OATHS
STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS
Members of the public may address the Council concerning items on the Consent Agenda or any non agenda item
under Statements from the Public. Time Limit: 3 minutes
Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda
will be called on when the issue comes up for discussion. Time Limit: 3 minutes
Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chamb ers) and
submit it to the Village Clerk prior to the beginning of the meeting.
Regular Session Agenda, March 14, 2024 Page 2 of 2
CONSENT AGENDA
The Consent Agenda is for the purpose of expediting issues of a routine or pro -forma nature. Councilmembers
may remove any item from the Consent Agenda, which would automatically convey that item to the Regular
Agenda for separate discussion and vote.
6. Receive for file Minutes of the Library Advisory Board meeting held 1/23/24.
7. Receive for file Minutes of the Infrastructure Surtax Committee meeting held 2/13/24.
8. Receive for file Minutes of the Waterways Advisory Board meeting held 1/30/24.
DECLARATION OF EX PARTE COMMUNICATIONS
PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS
9. PUBLIC HEARING AND 2ND READING OF ORDINANCE 2024-04 – CODE AMENDMENT -
TREES AND SHRUBBERY – Consider a motion to adopt and enact on second reading Ordinance
2024-04 amending Chapter 27, "Trees and Shrubbery," of the Village Code of Ordinances to adopt
a new Article III, "Sight Triangles."
OTHER VILLAGE BUSINESS MATTERS
10. RESOLUTION – COUNTRY CLUB POND STABILIZATION PROJECT Consider a motion to adopt
a resolution approving a proposal from Marsh Management Systems, LLC for pond bank stabilization
work at the North Palm Beach Country Club Golf Course at a total cost of $182,700; waiving the
Villages purchasing policies and procedures; and authorizing execution of the Contract.
11. RESOLUTION – GOLF COURSE MAINTENANCE SERVICES CONTRACT Consider a motion to
adopt a resolution approving a Contract for Golf Course Maintenance Services with Brightview Golf
Maintenance, Inc. at a total annual cost of $ 1,761,137.70; and authorizing execution of the Contract.
12. RESOLUTION – FDOT GRANT AGREEMENT FOR DESIGN OF LIGHTHOUSE DRIVE BRIDGE
REPLACEMENT Consider a motion to adopt a resolution approving a State-Funded Grant
Agreement with the Florida Department of Transportation for the design of the Lighthouse Drive
Bridge replacement; and authorizing execution of the Agreement.
COUNCIL AND ADMINISTRATION MATTERS
MAYOR AND COUNCIL MATTERS/REPORTS
VILLAGE MANAGER MATTERS/REPORTS
REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS)
ADJOURNMENT
If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Council meeting,
he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105).
In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting
should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date.
This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties
and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda.
DRAFT MINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
FEBRUARY 22, 2024
Present: Susan Bickel, Mayor
Deborah Searcy, Vice Mayor
Judy Pierman, President Pro Tem
Karen Marcus, Councilmember
Chuck Huff, Village Manager
Len Rubin, Village Attorney
Jessica Green, Village Clerk
ROLL CALL
Mayor Bickel called the meeting to order at 7:00 p.m. All members of Council were present. All
members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Mayor Bickel gave the invocation and Vice Mayor Searcy led the public in the Pledge.
AWARDS AND RECOGNITION
Mr. Huff expressed words of appreciation and Mayor Bickel presented a Certificate of
Appreciation and award plaque to retiring employee Bret Marks.
Bret Marks expressed his gratitude to Council, employees and residents of the Village.
Mayor Bickel presented a Proclamation for Lets Move Palm Beach County to Mr. Wil Romelus,
Executive Director and Deborah Feinsinger, Director of Community Relations of Digital Vibez.
Mr. Romelus and Ms. Feinsinger accepted the proclamation and thanked Council.
APPROVAL OF MINUTES
The Minutes of the Regular Session held February 8, 2024 were approved as written.
STATEMENTS FROM THE PUBLIC
Raj Shah, 8702 Native Dancer Road N, Palm Beach Gardens, stated that he owned buildings and
businesses within the Village of North Palm Beach. Mr. Shah expressed his appreciation to
Council and Mr. Huff for their service to the Village. Mr. Shah requested that Council consider
more multiple or mixed used buildings within the Village.
Draft Minutes of the Village Council Regular Session held February 22, 2024 Page 2 of 6
STATEMENTS FROM THE PUBLIC continued
William Luzuriagga, 948 Dogwood Road, stated that he attended a Recreation Advisory Board
meeting and that the Chair Rita Budnyk was doing an excellent job. Mr. Luzuriagga stated that he
wanted to be involved in bringing in more parents to coach the youth’s sports programs in lieu of
outsourcing. Mr. Luzuriagga gave ideas on how the Village can better improve its communication
to residents.
Bill Hipple, 539 Captains Road, stated that he was a former member and Chair of the Waterways
Advisory Board and thanked Mayor Bickel for reaching out to him regarding the issues and
possible solutions regarding the facilitation of the board. Mr. Hipple expressed his concerns
regarding the reappointment process, the process for filling vacancies on the board and the issues
with absenteeism.
Orlando Puyol, 149 Ebbtide Drive, discussed the issues with the waterways at the residences of
Twelve Oaks. Mr. Puyol stated that even though the property was not within the jurisdiction of
the Village, the Village should step in to help resolve the issues. Mr. Puyol ex pressed his
appreciation to Police Officer Hernandez for assisting him and his wife when his low speed vehicle
ran out of power before getting home. Mr. Puyol his concerns regarding boat owner renting boat
slips behind residences and asked that the Council look into creating or enforcing a code to restrict.
Councilmember Marcus asked Mr. Puyol to get in touch with Marc Holloway, Field Operations
Manager to get an update on the issues and the possible resolutions at Twelve Oaks.
Chris Ryder, 118 Dory Road S, continued dialogue regarding the need to revise the definition of a
mixed-use development within the CMU District. Mr. Ryder discussed and explained the reasons
why and asked Council to make his recommended revisions.
Mary Phillips, 525 Ebbtide Drive, expressed her concerns and gave her recommendations for the
proposed project at the Twin Cities Mall site.
CONSENT AGENDA APPROVED
Councilmember Marcus moved to approve the Consent Agenda. Vice Mayor Searcy seconded the
motion, which passed unanimously. The following items were approved:
Resolution approving a proposal from Engenuity Group, Inc. for Professional Engineering
Services for the creation of stormwater construction plans for an exfiltration trench (Buoy
Rd) and catch basin with pipe (Eastwind Drive) at a total cost of $34,482; and authorizing
the Village Manager to execute all required documents.
Resolution approving the purchase of Dell Data Domain 6400 hardware and software from
Eastern Computer Exchange at a total cost of $37,036.69; and authorizing the Mayor and
Village Clerk to execute the Budget Amendment to facilitate the purchase.
Receive for file Minutes of the Audit Committee meeting held 11/7/23.
Receive for file Minutes of the Planning, Zoning and Adjustment Board meeting held 12/5/23.
Receive for file Minutes of the Planning, Zoning and Adjustment Board meeting held 1/2/24.
Receive for file Minutes of the Golf Advisory Board meeting held 1/8/24.
Receive for file Minutes of the Recreation Advisory Board meeting held 1/9/24.
Draft Minutes of the Village Council Regular Session held February 22, 2024 Page 3 of 6
PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS
FIRST READING OF ORDINANCE 2024-04 – CODE AMENDMENT – TREES AND
SHRUBBERY
A motion was made by Councilmember Marcus and seconded by President Pro Tem Pierman to
adopt on first reading Ordinance 2024-04 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AMENDING CHAPTER 27, “TREES AND SHRUBBERY,” OF THE
VILLAGE CODE OF ORDINANCES TO ADOPT A NEW ARTICLE III, “SIGHT
TRIANGLES,” PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABI LITY;
PROVIDING FOR CONFLICTS; PROVIDING FOR AN EFFECTIVE DATE; AND FOR
OTHER PURPOSES.
Mr. Rubin explained that Village Council’s adoption of Ordinance No. 2020-06 made extensive
modifications to the Village’s commercial zoning regulations to implement the Citizens’ Master
Plan. One of these modifications was to consolidate the Village’s landscape regulations and adopt
a new Article VII, “Landscaping,” of Chapter 45, “Zoning,” of the Village Code. Mr. Rubin
explained that most of the provisions of the former Article III of Chapter 27 have been included in
Article VII of Chapter 45, that article did not apply to single-family and two-family dwellings.
Furthermore, Section 45-89(c) of the Village Code merely allowed the Village to require safe sight
triangles and only mandated that landscaping on state roads be installed in accordance with Florida
Department of Transportation requirements.
Mr. Rubin stated that Village Staff was recommending the re-adoption of the sight triangle
requirements formerly set forth in Section 27-66 of the Village Code of Ordinances. These
regulations would apply to all properties within the Village, including single-family and two-
family dwellings, and would ensure a clear area at the intersection of: (1) an alley, service lane,
service road, or private driveway and a public right-of-way; and (2) of two or more public rights-of-way.
Discussion ensued between Councilmembers, Mr. Rubin and Mr. Huff regarding their
recommended revisions to the code.
Mr. Rubin was asked to research codes from other municipalities to find out what their
requirements were for landscaping located on the edge of any accessway pavement.
Based on Mr. Rubin’s findings, the code may be revised between first and second reading.
Orlando Puyol, 149 Ebbtide Drive, stated it was very hard to control hedge growth. Mr. Puyol
recommended eliminating a hedge for the first three (3) feet in order to give plenty of vision for a
car that is backing out of a driveway since there would be no obstacle to hide behind.
Thereafter, the motion to adopt on first reading Ordinance 2024-04 passed unanimously.
Draft Minutes of the Village Council Regular Session held February 22, 2024 Page 4 of 6
RESOLUTION 2024-15 – ARCHITECTURAL SERVICES CONTINUING CONTRACTS
A motion was made by President Pro Tem Pierman and seconded by Councilmember Marcus to
adopt Resolution 2024-15 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING THE SELECTION COMMITTEE’S RECOMMENDATION
TO EXECUTE NON-EXCLUSIVE ARCHITECTURAL SERVICES CONTINUING
CONTRACTS WITH FOUR FIRMS AND AUTHORIZING THE VILLAGE MANAGER TO
NEGOTIATE AND EXECUTE AGREEMENTS WITH THE SELECTED FIRMS; AND
PROVIDING FOR AN EFFECTIVE DATE.
James Anthony, Facilities Manager explained that seven (7) responses were received from the
Request for Qualifications issued on October 20, 2023. A Selection Committee met on January 9,
2024 and shortlisted the firms to CPZ Architects, Song and Associates, Robling Architecture
Construction and REG Architects and invited them to make presentations to the Selection
Committee on January 25, 2024. Upon deliberation, the Committee assessed that it would be in
the best interest of the Village to retain all four (4) firms.
Chris Ryder, 118 Dory Road S, recommended that the Architectural Service firms be used to create or
review scopes of work included in future Request for Proposals that are advertised by the Village.
Council agreed that utilizing the Architectural Service firms to create or review scopes of work
included in future Request for Proposals that are advertised by the Village was a good idea.
Thereafter the motion to adopt Resolution 2024-15 passed unanimously.
RESOLUTION 2024-16 – MILLING AND RESURFACING CONTRACT
A motion was made by Councilmember Marcus and seconded by President Pro Tem Pierman a to
adopt Resolution 2024-16 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA ACCEPTING A PROPOSAL FROM RANGER CONSTRUCTION
INDUSTRIES, INC. FOR MILLING AND RESURFACING OF SPECIFIED VILLAGE
ROADWAYS PURSUANT TO PRICING ESTABLISHED IN AN EXISTING ANNUAL
MILLING AND RESURFACING CONTRACT WITH PALM BEACH COUNTY AND
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT FOR
SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE.
Jamie Mount, Assistant Director of Public Works explained that the contract for work would be a
“piggyback” of the Palm Beach County’s annual Milling and Resurfacing 2021 contract. As part
of this PBC contract, three (3) contractors were awarded participation contracts, which were
Ranger Construction Industries, M&M Asphalt and General Asphalt, Co. Since Ranger
Construction was the only participating contractor under the PBC contract to honor prices, Public
Works staff requested a proposal from Ranger to provide the milling and resurfacing services. Mr.
Mount explained the difference in pricing between 2021 and 2024.
Mr. Mount presented a map of the Village and discussed the roads that had already been milled
and resurfaced and the future roads would be milled and resurfaced.
Draft Minutes of the Village Council Regular Session held February 22, 2024 Page 5 of 6
RESOLUTION 2024-16 – MILLING AND RESURFACING CONTRACT continued
Discussion ensued between Mr. Mount and Councilmembers regarding the roads to be milled and
resurfaced and the timing of the project.
Thereafter the motion to adopt Resolution 2024-16 passed unanimously.
RESOLUTION 2024-17 – FRONT LOAD REFUSE COLLECTION TRUCK PURCHASE
A motion was made by Vice Mayor Searcy and seconded by Councilmember Marcus to adopt
Resolution 2024-16 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING THE PURCHASE OF ONE 2024 PETERBILT FRONT
LOAD REFUSE COLLECTION TRUCK FROM SOUTHERN SEWER EQUIPMENT SALES
AND SERVICE, INC. PURSUANT TO PRICING ESTABLISHED IN AN EXISTING
SOURCEWELL COOPERATIVE PURCHASING CONTRACT FOR WASTE AND
RECYCLING VEHICLES; DECLARING AN EXISTING SANITATION COLLECTION
VEHICLE AS SURPLUS PROPERTY; AND PROVIDING FOR AN EFFECTIVE DATE.
Marc Holloway, Field Operations Manager explained the reason for the purchase. Mr. Holloway
explained that the purchase would be ahead of the scheduled vehicle rotation in 2025 in order to
allow time for a build and delivery at the beginning of 2025.
Diane Smith, 37 Yacht Club Drive, expressed her concerns regarding sanitation trucks not being
able to maneuver well within the Yacht Club Drive neighborhoods.
Thereafter the motion to adopt Resolution 2024-17 passed unanimously.
MAYOR AND COUNCIL MATTERS/REPORTS
Mayor Bickel requested that Jessica Green, Village Clerk provide attendance records for the
Waterways Board.
Councilmember Marcus announced that her granddaughter, Myla Allygood who was a product of
North Palm Beach’s Recreation and coached in flag football by Coach Eissey was chosen to by
the Miami Dolphins to be part of an exclusive girl’s flag football experience at the Baptist Health
Training Complex Rookie Premiere presented by Nike. Councilmember Marcus stated that she
ranked 21 in the nation for flag football.
President Pro Tem Pierman stated that her grandson who was also in involved in North Palm Beach
Recreation was not pole vaulting.
Councilmember Marcus expressed her concerns regarding the Lighthouse Bridge repairs and
improvements. Councilmember Marcus stated that the residents that live around the bridge need
to be informed of the timing of the construction. Councilmember Marcus stated that she would
like to be a part of the Ad Hoc Committee for the Lighthouse Bridge.
Councilmember Marcus announced that she had a conflict with the next scheduled Council
meeting in March and that this would be her last meeting as Interim Councilmember.
Draft Minutes of the Village Council Regular Session held February 22, 2024 Page 6 of 6
MAYOR AND COUNCIL MATTERS/REPORTS continued
Councilmember Marcus stated that she would turn in her resignation the following day on February 23.
Mayor Bickel thanked Councilmember Marcus for her service to the Village.
Mayor Bickel requested that due to Councilmember Marcus resignation, that the two candidates that
were unopposed in the March 19 election be appointed and sworn in as Interim Councilmembers
at the next meeting on March 14 in order to have a fully seated Council. The two Interim
Councilmembers would then be sworn in again after the March 19 election and at the March 28
meeting as regular Councilmembers.
Council agreed to appoint and swear in the two candidates that were unopposed for the March 19
election as Interim Councilmembers at the March 14 Council Meeting.
President Pro Tem Pierman announced that the Meet the Candidates Event taking place at the
Community Center on February 28 at 6:30 p.m. President Pro Tem Pierman explained the format
and timeline of the event.
President Pro Tem Pierman stated that she attended the grand opening of the new Anne Gannon
Tax Collectors Office in Palm Beach Gardens and encouraged everyone to go and visit the new building.
Mr. Rubin recommended that Council make a motion to appoint the two candidates that were
unopposed in the March 19 election as Interim Councilmembers at the current meeting.
A motion was made by Councilmember Marcus and seconded by President Pro Tem Pierman to
appoint Lisa Interlandi and Kristin Garrison as Interim Councilmembers. Thereafter the motion
passed unanimously.
VILLAGE MANAGER MATTERS/REPORTS
Mr. Huff congratulated Lisa Interlandi and Kristin Garrison and thanked Councilmember Marcus
for her service.
Mr. Huff stated that the annexation meeting at the Country Club went very well. Mr. Huff thanked
staff for their work in putting the meeting together and their participation at the meeting.
Mr. Huff stated that he agreed with Mr. Ryder regarding Architectural Service firms reviewing
scopes of work for future Request for Proposals. Mr. Huff further stated that in all of his years
with the Village, there have been hundreds of Request for Proposals and that 99% of them were
done without flaw and that was credited to Mr. Rubin and the Village’s professional staff.
President Pro Tem Pierman recommended using the booklet that was provided at the annexati on
meeting as a welcoming tool for new residents.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 8:19 p.m.
Jessica Green, MMC, Village Clerk
VILLAGE OF NORTH PALM BEACH
LIBRARY ADVISORY BOARD MEETING MINUTES
DATE: January 23rd, 2024
CALL TO ORDER
Chair Bonnie Jenkins called the meeting to order at 7:02 PM.
ROLL CALL
Present at the meeting were:
Bonnie Jenkins, Chair
Carolyn Kost, Member
Phyllis Wissner, Member
Tina Chippas, Member
Brad Avakian, Member
Christine DelGuzzi, Member
Leslie Metz, Member-Absent
Julie Morell, Library Manager
APPROVAL OF MINUTES
The November minutes were reviewed, Carolyn Kost motioned for approval, Tina Chippas seconded,
and unanimously passed.
MANAGER’S REPORT
Children’s Programming:
Weekly story times with an average of 24 attendees.
Junior League Saturday story times from 10 to noon.
School across the street continues book readings and book take-home.
Weekly kids arts and crafts on Thursdays with about 19 attendees.
Art appreciation on the third Friday of the month with around 14 kids and parents.
Tween crafts and Snack Attacks completed; new season planning underway.
Snack Attacks had about 20 children per session, with a recent activity of making 'dirt
cups'.
Teen Programming:
Teen volunteers assisting with library maintenance, including shelf dusting.
Adult Programming:
Knit and crochet group meeting on Mondays with up to 19 attendees.
Great Courses on Ireland and Northern Ireland on Tuesdays with around 9-10 attendees.
Silent film in December had 5 attendees.
Book Clubs discussed "The Covenant of Water" and "Tom Lake."
Crafts for adults included pine cone ornaments and Valentine's Day lavender sachets.
Introduction of Paint and Sip events on Thursdays.
Author speak event with Susan Shapiro and Microsoft Word class scheduled.
AARP tax help sessions offered on Wednesdays and Fridays.
Special Events:
Santa’s trolley ride nights event held.
Facilities:
Installation of new ceiling tiles and replacement of an old toilet.
Statistics:
E-statistics for cloud library and Libby showing good results.
Service Changes:
Discontinuation of Rosetta Stone in favor of Mango Languages.
NEW BUSINESS
Discussion about awareness of legislation regarding library content in other states.
OLD BUSINESS
None.
MEMBER COMMENTS
No additional comments.
STAFF COMMENTS
No staff comments.
ADJOURNMENT
Carolyn Kost motioned to adjourn the meeting and Brad Avakian seconded the motion. The meeting was
adjourned at 7:17 PM.
MINUTES OF THE INFRASTRUCTURE SURTAX OVERSIGHT COMMITTEE
MEETING ON TUESDAY, FEBRUARY 13, 2024
1. Call to Order: Vice Chairperson Sullivan called the meeting to order at5:32 p.m.
2. Roll Call:
Present: Cathy Graham, Mary Phillips, Patty Sullivan and Brigid Misselhorn
Absent: Karen Marcus
Also Present: Chad Girard, Director of Public Works, Jamie Mount, Assistant Director of Public
Works, and Vice Mayor Deborah Searcy
3. Minutes of the September 25, 2023 meeting were approved with a Motion made by Mary
Phillips and seconded by Brigid Misselhorn and passed unanimously.
4. Public Comments: None
5. New Business: Chad Girard discussed the Village’s asphalt resurfacing project with a request for
funds of $1,250,000.00. Jamie Mount advised the Committee further on the project. The
Committee was advised that staff are requesting the funding to take advantage of the Palm
Beach County contract pricing from 2021, when the project was bid, in order to pave more
roads. The current contract runs out in August of 2024, and asphalt prices have increased
significantly over the course of the contract. A discussion was had by the Committee, Chad
Girard and Jamie Mount about this matter.
Vice Chairperson Sullivan called for a motion on this request. A Motion was made by Mary
Phillips and seconded by Brigid Misselhorn to approve the allocation of $1,250,000.00 of surtax
funds for the asphalt resurfacing project and the Motion waspassed unanimously.
6. Further New Business: Chad Girard then discussed the Surtax Continuation Resolution. This
matter was discussed by the Committee.
Vice Chairperson Sullivan called for a motion on this request. A Motion was made by Cathy
Graham and seconded by Mary Phillips to approve the Surtax Continuation Resolution and the
Motion waspassed unanimously.
7. Adjournment: There being further business, the meeting was adjourned at 6:01 p.m.
Minutes submitted by Cathy Graham, Secretary, on February 16, 2024
VILLAGE OF NORTH PALM BEACH
WATERWAYS ADVISORY BOARD DRAFT MEETING MINUTES
Village Hall Conference Room
Jan. 30. 2024 5:30 PM
I.CALL TO ORDER – Jerry Sullivan, Acting Chair
II. ROLL CALL – MEMBERS :
Present:
Paul Bartlett, Vice Chair
Mark Michels, Secretary
Bruce Crawford, Member
George Alger, Member (Telephone)
III. VILLAGE GUESTS :
Mark Holloway, WAB Liaison
Judy Pierman, Council person
David Norris, Council person (retired), by invitation
IV. APPROVAL OF MINUTES: from last meeting. Approved 4-0 without edit
V. PUBLIC COMMENTS
Chris Ryder- suggested use of Village property on Monet Rd as Marine police
substation with boat lift; commented on yacht Rusalka moored to sea wall and in-
appropriately moored to bulkhead.
Action item 1: Mr. Holloway to investigate with staff ownership of and mooring
of yacht with code enforcement and report back at next WAB meeting.
Ed Crawford- 506 Kingfish- non-specific remarks
Diane and William Winbrow- 11395 12 Oaks Way. Diane represents 12 Oaks
Association concerned about damage caused by derelict vessels and eyesore
caused by landing on other side of waterway opposite 12 Oaks adjacent to bridge
Orlando Puyol- 141 Ebbtide: expressed concern about run off and sediment in
canal adjacent to Ebbtide including source and responsibility for handling same
eg. BBT bldg. and adjacent commercial property.
Action Item 2: Removed sediment is being tested for pollutants. Mr. Holloway to
obtain results to be reviewed at next meeting.
VI. NEW BUSINESS –
Plat issues:
Mr. Ryder and Mr. Norris provided expertise and multiple comments. After much
back and forth, the WAB voted 4-0 on a resolution to be presented to Village
Council for action:
RESOLVED: “WAB recommends Council to authorize Village Engineer (up
to 40 hours effort) and Mr. Norris (up to 4 hours) to research Plat issues as
outlined in Mr. Ryder’s materials and make suggestions regarding the value
of pursuing more substantive legal and engineering efforts to clarify owner-
ship and rights of waterway access to avoid conflict later potentially impact-
ing Village interests at Anchorage Park bulkhead and to benefit village resi-
dents similarly impacted by unclear verbiage and descriptions on plats.”
Action Item 3: Resolution to be delivered to Village Council for action by Mr.
Holloway. Results to be reviewed at next meeting.
Live Aboard boats near Old Port Cove:
Referring to concerns by the Winbrows (above), Mr. Holloway confirmed most of
this area and specifically the “beach” landing site referenced just south of the
bridge on east side are under jurisdiction of PBSO and PB County. Mr. Crawford
and Mr. Ryder reminded us that this had been worked on 10-20 years ago with a
plan for mooring field, pump out station and restrooms discussed but rejected by
residents at the time.
Action Item 4: WAB advises first step to contact PB County, PBSO, USCG and
FWC to assess currently available remedies including fencing off beach and
checks for derelict vessels and monitoring of illegal discharge of human waste.
Mr. Holloway to facilitate communication. Dr. Michels to assist. Results to be
reviewed at next meeting and further plans as needed. If area is annexed by
NPB, enforcement and planning may differ.
VII. OLD BUSINESS –
Two applicants for membership on WAB to be considered by Council at next
meeting.
VIII. MEMBER COMMENTS
None
IX. STAFF COMMENTS
None
X. ADJOURNMENT 6:50 PM
Respectfully submitted,
Mark Michels
VILLAGE OF NORTH PALM BEACH
VILLAGE ATTORNEY’S OFFICE
COMMUNITY DEVELOPMENT DEPARTMENT
TO: Honorable Mayor and Council
THRU: Chuck Huff, Village Manager
FROM: Leonard G. Rubin, Village Attorney
Caryn Gardner-Young, Community Development Director
DATE: March 14, 2024
SUBJECT: ORDINANCE 2nd Reading – Adopting a new Article III of Chapter 27, “Trees and
Shrubbery,” to readopt regulations governing sight triangles adjacent to points of
access and public rights-of-way.
Prior to the Village Council’s adoption of Ordinance No. 2020-06 on September 24, 2020, many of the
Village’s landscaping regulations were set forth in Article III, “Landscaping,” of Chapter 27, “Trees and
Shrubbery,” of the Village Code of Ordinances. Ordinance No. 2020-06 made extensive modifications to
the Village’s commercial zoning regulations to implement the Citizens’ Master Plan. One of these
modifications was to consolidate the Village’s landscape regulations and adopt a new Article VIII,
“Landscaping,” of Chapter 45, “Zoning,” of the Village Code.
While Article VIII of Chapter 45 allows the Village to require safe sight triangles and mandates that
landscaping on state roads be installed in accordance with Florida Department of Transportation
requirements, Article VIII does not apply to single-family or two-family dwellings
Village Staff is recommending the readoption of the sight triangle requirements formerly set forth in
Section 27-66 of the Village Code of Ordinances. Because the sight triangle requirements are not
feasible for certain commercial properties, especially those within the C-MU US-1 Mixed Use District, and
the Village already may require safe sight triangles for commercial and mixed-use projects pursuant to
Article VII of Chapter 45, this Ordinance has been modified to apply only to residentially zoned property.
The proposed language provides as follows:
ARTICLE III. SITE TRIANGLES
Sec. 27-31. Sight distance for landscaping adjacent to public rights-of-way and
points of access.
(a) On any residentially zoned property within the village, when an alley,
service lane, service road, or private driveway intersects a public right-of-way or when the
subject property abuts the intersection of two (2) or more public rights-of-way, the
landscaping or any solid installation within the triangular areas described below shall
provide unobstructed cross-visibility at a level between three (3) feet and six (6) feet;
provided, however, trees or palms having limbs and foliage trimmed in such a manner that
no limbs or foliage extend into the cross-visibility area shall be allowed, provided they are
so located so as not to create a traffic hazard. Landscaping except required grass or
ground cover shall not be located closer than three (3) feet from the edge of any
accessway pavement. The triangular areas referred to above are:
(1) The areas of property on both sides of an alley, service lane, service road,
or private driveway formed by the intersection of each side of the alley,
service lane, service road, or private driveway and the public right-of-way
line with two (2) sides of each triangle being ten (10) feet in length from the
point of intersection and the third side being a line connecting the ends of
the two (2) other sides.
(2) The area of property located at a corner formed by the intersection of two
(2) or more public rights-of -way with two (2) sides of the triangular area
being thirty (30) feet in length along the abutting public right-of-way lines,
measured from their point of intersection, and the third side being a line
connecting the ends of the other two lines.
The attached Ordinance has been drafted by the Village Attorney and reviewed for legal sufficiency.
At its February 22, 2024 meeting, the Village Council adopted the Ordinance on first reading. At the
Council’s direction, Staff did review the sight triangle requirements of other municipalities and discovered
that many municipalities had requirements that were either similar to or more restrictive than what is
being proposed for the Village.
There is no fiscal impact.
Recommendation:
Village Staff requests Council consideration and approval on second and final reading of the
attached Ordinance adopting a new Article III, “Site Triangles,” of Chapter 27, “Trees and
Shrubbery,” of the Village Code of Ordinances to readopt previously existing regulations
governing sight triangles adjacent to points of access and public rights-of-way for residentially
zoned properties.
Page 1 of 2
ORDINANCE NO. 2024-___ 1
2
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH 3
PALM BEACH, FLORIDA, AMENDING CHAPTER 27, “TREES AND 4
SHRUBBERY,” OF THE VILLAGE CODE OF ORDINANCES TO ADOPT A 5
NEW ARTICLE III, “SIGHT TRIANGLES,” PROVIDING FOR CODIFICATION; 6
PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; 7
PROVIDING FOR AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. 8
9
WHEREAS, prior the adoption of Ordinance No. 2020-06, many of the Village’s landscaping 10
regulations were set forth in Article III, “Landscaping,” of Chapter 27, “Trees and Shrubbery,” of the 11
Village Code of Ordinances; and 12
13
WHEREAS, Ordinance No. 2020-06 repealed Article III in its entirety and moved most of the 14
regulations to the newly adopted Article VIII, “Landscaping,” of Chapter 45, “Zoning,” of the Village 15
Code of Ordinances; and 16
17
WHEREAS, while Article VIII of Chapter 45 (“Landscaping”) allows the Village to require safe sight 18
triangles and mandates that landscaping on state roads be installed in accordance with Florida 19
Department of Transportation requirements, Article VIII does not apply to single-family or two-20
family dwellings; and 21
22
WHEREAS, Village Administration recommended the readoption of the language previously set 23
forth in Section 27-66 of the Village Code of Ordinances regulating the sight distances for landscaping 24
adjacent to public rights-of-way and points of access for residential properties within the Village; and 25
26
WHEREAS, the Village Council determines that the adoption of this Ordinance is in the interests of 27
the health, safety, and welfare of the residents of the Village of North Palm Beach. 28
29
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE OF 30
NORTH PALM BEACH, FLORIDA as follows: 31
32
Section 1. The foregoing recitals are ratified as true and correct and are incorporated herein. 33
34
Section 2. The Village Council hereby amends Chapter 27, “Trees and Shrubbery,” of the Village 35
Code of Ordinances by adopting a new Article III to read as follows (additional language is 36
underlined): 37
38
ARTICLE III. SIGHT TRIANGLES 39
40
Sec. 27-31. Sight distance for landscaping adjacent to public rights-of-way and 41
points of access. 42
43
(a) On any residentially zoned property within the village, when an alley, 44
service lane, service road, or private driveway intersects a public right-of-way or when 45
the subject property abuts the intersection of two (2) or more public rights-of-way, the 46
landscaping or any solid installation within the triangular areas described below shall 47
provide unobstructed cross-visibility at a level between three (3) feet and six (6) feet; 48
provided, however, trees or palms having limbs and foliage trimmed in such a manner 49
Page 2 of 2
that no limbs or foliage extend into the cross-visibility area shall be allowed, provided 1
they are so located so as not to create a traffic hazard. Landscaping except required 2
grass or ground cover shall not be located closer than three (3) feet from the edge of 3
any accessway pavement. The triangular areas referred to above are: 4
5
(1) The areas of property on both sides of an alley, service lane, service 6
road, or private driveway formed by the intersection of each side of the 7
alley, service lane, service road, or private driveway and the public 8
right-of-way line with two (2) sides of each triangle being ten (10) feet 9
in length from the point of intersection and the third side being a line 10
connecting the ends of the two (2) other sides. 11
12
(2) The area of property located at a corner formed by the intersection of 13
two (2) or more public rights-of-way with two (2) sides of the triangular 14
area being thirty (30) feet in length along the abutting public right-of-15
way lines, measured from their point of intersection, and the third side 16
being a line connecting the ends of the other two lines. 17
18
Section 3. The provisions of this Ordinance shall become and be made a part of the Code of the 19
Village of North Palm Beach, Florida. 20
21
Section 4. If any section, paragraph, sentence, clause, phrase, or word of this Ordinance is for 22
any reason held by a court of competent jurisdiction to be unconstitutional, inoperative, or void, such 23
holding shall not affect the remainder of this Ordinance. 24
25
Section 5. All ordinances or parts of ordinances and resolutions or parts of resolutions in conflict 26
herewith are hereby repealed to the extent of such conflict. 27
28
Section 6. This Ordinance shall take effect immediately upon adoption. 29
30
PLACED ON FIRST READING THIS _____ DAY OF ________________, 2024. 31
32
PLACED ON SECOND, FINAL READING AND PASSED THIS _____ DAY OF ___________, 33
2024. 34
35
36
(Village Seal) 37
MAYOR 38
39
40
ATTEST: 41
42
43
VILLAGE CLERK 44
45
APPROVED AS TO FORM AND 46
LEGAL SUFFICIENCY: 47
48
49
VILLAGE ATTORNEY 50
VILLAGE OF NORTH PALM BEACH
COUNTRY CLUB – GOLF OPERATIONS
TO: Honorable Mayor and Council THRU: Chuck Huff, Village Manager FROM: Beth Davis, Country Club General Manager Allan Bowman, Head Golf Professional DATE: March 14, 2024 SUBJECT: Resolution – Country Club Golf Course Pond Stabilization Project
Village Staff is requesting Council consideration and approval of the attached Resolution to
provide funding for a pond bank stabilization project at the North Palm Beach Country Club
Golf Course and to approve a contract with Marsh Management Systems, LLC, to complete
the project at a cost not to exceed $192,700.00.
In requesting approval of the Contract, Staff is also requesting that the Council waive the
Village’s purchasing policies and procedures for the project. Marsh Management has
been the sole provider for all pond stabilization work at the Country Club. Repair and
stabilization are needed on the golf course to protect the pond banks and fairways from
heavy erosion due to sandy soil. The total amount of work to be completed in these two
areas is 2100 linear feet. This is part of the process that will assist in maintaining the
bank edges and will culminate with additional plantings in and around the ponds.
Marsh Management utilizes the SOX Erosion Solutions™ suite of patented erosion
control products. The erosion solutions are eco-friendly, bioengineered and designed to
immediately halt soil erosion and stabilize shorelines using rip-stop technology. The SOX
erosion control systems offer these unique attributes:
• Long lasting results that continue to improve over time;
• Superior buffering and filtering resulting in improved waterway and ecosystem;
• Exceptional water retention for vigorous growth of new vegetation;
• The only erosion control system that integrates into the earth;
• Uses locally sourced organic fill;
• Attaches directly to “intact” shore bank NOT to unstable shore bed;
• Allows SOX to be re-tensioned whenever necessary;
• Subsurface staking system eliminates injury liability to humans and animals; and
• SOX “self-tightens” due to its ability to manage incredible weight displacement.
Staff has been able to work directly with Marsh Management Systems, LLC, which will
result in a 25% savings (approximately $45,000) to the Village by eliminating BrightView
as the middle contractor.
Project Scope:
Pond Bank Stabilization is a continuation of protecting the ponds from erosion from heavy
rains and wind due to the sandy soil. Capital Project money will be spent on the following:
Pond Bank Stabilization project for pond located on the golf course adjacent to the
8th fairway
Pond Bank Stabilization project for pond located between holes # 13 and # 14
The above items will include stripping turf, importing a higher grade of organic soil,
prepping, and sod installation. These projects are estimated to cost $182,700.00. Staff
is requesting an additional $10,000 for contingency.
Background:
Golf Operations has budgeted $750,000 for an Environmental Center in Fiscal Year 2024.
The Environmental Center project is moving much slower than originally forecasted;
consequently, all the monies allocated towards the Environmental Center will not be spent
in Fiscal Year 2024. Staff would like to utilize some of the monies set aside for the
Environmental Center for the Pond Stabilization project and replenish those monies for
the Environmental Center in Fiscal Year 2025.
Nicklaus/Vendor Support:
All of the design enhancements have been addressed and approved with Chris Cochran
of the Nicklaus Design Group. He has worked closely with the golf course
superintendents and head golf professional to adjust the areas that are needed for the
course’s continual growth and improvement.
Account Information:
Fund Department Account Number Description Amount
Country
Club
Golf Course
Maintenance L8045-66210 Construction &
Major Renovation $ 192,700.00
The attached Resolution and Contract have been prepared and/or reviewed for legal
sufficiency by the Village Attorney.
Recommendation:
Village Staff recommends Council consideration and approval of the attached
Resolution approving a Contract with Marsh Management Systems, LLC for the
Pond Stabilization Project at total cost of $182,700.00, with funds expended from
Account No. L8045-66210 (Golf Course Maintenance – Construction & Major
Renovation), and waving the Village’s purchasing policies and procedures.
Including contingency, the total project budget shall be $192,700.00.
RESOLUTION 2024-
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
PALM BEACH, FLORIDA, APPROVING A PROPOSAL FROM MARSH
MANAGEMENT SYSTEMS, LLC FOR POND STABILIZATION WORK AT THE
NORTH PALM BEACH COUNTRY CLUB GOLF COURSE AND
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A
CONTRACT FOR SUCH SERVICES; WAIVING THE VILLAGE’S
PURCHASING POLICES AND PROCEDURES; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, Mash Management Systems, LLC has provided a proposal for pond stabilization work
(adjacent to the 8th fairway and between holes 13 and 14) at the North Palm Beach Country Club Golf
Course, and Village Staff recommended accepting the proposal submitted by Marsh Management
Systems; and
WHEREAS, the Village Council determines that adoption of this Resolution is in the best interests
of the residents of the Village of North Palm Beach.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM
BEACH, FLORIDA, as follows:
Section 1. The foregoing recitals are ratified as true and incorporated herein.
Section 2. The Village Council hereby approves and accepts the proposal from Marsh
Management Systems, LLC for pond stabilization work at the North Palm Beach Country Club at a
total cost of $182,700, with funds expended from Account No. L8045-66210 (Golf Course
Maintenance – Construction and Major Renovation). Including contingency, the total project budget
shall be $192,700.00. The Village Council further authorizes the Mayor and Village Clerk to execute
a Contract for such services, a copy of which is attached hereto and incorporated herein by reference.
Section 3. In approving this Contract, the Village Council hereby by waives all conflicting
provisions of the Village’s purchasing policies and procedures.
Section 4. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS DAY OF , 2024.
(Village Seal)
MAYOR
ATTEST:
VILLAGE CLERK
Page 1 of 9
CONTRACT
THIS CONTRACT is made as of the ____ day of ________________, 2024 by and between the
VILLAGE OF NORTH PALM BEACH, municipal corporation organized and existing under the laws
of the State of Florida, hereinafter referred to as VILLAGE, and MARSH MANAGEMENT SYSTEMS,
LLC, a Florida limited liability company, hereinafter referred to as CONTRACTOR.
WHEREAS, the VILLAGE is need of services and materials for pond stabilization work at the North
Palm Beach Country Club Golf Course; and
WHEREAS, CONTRACTOR has previously performed work at the Golf Course, and CONTRACTOR
has provided the VILLAGE with a cost proposal to perform the work; and
WHEREAS, the VILLAGE wishes to retain CONTRACTOR to perform the work outlined in its
proposal, pursuant to the terms and conditions of this Contract.
NOW, THEREFORE, in consideration of the mutual representations and obligations herein contained
and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged,
the parties agree as follows:
ARTICLE 1. SERVICES OF CONTRACTOR.
CONTRACTOR shall perform the services set forth in in its Erosion Restoration Project Quote dated
February 8, 2024 (Option A), attached hereto as Exhibit “A” and incorporated herein by reference
(“Work”). In the event of a conflict between the terms of the Project Quote and this Contract, the terms
of this Contract shall control. CONTRACTOR shall perform the Work to that degree of care and skill
ordinarily exercised, under similar circumstances, by reputable members of its vocation practicing in the
same or similar locality at the time such services are performed.
ARTICLE 2. TERM OF CONTRACT.
The term of this Contract shall commence upon the VILLAGE’s issuance of a Notice to Proceed and
shall remain in effect until CONTRACTOR completes all services within the scope of this Contract to
the satisfaction of the VILLAGE, unless otherwise terminated in accordance with Article 8.
CONTRACTOR shall complete the Work within ninety (90) calendar days after the issuance of the
Notice to Proceed.
ARTICLE 3. COMPENSATION AND METHOD OF PAYMENT.
A. The VILLAGE agrees to compensate CONTRACTOR in accordance with CONTRACTOR’s
Proposal in an amount not to exceed One Hundred and Eighty-Two Thousand Seven Hundred Dollars
($182,700.00).
B. CONTRACTOR shall invoice the VILLAGE in the manner specified in the Project Quote.
Invoices received from CONTRACTOR pursuant to this Contract will be reviewed and approved by the
VILLAGE’s representative, indicating that the Work has been provided and rendered in conformity with
the Contract and then will be sent to the Finance Department for payment. CONTRACTOR will invoice
the VILLAGE in advance for each payment period. Invoices will normally be paid within thirty (30)
days following the VILLAGE representative’s approval.
Page 2 of 9
C. Work undertaken or expenses incurred that exceeds an amount set forth in the Project Quote
without prior written authorization from the VILLAGE shall be the liability of the CONTRACTOR.
D. CONTRACTOR waives consequential or incidental damages for claims, disputes or other
matters in question arising out of or relating to this Contract.
E. In order for both parties herein to close their books and records, CONTRACTOR will clearly
state “final invoice” on CONTRACTOR’s final/last billing to the VILLAGE. This certifies that all Work
has been properly performed and all charges have been invoiced to the VILLAGE. Since this account
will thereupon be closed, any and other further charges if not properly included in this final invoice are
waived by CONTRACTOR. The VILLAGE will not be liable for any invoice from CONTRACTOR
submitted thirty (30) days after the provision of the Work.
ARTICLE 4. INSURANCE.
A. Prior to execution of this Contract by the VILLAGE, CONTRACTOR shall provide certificates
evidencing insurance coverage as required hereunder. All insurance policies shall be issued by
companies authorized to do business under the laws of the State of Florida. The Certificates shall clearly
indicate that CONTRACTOR has obtained insurance of the type, amount, and classification as required
for strict compliance with this Article and that no material change or cancellation of the insurance shall
be effective without thirty (30) days prior written notice to the VILLAGE’S representative. Compliance
with the foregoing requirements shall not relieve CONTRACTOR of its liability and obligations under
this Contract.
B. CONTRACTOR shall maintain, during the life of this Contract, Commercial General Liability
insurance in the amount of $1,000,000.00 in aggregate to protect CONTRACTOR from claims for
damages for bodily and personal injury, including wrongful death, as well as from claims of property
damages which may arise from any operations under this Contract, whether such operations be by
CONTRACTOR or by anyone directly employed by or contracting with CONTRACTOR.
C. CONTRACTOR shall maintain, during the life of this Contract, comprehensive automobile
liability insurance in the minimum amount of $1,000,000 combined single limit for bodily injury and
property damages liability to protect CONTRACTOR from claims for damages for bodily and personal
injury, including death, as well as from claims for property damage, which may arise from the ownership,
use, or maintenance of owned and non-owned automobiles, including rented automobiles whether such
operations be by CONTRACTOR or by anyone directly or indirectly employed by CONTRACTOR.
D. The parties to this Contract shall carry Workers’ Compensation Insurance and Employer’s
Liability Insurance for all employees as required by Florida Statutes. In the event that a party does not
carry Workers’ Compensation Insurance and chooses not to obtain same, then such party shall. in
accordance with Section 440.05, Florida Statutes, apply for and obtain an exemption authorized by the
Department of Insurance and shall provide a copy of such exemption to the VILLAGE.
E. All insurance, other than Worker’s Compensation, to be maintained by CONTRACTOR shall
specifically include the VILLAGE OF NORTH PALM BEACH as an “Additional Insured”.
Page 3 of 9
ARTICLE 5. PERSONNEL.
A. CONTRACTOR represents that it has, or will secure at its own expense, all necessary personnel
required to perform the Work under this Contract. Such personnel shall not be employees of or have any
contractual relationship with the VILLAGE.
B. All of the Work required hereunder shall be performed by CONTRACTOR or under its
supervision, and all personnel engaged in performing the Work (including subcontractors) shall be fully
qualified and, if required, authorized or permitted under state and local law to perform such Work.
C. All of CONTRACTOR’s personnel (and all subcontractors) while on VILLAGE premises, will
comply with all applicable requirements governing conduct, safety, and security, provided, however, that
CONTRACTOR shall be solely responsible for initiating, maintaining and supervising all safety
precautions and programs in connection with the Work.
ARTICLE 6. INDEMNIFICATION.
A. To the fullest extent permitted by applicable laws and regulations, CONTRACTOR shall
indemnify and save harmless and defend the VILLAGE, its officials, agents, servants, and employees
from and against any and all claims, liability, losses, and/or causes of action arising out of or in any
way related to the services furnished by CONTRACTOR pursuant to this Contract, including, but not
limited to, those caused by or arising out of any act, omission, negligence or default of the
CONTRACTOR and/or its subcontractors, agents, servants or employees.
B. CONTRACTOR shall not be required to indemnify the VILLAGE, its officials, agents,
servants and employees when the occurrence results solely from the wrongful acts or omissions of
the VILLAGE, its officials, agents, servants and employees. The terms of this Section shall survive
completion of all services, obligations and duties provided for in this Contract as well as the
termination of this Agreement for any reason.
C. Nothing contained in this Contract shall create a contractual relationship with or a cause of
action in favor of a third party against either the VILLAGE or CONTRACTOR, nor shall this Contract
be construed a waiver of sovereign immunity beyond the waiver provided in § 768.28, Florida
Statutes.
ARTICLE 7. INDEPENDENT CONTRACTOR.
CONTRACTOR is, and shall be, in the performance of services pursuant to this Contract, an independent
contractor and not an employee, agent or servant of the VILLAGE. All persons engaged in any services
performed pursuant to this Contract shall at all times, and in all places, be subject to CONTRACTOR’s
sole discretion, supervision and control, and CONTRACTOR shall exercise sole control over the means
and manner in which its employees, consultants and subcontractors perform such services.
ARTICLE 8. TERMINATION.
This Contract may be terminated by CONTRACTOR upon ten (10) days’ prior written notice to the
VILLAGE’s representative in the event of substantial failure by the VILLAGE to perform in accordance
with the terms of this Contract through no fault of CONTRACTOR. It may also be terminated, in whole
or in part, by the VILLAGE, with or without cause, upon ten (10) days’ written notice to the
CONTRACTOR. Unless CONTRACTOR is in breach of this Contract, CONTRACTOR shall be paid
Page 4 of 9
for Work rendered to the VILLAGE’s satisfaction through the date of termination. After receipt of a
Termination Notice and except as otherwise directed by the VILLAGE, CONTRACTOR shall:
A. Stop work on the date and to the extent specified;
B. Terminate and settle all orders and subcontracts relating to the performance of the terminated
work;
C. Transfer all work in progress, completed work, and other materials related to the terminated work
to the VILLAGE; and
D. Continue and complete all parts of the work that have not been terminated.
ARTICLE 9. SUCCESSORS AND ASSIGNS.
The VILLAGE and CONTRACTOR each binds itself and its partners, successors, executors,
administrators, and assigns to the other party of this Contract and to the partners, successors, executors,
administrators and assigns of such other party, in respect to all covenants of this Contract. Except as
above, neither the VILLAGE nor CONTRACTOR shall assign, sublet, convey or transfer its interest in
this Contract without the written consent of the other. Nothing herein shall be construed as creating any
personal liability on the part of any officer or agent of the VILLAGE which may be a party hereto, nor
shall it be construed as giving any rights or benefits hereunder to anyone other than the VILLAGE and
CONTRACTOR.
ARTICLE 10. ACCESS AND AUDITS.
CONTRACTOR shall maintain adequate records to justify all charges, expenses, and costs incurred in
estimating and performing the Work for at least three (3) years after completion of this Contract. The
VILLAGE shall have access to such books, records, and documents as required in this ARTICLE for the
purpose of inspection or audit during normal business hours, at CONTRACTOR’s place of business. In
no circumstances will CONTRACTOR be required to disclose any confidential or proprietary
information regarding its products and service costs.
ARTICLE 11. ENFORCEMENT COSTS.
If any legal action or other proceeding is brought for the enforcement of this Contract, or because of an
alleged dispute, breach, default or misrepresentation in connection with any provisions of this Contract,
the successful or prevailing party or parties shall be entitled to recover reasonable attorney’s fees, court
costs and all expenses (including taxes) even if not taxable as court awarded costs (including, without
limitation, all such fees, costs and expenses incident to appeals), incurred in that action or proceeding, in
addition to any other relief to which such party or parties may be entitled.
ARTICLE 12. PROTECTION OF WORK AND PROPERTY.
A. CONTRACTOR shall continuously maintain adequate protection of all Work from damage, and
shall protect the VILLAGE’s property and adjacent private and public property from injury or loss
arising in connection with the Contract. Except for any such damage, injury, or loss, except that which
may be directly due to errors caused by the VILLAGE or employees of the VILLAGE, the
CONTRACTOR shall provide any necessary materials to maintain such protection.
Page 5 of 9
B. CONTRACTOR will also take every necessary precaution to ensure the safety of the VILLAGE,
public and other guests and invitees thereof at or near the areas where work is being accomplished during
and throughout the completion of all work.
ARTICLE 13. NOTICE.
All notices required in this Contract shall be sent by certified mail, return receipt requested, and if sent
to the VILLAGE shall be mailed to:
Village of North Palm Beach
Attn: Village Manager
Village Hall
501 U.S. Highway One
North Palm Beach, FL 33408
and if sent to the CONTRACTOR shall be mailed to:
Marsh Management Systems, LLC
Attn: Dustin Anderson
7957 N. University Drive, #1041
Parkland, FL 33067
The foregoing names and addresses may be changed if such change is provided in writing to the other
party.
ARTICLE 14. ENTIRETY OF CONTRACTUAL AGREEMENT.
The VILLAGE and CONTRACTOR agree that this Contract, including all documents referenced herein,
sets forth the entire agreement between the parties, and that there are no promises or understandings other
than those stated herein. None of the provisions, terms and conditions contained in this Contract may be
added to, modified, superseded or otherwise altered, except by written instrument executed by the parties
hereto.
ARTICLE 15. TERMINOLOGY AND CAPTIONS.
All pronouns, singular, plural, masculine, feminine or neuter, shall mean and include the person, entity,
firm or corporation to which they relate as the context may require. Wherever the context may require,
the singular shall mean and include the plural and the plural shall mean and include the singular. The
term “Contract” as used herein, as well as the terms “herein”, “hereof”, “hereunder”, “hereinafter” and
the like mean this Contract in its entirety and all exhibits, amendments and addenda attached hereto and
made a part hereof. The captions and paragraph headings are for reference and convenience only and do
not enter into or become a part of the context of this Contract, nor shall such headings affect the meaning
or interpretation of this Contract.
ARTICLE 16. PREPARATION.
This Contract shall not be construed more strongly against either party regardless of who was more
responsible for its preparation.
Page 6 of 9
ARTICLE 17. MATERIALITY.
All provisions of the Contract shall be deemed material. In the event CONTRACTOR fails to comply
with any of the provisions contained in this Contract or exhibits, amendments and addenda attached
hereto, said failure shall be deemed a material breach of this Contract and VILLAGE may at its option
and without notice terminate this Contract.
ARTICLE 18. EXHIBITS AND CONTRACT DOCUMENTS.
All exhibits and other documents referred to in this Contract form an essential part of this Contract. The
exhibits and other documents, if not physically attached, should be treated as part of this Contract and
are incorporated herein by reference.
ARTICLE 19. LEGAL EFFECT.
This Contract shall not become binding and effective until approved by the Village Council of the Village
of North Palm Beach.
ARTICLE 20. SURVIVABILITY.
Any provision of this Contract which is of a continuing nature or imposes an obligation which extends
beyond the term of this Contract shall survive its expiration or earlier termination.
ARTICLE 21. WAIVER OF SUBROGATION.
CONTRACTOR hereby waives any and all rights to Subrogation against the VILLAGE, its officers,
employees and agents for each required policy. When required by the insurer, or should a policy
condition not permit an insured to enter into a pre-loss agreement to waive subrogation without an
endorsement, then CONTRACTOR shall agree to notify the insurer and request the policy be endorsed
with a Waiver of Transfer of Rights of Recovery Against Others, or its equivalent. This Waiver of
Subrogation requirement shall not apply to any policy, which a condition to the policy specifically
prohibits such an endorsement, or voids coverage should CONTRACTOR enter into such an agreement
on a pre-loss basis.
ARTICLE 22. WARRANTY.
CONTRACTOR warrants that all Work, including goods and services, provided under this Contract will
be free of defects in material and workmanship for a period of one (1) year following completion of the
Work and successful final inspection, or as otherwise stated in the Proposals. Should any Work fail to
comply with this warranty during the warranty period of one (1) year, upon written notification from the
VILLAGE, CONTRACTOR shall immediately repair or replace said defective materials and/or
workmanship at CONTRACTOR’s sole expense.
ARTICLE 23. REPRESENTATIONS/BINDING AUTHORITY.
The persons executing this Contract represent that they have the full power, authority and legal right to
execute and deliver this Contract and perform all of its obligations under this Contract.
Page 7 of 9
ARTICLE 24. GOVERNING LAW, VENUE AND REMEDIES.
A. This Contract shall be governed by the laws of the State of Florida. Any and all legal action
necessary to enforce this Contract will be held in Palm Beach County.
B. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and
each and every such remedy shall be cumulative and shall be in addition to every other remedy given
hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No single or partial
exercise by any party of any right, power, or remedy hereunder shall preclude any other or further
exercise thereof.
C. The VILLAGE and CONTRACTOR knowingly, voluntarily and intentionally waive any
right they may have to a trial by jury with respect to any litigation arising out of or in connection
with this Contract.
ARTICLE 25. FEDERAL AND STATE TAXES.
The VILLAGE is exempt from federal tax and state sales tax and use taxes. Upon request, the VILLAGE
shall provide an exemption certificate to CONTRACTOR. CONTRACTOR is not exempt from paying
sales tax to its suppliers for materials used to fulfill its obligations under this Contract, nor shall
CONTRACTOR be authorized to use the VILLAGE’s tax exemption number in securing such materials.
ARTICLE 26. INSPECTOR GENERAL
CONTRACTOR is aware that the Inspector General of Palm Beach County has the authority to
investigate and audit matters relating to the negotiation and performance of this Contract, and in
furtherance thereof, may demand and obtain records and testimony from CONTRACTOR and its
subcontractors. CONTRACTOR understands and agrees that in addition to all other remedies and
consequences provided by law, the failure of CONTRACTOR or its subcontractors to fully cooperate
with the Inspector General when requested may be deemed by the VILLAGE to be a material breach of
the Contract Documents justifying termination.
ARTICLE 27. PUBLIC RECORDS.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT: (561) 841-3355;
NPBCLERK@VILLAGE-NPB.ORG; OR 501 U.S. HIGHWAY ONE, NORTH PALM
BEACH, FL 33408.
In performing services pursuant to this Contract, CONTRACTOR shall comply with all relevant
provisions of Chapter 119, Florida Statutes. As required by Section 119.0701, Florida Statutes,
CONTRACTOR shall:
1. Keep and maintain public requires required by the VILLAGE to perform the service.
Page 8 of 9
2. Upon request from the VILLAGE’s custodian of public records, provide the VILLAGE with a
copy the requested records or allow the records to be inspected or copied within a reasonable
time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as
otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
Contract term and following completion of the Contract if the CONTRACTOR does not transfer
the records to the VILLAGE.
4. Upon completion of the Contract, transfer, at no cost, to the VILLAGE all public records in
possession of CONTRACTOR or keep and maintain public records required by the VILLAGE
to perform the services. If CONTRACTOR transfers all public records to the VILLAGE upon
completion of the Contract, CONTRACTOR shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If
CONTRACTOR keeps and maintains public records upon completion of the Contract,
CONTRACTOR shall meet all applicable requirements for retaining public records. All records
stored electronically must be provided to the VILLAGE, upon request from the VILLAGE’s
custodian of public records, in a format that is compatible with the information technology
systems of the VILLAGE.
ARTICLE 28. E-VERIFY
CONTRACTOR warrants and represents that CONTRACTOR and all subcontractors are in
compliance with Section 448.095, Florida Statutes, as may be amended. CONTRACTOR has
registered to use, and shall continue to use, the E-Verify System (E-Verify.gov) to electronically
verify the employment eligibility of newly hired employees and has received an affidavit from each
subcontractor stating that the subcontractor does not employ, contract with or subcontract with an
unauthorized alien. If the VILLAGE has a good faith belief that CONTRACTOR has knowingly
violated Section 448.09(1), Florida Statutes, the VILLAGE shall terminate this Contract pursuant to
Section 448.095(2), Florida Statutes, as may be amended. If the VILLAGE has a good faith belief
that a subcontractor has knowingly violated Section 448.09(1), Florida Statutes, but CONTRACTOR
has otherwise complied, it shall notify CONTRACTOR, and CONTRACTOR shall immediately
terminate its contract with the subcontractor.
ARTICLE 29. CONVICTED VENDOR LIST/BOYCOTT OF ISRAEL
As provided in section 287.135, Florida Statutes, CONTRACTOR certifies that it and any authorized
subcontractors are not participating in a boycott of Israel. CONTRACTOR further certifies that it and
its affiliates have not been placed on the Convicted Vendor List under section 287.133, Florida
Statutes. The VILLAGE and CONTRACTOR agree that the VILLAGE shall have the right to
immediately terminate this Contract if CONTRACTOR, its authorized subcontractors or affiliates
have been placed on the Scrutinized Companies that Boycott Israel List, is engaged in a boycott of
Israel, or has been placed on the Convicted Vendor List maintained by the State of Florida.
Remainder of page blank – signatures on next page
Page 9 of 9
IN WITNESS WHEREOF, the VILLAGE and CONTRACTOR hereto have made and executed this
Contract as of the day and year first above written.
CONTRACTOR:
MARSH MANAGEMENT SYSTEMS, LLC
BY:
Print Name:
Title:_____________________________
VILLAGE OF NORTH PALM BEACH
BY: ________________________________
SUSAN BICKEL
MAYOR
ATTEST:
BY:________________________________
JESSICA GREEN
VILLAGE CLERK
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
BY: ________________________________
VILLAGE ATTORNEY
Marsh Management Systems, LLC. • 7957 N University Dr. #1041 • Parkland, Florida 33067
Office: 561-246-3763 • www.marshmgtsystems.com
North Palm Beach Country Club
Custom Erosion Restoration Proposal
February 8, 2024 • North Palm Beach • Florida
Prepared by:
Dustin Anderson
Marsh Management Systems, LLC.
1312 Commerce Lane 16B, Jupiter FL, 33458
Mobile 561-596-2002 • Office 561-246-3763
dustin@marshmgtsystems.com
Marsh Management Systems, LLC. • 7957 N University Dr. #1041 • Parkland, Florida 33067
Office: 561-246-3763 • www.marshmgtsystems.com
February 8, 2024
Mr. Allan Bowman
North Palm Beach Country Club
951 US-1
North Palm Beach, FL 33408
Dear Mr. Bowman,
We appreciate the opportunity to bid on this project for you! Attached is the Agreement
for the SOX Erosion Solutions™ erosion restoration at North Palm Beach Country Club
in North Palm Beach, Florida.
SOX Erosion Solutions™ suite of patented erosion control products are eco-friendly,
bioengineered and designed to immediately halt soil erosion and stabilizes shorelines
using rip-stop technology. Our SOX erosion control systems offer these unique
attributes:
• Long lasting results that continue to improve over time,
• Superior buffering and filtering results in improved waterway and ecosystem,
• Exceptional water retention for vigorous growth of new vegetation,
• The only erosion control system that integrates into the Earth,
• Uses locally sourced organic fill
• Attaches directly to “intact” shore bank NOT to unstable shore bed,
• Allows SOX to be re-tensioned whenever necessary,
• Subsurface staking system eliminates injury liability to humans and animals,
• SOX “self-tightens” due to its ability to manage incredible weight displacement.
We take pride in providing the highest level of service in the industry and look forward
to the opportunity of exceeding your expectations!
Respectfully yours,
Marsh Management Systems, LLC.
SOX Erosion Solutions™ Certified Service Provider
Marsh Management Systems, LLC. • 7957 N University Dr. #1041 • Parkland, Florida 33067
Office: 561-246-3763 • www.marshmgtsystems.com
EROSION CONTROL AGREEMENT
This agreement dated February 8, 2024, is made between
Marsh Management Systems, LLC. (MMS) and CUSTOMER:
North Palm Beach Country Club Phone: (908)666-2668
951 US-1 Email: Abowman@village-npb.org
North Palm Beach, FL 33408 Contact: Allan Bowman
Project Description
SOX Erosion Solutions shoreline erosion restoration services located at North Palm Beach
Country Club in North Palm Beach, Florida. Services include shoreline restoration for
approximately 2,100 LF of combined 12’ system and of 6’ system along Hole 8, Hole 13 & Hole
14. The SOX system will be set up on the course at desired eroded areas and filled using sand/fill
mix that is provided by the customer. We will transport and windrow the fill along the eroded
area and simultaneously wash-in the fill with a pump until the system is full. When the
installation is complete, and the shoreline is stabilized the course will provide sod and we will
install the sod for this project.
Project Pricing – Option A – Hole 8, 13 & 14
Ø Repair approximately 2,100 linear feet of eroded shoreline at $92.00/Ft.
Ø Sod Cutting & Sod Installation – Included in Price
Ø Prep areas of debris/trash for SOX Material
Ø Layout SOX Material, install staking system and secure the material
Ø Course will provide sand/fill mix for the installation
Ø Transport the sand/fill from the staging to the installation area
o Approx. 30 cubic yards of fill per 100 LF of 12’ SOX system
Ø Wash in fill with pumps, grade and secure it to stable ground
Ø Golf Course will provide Sod and we will install it
EROSION RESTORATION COST: $193,200.00
FL GCSAA DISCOUNT: -$5.00/FT.
Total Erosion & Sodding ($87.00/Ft.): $182,700.00
Service includes SOX material, custom stakes & rope, equipment, supervisor, labor,
travel, and insurance to complete the project.
Marsh Management Systems, LLC. • 7957 N University Dr. #1041 • Parkland, Florida 33067
Office: 561-246-3763 • www.marshmgtsystems.com
Project Pricing – Option B – Hole 8 Only
Ø Repair approximately 1,000 linear feet of eroded shoreline at $100.00/Ft.
Ø Sod Cutting & Sod Installation – Included in Price
Ø Prep areas of debris/trash for SOX Material
Ø Layout SOX Material, install staking system and secure the material
Ø Course will provide sand/fill mix for the installation
Ø Transport the sand/fill from the staging to the installation area
o Approx. 30 cubic yards of fill per 100 LF of 12’ SOX system
Ø Wash in fill with pumps, grade and secure it to stable ground
Ø Golf course will provide sod and we will install it
EROSION RESTORATION COST: $100,000.00
FL GCSAA DISCOUNT: -$5.00/FT.
Total Erosion & Sodding ($95.00/Ft.): $95,000.00
Service includes SOX material, custom stakes & rope, equipment, supervisor, labor,
travel, and insurance to complete the project.
Project Pricing – Option C – Hole 13 & 14
Ø Repair approximately 1,100 linear feet of eroded shoreline at $98.00/Ft.
Ø Sod Cutting & Sod Installation – Included in Price
Ø Prep areas of debris/trash for SOX Material
Ø Layout SOX Material, install staking system and secure the material
Ø Course will provide sand/fill mix for the installation
Ø Transport the sand/fill from the staging to the installation area
o Approx. 30 cubic yards of fill per 100 LF of 12’ SOX system
Ø Wash in fill with pumps, grade and secure it to stable ground
Ø Golf Course will provide Sod it and we will install it
EROSION RESTORATION COST: $107,800.00
FL GCSAA DISCOUNT: -$5.00/FT.
Total Erosion & Sodding ($93.00/Ft.): $102,300.00
Service includes SOX material, custom stakes & rope, equipment, supervisor, labor,
travel, and insurance to complete the project.
Marsh Management Systems, LLC. • 7957 N University Dr. #1041 • Parkland, Florida 33067
Office: 561-246-3763 • www.marshmgtsystems.com
EROSION CONTROL AGREEMENT
MMS will provide equipment needed to transport the fill on the course from the staging
area to the installation area. CUSTOMER will provide the sand/fill mix for the project.
We used approximately 30 cubic yds of fill per 100 LF of 12’ material.
MMS will install sod once the SOX system has been installed. It will be the
responsibility of the CUSTOMER to irrigate the new sod/planted area once installed.
Sprinkler heads will be marked by CUSTOMER otherwise MMS will not be responsible
for damage to them during the project. MMS will repair any exposed sprinkler heads
damaged during erosion work in a timely manner.
A staging area for materials and equipment will be required. MMS will access the
waterway at designated areas and sod these areas to bring the property back to
complete restoration if needed.
MMS is not responsible for damage to any underground irrigation, headwalls, piping,
electrical, trees or any lines not noted on the as-builts or not located by Sunshine
Locating Services (where digging is necessary).
CUSTOMER is responsible for the cost of any necessary permits that may be required
prior to commencement of work.
The labor warranty for any manual adjustments needed is for a one (1) year period. Our
guarantee does not include the loss of material due to ‘acts of God’ such as floods,
fire, hurricanes, or other catastrophic events, nor does it include losses due to theft,
lack of adequate irrigation, vandalism or negligence by others, or other factors outside
the control of our organization. CUSTOMER will be responsible for the purchase of
additional materials lost and additional labor needed during the event of a situation
mentioned above.
Marsh Management Systems, LLC. • 7957 N University Dr. #1041 • Parkland, Florida 33067
Office: 561-246-3763 • www.marshmgtsystems.com
CONDITIONS
1. Ownership of property is implied by CUSTOMER with acceptance of this Agreement. In the
event that CUSTOMER does not expressly own the areas where the above stated services are to
be provided, CUSTOMER represents that express permission of the owner is given and that
authorization to commence the above-mentioned services is allowed. In the event of dispute of
ownership, CUSTOMER agrees to hold harmless Marsh Management Systems, LLC. for the
consequences of such services.
2. Marsh Management Systems, LLC. shall not be responsible for acts beyond its reasonable
control, including adverse soil and / or water conditions, adverse weather conditions,
unavailable materials, Acts of God, war, acts of vandalism, theft or third-party actions.
CUSTOMER further states that neither party shall be responsible in damages or penalties for any
failure or delay in performance of any of its obligations caused by above named incidences.
3. Invoices submitted for work completed shall be paid within 30 days of receipt. A finance
charge of 1.500% per month or an annual percentage rate of 18.000% will be computed on all
past due balances.
4. Any incidental activity not explicitly mentioned in this proposal is excluded from the scope of
work.
5. This proposal shall be valid for 30 days.
6. If Marsh Management Systems, LLC. is required to enroll in any third-party compliance
programs, invoicing or payment plans that access fees to perform work for CUSTOMER, those
charges will be invoiced back to CUSTOMER as invoiced to Marsh Management Systems, LLC.
7. Marsh Management Systems, LLC. will maintain insurance coverage, which includes but is
not limited to; General Liability Property Damage, Automobile Liability, and Workman's
Compensation at its own expense.
8. No alterations or modifications, oral or written, of the terms contained above shall be valid
unless made in writing and accepted in its entirety by authorized representatives of both Marsh
Management Systems, LLC. and the CUSTOMER.
Marsh Management Systems, LLC. • 7957 N University Dr. #1041 • Parkland, Florida 33067
Office: 561-246-3763 • www.marshmgtsystems.com
CONDITIONS CONTINUED
9. Marsh Management Systems, LLC. shall not be responsible for acts beyond its reasonable
control, including adverse soil and/or water conditions, adverse weather conditions, unavailable
materials, Each party will be excused for a delay of performance under this Agreement if such
delay is due to vandalism, acts of war or terrorism, transportation restrictions, strikes,
embargoes, acts of God (including, but not limited to, fires, floods, hurricanes, tsunamis,
earthquakes, mudslides and severe weather), government orders, or failure of transportation or
communications carriers (each a “Force Majeure Event”) for the period of such delay, provided
that the party seeking such delay promptly informs the other party of the difficulty encountered
and resumes its responsibilities as promptly as practicable.
10. Customer shall permit Marsh Management Systems, LLC. without additional consideration
to Customer, to take photographs or video at the project site of both completed work and work
in progress.
11. Severability. If any part of this Agreement is determined to be invalid or illegal by any court
or agency of competent jurisdiction, then that part shall be limited or curtailed to the extent
necessary to make such provision valid, and all other remaining terms of this Agreement shall
remain in full force and effect.
12. Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall be deemed an original and all of which together shall constitute one and the same
instrument.
13. No Third-Party Beneficiary. The terms and provisions of this Agreement are intended solely
for the benefit of each party hereto and their respective successors or permitted assigns, and it
is not the intention of the parties to confer third-party beneficiary rights upon any other person
or entity.
14. Waiver. The waiver of any breach of any provisions of this Agreement will not operate or be
construed as a waiver of any subsequent breach of the same or other provision of this
Agreement.
15. No Rights of Set-Off. In no event shall CUSTOMER be entitled to offset against any payment
due or to become due to Marsh Management Systems, LLC. under this Agreement.
16. Attorney’s Fees. In the event any party shall be forced to enforce this Agreement, whether or
not through litigation, the prevailing party shall be entitled to receive reasonable attorney’s fees
and all costs incurred in connection with such enforcement, including fees and costs of appeal.
Marsh Management Systems, LLC. • 7957 N University Dr. #1041 • Parkland, Florida 33067
Office: 561-246-3763 • www.marshmgtsystems.com
Customer Acceptance
The above prices, specifications and conditions are hereby accepted for:
North Palm Beach Country Club
SCHEDULE OF PAYMENT (BASED ON OPTION)
20% - Scheduling Deposit Due with Signed Contract
40% - Mobilization & Material Deposit due 2 weeks prior to installation
40% - Due Immediately Upon Project Completion
Billing Address: 7957 N University Dr. #1041, Parkland, FL 33067
Customer:
Mr. Allan Bowman Dustin Anderson
North Palm Beach Country Club Marsh Management Systems, LLC.
951 US-1 7957 N University Dr. #1041
North Palm Beach, FL 33408 Parkland, FL 33067
Phone: (908)666-2668 Contact: 561-596-2002
Abowman@village-npb.org dustin@marshmgtsystems.com
Signature: ______________________ Signature: _____________________
Printed Name: ___________________ Printed Name: __Dustin Anderson___
Date: __________________________ Date: ___ __2/8/2024_________
SOX Erosion Solutions™ Certified Service Provider
VILLAGE OF NORTH PALM BEACH
COUNTRY CLUB – GOLF OPERATIONS
TO: Honorable Mayor and Council
THRU: Chuck Huff, Village Manager
FROM: Beth Davis, Country Club General Manager
Allan Bowman, Head Golf Professional
DATE: March 14, 2024
SUBJECT: Resolution – Award of Contract for Golf Course Maintenance Services to
BrightView Golf Maintenance Inc. at an Annual Cost of $1,763,137.70
_____________________________________________________________________________________
Village Staff is requesting Village Council consideration and approval of the attached Resolution
accepting the proposal of BrightView Golf Maintenance, Inc. for Golf Course Maintenance
Services at an annual cost of $1,761,137.70 and authorizing execution of a Contract.
Background / Project Scope:
In November 2023, the Village issued a Request for Proposals for Golf Course Maintenance
Services (“RFP”) in accordance with Village policies and procedures. The Village conducted a
pre-proposal meeting on November 20, 2023 to provide for inspection of the golf course and its
related facilities and equipment as a condition precedent for submitting sealed proposals. On
December 20, 2023, the Village received and opened the following three (3) sealed proposals:
a. Down To Earth $ 1,264,800.00
b. BrightView Golf $ 1,585,880.00
c. Cypress Golf $ 2,050,520.00
On January 8, 2024, the Evaluation Committee, consisting of Head Golf Professional Allan
Bowman, Assistant Golf Professionals Craig Lindsey and Chris Dachisen, Country Club General
Manager Beth Davis, and Public Works Manager James Anthony, met and evaluated the
individual proposals. In accordance with the criteria outlined in the RFP, the Committee took into
consideration the financial responsibility of each proposer, as well as its proven skills and
experience, its ability to timely perform the contract, and its previous satisfactory performance.
In addition to the foregoing, Allan Bowman visited select properties provided by each proposer as
a reference check and comparison. The agronomic plans submitted by each proposer were
subject to a review by a certified member of the Golf Course Superintendent Association of
America (GCSAA), who is very familiar with the Village’s Golf Course. Each of the reviewers
independently rated BrightView Golf Maintenance, Inc. as the top-ranked proposer.
As the final piece of the evaluation process, each proposer gave a twenty-minute presentation,
followed by a ten-minute question and answer session. At the conclusion of the presentations,
the Committee reaffirmed its selection of BrightView as the top ranked proposer.
The Evaluation Committee considered the current framework of the Village’s maintenance
agreement, the associated costs, plus the desire to improve and maintain standards that allow
the North Palm Beach Country Club to be ranked as the No. 20 Municipal Golf Course in the
United States according to Golf Magazine. In the Committee’s opinion, BrightView truly
understands the expectations and potential of the golf course that have been instrumental in its
improvement over the last five years.
BrightView’s proposal also included two (2) enhanced agronomic plans to help further the quality
and health of the turf (the only company that added this to their proposal):
Enhanced Program $ 219,008.00
Premium Program $ 342,768.00
In addition to recommending execution of a Contract with BrightView for Golf Course Maintenance
Services, Village Staff recommends a blended Enhanced/Premium Agronomic Program at a cost
of $232,057.70. Staff plans to take advantage of the Village’s tax-exempt status by purchasing
the annual fuel and sand at an estimated annual cost of $54,800.00, thereby reducing the dollar
amount in the Proposal:
Original Price $1,585,880.00
Blended Enhancement/Premium Program 232,057.70
Estimated savings (54,800.00)
Total Annual Cost $1,763,137.70
Account Information:
Fund Department / Division Account Number Account
Description Amount
Country
Club
Golf / Golf Course
Maintenance L8045-33491 Contractual
Services $1,763,137.70
The attached Resolution and Contract have been prepared and/or reviewed for legal sufficiency
by the Village Attorney.
Recommendation:
Village Staff requests Council consideration and approval of the attached Resolution
accepting the proposal submitted by BrightView Golf Maintenance, Inc. for Golf Course
Maintenance Services (including the blended enhancement program) at an annual cost of
$1,763,137.70, with funds expended from Account No. L8045-33491 (Golf Course
Maintenance – Contractual Services), and authorizing the Mayor and Village Clerk to
execute the Contract for such services in accordance with Village policies and procedures.
RESOLUTION 2024-_____
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA APPROVING A CONTRACT FOR GOLF
COURSE MAINTENANCE SERVICES WITH BRIGHTVIEW GOLF
MAINTENANCE, INC. AND AUTHORIZING THE MAYOR AND VILLAGE
CLERK TO EXECUTE THE CONTRACT ON BEHALF OF THE VILLAGE;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, in November 2023, the Village advertised a Request for Proposals for Golf Course
Maintenance Services (“RFP”); and
WHEREAS, the Village received three sealed proposals in response to the RFP, and the Evaluation
Committee evaluated the proposals and recommended accepting the top-ranked proposal
submitted by BrightView Golf Maintenance, Inc., with the inclusion of blended
enhanced/premium agronomic program; and
WHEREAS, the Village Council determines that the execution of the Contract with BrightView
Golf Maintenance, Inc. is in the best interests of the Village and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE
OF NORTH PALM BEACH, FLORIDA as follows:
Section 1. The foregoing recitals are ratified as true and incorporated herein.
Section 2. The Village Council of the Village of North Palm Beach, Florida, hereby approves
a Contract for Golf Maintenance Services with BrightView Golf Maintenance, Inc. at a total annual
cost, including the blended enhanced/premium agronomic program, of $1,763,137.70, with funds
expended from Account No. L8045-33491 (Golf Course Maintenance – Contractual Services), and
authorizes the Mayor and Village Clerk to execute the Contract, a copy of which is attached hereto
and incorporated herein.
Section 3. All resolutions or parts of resolutions in conflict with this Resolution are hereby
repealed to the extent of such conflict.
Section 4. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS ____DAY OF ____________, 2024.
(Village Seal)
MAYOR
ATTEST:
VILLAGE CLERK
Page 1 of 11
CONTRACT
This Contract is made as of the _______ day of _____________, 2024, by and between the
VILLAGE OF NORTH PALM BEACH, a municipal corporation organized and existing under
the laws of the State of Florida, hereinafter referred to as the VILLAGE, and BRIGHTVIEW
GOLF MAINTENANCE, INC., a Florida corporation, hereinafter referred to as CONTRACTOR.
In consideration of the promises and mutual covenants herein contained, it is hereby agreed that
CONTRACTOR shall provide to the VILLAGE all goods and services requested under the
Request for Proposals for Golf Course Maintenance Services and as further stated in
CONTRACTOR’s Proposal and pursuant to the terms and conditions of this Contract.
ARTICLE 1. SERVICES OF THE CONTRACTOR.
CONTRACTOR shall provide all goods and services as stated in the Request for Proposals
(“RFP”) and in accordance with CONTRACTOR’s Proposal submitted in response to the RFP,
which are incorporated herein by reference. CONTRACTOR shall perform such services to that
degree of care and skill ordinarily exercised, under similar circumstances, by reputable members
of its profession practicing in the same or similar locality at the time the services are provided.
ARTICLE 2. TERM/COMMENCEMENT DATE
A. This Contract shall remain in effect for a period of three (3) years, unless earlier terminated
in accordance with Article 8. This Contract shall automatically extend for two (2) additional one
(1) year terms unless either party notifies the other party at least ninety (90) days prior to the end
of the initial term or the first renewal term that it does not desire to have the Contract automatically
extended.
B. CONTRACTOR shall not be entitled to an increase in the agreed to compensation in this
Contract or payment or compensation of any kind from the VILLAGE for direct, indirect,
consequential, impact or other costs, expenses or damages.
ARTICLE 3. VILLAGE’S REPRESENTATIVE.
Unless otherwise specified by the VILLAGE, the VILLAGE’s representative shall be the Village
Head Golf Professional. The Village Manager and or the General Manager of the Country Club
shall have the right at all reasonable times during the term of this Contract to inspect or otherwise
evaluate the work being performed thereunder and the premises in which it is being performed.
ARTICLE 4. COMPENSATION AND METHOD OF PAYMENT.
A. Generally - The VILLAGE agrees to compensate the CONTRACTOR in accordance with
the Proposal submitted by CONTRACTOR. CONTRACTOR’S Proposal is incorporated herein
by reference. The total and cumulative amount of this contract shall not exceed the amount of
funds budgeted for these services nor shall said fees exceed the amounts as set forth in the Proposal.
The costs shall include CONTRACTOR’s blended agronomic enhancement plan.
Page 2 of 11
B. Payments - Invoices received from CONTRACTOR pursuant to this Contract will be
reviewed and approved by the VILLAGE’S representative, indicating that services have been
rendered in conformity with the Contract and then will be sent to the Finance Department for
payment. CONTRACTOR will invoice the VILLAGE in advance for each payment period.
Invoices will normally be paid within thirty (30) days following the VILLAGE representative’s
approval.
ARTICLE 5. INDEMNIFICATION.
A. To the fullest extent permitted by applicable laws and regulations, CONTRACTOR shall
indemnify and save harmless and defend the VILLAGE, its officials, agents, servants, and
employees from and against any and all claims, liability, losses, and/or causes of action arising out
of or in any way related to the services furnished by CONTRACTOR pursuant to this Contract,
including, but not limited to, those caused by or arising out of any act, omission, negligence or
default of CONTRACTOR and/or its subcontractors, agents, servants or employees.
B. CONTRACTOR shall not be required to indemnify the VILLAGE, its officials, agents,
servants and employees when the occurrence results solely from the wrongful acts or omissions of
the VILLAGE, its officials, agents, servants and emplo yees. The terms of this Section shall
survive completion of all services, obligations and duties provided for in this Contract as well as
the termination of this Contract for any reason.
C. Nothing contained in this Contract shall create a contractual relationship with or a cause of
action in favor of a third party against either the VILLAGE or CONTRACTOR, nor shall this
Contract be construed a waiver of sovereign immunity beyond the limited waiver provided in §
768.28, Florida Statutes.
ARTICLE 6. PERSONNEL.
A. CONTRACTOR represents that it has, or will secure at its own expense, all necessary
personnel required to perform the Work under this Contract. Such personnel shall not be
employees of or have any contractual relationship with the VILLAGE.
B. All of the Work required hereunder shall be performed by CONTRACTOR or under its
supervision, and all personnel engaged in performing the Work shall be eligible to work in the
United States, fully qualified and, if required, authorized or permitted under state and local law to
perform such Work.
C. All of CONTRACTOR’s personnel (and all sub-contractors) while on VILLAGE
premises, will comply with all VILLAGE requirements governing conduct, safety, and security.
ARTICLE 7. INSURANCE
A. Prior to execution of this Contract by the VILLAGE, CONTRACTOR shall provide
certificates evidencing insurance coverage as required hereunder. All insurance policies shall be
issued by companies authorized to do business under the laws of the State of Flo rida. The
Page 3 of 11
Certificates shall clearly indicate that CONTRACTOR has obtained insurance of the type, amount,
and classification as required for strict compliance with this Article and that no material change or
cancellation of the insurance shall be effective without thirty (30) days prior written notice to the
VILLAGE’S representative. Compliance with the foregoing requirements shall not relieve
CONTRACTOR of its liability and obligations under this Contract.
B. CONTRACTOR shall maintain, during the term of this Contract, commercial general
liability, including contractual liability insurance, in the amount of $1,00 0,000 per occurrence or
$2,000,000 in aggregate to protect the selected respondent from claims for damages for bodily and
personal injury, including wrongful death, as well as from claims of property damages which may
arise from any operations under a resulting contract, whether such operations be performed by the
selected respondent or by anyone directly employed by or contracting with the selected respondent.
C. CONTRACTOR shall maintain, during the term of this Contract, comprehensive
automobile liability insurance in the minimum amount of $1,000,000 combined single limit for
bodily injury and property damages liability to protect CONTRACTOR from claims for damages
for bodily and personal injury, including death, as well as from claims for property damage, which
may arise from the ownership, use, or maintenance of owned and non-owned automobiles,
including rented automobiles whether such operations be by CONTRACTOR or by anyone
directly or indirectly employed by CONTRACTOR.
D. The parties to this Contract shall carry Workers’ Compensation Insurance and Employer’s
Liability Insurance for all employees as required by Florida Statutes. In the event that a party does
not carry Workers’ Compensation Insurance and chooses not to obtain same, then such party shall.
in accordance with Section 440.05, Florida Statutes, apply for and obtain an exemption authorized
by the Department of Insurance and shall provide a copy of such exemption to the VILLAGE.
E. All insurance, other than Worker’s Compensation, to be maintained by CONTRACTOR
shall specifically include the VILLAGE as an “Additional Insured.”
ARTICLE 8. TERMINATION
This Contract may be cancelled by CONTRACTOR upon thirty (30) days’ prior written notice to
the VILLAGE’S representative in the event of substantial failure by the VILLAGE to perform in
accordance with the terms of this Contract through no fault of CONTRACTOR. It may also be
terminated, in whole or in part, by the VILLAGE, with or without cause, upon thirty (30) days
written notice to CONTRACTOR. Unless CONTRACTOR is in breach of this Contract,
CONTRACTOR shall be paid for services rendered to the VILLAGE’S satisfaction through the
date of termination. After receipt of a Termination Notice and except as otherwise directed by the
VILLAGE, CONTRACTOR shall:
A. Stop work on the date and to the extent specified.
B. Terminate and settle all orders and subcontracts relating to the performance of the
terminated work.
Page 4 of 11
C. Transfer all work in progress, completed work, and other materials related to the terminated
work to the VILLAGE.
D. Continue and complete all parts of the work that have not been terminated.
ARTICLE 9. FEDERAL AND STATE TAX
A. The VILLAGE is exempt from payment of Florida State Sales and Use Tax. Unless
purchased directly by the VILLAGE, CONTRACTOR shall not be exempted from paying sales
tax to its suppliers for materials used to fill contractual obligations with the VILLAGE, nor is the
CONTRACTOR authorized to use the VILLAGE’s Tax Exemption Number in securing such
materials.
B. The VILLAGE reserve the right to purchase goods, materials and equipment through the
direct purchase option outlined in the RFP, which is incorporated herein by reference.
CONTRACTOR agrees that the amount of the compensation shall be reduced by the cost paid by
the Village for the goods, materials, or equipment and the sales tax saved by the VILLAGE directly
purchasing such items. Adjustment in compensation pursuant to this section shall not require and
written amendment of this Contract.
ARTICLE 10. SUCCESSORS AND ASSIGNS
The VILLAGE and CONTRACTOR each binds itself and its partners, successors, executors,
administrators, and assigns to the other party of this Contract and to the partners, successors,
executors, administrators and assigns of such other party, in respect to all covenan ts of this
Contract. Except as above, neither the VILLAGE nor CONTRACTOR shall assign, sublet, convey
or transfer its interest in this Contract without the written consent of the other. Nothing herein
shall be construed as creating any personal liability on the part of any officer or agent of the
VILLAGE which may be a party hereto, nor shall it be construed as giving any rights or benefits
hereunder to anyone other than the VILLAGE and CONTRACTOR.
ARTICLE 11. GOVERNING LAW, VENUE AND REMEDIES
A. This Contract shall be governed by the laws of the State of Florida. Any and all legal action
necessary to enforce the Contract will be held in Palm Beach County.
B. No remedy herein conferred upon any party is intended to be exclusive of any other
remedy, and each and every such remedy shall be cumulative and shall be in addition to every
other remedy given hereunder or now or hereafter existing at law or in equity or by statute or
otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder
shall preclude any other or further exercise thereof.
C. The VILLAGE and CONTRACTOR knowingly, voluntarily and intentionally waive
any right they may have to a trial by jury with respect to any litigation arising out of or in
connection with this Contract.
Page 5 of 11
ARTICLE 12. EXCUSABLE DELAYS
CONTRACTOR shall not be considered in default by reason of any failure in performance if such
failure arises out of causes reasonably beyond the control of CONTRACTOR or its subcontractors
and without their fault or negligence. Such causes include, but are not limited to: acts of God;
natural or public health emergencies; labor disputes; freight embargoes; and abnormally severe
and unusual weather conditions.
Upon CONTRACTOR’S request, the VILLAGE shall consider the facts and extent of any failure
to perform the work and, if CONTRACTOR’S failure to perform was without it or its
subcontractor’s fault or negligence the Contract Schedule and/or any other affected provision of
this Contract shall be revised accordingly; subject to the VILLAGE’S rights to change, terminate,
or stop any or all of the work at any time.
ARTICLE 13. INDEPENDENT CONTRACTOR RELATIONSHIP
A. CONTRACTOR is, and shall be, in the performance of all work, services and/or activities
under this Contract, an Independent Contractor, and not an employee, agent, or servant of the
VILLAGE. All persons engaged in any of the work, services and/or activities performed pursuant
to this Contract shall at all times, and in all places, be subject to CONTRACTOR’S sole direction,
supervision, and control. CONTRACTOR shall exercise control over the means and manner in
which it and its employees perform the work, and in all respects CONTRACTOR’S relationship
and the relationship of its employees, agents, or servants to the VILLAGE shall be that of an
Independent Contractor and not as employees or agents of the VILLAGE.
B. CONTRACTOR does not have the power or authority to bind the VILLAGE in any
promise, agreement or representation other than as specifically provided for in this Contract.
ARTICLE 14. NONDISCRIMINATION
CONTRACTOR warrants and represents that all of its employees are treated equally during
employment without regard to race, color, religion, disability, sex, age, national origin, ancestry,
marital status, or sexual orientation.
ARTICLE 15. ENFORCEMENT COSTS
If any legal action or other proceeding is brought for the enforcement of this Contract, or because
of an alleged dispute, breach, default or misrepresentation in connection with any provisions of
this Contract, the successful or prevailing party or parties shall be entitled to recover reasonable
attorney’s fees, court costs and all expenses (including taxes) even if not taxable as court awarded
costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred
in that action or proceeding, in addition to any other relief to which such party or parties may be
entitled.
Page 6 of 11
ARTICLE 16. AUTHORITY TO CONDUCT BUSINESS
CONTRACTOR hereby represents and warrants that it has and will continue to maintain all
licenses and approvals required to conduct its business, and that it will at all times conduct its
business activities in a reputable manner. Proof of such licenses and approvals shall be submitted
to the VILLAGE’S representative upon request.
ARTICLE 17. SEVERABILITY
If any term or provision of this Contract, or the application thereof to any person or circumstances
shall, to any extent, be held invalid or unenforceable, to remainder of this Contract, or the
application of such terms or provision, to persons or circumstances other than those as to which it
is held invalid or unenforceable, shall not be affected, and every other term and provision of this
Contract shall be deemed valid and enforceable to the extent permitted by law.
ARTICLE 18. PUBLIC ENTITY CRIMES
As provided in F.S. 287.132-133 by entering into this Contract or performing any work in
furtherance hereof, CONTRACTOR certifies that it, its affiliates, suppliers, subcontractors and
any other contractors who will perform hereunder, have not been placed on the convicted vendor
list maintained by the State of Florida Department of Management Services within the thirty-six
(36) months immediately preceding the date hereof. This notice is required by Section
287.133(3)(a), Florida Statutes.
ARTICLE 19. MODIFICATIONS OF WORK
A. The VILLAGE reserves the right to make changes in the work, including alterations,
reductions therein or additions thereto. Upon receipt by CONTRACTOR of the VILLAGE’s
notification of a contemplated change, CONTRACTOR shall, in writing: (1) provide a detailed
estimate for the increase or decrease in cost due to the contemplated change, (2) notify t he
VILLAGE of any estimated change in the completion date, and (3) advise the VILLAGE if the
contemplated change shall effect CONTRACTOR’s ability to meet the completion dates or
schedules of this Contract.
B. If the VILLAGE so instructs in writing, CONTRACTOR shall suspend work on that
portion of the work affected by the contemplated change, pending the VILLAGE’s decision to
proceed with the change.
C. If the VILLAGE elects to make the change, the VILLAGE shall initiate a Contract
Amendment and CONTRACTOR shall not commence work on any such change until such written
amendment is signed by CONTRACTOR and approved and executed by the Village of North Palm
Beach.
Page 7 of 11
ARTICLE 20. NOTICE
All notices required in this Contract shall be sent by certified mail, return receipt requested, and if
sent to the VILLAGE shall be mailed to:
Village of North Palm Beach
501 U.S. Highway One
North Palm Beach, Florida 33408
Attention: Village Manager
and if sent to CONTRACTOR shall be mailed to:
BrightView Golf Maintenance, Inc.
24151 Ventura Boulevard
Calabasas, CA 91302
Attention: Greg Pieschala, President
ARTICLE 21. ENTIRETY OF CONTRACTUAL AGREEMENT
The VILLAGE and CONTRACTOR agree that this Contract sets forth the entire agreement
between the parties, and that there are no promises or understandings other than those stated herein.
None of the provisions, terms and conditions contained in this Contract may be added to, modified,
superseded or otherwise altered, except by written instrument executed by the parties hereto in
accordance with Article 17- Modifications of Work.
ARTICLE 22. PROTECTION OF WORK AND PROPERTY
CONTRACTOR shall continuously maintain adequate protection of all work from damage, and
shall protect the VILLAGE’S property from injury or loss arising in connection with the Contract.
Except for any such damage, injury, or loss, except that which may be directly due to errors caused
by the VILLAGE or employees of the VILLAGE, CONTRACTOR shall provide any necessary
materials to maintain such protection.
ARTICLE 23. WAIVER
Failure of the VILLAGE to enforce or exercise any right(s) under this Contract shall not be deemed
a waiver of VILLAGE’S right to enforce or exercise said right(s) at any time thereafter.
ARTICLE 24. PREPARATION
This Contract shall not be construed more strongly against either party regardless of who was more
responsible for its preparation.
ARTICLE 25. MATERIALITY
All provisions of the Contract shall be deemed material. In the event CONTRACTOR fails to
Page 8 of 11
comply with any of the provisions contained in this Contract or exhibits, amendments and addenda
attached hereto, said failure shall be deemed a material breach of this Contract and VILLAGE may
at its option and without notice terminate this Contract.
ARTICLE 26. CONTRACT DOCUMENTS AND CONTROLLING PROVISIONS
This Contract incorporates the terms of the Request for Proposals issued by the VILLAGE and the
Proposal Response submitted by CONTRACTOR, and CONTRACTOR agrees to be bound by all
the terms and conditions set forth in the aforementioned documents. To the extent that a conflict
exists between this Contract and the remaining documents, the terms, conditions, covenants, and/or
provisions of this Contract shall prevail. Wherever possible, the provisions of such documents
shall be construed in such a manner as to avoid conflicts between provisions of the various
documents.
ARTICLE 27. DEFAULT
Notwithstanding anything contained in this Contract to the contrary, the parties agree that the
occurrence of any of the following shall be deemed a material event of default and shall be grounds
for termination:
A. The filing of a lien by any subcontractor or third tier subcontractor including, but not
limited to material men, suppliers, or laborers, upon any property, right of way, easement
or other interest in land or right to use within the territorial boundaries of the VILLAGE
which lien is not satisfied, discharged or contested in a court of law within thirty (30) days
from the date of notice to CONTRACTOR;
B. The filing of any judgment lien against the assets of CONTRACTOR related to the
performance of this Contract which is not satisfied, discharged or contested in a court of
law within thirty (30) days from the date of notice to CONTRACTOR; or
C. The filing of a petition by or against CONTRACTOR for relief under the Bankruptcy Code,
or for its reorganization or for the appointment of a receiver or trustee of CONTRACTOR
or CONTRACTOR'S property; or an assignment by CONTRACTOR for the benefit of
creditors; or the taking possession of the property of CONTRACTOR by any governmental
officer or agency pursuant to statutory authority for the dissolution or liquidation of
CONTRACTOR; or if a temporary or permanent receiver or trustee shall be appointed for
CONTRACTOR or for CONTRACTOR'S property and such temporary or permanent
receiver or Trustee shall not be discharged within thirty (30) days from the date of
appointment.
CONTRACTOR shall provide written notice to the VILLAGE of the occurrence of any event of
default within ten (10) days of CONTRACTOR’s receipt of notice of any such default.
Page 9 of 11
ARTICLE 28. ACCESS AND AUDITS
CONTRACTOR shall maintain adequate records to justify all charges, expenses, and costs
incurred in estimating and performing the Services for at least three (3) years after completion of
this Contract. The VILLAGE shall have access to such books, records, and documents as required
in this section for the purpose of inspection or audit during normal business hours, at
CONTRACTOR’s place of business. In no circumstances will CONTRACTOR be required to
disclose any confidential or proprietary information regarding its products and service costs.
ARTICLE 29. LEGAL EFFECT
This Contract shall not become binding and effective until approved by the Village Council of the
Village of North Palm Beach and executed by its designated representative.
ARTICLE 30. REPRESENTATIONS/BINDING AUTHORITY
CONTRACTOR represents that the person executing this Contract has the power, authority and
legal right to execute and deliver this Contract and perform all of its obligations under this
Contract.
ARTICLE 31. WAIVER OF SUBROGATION
CONTRACTOR hereby waives any and all rights to Subrogation against the VILLAGE, its
officers, employees and agents for each required policy. When required by the insurer, or should
a policy condition not permit an insured to enter into a pre-loss agreement to waive subrogation
without an endorsement, then CONTRACTOR shall agree to notify the insurer and request the
policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others, or its
equivalent. This Waiver of Subrogation requirement shall not apply to any policy, which a
condition to the policy specifically prohibits such an endorsement, or voids coverage should
CONTRACTOR enter into such an agreement on a pre-loss basis.
ARTICLE 32. INSPECTOR GENERAL
CONTRACTOR is aware that the Inspector General of Palm Beach County has the authority to
investigate and audit matters relating to the negotiation and performance of this contract and in
furtherance thereof, may demand and obtain records and testimony from the CONTRACTOR and
its subcontractors. CONTRACTOR understands and agrees that in addition to all other remedies
and consequences provided by law, the failure of contractor or its subcontractors to fully cooperate
with the Inspector General when requested may be deemed by the VILLAGE to be a material
breach of the Contract Documents justifying termination.
ARTICLE 33. PUBLIC RECORDS
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR’S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT
Page 10 of 11
THE CUSTODIAN OF PUBLIC RECORDS AT: (561) 841-3355;
NPBCLERK@VILLAGE-NPB.ORG; OR 501 U.S. HIGHWAY ONE, NORTH
PALM BEACH, FL 33408.
In performing services pursuant to this Contract, CONTRACTOR shall comply with all relevant
provisions of Chapter 119, Florida Statutes. As required by Section 119.0701, Florida Statutes,
CONTRACTOR shall:
A. Keep and maintain public records required by the VILLAGE to perform the service.
B. Upon request from the VILLAGE’s custodian of public records, provide the VILLAGE
with a copy the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida
Statutes, or as otherwise provided by law.
C. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of
the Contract term and following completion of the Contract if CONTRACTOR does not
transfer the records to the VILLAGE.
D. Upon completion of the Contract, transfer, at no cost, to the VILLAGE all public records
in possession of CONTRACTOR or keep and maintain public records required by the
VILLAGE to perform the services. If CONTRACTOR transfers all public records to the
VILLAGE upon completion of the Contract, CONTRACTOR shall destroy any duplicate
public records that are exempt or confidential and exempt from public records disclosure
requirements. If CONTRACTOR keeps and maintains public records upon completion of
the Contract, CONTRACTOR shall meet all applicable requirements for retaining public
records. All records stored electronically must be provided to the VILLAGE, upon request
from the VILLAGE’s custodian of public records, in a format that is compatible with the
information technology systems of the VILLAGE.
ARTICLE 34. E-VERIFY
Pursuant to Section 448.095(5), Florida Statutes, CONTRACTOR shall:
A. Register with and use the E-Verify system to verify the work authorization status of all
newly hired employees pursuant to Section 448.095(2), Florida Statutes, and require all
subcontractors do the same;
B. Secure an affidavit from all subcontractors stating that the subcontractor does not employ,
contract with, or subcontract with an “unauthorized alien” as defined in Section
448.095(1)(f), Florida Statutes;
C. Maintain copies of all subcontractor affidavits for the duration of this Contract and
provide the same to the VILLAGE upon request;
D. Comply fully, and ensure all subcontractors comply fully, with Section 448.095, Florida
Page 11 of 11
Statutes;
E. Be aware that a violation of Section 448.09(1), Florida Statutes (Unauthorized aliens;
employment prohibited), shall be grounds for termination of this Contract;
F. Be aware that a violation of Section 448.095(5) by a subcontractor, and not
CONTRACTOR, shall be grounds for the VILLAGE to order CONTRACTOR
immediately terminate the contract with the subcontractor; and
G. Be aware that if the VILLAGE terminates this Contract under Section 448.095(5)(c),
Florida Statues, CONTRACTOR may not be awarded a contract for at least one year after
the date on which the Contract is terminated and will be liable for any additional costs
incurred by the VILLAGE as a result of the termination of the Contract.
IN WITNESS WHEREOF, the VILLAGE and CONTRACTOR hereto have made and executed
this Contract for golf course maintenance services as of the day and year first above written.
CONTRACTOR:
By:
Print Name:
Title:_____________________________
VILLAGE OF NORTH PALM BEACH
BY: ________________________________
SUSAN BICKEL,
MAYOR
ATTEST:
BY:________________________________
JESSICA GREEN,
VILLAGE CLERK
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
BY: ________________________________
LEONARD G. RUBIN,
VILLAGE ATTORNEY
BrightView
Golf Maintenance
BrightView
Golf Maintenance
Table of Contents
Section 1.
Section 2.
Section 3.
Evaluation Criteria 4
a.Experience of Firm 5
b.Qualifications & Technical Experience of Proposed Staff 7
c.Customer Feedback/References 14
d.Quality & Schedule Control 20
e.Cost/Price Realism 25
Detailed Scope of Work 26
27
36
37
38
39
48
a.Agronomic Summary
b.Schedule Control/Operations Calendar
c.StaffingPlan
d.Course Organization Chart
e.Your Team - Job Descriptions
f.Equipment List
g.Scope Enhancements for Consideration 52
Required Forms 58
59
60
a.Proposer's Acknowledgment and Proposal Form
b.Additional Information for RFP Proposal
c.Drug Free Workplace
d.Sworn Statement
e.Scrutinized Vendor Certification
f.Evidence of Required Licenses
g.Evidence of Required COI
h.Evidence of Bondability
i.Florida Lawsuits/Arbitration
j.Statement of Acceptance of Direct Purchase Program
Table of Contents I 3
61
62
64
66
74
75
76
77
Bright View
Golf Maintenance
A.Experience of Firm
BrightView Golf Maintenance, Inc. has proudly directly been your golf maintenance partner for the
last five years. BrightView Golf Maintenance has more than 40 years of experience in outsourcing
golf course maintenance. We are the largest dedicated golf maintenance company, maintaining
65 courses nationally (22 courses in Florida alone). We are a specialty division of BrightView
Holdings, America's largest landscape construction and maintenance company with over $2
billion in revenue, which is publicly traded on the New York Stock Exchange. Together we
bring unparalleled experience, resources and financial strength to the Village of North Palm Beach.
We believe that our qualifications to be your partner are unmatched by any other company.
We have assembled a strong support team for North Palm Beach which includes Terry McGuire, our
Vice President and General Manager for Florida, and Jason Bailey, Area Director for South Florida, Kyle
Krause, Associate Area Director for South Florida, as well as Dr. Todd Bunnell, our Vice President
of Agronomy. Terry, Jason and Kyle bring a combined 60 years of golf maintenance experience
to your course. Dr. Bunnell will continue to work with the local team to develop science-
based agronomic programs tailored to your course and is available at all times for
diagnosis and prescription when issues arise. Of course, there are many other BrightView team
members from Safety Officers to Benefits Coordinators to HR specialists who bring specialized
expertise in support of our team on the ground and our people.
We have deep experience in working with municipalities to provide a quality golf amenity for their
community. Nationally, we maintain 65 golf courses, 29 of which are municipalities and
government entities. We pride ourselves on being strong partners doing quality work and feedback
from our customers confirms this.
Our key factors for customer success are:
Agronomic Support and Planning. Our approach to agronomy, led by Dr. Todd Bunnell, is rooted in
science. Dr. Bunnell works with each Superintendent to develop fertility, weed control and cultural
programs that are customized to each golf course. We perform regular soil, tissue and intact core
tests to gauge conditions and adjust programs as needed. Dr. Bunnell is well connected in the
academic and supplier communities and we regularly host field trials for new chemistries which
allows us to spot and adopt new, more cost-effective products quickly. Working with Dr. Bert
McCarty of Clemson and the University of Florida, Dr. Bunnell developed a very successful weed
control program for our courses in Florida. Dr. Bunnell is also on call 24/7 to support diagnosis and
prescription of any issues that arise on a course.
I. Evaluation Criteria I 5
Lean" Operations Discipline. We use our proprietary operations methodology, BV360, to ensure
that we are efficient and effective. BV360 is rooted in lean operations techniques and continuous
improvement that were first developed by Toyota for making cars. We have adapted this approach,
which emphasizes the organization of the work and facility, to golf course maintenance in order to get
the maximum productivity out of each labor hour worked. For example our morning start-up routine
is tightly choreographed to get our team on the course during the highly productive time before play
begins. We also structure work and jobs for efficiency, for example routing work paths along the most
productive routes and paths.
Renovation and Improvement Support.
BrightView has the unique capability to provide design support for minor renovations and effective
liaison with architects in major renovations through our Business Development leaders. For North
Palm Beach this capacity to work with architects is particularly important as we work with you to
realize the full vision of Jack Nicklaus's design.
During the past five years we have worked with our course partners to complete over 50 partial
course renovations. We play a variety of roles in renovations depending on the specific situation. In
full renovations, we coordinate overall efforts and deploy our team to cost-effectively supplement
a contractor's workforce on tasks such as spraying out existing grasses, bunker excavation and refilling
and grow-in. In partial renovations we typically oversee the contractor's work on behalf of our partner
and often subcontract the work directly for our partner. We also consult with our partners, using our
expertise and resources, to help define specifications for renovation work.
Finally, in the context of a continued long-term agreement, BrightView can provide interest-free
financing for course capital investments. Such financing is not a part of this baseline proposal but can
be discussed in negotiating a final agreement.
Safety. At BrightView, we begin every meeting from course morning start-up to executive committee
meetings with a "safety moment". Safety is ingrained into our culture and we have world-class safety
programs in place to insure that our people return home safe and whole each night. Our current OSHA
recordable incident rate in Florida is 1.5 per 200,000 hours worked which is 66% below the national
average. Our safety programs include training, weekly reinforcement, quarterly incentives and awards
and strict personal protective equipment standards. We believe that a safe team is a happy and
productive team!
Superintendent-friendly Administrative Processes. We believe that Superintendent and Assistant
Superintendent's time is valuable and best focused on the course, the crew and the customer. We
therefore use technology to minimize "desk time" for course leadership. We use a procurement card
system for purchasing over 90% of materials and supplies that avoids the need for purchase orders,
invoices-matching and receivers. Our Electronic Time Capture (ETC) system not only provides for
accurate employee pay but also automates the time card and attestation processes to minimize
administrative time. We use a customized software solution based on SPaRKS for agronomic
calendaring, tracking actual applications and automating the spray application tracking and reporting
process.
6 I Village of North Palm Beach RFP December 20, 2023 I. Evaluation Criteria
BrightView
Golf Maintenance
B.Qualifications & Technical Experience of Proposed Staff
Key Personnel Resumes
The following resumes are included for your review. These and the organizational charts
presented were developed for your club to provide additional insight regarding how we
will bring both on-site and off-site resources to bear for your project.
I. Evaluation Criteria I 7
BrightView
Golf Maintenance
Education
Phd, Plant Physiology,
Turfgrass
Clemson University, SC
MS, Horticulture, Turfgrass
Clemson University, SC
BS, Plant and Soil Science,
Turfgrass
University of Kentucky
Professional
Associations & Awards
Golf Course Superintendents
Association, Member
United States Golf
Association, Member
Wade Stackhouse Graduate
Student Fellowship, Clemson
University, 2002-03
Schilletter Fellowship,
Outstanding Graduate
Student Researcher, Clemson
University, 2001
Golf Course Superintendents
Association, Watson Fellow,
2001
B. Todd Bunnell, Ph.D.
Vice President, Agronomy
Dr. Bunnell will be the lead agronomist supporting our team at your course.
As such, he will be available as needed to support the Superintendent
and will be directly involved in the diagnoses and treatment strategy for
any emerging turf issues. He will visit the course quarterly to oversee
implementation and the fine-tuning of our programs. He will also work with
the Superintendent and our team to develop the annual agronomic program
each year. Dr. Bunnell developed the agronomic program contained in our
proposal.
Professional Experience
As Vice President of Agronomy for BrightView Golf Maintenance. Dr. Bunnell
works closely with Superintendents to develop sound and efficient agronomic
programs. Specific agronomic programs are developed independently for
each property based on science, diagnostic results and client expectations.
He also works with fertilizer and chemical manufacturers to ensure the newest
and most effective inputs are applied at our customers' properties. Prior to
joining BrightView, Dr. Bunnell was employed by SePRO Corporation as the
Manager of Turf and Ornamental Research/Golf Market Manager (2004-
11). His responsibilities included research. development, and regulatory
compliance of SePRO branded turf and ornamental products including plant
growth regulators. insecticides, herbicides and fungicides. His tasks also
included developmental efforts towards new chemistries and uses in the turf
and ornamental market.
Additional Professional Experience
Clemson University, Clemson, SC, Graduate Research Assistant, (M.S., Ph.D.)
1997-2003. Research projects included determining optimum light quantity
for dwarf and fairway bermudagrasses, investigating soil atmosphere effects on
bentgrass in the southern transition zone, conducting herbicide evaluation trials,
construction and maintenance of USGA-specified bentgrass and bermudagrass
greens. He also taught multiple undergraduate level courses/labs in horticulture,
soil science. and turfgrass science.
Clemson University, Walker Course. Clemson, SC, Graduate Assistant, 1999-
2003. Duties included daily golf course preparation and operations and
discussing various agronomic options available for optimum turfgrass growth
and development with golf course superintendent and staff.
1996 PGA Championship at the Valhalla Golf Club. Louisville. KY, Undergraduate
Internship. Duties included major tournament preparation: mowing greens and
fairways, assisted in all aspects of golf course management such as spraying,
fertilization, irrigation, sodding, ornamental bed installation and maintenance,
tree care, and supervised management of entrance drive and delegated duties
to crew workers.
8 I Village of North Palm Beach RFP December 20, 2023 I.Evaluation Criteria
Terry joined BrightView Golf Maintenance in 1999 as the Western Region Director of
Maintenancewith dutiesincluding overall maintenanceoperationsof all BrightView Golf
Maintenance facilities on the West Coast.
Arnold Palmer Golf Management, Director of Golf Course Maintenance, 1990-98.
Responsibilities included overseeing all properties in the Western United States. Also
served as a consultant in the development, constructionand re-design phases of
municipal, private, daily fee and resort courses.
BrightView
Golf Maintenance
I. Evaluation Criteria I 11
BrightView
Golf Maintenance
I. Evaluation Criteria I 12
BrightView
Golf Maintenance
C.Customer Feedback/References
14 I Village of North Palm Beach RFP December 20, 2023 I.Evaluation Criteria
BrightView
Golf Maintenance
15 I Village of North Palm Beach RFP December 20, 2023 I.Evaluation Criteria
reating an f nvironmental Masterpiece
Hard to imagine now by looking at
the busy golf holes and the gorgeous
lush vegetation, but the Osprey Point
Golf Course acreage was once flat
and degraded, used as a shell quarry
and for agriculture, entirely over-
grown with Brazilian Pepper and other
invasive exotics, and all broken up
by a series of canals. As part of their
effort to transform this disturbed land
into a community destination, Palm
Beach County worked withAudu-
bon International through the Clas-
sic Program following their overall
strategy to preserve open and green
space as assets to their community.
16 I Village of North Palm Beach RFP December 20, 2023
Opened on November 6, 2010,
Osprey Point is a 27-hole golf
course built as part of the 850-acre
Burt Aaronson South County
Regional Park in Boca Raton, Florida
at the edge of the Florida Everglades.
Bordered by the Arthur R. Marshall
Loxahatchee National Wildlife Refuge
to the north and west, the remainder
of the course is surrounded by residen-
tial development. Roy Case and Jeff
Grossman of Case GolfCompany de-
signed the 200-acre golf parcel as three
nine-hole courses called the Hawk, the
Falcon, and the Raven focusing on the
main habitat components of grass-
lands, freshwater ponds and canals.
To protect Florida water quality
and quantity, create wildlife habitat,
and promote environmentally respon-
Golf Central• Volume 19, Issue 4
I.Evaluation Criteria
sible golf, the following was incorpo-
rated into the construction process:
Drainage filtration from the course
first empties into either dry or wet re-
tention areas or bioswales before
connecting to the on-site ponds.
Instead of the original selection of
Bermuda turfgrass, a more environmentally
friendly grass called platinum paspalum
was featured on greens, tees and fair-
ways since it is more drought and wear
tolerant, has decreased fertilizer and
maintenance needs, and accepts a wider
range of water quality and composition.
The overall grassed acreage was
reduced by adding coquina waste ar-
eas that double as cart paths and are
efficient at promoting water infiltra-
tion and replenishing of the aquifer.
Drought tolerant native species
were planted in the extended rough,
hazard, and out of play areas.
Butterfly gardens were developed to
provide habitat for pollinator species.
Nearly all trees on the property were
newly planted featuring species such as
Golf Central• Volume 19. Issue 4
cypress, live oak and sabal palms providing
habitat for bobcats to bald eagles as well
as the ever-present osprey and creating
corridors for wildlife movement throughout.
Osprey Point was recognized in 2016
as theWorld's Best Eco Friendly Golf
Facility by the World Golf Awards
through votes cast by the public,
and by golf and travel profession-
als. Winners demonstrate "leader-
ship in environmental stewardship
and were creative and responsible
in planning, design, construction
and management of unique, re-
source efficient golf facilities."
Osprey Point was certified on
March 29, 2011 as the firstAudubon
International Classic Sanctuary in
the state of Florida and only the
second in the United States. It joined
the other four Palm Beach County
golf facilities which are Audubon
International certified as well.i
65
I.Evaluation Criteria I 17
BrightView
Golf Maintenance
BrightView Golf Maintenance Client References
18 I Village of North Palm Beach RFP December 20, 2023 I.Evaluation Criteria
BrightView
Golf Maintenance
D.Quality & Schedule Control
Quality Control
BrightView understands that the core of our role is to deliver quality course conditions that enhance the
competitive position of our partners' golf course. We have programs and disciplines at many levels to
ensure that we are meeting our obligations.
We believe that our partner is the ultimate judge of the quality of our work. The systematic and objective
measurement of customer satisfaction is a core discipline within all of BrightView and we incorporate
customer satisfaction metrics into our incentive and compensation programs at all levels.
At the course level, we have reporting to monitor activities to ensure that we are in compliance with
our plans and obligations. We have weekly and monthly reporting to track activities performed and an
agronomic planning and tracking system to track fertility and control product applications.
But, there is no substitute for having multiple sets of eyes and ears at the course - eyes to see that the
activities performed are done in a quality manner and ears to listen to what our partner, the ultimate
judge, believes about the quality of work. We structure visits from our leadership team (Assistant Area
Director, Area Director and VP General Manager) at least quarterly and from our VP of Agronomy at least
annually.
Quality Control Plan
Plan matrix to continue for North Palm Beach Country Club based on 4 elements.
1)Establish specification matrix based on owner expectations for each component of the golf course ...
greens, tees, fairways, roughs outer roughs, bunkers, lake edges, aquatic vegetation, cart paths,
landscape, bldgs structures, drainage, drainage structures, irrigation, signage. Agronomic and
Operation Plans are aids to create the specification.
2)Regular communication between owner and Superintendent (see communication plan).
3)Field visits to monitor and documentation of Quality of each line item of maintenance.
4)Correction/remedy of unsatisfactory situations.
20 I Village of North Palm Beach RFP December 20, 2023 I. Evaluation Criteria
COMMUNICATION VEHICLE
BrightView PERSON(S)
Responsible or included
CLUB STAKEHOLDERS
To be Included
Golf Course Maintenance
Daily interaction to discuss any needs, changes for the course or play calendar. Changes are
incorporated into daily operations.
Superintendent
Asst. Superintendent
Head Golf Professional
Staff Meeting
Golf Course Update
Coordination with Management Team
Accommodate events and other activities by holding regular discussions to ensure that we
fulfill needs and activities.
Superintendent
Asst. Superintendent
Head Golf Professional
Superintendent Report
Written report to include:
Current operational efforts
Tactical changes that have occurred or may be required due to changes in conditions or
course activities
Golf Course Facility Standards Checklist as required
Superintendent Head Golf Professional
Bulletin Board Updates
Update on course condition and progress and areas given special attention
Cultural activities planned for the week
Update on greens conditions and speed
Superintendent Posted in Pro Shop, Men’s &
Women’s Locker Rooms
Course Ride
Joint ride to review and discuss course conditions, needs and opportunities. Higher frequencies to the
contract may be needed initially to ensure that everyone is “on the same page” — or during periods of
particularly stressful weather conditions. Frequency set by Club. Typically weekly.
Superintendent Village Manager
Head Golf Professional
Progress Report
Written report concerning:
Progress toward plan goals
Operation items completed in time period
Identification of deviations from plan and their causes, plus status update of any issues
Current and future activities
Superintendent Head Golf Professional
Course Ride with Club Key Leader(s)
Joint ride to review and discuss course conditions, needs and opportunities. Higher frequencies to the
contract may be needed initially to ensure that everyone is “on the same page” — or during periods of
particularly stressful weather conditions.
Area Director Village Manager
Head Golf Professional
Operations Calendar
Joint meetings with all stakeholders to review annual calendar that accommodates needed agronomic
practices, while maximizing play opportunities and access to courses. Input from Club recorded and
used in developing the following year’s Annual Plan.
Superintendent Village Manager
Head Golf Professional
WEEKLY COMMUNICATION (or more frequently as needed)
1
MONTHLY COMMUNICATION (continued)BrightView PERSON(S)
Responsible or included
CLUB STAKEHOLDERS
To be Included
Tournament and Special Event Planning
Ensure that the Club’s many tournaments and events, practices, schedules, and any needed changes
can easily be integrated into your calendar.
Superintendent
Asst. Superintendent
Head Golf Professional
Course Ride with Agronomist
Joint ride to review and discuss course conditions, needs and opportunities. Higher frequencies to the
contract may be needed initially to ensure that everyone is “on the same page” — or during periods of
particularly stressful weather conditions
Superintendent
Area Director
Agronomist (4x a year)
Village Manager
Head Golf Professional
Annual Plan (Coordinated with club planning cycle)
Formal process to identify priorities and practices for the coming year (including agronomic plans),
identification and prioritization of improvements that can be accomplished “in-house” with no additional
expense to you, and any operational practices updates.
This results in a written annual plan that is distributed to all parties.
Superintendent
Vice President, Agronomy
Area Director
Village Manager
Head Golf Professional
Long-Range Strategy and Planning (As needed to supplement or update plans)
Process to develop and discuss ideas for long-term improvements to course conditions and
operational efficiency. These may include identifying priorities for capital investments and changes to
maintenance practices and specifications.
Superintendent
Consulting Superintendent
Vice President, Agronomy
Area Director
Village Manager
Head Golf Professional
Emergency Response Planning
Initiated at the start of full operations and updated annually)
An integrated, comprehensive plan for protecting your members and your course in case of
emergency.
Superintendent
Staff members
Village Manager
Head Golf Professional
ANNUAL COMMUNICATION
MONTHLY COMMUNICATION (continued)
QUARTERLY COMMUNICATION
2
Location:Date:
Years on Property
Inspector
Overall Score
Target Score
Turf cover 3.0
Fertility/Color Quality 4.0
Disease Presence 2.0
Compaction/Organic Matter %0.0
Algea 2.0
Mowing Uniformity 4.0
Greens Speed 5.0
Weeds/Insect Damage 10.0
Pin Placement/Condition 3.0
Moisture (wet/dry)2.0
Turf cover 6.0
Fertility/Color Quality 2.0
Disease Presence 10.0
Wear/Compaction/Divots 3.0
Mowing Uniformity 2.0
Weeds/Insect Damage 6.0
Moisture (wet/dry)4.0
Tee Markers/Accessories 4.0
Machine Raking of Sand 5.0
Edging of Bunker Lips 8.0
Overall Turf Quality 4.0
Drainage and Washed Bases 5.0
Proper Distribution of Sand 3.0
Turf Cover Thinning turf throughout especially in cart path exit/entry points and landing areas 4.0
Fertility/Color Quality 3.0
Disease Presence 7.0
Wear/Compaction/Divots 2.0
Mowing Uniformity 2.0
General Detail 7.0
Weeds/Insect Damage 7.0
Moisture (wet/dry)5.0
Turf Cover 4.0
Fertility/Color Quality 4.0
Mowing Uniformity 4.0
Weeds/Insect Damage 5.0
Moisture (wet/dry)4.0
Turf Cover 5.0
Fertility/Color Quality 3.0
Mowing Uniformity 3.0
Weeds/Insect Damage 3.0
Moisture (wet/dry)1.0
Golf Course Quality Control Inspection
05/13/19XYZGolfClub
TM, MH
1
Fairy ring present on select fairways
4.6
Overall Greens Rating:
Overall Tees Rating:
Inconsistent turf quality due to fertility, shade, moisture mgmt
Grade Scale (Semi-Private, HOA):
See Photos and additional comments on attached pages if needed.
Several Greens show thin or bare spots in low-lying areas and perimeters
Inconsistent color quality with mottled yellow appearance and streaking
No weeds or insect damage present
Pin locations are limited due to size and shrinkage of greens
7
inconsistent mowing patterns due to non-uniformity of overseed
4.2
Municipal type tee markers showing moderate aging
No presence of mowing patterns or definition between fairways and roughs
No presence of mowing patterns or definition between fairways and roughs
4.1
5.0
Overall dry but had recent rain shower
Pythium active on numerous greens
Organic Matter in top 6" beyond manageable level which has led to minimal water infiltration and root mass
Numerous bare areas show presence of black algea
0=Poor / 10=Excellent
3.5
4.6
Moderate weed present (Rock Finger Grass is predominant weed)
Sand needs to be distributed on vertical faces.
Heavy wear and compaction due to lack of cultural practices
Overall Tees have adequate turf coverage except for smaller white tees and shaded tees
Greens retain moisture on the surface due to high OM content
Overall Bunkers/Surrounds Rating:
Overall Fairways Rating:
7-8 on Stimp meter; target 10-10.5
Thinning turf throughout landing area with little definition of target greens
Inconsistent turf quality due to fertility and moisture management
Numerous weeds around DR tee and practice chipping green
Highly inconsistent and chlorotic bermudagrass
Bunker raking observed
Bunkers have been recently edged
One bunker holding water (greenside left of #4)
Overall Driving Range/Practice Areas:
No presence of mowing patterns or definition between fairways and roughs
Highly inconsistent and chlorotic bermudagrass
No disease present
Significant wear/compaction due to slow growth and recuperation of bermudagrass; inconsistent divot mgmt
Tees do not look like they've been mowed recently or on a consistent basis
3. BUNKERS/SURROUNDS
Indication of irrigation malfunction to be addressed
Numerous weeds in roughs; little insect damage
Overall roughs are on the dry side but for recent rainfall
Overall Roughs Rating:
Sprinkler heads and yardage markers edged
3.06. DRIVING
RANGE/PRACTICE AREAS
Slight weeds present (Rock Finger Grass) and slight cricket tunneling
inadequate moisture except for recent rainfall
5. ROUGHS
1. GREENS/COLLARS
4. FAIRWAYS
Thinning turf throughout especially in cart path exit/entry points and shaded areas
Highly inconsistent and chlorotic bermudagrass
2. TEES
23
Value Engineering
We use our proprietary operations methodology, BV360, to ensure that we are efficient and effective.
BV360 is rooted in lean operations techniques and continuous improvement that were first developed
by Toyota for making cars. We have adapted this approach, which emphasizes the organization of the
work and facility, to golf course maintenance in order to get the maximum productivity out of each
labor hour worked. For example our morning start-up routine is tightly choreographed to get our
team on the course during the highly productive time before play begins. We also structure work and
jobs for efficiency, for example routing work paths along the most productive routes and paths. This
is also a continuous improvement process by which we strive each day to become more efficient than
the day before.
We also work regularly with our partners to ensure that the cost of maintaining the golf course fits
with their overall financial needs. Drawing upon our activity costs knowledge derived from BV360, we
can develop a "menu" for our partners of the most cost-effective options for reducing (or increasing)
the budget for course maintenance. In the case of cost reduction we also advise our partner on the
changes that will have the least impact on player experience. Knowing both the impact on players and
the cost impacts allows our partners to make intelligent choices for the maintenance of their facility.
24 I Village of North Palm Beach RFP December 20, 2023 I.Evaluation Criteria
25
26
A.Agronomic Summary - North Palm Beach Country Club
OVERVIEW
As a golf course maintenance provider, agronomic planning is in our DNA. Effective and complete
planning is imperative for BrightView Golf Maintenance to deliver superior playing conditions at
maximum operational efficiency to North Palm Beach Country Club. We have professional operations
specialists and a certified agronomic Ph.D. scientist with decades of golf maintenance experience that
participate in the constant evolution of our method and the validation and review of each plan for the
golf courses and the learning center. Our methods are proven and constantly being improved to provide
the best playing surfaces for our clients and customers.
We always begin by identifying every activity and agronomic practice in every area of responsibility. We
are careful to make sure the RFP specifications are addressed completely. In addition, we will include
any additional activities, inputs or practices we feel are necessary for the long-term health and
sustainability of the golf course. Everything is laid out in detail and placed on the calendar when we
expect to do the work (see example).
2. Detailed Scope of Work I 27
EXAMPLE OF AGRONOMIC PLAN
AGRONOMIC PLANS
BVGM has developed 3 agronomic plans specifically for NPBCC to consider: 1) BASE agronomic plan
BASE level) which is discussed in detail in this document. 2) ENHANCED agronomic plan (ENHANCED
level) that includes the BASE plan plus some agronomic input upgrades throughout the course. 3)
PREMIUM agronomic plan (PREMIUM level) will include the BASE and ENHANCED plans plus some
additional inputs. This input upgrades are designed to improve the health, playability, and long-term
performance of the playing surfaces at NPBCC. All these upgrades will be discussed in detail in the
ENHANCEMENT PROGRAMS section of the proposal.
PUTTING GREENS
High quality, fast and smooth putting greens are what all golfers' desire and are the most important
asset of any golf course. Below are the key components and recommendations for putting greens at
North Palm Beach Country Club.
Fertility Program -The prescriptive fertility program for North Palm Beach Country Club is designed to
provide optimum turfgrass health and playability. The current agronomic program delivers 6.5 lbs
Nitrogen (N) per 1000 ft2and 12.3 lbs Potassium (K) per 1000 ft2 per year. These fertility inputs should
be applied via both foliar and granular applications. In addition, BVGM putting green programs will
supply additional minor and micronutrients and bio-stimulants during periods of stress to promote
health and recovery of putting greens. Gypsum and other soil amendments should be applied as needed
during dry periods to assist with flushing of salts and sodium.
Cultural Programs -In addition to primary core aerification cycles, BVGM recommends employing light
and frequent cultural practices to manage the upper root zone and canopy to improve consistency and
performance of putting greens at North Palm Beach Country Club. In order to build a prescribed cultural
program for the putting greens at North Palm Beach Country Club, BVGM will collect and perform
analysis of in-tact soil cores from several putting greens to determine the following:
28 I Village of North Palm Beach RFP December 20, 2023 2. Detailed Scope of Work
l.Organic Matter (Thatch) Percentage -Organic matter (thatch) percentage in a putting green is
a primary limiting factor to fast, firm, and healthy putting greens. Due to the water holding
capacity of organic matter, excessive organic matter results in putting greens which are
chronically soft, wet, and unhealthy due to multiple factors. Annually, BVGM will take soil
cores from multiple putting greens to track organic matter percentage over time and adjust
cultural programs to ensure these organic levels are at appropriate and healthy percentages.
2.Soil Physical Properties -Sand/silt/clay percentages will be analyzed at different depths in the
rootzone to determine any layering or inconsistencies which may need to be addressed.
3.Topdressing Sand Analysis -Topdressing sands are vigorously tested and compared to the
existing putting green mix. We target like to slightly more coarse topdressing sands for
consistency of material in the rootzone.
Once on property, BVGM would perform multiple in-tact core analysis from putting greens and build a
cultural program specific to North Palm Beach Country Club. We will work closely with the onsite Golf
Management Team to perform these cultural programs during low-play periods.
Water Quality and Management -Proper distribution and allocation of water is critical to delivering
healthy and consistent putting greens, especially during summer months. Too much or too little water
can negatively affect turf health and putting green performance. Water management is the primary key
to successful bermudagrass putting greens in Florida.
BVGM utilizes soil moisture meters (TDR meters) and hand-watering techniques to spot apply water
where it is needed. Overhead irrigation should not be used to manage dry areas on putting greens as
this will create excessive water in other areas. Rather, soil moisture monitoring and hand watering will
be used to deliver appropriate quantities of water to specific locations on each putting green.
Field Scout TDR 300 Moisture Meter
2. Detailed Scope of Work I 29
Water quality tests will be performed to determine the chemical composition of the reclaim water. The
following components will be closely monitored: soluble salts (TDS or ECw), Calcium (Ca), Magnesium
Mg) and sodium (Na). The irrigation water at NPBCC is a blend of well water and reclaim water. Due to
these sources, the composition of the irrigation water will be monitored multiple times per year to
identify any changes in water quality. In addition to water quality sampling, BVGM utilizes soil salinity
meters (Ee meters) to track soil salinity levels and best time leaching eventswill monitor soil for
increases in sodium levels .. Mitigating practices for the Agronomic plan includes leaching, amendment,
and wetting agent programs to combat salts and sodium.
Water qualityreport from NPBCC
2790 Whitten Road, Memphis, TH 38133
M11n90l.213.2400•Fu90I.2ll.2440
www,wi1Ypgintanatrt!Ql."1m
IRRIGATION WATER
HarrallsNaJleyCrest Goll Course Malntenance North Palm Beacfl 14112 """""'
Mr.BIIIRayskle
Palm Beach Nallonal Goll & Country Club
5105 N-Tampa Hlgtr,vay
Lakeland,Fl33815
Sample Id: Pump House
NH,•N
H)'drogllnlonActlvlly pH
EquMn.omAeac11on pHc
so,
s
co, ""•
Da!eRec8Hed
Pago:
0.008mg/L
0.077 mg'L
Elecirb!Conducilvlly se 0.010 "1gl
e---------+-------,
AfllNaAdsorpllonRa!IO SARadj
SodiumAllsOrptionRalJD
GH ppm lion 0.100 "'9'L
e---------+-------l
0.152 mg'L
0.321f'F19'L
Mol:,t,c,aoom ------ 0.0!Omg'L
30 I Village of North Palm Beach RFP December 20, 2023
Plant Protection Program -A comprehensive preventative disease and insect program has been
constructed for North Palm Beach Country Club. Target diseases controlled preventatively include Leaf
Spot, Pythium species, Fairy Ring, and other diseases. Target insects controlled preventatively include
mole crickets, grubs, turf-feeding Caterpillars, and white grubs.
Nematodes -BVGM will monitor nematode populations and impact on turf quality dilligently
throughout the growing season. Any necessary applications will be likely timed during shoulder seasons
when bermudagrass is most susceptible to nematode damage. BVGM will consider all control options,
but prefer to use Curfew as a last resort due to its course disruption and potential off-target impacts.
BVGM has imployed effective and economical alternative nematode control options successfully at
other FL properties and would consider these at North Palm Beach Country Club.
TEES AND FAIRWAYS
Agronomic programs for tees, fairways, and rough were constructed specifically for Latitude 36
bermudagrass. This variety of bermudagrass is unique and requires specific nutritional and cultural
practices for optimum performance. Our experience with Latitude 36 during our tenure at NPBCC puts
BVGM in unique position of holding intellectual property that other maintenance providers cannot
provide.
2.Detailed Scope of Work
Fairway/Tee Fertility Program -A combination of granular and liquid fertilizers will be applied to
fairways and tees during the growing season, targeting 7.6 lbs N/1000 ft2/year and 1.2 lbs K/1000
ft2/year. Tees will receive additional supplemental fertilizer to assist with spring growth and turf density
9.8 lbs N/1000 ft2/year and 3.2 lbs K/1000 ft2/year). Bulk granular fertilizers will be applied during
spring and fall months.
Plant Growth Regulator and Foliar Fertilizer Program -Plant growth regulators (PG Rs) suppress the
elongation of shoots in turfgrass resulting in a tighter playing surface, reduced scalping, and darker
green color. BVGM would initiate a spray program every 2-3 weeks during the growing season on both
tees and fairways. A foliar fertilizer and iron-based product will be added with each of these sprays to
further enhance color and growth.
Cultural Program -A core aerification program should be performed at least once and preferably twice
on fairways and tees during spring/fall to reduce compaction and promote deep rooting which would
improve the year-round performance of fairways and tees.
Weed and Insect Control Program -Preemergence and postemergence herbicides will used to control
grassy and broad leaf weeds. Tees and fairways will receive 5 preemergence applications per year.
Additionally, preventative insecticide applications are made annually for mole crickets, grubs, and other
insects.
Nematodes -Similar to fairways, BVGM will monitor nematode populations and impact on turf quality
dilligently throughout the growing season. Any necessary applications on tees and fairways will be
discussed with the Village of North Palm Beach.
ROUGH
Fertilizer Program -Similar to the fairways and tees, slow-release Urea fertilizer technology will be
applied to all rough during spring, summer and fall months to promote growth and recovery. Bulk
applications of fertilizer will target 4.3 lbs N/1000 ft2/year and 1.0 lbs K/1000 ft2/year.
Weed and Insect Control Program -Preemergence and postemergence herbicides will used to control
grassy and broad leaf weeds. Rough will receive 5 preemergence applications per year. Additionally,
preventative insecticide applications are made annually for mole crickets, grubs, and other insects.
OTHER AREAS
Native Areas-NPBCC has approximately 10A of native sand and landscaped areas throughout the golf
course. A comprehensive PRE and POST herbicide program is included in the BASE level agronomic plan.
Golf Course Detail -BVGM will develop specifications for these detail activities such as bunker edging,
irrigation head edging, etc.
Bunker Maintenance -The bunkers are key playability and aesthetic features of NPBCC. BVGM will
employ a prescriptive granular and liquid-based nutrition to ensure adequate fertility is delivered to
bunker faces and surrounds. Additionally, wetting agents will be used to improve moisture retention on
the slopes and surrounds.
2. Detailed Scope of Work I 31
CONCLUSION
BVGM is eager to continue to partner with North Palm Beach Country Club to further advance
conditions of their golf property. These are important assets to the North Palm Beach Country Club, and
we would embrace the opportunity to continue to maintain these playing surfaces. These would be the
top priorities for BVGM.
1.Improved year-round performance and consistency of putting greens. Agronomic programs will
focus on moisture management and cultural practices to improve playability and ball roll.
2.Comprehensive granular and foliar spray program on fairways and tees to improve turf quality
and density. The primary objective of the program is to provide an excellent playing surface
year-round with a focus of improved conditions during fall/winter months.
3.Improved color and density in rough.
4.Improvement in overall golf course detail to enhance the visual and aesthetic golfing experience
at North Palm Beach Country Club.
5.Enhanced weed control programs across the entire golf course. Weed control to be attained via
preemergence and postemergence applications.
32 I Village of North Palm Beach RFP December 20, 2023 2.Detailed Scope of Work
Task Frequency Method & Specifications BrightView Notes
Mowing • 3x/week during the growing
season
Using triplex-type mowers.
Height of cut = 0.400”–.600”
Set Up • 1x/week – Divot repair
7x – Tee markers placement
Divots filled to promote tee recovery and maintain
level surface.
Tee located to be consistent with hole placement.
Trash removed daily.
Cultural Practices • 3x/year – Core
Aerification/vertcutting
As needed – Solid tine / slicing
3x/year – Topdressing
Aerify May, July and August
Additional verticutting as indicated by course conditions.
Cultural practices may be increased if soil conditions require to improve
turf quality.
Fertilization • 26x/year • Fertilizer type and rates will be determined from the results of
annual soil nutrient level testing and growing conditions at the
time of treatment.
Granular program included 10.83 lbs N – .45 lbs P2O5 –
5.91 lbs K2O/1000 ft2 will be applied annually, under normal
conditions.
Additional spot applications rendered to problem turf
Areas.
Our year-round program is based on plant and soil chemistry.
Soil tests will be used to build fertilization program.
Rates are subject to change based on agronomic factors.
Nitrogen program designed to provide adequate growth, color and traffic
tolerance
Weed Control • Seasonal
As needed
Will be achieved through both pre-emergence and post-
emergence chemical applications.
Pre-emergence and post-emergence herbicide program is included
targeting poa, crabgrass, goosegrass, nutsedge and several broadleaf
weeds.
Multiple herbicide modes of action will be used for resistance management.
Insect and Pest Control • Seasonal
As needed
IPM (Integrated Pest Management) program will govern rates
and timing of applications.
All applicable regulations shall be strictly adhered to and
enforced.
All required regulatory reporting will be the responsibility of
BrightView.
We regularly monitor insect and disease thresholds throughout the season.
Preventative applications will be made to control grubs and other turf-
feeding insects.
PGR • 26x/year • A PGR will be applied in spring and summer.• Benefits of PGRs include improved turf quality,improved stress tolerance
and reduced water use.
We are expert in using PGR technology and will use PGRs to improve turf
quality and playability.
BrightView Annual
Diagnostic Program
Comprehensive soil nutrient,
plant tissue, and water quality
analyses will be performed
yearly to build a prescription-
based agronomic plan.
Soil nutrient samples 2x/year.
Plant tissue analysis 6x/year.
Water quality samples 3x/year.
Nematode assays as needed.
Disease/insect identification as needed.
Results will be compiled by Superintendent and reviewed collectively with
Area Director and Vice President of Agronomy to continue to build and
fine-tune the agronomic plan.
2. TEE MAINTENANCE
33
Task Frequency Method & Specifications BrightView Notes
Mowing • 4x/week during the growing
season
Consistent straight mowing pattern and defined edges.
Fairway width maintained to current size.
Height of cut = 0.400”–. 600” based on season.
Cultural Practices • 4x/year – Aerification
2x/year - Verticutting
Aerify in May, July, August and September.
May and August
Cultural practices may be increased, if soil conditions require, to improve
turf quality.
Fertilization • 26x/year • Fertilizer type and rates will be determined from the results of
annual soil nutrient level testing and growing conditions at the
time of treatment.
Granular program included 10.03 lbs N – 0.45 lbs P2O5 –
4.31 lbs K2O/1000 ft2 will be applied annually, under normal
conditions.
Additional spot applications rendered to problem turf Areas.
Our year-round program is based on plant and soil chemistry.
Soil tests will be used to build fertilization program.
Rates are subject to change based on agronomic factors.
Nitrogen program designed to provide adequate growth, color and traffic
tolerance.
Weed Control • Seasonal
As needed
Will be achieved through both pre-emergence and
post-emergence chemical applications.
Pre-emergence and post-emergence herbicide program is included
targeting the following weeds: poa, crabgrass, goosegrass, nutsedge,
and several broadleaf weeds.
Multiple herbicide modes of action will be used for resistance management.
Insect and
Pest Control
Seasonal
As needed
IPM (Integrated Pest Management) program will govern rates
and timing of applications.
All applicable regulations shall be strictly adhered to and
enforced.
All required regulatory reporting will be the responsibility of
BrightView.
We regularly monitor insect and disease thresholds throughout the season.
Preventative applications will be made to control grubs and other turf-
feeding insects.
PGR • 26x/year • A PGR will be applied in spring and summer on both
Bermudagrass.
Benefits of PGRs include improved turf quality, improved stress tolerance
and reduced water use.
We are expert in using PGR technology and will use PGRs to improve turf
quality and playability.
Foliar Nitrogen and Iron will be applied in combination with PGR applications
to supplement granular fertilizer program. This will greatly improve turf
color and density.
BrightView Annual
Diagnostic Program
Comprehensive soil nutrient,
plant tissue, and water quality
analyses will be performed
yearly to build a prescription-
based agronomic plan.
Soil nutrient samples 2x/year.
Water quality samples 2x/year.
Disease/insect identification as needed.
Results will be compiled by Superintendent and reviewed collectively with
Area Director and Vice President of Agronomy to continue to build and
fine-tune the agronomic plan.
3. FAIRWAYS
34
Task Frequency Method & Specifications BrightView Notes
Mowing • 1-2x/week – may be increased
in periods of high growth
Using reel type rough mower and trim mowers.
Height of cut = 1.5”–2” depending on season.
Cultural Practices • 3x/year – aerification • Aerify in May, July and August • Cultural practices may be increased, if soil conditions require, to improve
turf quality.
Fertilization • 8x/year • 6.61 lbs N – 0.59 lbs P2O5 – 1.92 lbs K2O/1000 ft2 will
be applied annually, under normal conditions.
Additional spot applications rendered to problem turf Areas.
Our year-round program is based on plant and soil chemistry.
Soil tests will be used to build fertilization program.
Rates are subject to change based on agronomic factors.
Weed Control • Seasonal
As needed
Will be maintained to control weeds in rough and tee surrounds.
Will be achieved through both pre-emergence and post-
emergence chemical applications.
Pre-emergence and post-emergence herbicide program is included
targeting the following weeds: poa, crabgrass, goosegrass, nutsedge,
and several broadleaf weeds.
Multiple herbicide modes of actions will be used for resistance
management.
Task Frequency Method & Specifications BrightView Notes
Raking • 7x/week • Mechanical raking.
Hand raking faces and edges as required.
Maintain the design integrity of bunkers.
Edging • 2x/Month • Mechanical edging to ensure hazard is well defined.
Sand Depth • 1x/year – Inspected • 4” base • Sand redistributed as needed to improve bunker playability.
Mowing • 1x/week • Using a Flymow.• Maintain a manicured appearance.
Task Frequency Method & Specifications BrightView Notes
Scheduling • Daily • Use of automatic irrigation system.• Daily adjustments to ensure optimal effectiveness of irrigation across golf
course.
Repairs • As needed • Leaks repaired within 24 hours.
Club approval prior to taking system down for longer than 48
hours.
Responsible for all operation repairs and maintenance for system.
Capital improvement or replacement for system responsibility of Club and
requires prior written authorization.
Irrigation Audit • Annually • Check pressure, plugged nozzles, arc adjustment, rotation and
proper central irrigation water management program.
We partner with other clients to define best practices, establish
benchmarks and educate the public about water-use efficiency.
Task Frequency Method & Specifications BrightView Notes
Edging • 12x/year • Maintain neat appearance
Remove clippings
Cart paths blown after edging to maintain clean appearance
Traffic Control • Daily • Limit access to excessive travel areas
Use of signs and ropes
6. IRRIGATION
Irrigation performance and delivery will be monitored daily to ensure adequate water is being applied for healthy turfgrass growth and firm playing conditions. Rain gauges and soil TDR
meters will be used extensively to identify wet and/or dry areas. Hand watering will be used when needed to deliver additional water to dry areas without the use of overhead irrigation.
7. EQUIPMENT MAINTENANCE AND REPAIR
BrightView utilizes the fleet maintenance system “My Turf.” This program automatically alerts when maintenance is due, automates tasks and parts list for each preventive maintenance
event and archives a full record of all parts and labor costs per equipment.
5. BUNKERS (BrightView will deliver clean, playable and weed-free sand bunkers. Sand depth will be monitored and adjusted once annually)
4. PRIMARY ROUGHS
35
BrightView
Golf Maintenance
B.Schedule Control/Operations Calendar
11•1u1111, OCT
Greens Maintenance
Mow (freq per week) 7
Roll Greens (freq per week) 3
Vertical Mow/Grooming (freq per week) 1
lightTopdressing (freq per week) 1
HeavyTopdressing
Aerification
Dry/liquid Fertility Applications (freq per week) 1
Control Products (freq per month) 2
Tees (includes RangeTees)
Mow (freq per week) 3
Aerification
Top Dress
Divot Repair (freq per week) 1
Verticutting
Dry/Liquid Fertility Applications (freq per month) 2
Control Products 1
Fairways, Collars and Approaches
Mow (freq per week) 4
Aerification
Slicing/Solid Tine 1
Verticutting
Dry / liquid Fertility Applications 2
Control Products 1
Roughs
Mow (freq per week) 1
Aerification
Dry Fertilization 1
Control Products 1
Setup
Cups Changed (freq per week) 7
Tee Markers Moved (freq per week) 7
Ball Washer Service (freq per week) 1
Bunkers
Raking (freq per week) 7
Sand Depth Check 1
Flymo Bunker Faces (freq per week) 1
Edging (freq per month) 2
Cart Paths
Cleaning/Blowing (freq per week) 1
Edging (freq per month) 1
Other
CleanTee Signs & Perm Markers (freq per week) 1
Pump Station Check (freq per week) 1
Soil Analysis 1
Water Testing 1
TissueTesting
Phyiscal Soil Testing 1
Tree Well Detail (freq per month) 1
Palm Trimming
Irrigation Head Maint 1
Pump Station PM
36 I Village of North Palm Beach RFP December 20, 2023
NOV
7
3
1
1
1
2
3
1
2
3
2
1
7
7
1
7
1
2
1
1
1
1
1
1
WINTER SUMMER
DEC JAN FEB MAR APR MAY JUNE JUL AUG SEPT
7 7 7 7 7 7 7 7 7 7
3 3 3 3 3 3 3 3 3 3
1 1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1
1 1 1
1 1 1
1 1 1 1 1 1 1 1 1 1
2 2 2 2 2 2 2 2 2 2
3 3 3 3 3 3 3 3 3 3
1 1 1
1 1 1
1 1 1 1 1 1 1 1 1 1
1 1 1
2 2 2 2 2 2 2 2 2 2
1 1 1
3 3 3 4 4 4 4 4 4 4
1 1 1
1
1 1 1
2 2 2 2 2 2 2 2 2 2
1 1 1
1 1 1 1 2 2 2 2 2 2
1 1 1
1 1 1 1 1 1 1
1 1 1
7 7 7 7 7 7 7 7 7 7
7 7 7 7 7 7 7 7 7 7
1 1 1 1 1 1 1 1 1 1
7 7 7 7 7 7 7 7 7 7
1 1 1 1 1 1 1 1 1 1
2 2 2 2 2 2 2 2 2 2
1 1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1
1
1
1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1
1
1 1 1 1 1 1 1 1 1 1
1 1
2. Detailed Scope of Work
BrightView
Golf Maintenance
C.Staffing Chart
Staffing to Stay on Top of Every Detail
Our customers have trouble comprehending how we can accomplish so much work (often 15%+
percent more efficiently) without seeing a difference in quality. We don't cut corners. We just work
smarter.
To determine your staffing needs, we pull from years of observation and testing to determine the
man-hours required to accomplish the work that needs to get done at the quality level the club
expects.
For NPBCC we designed and will continue to follow this schedule.
Daily labor Count
Seasons Mon Tues Wed Thurs Fri Sat Sun
Summer 18 18 18 18 18 10 8
18 18 18 18 18 10 8
36 Weeks
18
Winter
Summer Season
Full-time Employees
16 Weeks
18
Winter Season
Full-time Employees
Daily Labor Count is an estimate of needed employees and the mix between Full-time and Part-time labor is subject to
change. All work is based on man-hours and staffing may be adjusted in order to complete the work specified in the Technical
Specifications.
2.Detailed Scope of Work I 37
7 Hours 4 Hours 3 Hours 3 Hours
BrightView
Golf Maintenance
D.Course Organization Chart
38 I Village of North Palm Beach RFP December 20, 2023
Superintendent
Assistant
Superitendent
Foreman
Irrigation Technician
Spray Technician
Equipment Operators
Set-up & Course
Detail Specialists
2nd Ass't Supt/
Equip. Mech
2. Detailed Scope of Work
Mark Petsch
Jose Lopez Chris Rivett
BrightView
Golf Maintenance
E.Your Team - Job Descriptions
2. Detailed Scope of Work I 39
BrightView
Golf Maintenance
Job Descriptions
Golf Course Superintendent
BrightView Golf Maintenance is recognized nationwide as the leader in golf course maintenance services.
The superintendent is entrusted with the maintenance, operation and management of a golf course. He serves as the
liaison between the company, the customer representative and the golf shop on matters concerning daily course
operation. He shall be easily contacted and will, in turn, be in contact with the key employees on the golf course at all
times. The superintendent must be able to respond quickly to any situation.
Duties and responsibilities include:
Plan, organize, and direct maintenance of all areas within the scope and according to the technical specifications
of the contract.•
Partner with the customer to understand or develop a long term property improvement plan.•
Supervise the operation, maintenance and repair of all equipment assigned to the course.•
Prepare and operate within annual budget estimates.•
Prepare and follow an annual agronomic plan that operates within the technical specifications of the contract and
the annual budget,•
Procure and manage supplies and materials to support maintenance activities.•
Create and distribute report of maintenance activities as required.•
Manage golf course employees including interview, hire, training, discipline and separation.•
Protect the company's interest by an awareness of and compliance with all applicable regulations including course
and company policies.•
Fulfill administrative duties timely. Administer all aspects of the BrightView Safety Program and the BrightView
BV360 Management Program.•
Represent BrightView Golf Maintenance in a positive and professional manner including attitude, appearance and
speech.•
Maintain effective employee and public relations.•
Meet or exceed external and internal customer expectations.
Qualifications include:
Experience in all phases of golf course management and turf culture.•
A working knowledge of the construction, establishment, and maintenance practices employed on golf course
putting greens, tees, fairways, roughs, and bunkers.•
A degree or advanced knowledge of agronomy, horticulture, plant or soil science. High degree of administrative
and executive ability including effective oral and written communication skills and computer proficiency.•
Certified and /or licensed for pesticide usage.•
Familiar with the characteristics and proper use of fertilizers and soil conditioners. Knowledge of irrigation
including watering practices, irrigation systems, pumps, wells and automatic controls and drainage.•
Able to prepare the course for play in accordance with the rules of golf. Able to evaluate the course from the
player's perspective.•
Valid driver's license.
40 I Village of North Palm Beach RFP December 20, 2023 2.Detailed Scope of Work
BrightView
Golf Maintenance
Job Descriptions
Assistant Golf Course Superintendent
BrightView Golf Maintenance is recognized nationwide as the leader in golf course maintenance services.
The assistant golf course superintendent reports directly to the golf course superintendent and is responsible to
execute the superintendent's job duties in his absence. The superintendent is entrusted with the maintenance,
operation, and management of a golf course maintenance operation. He serves as the liaison between the
company, the customer representative and the golf shop on matters concerning daily course operation. He shall be
easily contacted and will, in turn, be in contact with the key employees on the golf course at all times. The
superintendent and assistant superintendent must be able to respond quickly to any situation.
Duties and Responsibilities Include:
Assist the superintendent to organize and direct maintenance of all areas within the scope and according to
the technical specifications of the contract.
Supervise the operation, maintenance, and repair of all equipment assigned to the course.
Procure and manage supplies and materials to support maintenance activities.
Manage golf course maintenance employees. Provide valuable inputs on the interview, hire, training,
discipline and the separation process.
Protect the company's interest through an awareness of and compliance with all applicable regulations
including course and company policies. Fulfill administrative duties timely.
Administer all aspects of the BrightView Safety Program and the BV360 Management Program
Represent BrightView Golf Maintenance in a positive and professional manner including attitude,
appearance, and public relations.
Meet or exceed external and internal customer expectations.
Qualifications Include:
Experience in golf course management and turf culture preferred.
An awareness of the construction, establishment and maintenance practices employed on golf course
putting greens, tees, fairways, roughs and bunkers.
A degree or advanced knowledge of agronomy, horticulture, plant or soil science preferred.
Aptitude for administrative and executive responsibilities including effective oral and written communication
skills and computer proficiency.
Must obtain and maintain state sanctioned pesticide applicator license within 6 months of entry into this job.
Familiar with the characteristics and proper use of fertilizers and soil conditioners.
Knowledge of irrigation including watering practices, irrigation systems, pumps, wells and automatic
controls and drainage.
Able to prepare the course for play in accordance with the rules of golf.
Able to evaluate the course from the player's perspective.
Valid driver's license.
2. Detailed Scope of Work I 41
GolfMaintenanceJobDescriptionsBrightView
2nd Ass't Sup/Equipment Mechanic
BrightView Golf Maintenance is recognized nationwide as the leader in golf course maintenance services.
Duties and Responsibilities Include:
Performing preventative maintenance and repairs on a variety of small engines-oil changes, filters,
etc.•
Maintaining accurate information and reports of services•
Performing minor maintenance and repairs on hydraulic and electric components of equipment•
Performing various tasks associated with maintaining properly performing cutting units, including
adjusting heights, minor reel adjustments•
Regular equipment relocation via truck and trailer within region•
Ensure that all equipment operates efficiently and safely at all times
Qualifications Include:
Strong work ethic•
Effective oral and written communication skills•
Ability to prioritize and multi-task and work in fast paced environment•
Valid Driver's License•
Physical demands are required for this position and might include, but are not limited to:•
Regular Heavy lifting up to 50 pounds•
Noise level in work environment is usually moderate•
Occasional exposure to outside weather conditions including sun, rain, cold•
Repetitive movement-standing, walking, twisting, turning, bending squatting, stooping, talking,
writing, and typing
2. Detailed Scope of Work I 42
BrightView
Golf Maintenance
Job Descriptions
Foreman
BrightView Golf Maintenance is recognized nationwide as the leader in golf course maintenance services.
The foreman reports directly to the golf course superintendent or assistant golf course superintendent
Duties and Responsibilities Include:
Direct the maintenance of all areas as defined by the superintendent or assistant superintendent.
Supervise the operation, maintenance and repair of all equipment assigned to the course.
Supervise special projects as directed by superintendent or assistant superintendent.
Manage and dispense supplies and materials to support maintenance activities.
Directly supervise and train golf course employees. Provide feedback on employee training and discipline.
Identify problems and communicate promptly with superintendent or assistant superintendent.
Protect the company's interest by an awareness of and compliance with all applicable regulations including
course and company policies.
Administer all aspects of the BrightView Safety Program.
Represent BrightView Golf Course Maintenance in a positive and professional manner including attitude,
appearance and speech.
Maintain effective employee and public relations.
Qualifications Include:
Knowledge of turfgrass management.
Knowledge of irrigation and drainage principles.
Proven leadership capabilities
Ability to operate and train on all pieces of equipment employed at the course.
Ability to apply as directed fertilizers, soil conditioners and other control products.
Valid driver's license.
43 I Village of North Palm Beach RFP December 20, 2023 2.Detailed Scope of Work
BrightView
Golf Maintenance
Job Descriptions
Irrigation Technician
BrightView Golf Maintenance is recognized nationwide as the leader in golf course maintenance
services.
Installing systems and ensuring that they function efficiently•
Repairing and maintaining valves-including quick coupler valves, tracing electrical components,
installing and initializing clocks and timers, locating existing zones and valves and performing
pump repairs•
Repairing and maintaining sprinklers, including quick coupler inserts•
Adhering to Company's safety policy and ensuring that the public will be safe while in contact with
irrigation maintenance or repairs
Requirements:
Minimum of 1 year experience working with golf course irrigation systems•
Strong work ethic•
Effective oral communication skills•
Ability to prioritize and multi-task and work in a fast-paced environment•
Physical demands are required for this position and might include, but are not limited to:•
Heavy lifting up to 50 pounds•
Regular exposure to outside environment including rain, cold, sun, or night•
Repetitive movement-standing, walking, twisting, turning, bending, squatting, stooping•
Irrigation certification a plus
2. Detailed Scope of Work I 44
BrightView 2
Spray Applicator
Part Time
Golf Maintenance
Job Descriptions
BrightView Golf Maintenance is recognized nationwide as the leader in golf course maintenance services.
Duties and Responsibilities Include:
Experience with chemical or spray applications
Must work under the direction and supervision of the Assistant Golf Course Superintendent And
Agronomic Technician
Maintain a valid Driver's License
Strong attention to detail
Able to operate efficiently and safely at all times
Ability to perform other cultural applications on golf course as needed -assist with aerifications,
applying seed to designated areas, sand topdressing applications
Physical demands are required for this position and might include, but are not limited to:
Heavy lifting up to 50 pounds•
Regular exposure to outside environment including rain, cold, sun, or night•
Repetitive movement-standing, walking, twisting, turning, bending, squatting, stooping
Bilingual (Spanish/English) a benefit
45 I Village of North Palm Beach RFP December 20, 2023 2. Detailed Scope of Work
BrightView
Groundsperson (Green Team)
Full or Part Time
Golf Maintenance
Job Descriptions
BrightView Golf Maintenance is recognized nationwide as the leader in golf course maintenance
services.
Mowing small turf areas using "fly-mo· or small push power mowers•
Trimming and edging using a gas powered edger/trimmer•
Operating a gas powered blower•
Trimming shrubs and low trees to shape and improve growth or to remove damaged leaves,
branches, or twigs using shears, pruners, or gas powered hedge trimmers•
Picking up leaves, trash, and cut grass and placing onto a truck or trailer
Perform weeding by hand or using a garden hoe or hula hoe
Ability to report for daily work at different job sites within region to perform required tasks
May include Greenskeeper and/or lrrigator duties as assigned.
Bilingual (English/Spanish) a plus
Physical demands are required for this position and might include, but are not limited to:
Regular Heavy lifting up to 50 pounds•
Regular exposure to outside environment including rain, cold, sun, or night•
Repetitive movement-standing, walking, twisting, turning, bending, squatting, stooping
I 46
BrightView
Greenskeeper (Gold Team)
Full or Part Time
Golf Maintenance
Job Descriptions
Walk Mowing Specialist, Set Up Specialist, Bunker Specialist, Seasonal Watering Technician
BrightView Golf Maintenance is recognized nationwide as the leader in golf course maintenance services.
Changing cup locations on all greens daily or as directed by supervisor•
Servicing all teeing ground stations on course to include:
Moving markers•
Sand/seeding divots from prior day's play•
Removing broken tees•
Removing trash from receptacles•
Maintaining ball-washers water and soap•
Policing trash from golf course during daily travel•
Daily monitoring of traffic control devices on golf course-ropes, stakes, and directional
signs•
Daily cleaning and stocking of restrooms.•
Occasional picking up leaves, trash, and cut grass and placing onto a truck or trailer
Operating various vehicles used to perform daily bunker raking activities, including power raking
and hand raking•
Mowing small turf areas using small push power mowers•
Picking up leaves, trash, and cut grass and placing onto a truck or trailer•
May include applying irrigation to golf course as directed by a supervisor.•
Bilingual (English/Spanish) a plus•
Ability to report for daily work at different job sites within region to perform required tasks•
Physical demands are required for this position and might include, but are not limited to:
Regular light lifting up to 20 pounds•
Regular exposure to outside environment including rain, cold, sun, or night•
Especially Repetitive movement-twisting, turning, bending, squatting, stooping, standing,
walking, sitting
47 I Village of North Palm Beach RFP December 20, 2023
BrightView
Golf Maintenance
F.Equipment List
2 B.aroness Bunker Rakes 2 Baroness Fairway Mowers
1 Baroness Rough Mower
4 Baroness Triplexs
2. Detailed Scope of Work I 48
49 I Village of North Palm Beach RFP December 20, 2023 2.Detailed Scope of Work
1 Toro Ground Master 3500D
1 Toro MP Sprayer
1 Toro Workman HDX
5 Cushman Haulers
2. Detailed Scope of Work I 50
Verticut Reel
Toro Procore
Groomer Reels
2 Blowers
51 I Village of North Palm Beach RFP December 20, 2023 2.Detailed Scope of Work
MH-400
Grinder
Grinder
BrightView
Golf Maintenance
2. Detailed Scope of Work I 52
BrightView
Golf Maintenance
53 I Village of North Palm Beach RFP December 20, 2023 2.Detailed Scope of Work
BrightView
Golf Maintenance
54 I Village of North Palm Beach RFP December 20, 2023 2.Detailed Scope of Work
BrightView
Golf Maintenance
55 I Village of North Palm Beach RFP December 20, 2023 2.Detailed Scope of Work
BrightView
Golf Maintenance
56 I Village of North Palm Beach RFP December 20, 2023 2.Detailed Scope of Work
BrightView
Golf Maintenance
57 I Village of North Palm Beach RFP December 20, 2023 2.Detailed Scope of Work
58
BrightView
A.Proposer's Acknowledgment and Proposal Form
59 I Village of North Palm Beach RFP December 20, 2023 3. Required Forms
BrightView
B. Additional Information for RFP Proposal
60 I Village of North Palm Beach RFP December 20, 2023 3. Required Forms
BrightView
C. Drug Free Workplace
61 I Village of North Palm Beach RFP December 20, 2023 3. Required Forms
BrightView
D. Sworn Statement
62 I Village of North Palm Beach RFP December 20, 2023 3. Required Forms
BrightView
63 I Village of North Palm Beach RFP December 20, 2023 3. Required Forms
BrightView
E. Scrutinized Vendor Certification
64 I Village of North Palm Beach RFP December 20, 2023 3. Required Forms
BrightView
65 I Village of North Palm Beach RFP December 20, 2023 3. Required Forms
F. Evidence of Required Licenses
BrightView
Golf Maintenance
December 20, 2023
Required Licenses and/or Business Permits
Please note that BrightView Golf Maintenance, Inc. will apply for and obtain any Village of North Palm Beach
Business Tax Receipt and Palm Beach County Business Tax Receipt for the Golf Course Maintenance Services at
the Village of North Palm Beach upon award.
66 I Village of North Palm Beach RFP December 20, 2023 3. Required Forms
67 I Village of North Palm Beach RFP December 20, 2023 3. Required Forms
68 I Village of North Palm Beach RFP December 20, 2023 3. Required Forms
69 I Village of North Palm Beach RFP December 20, 2023 3. Required Forms
70 I Village of North Palm Beach RFP December 20, 2023 3. Required Forms
71 I Village of North Palm Beach RFP December 20, 2023 3. Required Forms
72 I Village of North Palm Beach RFP December 20, 2023 3. Required Forms
73 I Village of North Palm Beach RFP December 20, 2023 3. Required Forms
G.Evidence of required COI
74 I Village of North Palm Beach RFP December 20, 2023 3. Required Forms
H. Evidence of Bondabillity
75 I Village of North Palm Beach RFP December 20, 2023 3. Required Forms
BrightView
Golf Maintenance
I.Florida Lawsuits/ Arbitrations
BrightView Golf Maintenance, Inc. has not been a party to any lawsuits or arbitrations arising from
performance issues within the last four (4) years.
76 I Village of North Palm Beach RFP December 20, 2023 3. Required Forms
BrightView
Golf Maintenance
J.Statement of Acceptance of Direct Purchase Program
Option
BrightView Golf Maintenance accepts the Village of North Palm Beach Direct Purchase Option
which is outlined in the scope of work.
3. Required Forms I 77
BrightView
Golf Maintenance
3. Required Forms I 78
BrightView
Golf Maintenance
3. Required Forms I 79
BrightView
Golf Maintenance
3. Required Forms I 80
81
Enhancement Programs – North Palm Beach Country Club
In addition to the base agronomic programs, BVGM has incorporated several enhancement programs
and procedures to further advance the playability, performance, and aesthetics of the North Palm Beach
Country Club. Below is a summary table of these programs and their inclusion into 2 levels of additional
improvement Programs (Enhanced, and Premium). Further explanation of each program is detailed
specifically.
NPBCC Agronomic Plan Comparisons
Program Comments Enhanced
Program
Premium
Program
Blended
Program
Multi-Year Sand Injection
Program on Putting
Greens
Additional Equipment and
Sand Costs Yes Yes
Yes, Village to
purchase 510
tons sand
Fairway/Tee Winter Plant
Protectant and
Enhancement Program
Biweekly Foliar Sprays on
tees and fairways Nov -
March
Yes Yes Yes
Improved PRE-Herbicide
Program
6 lbs Ronstar + Stayguard App
in Fall Yes Yes Yes
Additional Rough Fertility
Program
Additional 2 lbs N applied via
granular and foliar sprays
during fall and winter months
Yes Yes Yes
Fertigation Course-wide fertigation Oct-April Year Round
Oct-April;
Village to
purchase
Improved Insect
Prevention Program
Across the Golf Course
Expansion of Top Choice and
Grub Control Treatment in
Late Summer
Greens, Tees,
Fairways,
Driving Range
and 50% of
Rough
Greens, Tees,
Fairways,
Driving Range
and 100% of
Rough
Greens, Tees,
Fairways,
Driving Range
and 100% of
Rough
Nematode Suppression
Program
Application of nematode
suppression products
(fluopyram and abamectin)
Fall Only Spring and Fall Spring and Fall
Tee and Fairway
Topdressing Program
Two summer topdressing
events on fairways. 25-30
tons/A/year
No Yes
Tees only;
Village to
purchase sand
Wetting Agent Program
on Tees/Fairways
Applied biweekly with
biweekly foliar sprays Nov-March Year Round Nov-March
Labor Program 1 Additional
FTE
2 Additional
FTE
1 Additional
FTE
$219,008 $342,768 $232,057
Multi-Year Sand Injection Program on Putting Greens - In addition to an annual aerification program,
all putting greens will have a sand injection program at least three (3) times annually (spring, late
summer and early fall). Sand injection results in a column of sand approximately 3-4” into the root zone
of the putting green. The benefits are 3-fold: 1) creates a sand channel important for surface water
infiltration and soil oxygenation; 2) dilution of organic matter; 3) improves surface firmness of the
putting greens. NOTE - A sand injection machine and dedicated tractor will be purchased in order for
self-perform this sand injection process as Baset of the ENHANCED and PREMIUM agronomic plans.
Sand channel created by sand injection.
Sand injection machine to be purchased for NPBCC.
Fairway/Tee Winter Plant Protectant and Enhancement Program – Per soil nutrient tests, soil CEC
values are low resulting in low soil test ratings of Potassium, Iron, Magnesium, Manganese, and others,
which is not surprising being that the soil is extremely sandy (see image below). Sand-based soils in
Florida have a low ability to retain water and nutrients, therefore BVGM recommends a fertility program
primarily based upon biweekly foliar applications at low rates. This program accomplishes two goals: 1)
supplies the turf with the required nutrition via light and frequent foliar applications of Nitrogen,
Potassium, Iron, Magnesium, and Manganese. Note from the soil test reports, Potassium, Iron,
Magnesium, and Manganese are all largely limiting; 2) low rates of foliar fertilizers will greatly reduce
any off-target movement nutrients.
Due to the soil chemistry, BVGM recommends fairways and tees be sprayed biweekly during the months
of November to March with a tank mix combination of fertility (N, K, Mg, Mn, and Fe), plant protectants,
and color enhancing pigments. These inputs will continue to feed and protect the Latitude 36
bermudagrass during winter months when active growth is reduced due to cool weather and heavy
traffic. BVGM has employed similar programs at other south FL golf courses with great success. The
fairway/tee winter plant protectant and enhancement program is included in both the ENHANCED and
PREMIUM agronomic plans.
Soil nutrient analysis from NPBCC fairway.
[insert soil nutrient report from fairway]
NPBCC Fairways under Winter Plant Protectant and Enhancement Program
Improved PRE-Herbicide Program – The BASE agronomic plan includes two applications of
Ronstar, totaling 6 lbs ai/A/year. The ENHANCED and PREMIUM agronomic plans include an
additional application of a new preemergence herbicide on fertilizer, Stayguard herbicide. This
herbicide/fertilizer combination product will be applied in the fall targeting grassy weeds such
as goosegrass, Poa annua, and crabgrass. Fall application of Stayguard herbicide is included in
the ENHANCED and PREMIUM agronomic plans.
Additional Rough Fertility Program – Latitude 36 bermudagrass responds favorably to foliar applications
at NPBCC due to the sand-based soil on site and the inherent reduced root growth habit of the grass.
The sand-based soils at NPBCC do not retain Therefore, additional fertilizer in the rough is included in
the ENHANCED and PREMIUM agronomic plans. One additional fall granular herbicide combined with 5
monthly applications of a foliar Nitrogen package to deliver an additional 2 lbs Nitrogen/1000 ft2/year
to roughs.
Fertigation – Fertigation is the process of applying fertilizer via the irrigation system. Fertigation has
proved to be beneficial at NPBCC to promote color and growth of the bermudagrass, especially during
fall/winter months. Delivery of this fertigation is recommended to continue at NPBCC. The ENHANCE
agronomic plan includes fertigation during the months of October to April. The PREMIUM agronomic
plan includes fertigation year-round.
Improved Insect Prevention Program Across the Golf Course – Mole crickets, grubs and moles are
problematic insects at NPBCC. The sand-based soil allows for easy access to these soils for mole crickets
and grubs and moles searching for these insects as a food source. BVGM recommends expansion of Top
Choice to a greater percentage across the golf course and addition of a second grub control treatment in
late summer months to compliment the spring application for grubs and mole crickets included in the
BASE program. The ENHANCED Agronomic Plan includes application Top Choice and a second grub
control treatment to greens, tees, fairways, driving range and 50% of the primary rough. The PREMIUM
Agronomic Plan includes application Top Choice and a second grub control treatment to greens, tees,
fairways, driving range and 100% of the primary rough.
Spring and Fall Nematode Suppression Program – Nematodes are plant parasitic worms that actively
feed on roots of turfgrass. The sand-based soils at NPBCC are conducive for nematodes to feed and
become damaging to the Latitude 36 bermudagrass in tees and fairways. BVGM recommends a spring
and/or fall treatment program to suppress these nematode populations. The ENHANCED Agronomic
Plan includes a fall application program of a nematode suppression product (Fluopyram) to all tees and
fairways. The PREMIUM Agronomic Plan includes a fall application program of a nematode suppression
product (Fluopyram) to all tees and fairways and a spring application program of abamectin to all tees
and fairway.
Tee and Fairway Topdressing Program – As the Latitude 36 in tees and fairways continues to mature,
organic matter management is important to maintain a firm and resilient playing surface. Similar to
putting greens, a sand topdressing program on tees and fairways results in an improved surface due to
applications of sand into the canopy and root zone. As part of the PREMIUM agronomic plan, two sand
topdressing events per year will be performed on tees and fairways in conjunction with summer
aerification and Verti cutting events. All fairways and tee surfaces will be top-dressed with
approximately 0.20 to 0.25” of sand annually. This topdressing program will improve surface firmness,
playability and smoothness of the Latitude 36 bermudagrass fairway and tees. Overtime a sand
topdressing layer will accumulate atop native sand-based root zone and improve surface drainage and
performance of the turf.
Sand topdressing layer in bermudagrass fairways at a BVGM property.
Wetting Agent Program on Tees/Fairways – Wetting agents are used to improve moisture retention
and uniformity in soils. Wetting agents are frequently used on golf courses with sand-based soils due to
their potential for development of localized dry spot. BVGM recommends adding wetting agents to
existing biweekly foliar sprays to improve moisture management on fairways and tees. The ENHANCED
Agronomic Plan includes a wetting agent program on tees and fairways during the months of November
to March. The PREMIUM Agronomic Plan includes a wetting agent program on tees and fairways year-
round.
Labor – Additional labor will be required to performed many of these enhanced programs across the
golf course. In addition, labor will be used to improve golf course detail. The ENHANCED Program
includes one (1) additional full-time equivalent. The PREMIUM Program includes two (2) additional full-
time equivalents.
ADVERTISEMENT
The Village of North Palm Beach, Florida, a Florida municipal corporation located in Palm
Beach County, Florida (“Village”), will be accepting sealed proposals for Golf Course
Maintenance Services . Proposals will be accepted until 10:00 A .M. EST on Wednesday,
December 20 , 2023 , at the Village Clerk’s Office, Village Hall, 501 U.S. Highway One, North
Palm B each, FL 33408. Proposals received after the above stated date and time shall not be
accepted and shall be returned unopened. All proposals will be publicly opened and the proposers
name read aloud in the Village Council Chambers.
The complete Request for Proposals, including all specifications and proposal forms, may
be obtained by bona fide proposers upon application at the Village of North Palm Beach,
501 U.S. Highway One, North Palm Beach, Florida 33408, from DemandStar, or from the
Village website at: www.village-npb.org.
A mandatory pre-proposal meeting is scheduled for November 20, 2023 at the North Palm Beach
Country Club Pro Shop, 951 U.S. Highway One, North Palm Beach, Florida 33408 at 9:00
A.M. EST. Failure to attend the mandatory Pre-Proposal meeting may result in the rejection of
your proposal.
No proposal may be withdrawn for a period of sixty (60) days after the scheduled closing date for
the receipt of proposals except as otherwise provided in the Instructions to Proposers and Terms
and Conditions.
The Village of North Palm Beach reserves the right to reject any or all proposals, to waive
technicalities, and to re-advertise. The award, if made, will be made to the most responsive
Proposer whose proposal is determined by the Village, in its sole discretion, to be most
advantageous.
VILLAGE OF NORTH PALM BEACH, FLORIDA
Chuck Huff
Village Manager
Publish: Palm Beach Post
Date: November 8, 2023
Golf Course and Landscape Maintenance
Proposal
Prepared Exclusively for
North Palm Beach CC and
Village of North Palm Beach
December 20th, 2023
Cypress Golf Course Services
235 Apollo Beach Blvd., #422
Apollo Beach, FL 33572
813) 645-9111
www.cgcs.com
Village Selection Committee
Village Clerks Office
Village Hall
501 US Highway 1,
North Palm Beach, FL 33408
Dear Selection Committee,
On behalf of all of us at Cypress Golf Course Services, (CGCS) we thank you for the opportunity
to provide North Palm Beach Country Club with the enclosed proposal for golf course maintenance
on your 18-hole golf course. The main objective of our proposal is to maintain the turf conditions
and aesthetics of your golf course as we strive to provide you with our knowledge of providing the
best golf course conditions you will ever get from any other golf course maintenance company.
Where others struggle, we have made significant impacts to bring facilities and golf conditions up
to quality standards and, most importantly, to maintain those standards.
Mr. Scott Zakany, Certified Golf Course Superintendent and President of CGCS, will be the
individual responsible for the day-to-day operations of the maintenance and make site visits on
both a scheduled and as needed basis. Mr. Zakany has an intimate knowledge of the maintenance
practices needed to provide the level of service that the Village and member’s desire. With the
support team of Cypress Golf Course Services, improvements will be very noticeable in just a few
short months.
Mr. Zakany’ knowledge of the East Coast of Florida is coupled with 40 years of agronomic
experience. Scott has consulted and been involved with over one hundred golf operations in
Florida alone which ensures that the golf course maintenance department will be monitored by
someone with intimate knowledge of golf course operations in this unique Florida environment.
We strive to not only maintain the golf course to the guidelines outlined herein but go above and
beyond to ensure that the golf course is constantly improving to ensure member and guest
satisfaction.
Our maintenance proposal serves as a sound agronomic program that creates the baseline for the
maintenance budget.
We look forward to your favorable consideration of our maintenance proposal and keeping North
Palm Beach Country Club with the conditions that the club desires.
If you have any questions regarding any aspect of this proposal, please let us know.
Respectfully Submitted,
Cypress Golf Course Services
MISSION STATEMENT
To serve our clients with the highest degree of
professional standards, commitment, and dependability.
To preserve and maintain the golf course and landscapes
as the major club asset and to provide the optimum
experience to members and guests.
To plan and execute programs and procedures that
maintain a superior golf experience, while enhancing and
protecting the environment, property and aesthetics of the
course and club.
Table of Contents
Tab# 1 Qualifications and Technical Experience
of Proposed Staff, Staffing Chart
Tab# 2 Firm Qualifications, Project Approach and
Agronomic Plan
Tab# 3
Tab# 4
References and Experience of Firm
Cost / Price Proposal Forms
Tab# 5 Required Submittals
Tab# 6 Quality and Training Program and
Licenses
Firm Overview and Organization
FIRM OVERVIEW AND ORGANIZATION
The golf and landscape industry are one of the most dynamic business environments in America.
Golf course owners, managers, and directors are challenged with rising costs, environmental
issues, and consolidation of operations. Choosing the right service partner has never been more
important.
Cypress Golf Course Services, operating under its parent Company Cypress Golf Management,
LLC has a core business focus of providing superior golf courses and landscape maintenance.
Cypress Golf Management has an experienced management team that has been successful in every
segment of the golf course and club industries.
CGCS has helped our clients equalize expenses, have an efficient maintenance operation, and meet
the quality demands of their clients and members. We are a believer of the team concept. We have
a specialized training program and have resolved various agronomic challenges for our clients.
Our Superintendents are certified by the Golf Course Superintendents Association of America and
bring a wealth of knowledge to the table. How we do this:
We follow a proven approach to provide the best service. This includes a fully customized
program for each course, based on sound agronomic practices.
We employ a team of turfgrass professionals with exceptional problem-solving skills.
Our safety and training program surpasses the industry standard for safety.
We believe in an extensive evaluation and reporting system that keeps our clients in
touch with the maintenance being performed on their properties.
Best Management Practices of Florida is our guide to maintenance operations.
The CGCS team is made up of highly qualified employees that take responsibility for
completely maintaining quality golf course and landscape conditions. You can be confident
that we will work as partners to help our customers be successful.
Firm Overview and Organization
CORPORATE STRUCTURE
Name of Proposer: Cypress Golf Management LLC, dba Cypress Golf Course Services
Address: 235 Apollo Beach Blvd. #422
Apollo Beach, FL 33572
Phone: 813.645.9111
Federal Tax ID: 27-1636119
Date of Incorporation: December 2009
State of Incorporation: Florida
Officers: Willian Stine, CEO
John Fogel, COO
Scott Zakany, CGCS President
AFFILIATIONS
CGCS and its team members are proud to be affiliated with the following groups and organizations
that make golf a better game:
National Golf Foundation
Golf Course Superintendents Association of America
Audubon International
Environmental Defense Fund
Golf Course Business Consultants
National Golf Course Owners Association
BENEFITS OF CGCS’S SERVICES
Exceeding Expectations
Cypress Golf Properties has been built with simple but strong values. The focus for everyone is to
always exceed every client and guest expectation every day. Each member of the company’s strong
senior management team has dedicated themselves to the golf and landscape industry and passing
along their knowledge and expertise to make golf and landscape maintenance successful. The success
is based on sound business practices and professional agronomic management.
Firm Overview and Organization
Intimate Involvement of Senior Management
The Company management philosophy is to maintain a reputation for "hands-on" involvement of
senior managers. Our relationship with our customers is our reputation and our business. Our true
focus is our clients and their properties success.
Excellent Agronomic Resources
CGCS’S team of agronomists and superintendents have years of training and experience. We pride
ourselves in being able to solve any turfgrass maintenance problem. We have readily available
resources to provide extraordinary results.
Enhanced Environmental Awareness
You can be assured that with our commitment to environmental issues your maintenance activities
will have a positive impact on the environment. Just one example is CGCS’s participation in the
Monarchs in the Rough program. This is a partnership between Audubon International and the
Environmental Defense Fund. This program connects and supports our superintendents and staff as
they plan, install, and manage habitat projects for the monarch butterfly to prevent further monarch
losses.
A butterfly Garden in cooperation with Audubon International at our Pompano
Project
Firm Overview and Organization
Senior Management Team
William Stine Chief Executive Officer- 33% ownership
William “Bill” Stine has over 35 years of golf course operations and acquisitions experience. Bill
started in the golf course management business in 1983 as owner and CEO of U.S.A. Golf, Inc.,
owner, and operator of golf courses in Fl. As a co-founder of International Golf Maintenance Co.
IGM), and Meadowbrook Golf, along with Scott Zakany, was instrumental in growing the company
to become the third largest golf course operator in the U. S. with 105 courses over 5,000 employees
and grew IGM into the industry’s largest provider of third-party golf course maintenance. Bill is the
Past President and current board member of the National Golf Course Owners Association. He was
an original member of the “Golf 20/20” steering committee for the growth of golf with the
Commissioner of the PGA Tour, The USGA president and Executive directors of PGA of America,
LPGA, and other industry leaders. He is a frequent guest speaker at numerous golf conventions and
shows. Bill has been published in many publications including Golf News, Golf Week, Golf
Superintendents News, Golf Business, Forbes, and Wall Street Journal.
John Fogel Chief Operating Officer-33% ownership
John has been a Class “A” PGA Professional since 1997 and possesses 30 years of experience in the
golf industry. His entire career has been spent in golf and club operations, learning the business from
the ground up. He has worked as an assistant golf professional, head golf professional and club general
manager before moving into the area of multi-club operations in the 1990s. Previously John worked
with Bill Stine and Scott Zakany at Meadowbrook Golf. Most notably, John ran the company’s first
golf management assignment. At Meadowbrook Golf, he helped grow the company to the third largest
golf management company in the country. John spent over 10 years at Meadowbrook and ascended
to the position of Regional Vice President responsible for operations of sixteen clubs in the Northeast
with annual gross revenues of $25 million and fourteen clubs in the Southeast with annual gross
revenues of $50 million. John also worked with Kitson and Partners where he held the position of
Vice President of Operations for the United States. In his time with Kitson and Partners, John was
responsible for all the owned clubs as well as all the third-party management contracts. He also
performed multiple workout and disposition assignments for lenders and financial institutions across
the country. John’s responsibilities took him across the United States as he worked clubs in Hawaii,
as well as the Northeast, Southeast and Southwest. Kitson & Partners is a multi-billion-dollar real
estate company with a Clubs Division that grew to become the 15th largest management company in
the country.
Firm Overview and Organization
Scott Zakany, CGCS President- 33% ownership
Scott A. Zakany serves as President of Cypress Golf Course Services. Mr. Zakany has been
involved in the Golf Course industry for over 40 years and has experience at over three hundred
golf facilities in three countries. Prior to his involvement with Cypress Golf Course Services, Mr.
Zakany was a co-founder of International Golf Maintenance in 1994 where he served as President
of the world's largest golf course maintenance company. Mr. Zakany has been a Certified Golf
Course Superintendent, as designated by the Golf Course Superintendents Association of America,
for over 35 years and served on the industry Advisory Board at Lake City Community College’s
School of Golf Course and Landscape Operations. Mr. Zakany is a member of the Top Agronomic
Officers Advisory Board that works in conjunction with the National Golf Course Owner’s
Association, and he also serves as the Agronomic Counsel for the Golf Course Business
Consultants Group (CGBC) which is a professional organization that provides owners and
operators with golf course related services and advice. Mr. Zakany has an Associate of Science
Degree in Golf Course Operation from Lake City Community College and is an active member of
several advisory organizations and groups.
KEY PERSONNEL
Having the right personnel in any operation is always a strong key to the long-term success of the
golf club. Equally important is the on-site leader who will be the daily “voice” of the contractor.
CGCSs will work diligently to secure the services of qualified golf course personnel for North
Palm Beach Country Club. In addition, we will meet with each current employee on site and
conduct a thorough evaluation of their duties and roles and retain the best employees possible to
carry out the plan that we have in place ensuring a seamless transition of management oversight.
Once we have our team in place, a considerable amount of effort will be utilized to bring the
employees up to speed with our goals and projected dates of completion which have been outlined
throughout this proposal. While this seems more complex than what occurs, it is due to the nature
of our experience that will assure the North Palm Beach Country Club that they selected the correct
company in their golf course improvement plans.
Gail Wojnicz Corporate Administrator
Gail is the Corporate Administrator for Cypress Golf Course Services. Gail is responsible for
many aspects related to the day-to-day activities associated with our clients. Gail has over 25
years’ experience in business management. She has both an MBA and Bachelor of Science in
Chemistry. Gail also owned and operated her own landscaping/lawn maintenance company for
over 10 years in the Naples area which serviced both commercial and residential clients.
Firm Overview and Organization
Mike Henderson, GCS Regional Agronomist
Mike has over 15 years of golf course maintenance and management experience, in the Florida
market. Mike serves as Regional Agronomist for Cypress Golf Course Services and is a key
contributor to the company by bringing his vast experience and knowledge to our maintenance
operation. Mike will work with the golf course superintendent and landscape managers to set up
specific agronomic plans and procedures to ensure the work is being performed and make periodic
site visits to ensure that things are going according to plan.
Scott Zakany CGCS President
Scott will make visits to the facility at a minimum of twice per month but more frequently at the
onset of the maintenance agreement. The golf course superintendent and landscape managers will
report directly to Scott, and he will also be available to meet with the club’s representatives when
needed.
Firm Overview and Organization
JOB DESCRIPTONS
GOLF COURSE SUPERINTENDENT
Golf course superintendents are entrusted with the maintenance, operations, and management of a
golf course. Golf course superintendents carefully manage the maintenance inputs to the golf
course while conserving and protecting natural resources. They directly influence the playing areas
and landscapes with which golfers interact.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:
Supervises all managers, technicians, mechanics, and workers assigned to perform golf
course maintenance.
Leads the construction and maintenance of the golf course(s).
Leads the maintenance and repair of construction and golf course maintenance
equipment.
Rendering professional advice, opinions, assistance, and services to the facility's board of
directors or managing body as required.
Participating in all long-range planning meetings.
REPORTING
In all instances, the golf course superintendent coordinates operations with the company’s
designated representative as well as the club manager and/or golf professional. In membership
club organizations, the golf course superintendent also communicates and coordinates with all
relevant membership groups and committees.
TYPICAL FUNCTIONS
The golf course superintendent assumes responsibility for managing and maintaining golf course
properties, which may include:
The golf course(s)
Maintenance equipment
The golf cart fleet
Clubhouse grounds and landscaping
Tennis courts, swimming pool and other recreational facilities
Open spaces, wooded areas, unused acreage, and areas outside the perimeter fence
Sod farm and nursery
Other properties as specified in writing by the superintendent's supervisor.
Firm Overview and Organization
ADDITIONAL FUNCTIONS
Construction, renovation and/or reconstruction of such properties, whether performed by
maintenance staff or outside contractors.
Prepares the annual budgets for the maintenance and capital improvement of course
properties. The superintendent formulates the annual maintenance and capital budgets to
implement club policies established in accordance with the long-range plan and defined
maintenance standards.
Interviews, hires, trains, and supervises a staff of employees for the purpose of
maintaining the properties. The superintendent has authority to terminate employment of
subordinates.
Plans all maintenance and project work, applying his or her agronomic and administrative
expertise to achieve the agreed-upon maintenance standards and long-range goals.
Oversees the scheduling and routing of personnel and equipment to accomplish the work.
The superintendent frequently inspects the golf course and related areas to evaluate how
well management standards are being achieved and to effect changes in management
programs.
Acquires equipment and purchases necessary supplies to maintain the golf course and
other properties. The superintendent is responsible for inventory control and oversees the
equipment maintenance programs. The superintendent approves all expenditure and
exercises cost control measures to keep, as possible, operating and capital expenses in
line with the approved budgets.
Keeps accurate and complete records on payroll, inventory, weather data, maintenance
procedures, pesticide applications, etc.
Communicates regularly with other members of the top management group to discuss
activities, goals, plans and member/customer input.
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
Advanced knowledge of agronomy and turfgrass management practices; a working
knowledge of golf facility construction principles, practices, and methods; and a thorough
understanding of the rules and strategies of the game of golf.
A high degree of administrative and executive ability, especially in terms of problem
solving and decision making.
Proficiency in computer use, knowledge of Microsoft Office and other applications.
Excellent oral and written communications skills.
Knowledge of current federal, state, and local laws and regulations affecting the
management of golf course operations (including, but not limited to, employment, safety
and environmental standards, laws, and regulations).
Participation in continuing education opportunities such as seminars, workshops,
correspondence courses, field days and trade shows.
Firm Overview and Organization
SUPERVISOR/ASSISTANT SUPERINTENDENT
JOB DESCRIPTION
The supervisor/assistant superintendent reports directly to the golf course superintendent. Under
the superintendent's supervision, the supervisor/assistant superintendent directs and participates in
the maintenance of the golf course areas, including but not limited to, tees, greens, fairways, and
cart paths; supervises the maintenance and repair of motorized and other mechanical equipment;
and does related work as required. The supervisor/assistant superintendent may serve in the
superintendent's capacity during his/her absence.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:
Assists in planning and supervising the maintenance of greens, tees, and fairways;
schedules work; and supervises the employees and the use of the equipment.
Instructs equipment operators on the operation and care of mowing and other equipment;
supervises pesticide applications and/or operates and calibrates pesticide application
equipment; and supervises and participates in the operation and maintenance of pumps,
and in the maintenance of irrigation and drainage systems.
Strongly motivated to align and partner with superintendent to complete all tasks to the
highest standards and achieve team goals.
Assists in personnel management and evaluation, employee safety and personnel
discipline.
May modify the daily work schedule based on professional interpretation.
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
Working knowledge of the maintenance of golf course tees, fairways, and greens; seeding
and maintenance practices for golf course turf; planting, cultivating, pruning, and caring
for plants, shrubs, and trees; characteristics and proper use of various fertilizers and soil
conditioners; herbicides and pest control methods and materials; drainage control
methods; and irrigation systems, including wells, pumps, and automatic controls.
Proficiency in computer use, knowledge of Microsoft Office and other applications as
specified by supervisor.
Ability to schedule and supervise maintenance work to achieve the most efficient
utilization of workers and equipment; prepare clear and concise reports; and maintain
effective employee and public relations.
Possession of a valid driver's license.
May require current state certification or licensing as a pesticide applicator.
Firm Overview and Organization
Overview
MECHANIC
The mechanic reports to the golf course superintendent and/or the supervisor and oversees a
comprehensive preventive maintenance program for the golf course assets. This program
includes the diagnostics and repair of failing equipment, keeping records of parts and labor
needed to maintain each piece of equipment, and placing orders for parts and supplies needed
for equipment or service. The equipment manager effectively communicates any needs or
problems relating to the maintenance or repair of equipment to the superintendent and/or the
assistant superintendent, schedules and performs required repairs with the aid of the assistant
equipment manager. The equipment manager places safety as a top priority and is responsible
for maintaining a clean and organized service area and maintenance of the building.
Functions
Inspects, diagnoses, and repairs mechanical defects/failures in various golf course
maintenance equipment, including, diesel-, electric- and gasoline-powered automobiles,
trucks, trenchers, sweepers, rollers, mowers, and other mechanical equipment used in
utility work.
Instructs and/or trains golf course maintenance workers regarding preventive
maintenance, and the proper cleaning of and safe operation of equipment.
Prioritizes equipment repair and maintenance work.
Maintains a preventive maintenance program within budget on all equipment, and
purchases repair parts and replacement supplies.
Keeps a complete set of records for equipment and parts inventory purchases, equipment
conditions, costs of repairs and preventive maintenance for all equipment.
Spot checks equipment for performance on the course, makes emergency repairs to
equipment on the course, and services or supervises servicing of equipment prior to use.
Oversees the shop, parts storage and surrounding maintenance facility yard for
organization and cleanliness. Regulates employees' use of equipment in absence of
superintendent and assistant superintendent, if needed, and performs other duties as
directed by the superintendent and/or supervisor.
Employment standards
Working knowledge of light and heavy maintenance equipment and automotive
apparatuses.
Skilled in the use of a variety of equipment repair tools, and the making of various types
of mechanical repairs.
Working knowledge of the hazards and safety precautions of the profession.
Ability to move heavy objects.
Ability to diagnose mechanical troubles and determine appropriate maintenance work.
Firm Overview and Organization
GOLF AND LANDSCAPE MAINTENANCE WORKERS
The Maintenance Worker is responsible for performing tasks involving physical labor on the golf
and landscaping team. The person in this position may operate a variety of hand and power tools,
clean and prepare sites, trim natural environments, dig trenches, clean up debris and remove
waste materials. The Maintenance Worker may assist other craft workers and Manager on Duty
MOD).
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:
Performing a variety of tasks and assigned work duties involving strenuous manual labor
in outdoor projects and worksites.
Maintaining a clean job site; picking up all tools and equipment and secure job site each
day to eliminate potential hazards.
Loading and unloading trucks and hauling and material handling and storage
Carrying out opening and closing duties
Maintaining personal health and sanitation standards
Reading and interpreting safety/employment manuals and other work-related documents.
Complying with safety regulations and a maintaining clean and orderly facility
Ensuring that proper safety and incident reporting procedures are followed, bringing
problems to the attention of the MOD, Safety Director or HR Manager
Performing other work-related duties as assigned
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
Must possess or be able to obtain a valid and appropriate state driver’s license prior to
employment.
Any combination of education and experience demonstrates the knowledge and
ability to perform the work.
Some knowledge of proper use of equipment, materials and supplies used in golf and
landscaping type of work.
Some knowledge of first aid and applicable safety precautions
Ability to work independently and complete daily activities according to work schedule.
Ability to lift heavy objects (up to fifty pounds), walk and stand for long periods of time
and perform strenuous physical labor under adverse field conditions.
Ability to communicate orally and in writing.
Ability to use equipment and tools properly and safely.
Ability to understand, follow and transmit written and oral instructions.
Ability to meet attendance schedule with dependability and consistency.
Cypress Golf Course Services
Organizational Chart
North Palm Beach Country Club
Village of North Palm Beach
Director of Maintenance
CGCS, TBD
Gail Wojnicz, CGCS
Corporate
Administrator
Scott Zakany, CGCS
President
Cypress Golf
Course Services
Superintendent
Irrigation Tech,
CGCS
Spray Tech,
CGCS
Equipment
Tcch,
CGCS
Reel Tech,
CGCS
Cypress Golf
Course Services
Foreman
Maintenance
Staff (11)
PT Summer Help
2)
19 Full Time Equivalent
Employees
Man Hour estimate for CGCS \North Palm Beach CC
hrs/ser = how many man hours required to perform each service
ser/wk = how many times per week the service is performed
ser/wm = how many times per warm season the task will be performed
ser/mod = how many times per moderate season the task will be performed
NOTE: If weeks do not correspond with your growing season, change cells D15, and G15 only.
GOLF COURSE RECURRING MAINTENANCE
MAIN SEASON (4/01-11/30)MODERATE SEASON (12/01-3/31)
HRS/SER SER/WK WEEKS HOURS SER/WK WEEKS HOURS TOTAL
MOWING
GREENS, WALK Clean up 2.00 5.00 34.00 340.00 5.00 18.00 180.00 520.00
GREENS, TRIPLEX 5.00 7.00 34.00 1190.00 7.00 18.00 630.00 1820.00
TEES, WALK 0.00 0.00 34.00 0.00 0.00 18.00 0.00 0.00
TEES, TRIPLEX 6.00 3.00 34.00 612.00 3.00 18.00 324.00 936.00
COLLARS 2.00 3.00 34.00 204.00 3.00 18.00 108.00 312.00
APPROACHES 3.00 3.00 34.00 306.00 3.00 18.00 162.00 468.00
FAIRWAYS 16.00 3.00 34.00 1632.00 3.00 18.00 864.00 2496.00
ROUGHS, REEL 0.00 0.00 34.00 0.00 0.00 18.00 0.00 0.00
ROUGHS, ROTARY 30.00 1.00 34.00 1020.00 1.00 18.00 540.00 1560.00
TRIM, REEL 0.00 0.00 34.00 0.00 0.00 18.00 0.00 0.00
TRIM, ROTARY 8.00 1.00 34.00 272.00 1.00 18.00 144.00 416.00
H2O BANKS, DITCHES 8.00 0.50 34.00 136.00 0.25 18.00 36.00 172.00
BUNKER FACES 24.00 1.00 34.00 816.00 0.50 18.00 216.00 1032.00
6528.00 3204.00 9732.00
RECURRING FUNCTIONS
TEE/GREEN SERVICE 4.00 7.00 34.00 952.00 7.00 18.00 504.00 1456.00
BALL WASH SERVICE 1.00 1.00 34.00 34.00 1.00 18.00 18.00 52.00
RESTROOM SERVICE 1.00 7.00 34.00 238.00 7.00 18.00 126.00 364.00
HAZARD STAKE/ROPE 2.00 1.00 34.00 68.00 3.00 18.00 108.00 176.00
DIVOT REPAIR 1.00 7.00 34.00 238.00 7.00 18.00 126.00 364.00
GROOM GREENS 5.00 1.00 34.00 170.00 1.00 18.00 90.00 260.00
SWEEP/VAC/BLOW 3.00 3.00 34.00 306.00 3.00 18.00 162.00 468.00
BUNKER RAKE 5.00 7.00 34.00 1190.00 7.00 18.00 630.00 1820.00
BUNKER RAKE, HAND 5.00 7.00 34.00 1190.00 7.00 18.00 630.00 1820.00
4386.00 2394.00 6780.00
COMMON AREA MOWING
DRIVING RANGE 4.00 2.00 34.00 272.00 2.00 18.00 144.00 416.00
CLUBHOUSE AREAS 4.00 1.00 34.00 136.00 1.00 18.00 72.00 208.00
408.00 216.00 624.00
PROJECTS
HR/SER SER/WM HR/WRM SER/MOD HR/MOD HR/YEAR
AERIFICATION
GREENS 16.00 3.00 48.00 0.00 0.00 48.00
TEES 12.00 3.00 36.00 0.00 0.00 36.00
FAIRWAYS 80.00 2.00 160.00 0.00 0.00 160.00
SPIKING / VENTING 4.00 34.00 136.00 18.00 72.00 208.00
0.00
VERTICUT 0.00
GREENS 4.00 34.00 136.00 18.00 72.00 208.00
TEES 4.00 3.00 12.00 2.00 8.00 20.00
FAIRWAYS 100.00 2.00 200.00 0.00 0.00 200.00
0.00
TOPDRESS 0.00
GREENS 10.00 34.00 340.00 18.00 180.00 520.00
TEES 8.00 3.00 24.00 1.00 8.00 32.00
FAIRWAYS 0.00 0.00 0.00 0.00 0.00 0.00
0.00
FERTILIZE 0.00
GREENS 5.00 30.00 150.00 12.00 60.00 210.00
TEES 5.00 8.00 40.00 3.00 15.00 55.00
FAIRWAYS 24.00 8.00 192.00 4.00 96.00 288.00
ROUGHS 12.00 8.00 96.00 4.00 48.00 144.00
WEAK AREAS 6.00 7.00 42.00 4.00 24.00 66.00
0.00
1612.00 583.00 2195.00
DETAIL TASKS
Firm Qualification and Project Approach
Firm Qualifications and Project Approach
Maintenance Standards and Strategic Plan of Operation
To deliver services better, our Maintenance & Agronomics division, Cypress Golf
Course Services (CGCS), employs systematic programs that include:
Sound agronomic and horticultural practices as the basis for a fully
customized program for each of our facilities which includes general
Agronomic Planning
A team approach of turfgrass professionals so that all angles of problem
solving are covered.
An extensive reporting system so that every client is aware of the
maintenance routines performed on their golf course.
A customer service orientation so that resources are directed at what
the client considers most important.
Integrated Pest Management (IPM) to ensure that the environmental
impact is not negatively affected.
State of the art Equipment Maintenance monitoring and programs to
maintain your assets.
Advanced water/irrigation technologies to ensure prudent use of the
irrigation systems and regulatory requirements are being met.
Environmental Planning and working with Audubon and other
regulatory agencies to ensure our programs are the most.
advanced in the industry
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To deliver these services efficiently, we employ the following practices:
Directing labor resources to make sure tasks are completed correctly
the first time.
Implementing equipment and programs that ensure productivity and
reduce the overall time required to produce the desired results.
Leveraging our buying power for multiple course operations to get us
the best pricing with the industry’s top vendors.
Doing things in a business- like manner vs. traditional maintenance practices
Environmental Commitment
Every day, at each golf course maintained by CGCS, our managers are acutely
aware of the impact our operations can have on the local, regional, and global
environment. That is why we apply chemicals fastidiously and consistently with
Integrated Pest Management (IPM) practices. This commitment is detailed further
in the Environmental Practices section of the proposal.
CGCS strives to ensure all its golf courses are maintained at the highest possible standards. Below
are the general standards for daily golf course conditioning and related facility maintenance
standards required to achieve this goal. It is up to the individual course superintendent to ensure
that these standards are met daily to guarantee the satisfaction of the club's members and guests.
Even though playing conditions are affected by seasonal changes and uncontrollable weather
factors, the Superintendent can use these standards to consistently meet the lofty standards
expected of a CGCS maintained golf course.
To provide the club with the quality product they expect, it is extremely important that these
standards be maintained daily. The Superintendent is responsible for ensuring that the staff is well
trained, professional and meets these standards. All the club grounds must be meticulously kept up
to these standards so that all guests will have a positive image of the club from the moment they
enter the driveway.
While this proposal lists our basic specifications or scope of services, it is important to understand
that we are working with Mother Nature and an unpredictable (to some extent) continually
changing environment. To be successful, a company must be able to adapt and have thorough plans.
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and call to action in place. It is through these practices that CGCS has developed methods and
programs designed to deliver the required conditions on a more consistent basis than anyone else.
The maintenance practices included in this section are intended to be an overall outline for the
agronomic, horticultural, and recurring service practices of CGCS’s golf course and landscape
maintenance operations and how we would go about it at the North Palm Beach Country Club.
The minimum standards outlined in the RFP is acknowledged and will serve as a minimum
guideline for the maintenance of the golf and landscape. While the guidelines in our proposal
are understood and CGCS will ensure the mowing frequencies, amounts of total N applied, and
areas are accomplished as, variances from the guidelines will be necessary at times to allow for
adjustments resulting in climatic conditions, pest infestations, golf course traffic and other
unforeseen problems. Any changes, however, will always be discussed with the club’s
representative.
MOWING
Mowing is one of the most important maintenance operations on a golf course. Without regular
mowing at appropriate heights of cut, the course would become unplayable. When following good
mowing practices, turf density, texture, color, root development, and wear tolerance are enhanced;
and when healthy turf is present, it minimizes the need for excessive use of fertilizers and
pesticides. In addition, mowing can be an effective means of controlling many weeds; thereby,
helping to reduce the use of herbicides.
Growth rate and mowing height have the most influence on mowing frequency. As a rule of thumb,
mowing should be done often enough that no more than 33% of the leaf blade is removed anyone
mowing. Therefore, the frequency of mowing must be related to the rate of growth rather than to
a time schedule. Following this practice will minimize the effect of mowing on photosynthesis and
help maintain a high percentage of leaf surfaces which is necessary for healthy root development.
Height of cut is important because if the turfgrass is mowed too low it becomes less tolerant of
environmental stresses, more disease prone and more dependent upon a carefully implemented
cultural program. The best approach to offset these potential problems is to use the highest mowing
height acceptable for the various playing surfaces. However, if fast greens are desired for
tournament play, mowing heights can be lowered below the recommended minimum for a brief
period.
If the height of cut on greens should need to be lowered, it should not be lowered too rapidly and
as mentioned previously, not for an extended length of time, as this action is most detrimental to
the health of the turfgrass. In addition, anytime the grass is in a weakened or stressed condition,
the mowing height should be raised immediately. Also, by varying the mowing patterns on putting
surfaces, as well as other playing areas, upright growth and overall plant vigor and health will be
increase. These changes in mowing patterns will also help to reduce mower wear patterns as well
as reduce soil compaction.
AERIFICATION
The main purpose of aerification is to relieve surface compaction that in turn improves surface
water infiltration, allows for good root penetration, provides for easier air exchange in the soil,
improve nutrient uptake, increases turfgrass vigor and removes thatch and the potential for disease.
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VERTICUTTING / SPIKING
When done on a timely basis to actively growing turf, vertical mowing can be used to remove
mower-induced grain on greens and reduce thatch. In addition, vertical mowing can be used to thin
turf so that a better job of reel mowing can be done. Also, vertical mowing is used to separate the
soil from aerifier cores and mix it with the sand used to fill the aerifier holes and top-dress the
playing surface.
TOPDRESSING
Aerification on putting greens is commonly followed with topdressing. If aerifying is done without
topdressing with proper materials, most soils will return to their original compacted state.
Topdressing encourages rooting, aids thatch decomposition, stimulates new shoot growth,
provides microorganisms antagonistic to parasitic fungi, provides nutrients to the turf and makes
the ball roll true and faster.
Although a small amount of thatch, ¼ to ½ inch thick is desirable to provide a certain amount of
resiliency, thatch is the greatest single limiting factor in the development of fast, uniform greens.
Research has shown that topdressing is the most effective cultural practice for significantly
reducing and/or managing thatch accumulation. Although topdressing does not prevent the
development of stems and roots that contribute to thatch buildup, it does keep the thatch separated
to prevent dense, compacted mats from forming. By mixing suitable topdressing materials with
the organic material, thatch layers, as such, will not develop and will decompose faster.
FERTILIZATION
The most important aspect of a fertilizer program is to ensure that the materials used do not
contaminate the soil and/or groundwater. The first step in arriving at a sound plant nutrition
program is to have the soil analyzed to determine pH, calcium, magnesium, phosphorus and
potassium availability and nutrient balance. From this information a valid fertilizer/salt treatment
program can be developed with the assurance that excess nutrients will not be applied.
Nitrogen is the nutrient used by grasses in the largest quantities. Its function is to stimulate
vegetative growth and provide the grass with a green color. Nitrogen fertilization will be determined
by color, density, and rate of growth (clipping yields) of the grass. Interpretation of soil nitrogen
analyses to exact amounts that are available to the plant is difficult. For this reason, nitrogen rates
will be adjusted, but not solely based on soil testing. Leaching of nitrate nitrogen can be safely
regulated by making controlled applications (spoon-feeding), using controlled materials (slow
release), or using a combination of these approaches.
Controlled applications can be made by using soluble fertilizers and applying the materials with a
sprayer that has been calibrated to put out an accurate amount of material per acre. Using this
method, the superintendent can personally control the rate and frequency of fertilizer application,
and thereby reduce the tendency to apply excessive amounts of nitrate and ammonium forms of
nitrogen on an infrequent basis.
Controlled materials, such as natural organic sources (Milorganite and others), isobutylidene
diurea (IBDU), urea-formaldehyde (UF) and coated areas (SCU and others) are all slow-release
nitrogen sources. They have the advantage of supplying a longer more uniform source of nitrogen,
a lower salt index and reducing nitrogen leaching. By combining soluble nitrogen sources with these
slow-release nitrogen products, availability can be extended to the grass without fear of nitrogen
leaching into the groundwater.
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IRRIGATION
Latitude 36 requires excessive fertilization to compete and monthly fertilizations along
with use of liquid fertilizers is required.
A definitive description of how to irrigate is elusive because of many variables to consider, i.e.,
slope, soil types, height of cut, rooting depth, weather factors, and the performance of the irrigation
system itself. The only way for the superintendent to master the irrigation of every corner of his
course is through careful study and trial and error. Experience is the best teacher when it comes to
fine-tuning irrigation management skills. Given the imperfect nature of any irrigation system in
the content of the variables noted above, there most likely will be different areas of the course over
watered, correctly watered and under watered. Trying to achieve the most appropriate balance,
preferably on the drier side, will be the goal of the irrigation program.
Irrigation scheduling involves answering two questions, when to irrigate and how much water to
apply. Once these two questions have been answered, the schedule will need to be adjusted for
rainfall and refined as experience is gained.
Irrigation should be scheduled only when the turf needs water, i.e., just before it begins to stress.
One method that can be used in determining when to irrigate is visual inspection of the turf. When
the grass begins to turn a bluish-gray tint, or leaf blades curl or fold, footprints linger in the grass
long after being made and/or a soil probe indicates the soil is dry, it is time to irrigate.
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The pump station appears to be in good operating condition.
Greens
Greens should be kept healthy and pest free using accepted turf management practices by
implementing sound cultural, fertility and pest control programs. A specific Turfgrass
Management Plan will be developed to achieve the desired results including regular aerifications,
spiking, verticutting, annual or more often testing of fertility, topdressing sand, the soil profile and
for diseases and pests etc. The greens should be kept smooth and put true using appropriate
grooming methods to control grain, maintain good density, texture, and prevent excess thatch
accumulation.
The greens must be aerified on a regular basis. The number of annual aerifications, tine size and
method of aerification must be adjusted according to the level of organic mat accumulation,
compaction levels and the greens’ performance. For the initial quantity, three (3) aerifications with
2”x2” spacing will be scheduled with one being a minimum of 10” deep and up to six (6)
supplemental aerifications including pencil tine, planet air, hydroject and quadratines to ensure
proper water infiltration is achieved on the putting surfaces.
Greens should be mowed daily. The height of cut will vary to achieve the desired playing conditions.
and depending on manufacturer mower differences, and as turf and weather conditions allow. The
original greens edge must be maintained to prevent green shrinkage from occurring and
encroachment from surrounding undesirable turf. Cutting heights will be maintained between
0.125” to 0.140” depending on weather and time of year.
All ball marks must be repaired daily and sunken cups, old hole locations and scars on the greens
should be repaired immediately. Collars should be kept mowed at an acceptable height of cut and
they should be appropriately groomed to prevent excessive thatch and grain accumulation.
As in any outdoor environment, it is not as much as following the specifications as it is to have the
ability to adapt to the changing environment which can mean success or failure with a product.
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While the scope of work (technical specifications) serves as a tool for a guideline, the facilities
will all have their own “microenvironments” that must be dealt with daily. There is however a
need to understand that microenvironments exist where certain climate variations may occur.
This can be a shaded area, a severely sloped area, a small green with condensed traffic from golfers,
or any combination of this and other factors.
CGCS is committed to understanding these variations and will ensure as much consistency from
green to green and hole to hole remains our number one focus.
Greens are in great shape and smooth and true surfaces.
Tees
The tees should be maintained in a healthy state, pest free, drain well, have good texture and
density, provide good footing and quality teeing surfaces. A Turf Management Plan including
regular aerifications, verticutting, topdressing, fertility testing etc. should be developed and
implemented to achieve the desired results. The tee mowing height should be maintained as low
as possible to achieve the desired results, but the achievable height of cut also depends upon turf
conditions, climate, and season as well as plant variety. Divots must be cleaned off and filled
with the appropriate site-specific mixture to promote fast recovery, maintain a level surface, and
a clean appearance. Divot mix should be spread evenly into the holes and not left in piles.
Like the greens, teeing surfaces are strategic in the maintenance routine to have solid footing,
firmness, and uniform in appearance. More so than greens, often tees are set back in the far corners
and in heavily shaded areas requiring more supplemental practices that go beyond the typical
maintenance standards. Keeping these microenvironments in mind will allow consistency
between tees and allow for a better golfer experience. Tee mowing heights will be between ¼” and
at an interval of no less than three times per week.
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Tees were in good shape as well and daily divot repair is essential to the operation.
Fairways/Roughs- All areas of play Except Greens, Tees,
and Natural Growth Areas
The fairways should be maintained in a healthy state, pest free, drain well, have good texture and
density, provide good footing and quality fairway surfaces. A Turf Management Plan including
IPM practices, regular aerification, fertility/salt testing, etc., should be implemented to achieve
the desired results. Fairways should be mowed at an acceptable height of cut depending on turf
conditions, climate, and plant variety.
The fairways must be routinely kept at the lowest height of cut that will provide a quality playing
surface consistent with desired goals but without sacrificing turf quality and health. Clippings
from fairway mowing should be evenly dispersed so they are not left in piles or clumps.
The roughs should be maintained in a healthy state, have minimal pest issues, drain well, and
have good texture, density, and uniformity. A Turf Management Plan including IPM practices,
aerification, spiking and any necessary cultural practices, including annual fertility testing,
should be implemented to achieve the desired results. The rough height of cut will vary
depending on the plant variety, club specific goals, and weather and turf conditions. The
frequency of rough mowing should be set according to growth rates to prevent excessive clipping
accumulation on the surface, to prevent lost balls and to promote healthy turfgrass. Leaf and
clipping debris should be scattered as needed to maintain a clean and uniform looking rough.
Mowing of fairways needs to coincide with the approach mowing operation to have a neat and
clean appearance that blends into the golf course at a height of cut between ½” and ¾” and a
minimum frequency of three times per week during active growing season and as needed the
balance of the year. This coupled with a proper balance of nutrition, IPM, and utilizing an
environmentally friendly organic fertilizer program will allow for an enjoyable golfing experience.
Like the tees and greens, many micro-environment or supplemental work may be.
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required to bring a less than desirable area up to the remaining course standards.
Aerifications will be performed a minimum of twice per summer with additional aerifications at
cart path ends and areas that have more cart traffic than others.
Bunkers
The bunkers must be at least inspected and touched up every day when open for play regardless of
play levels. All bunker rakes should be evenly placed outside of the bunker and parallel to the
bunker in line with play, unless otherwise dictated by the Club. Bunkers must be kept free of
weeds, debris and rocks and have a defined edge between sand and turf. The bunkers must be
edged frequently enough to prevent grass from creeping into the sand and at a minimum of bi-
monthly they will be edged while being raked daily.
Bunkers should be checked regularly for appropriate sand levels and to ensure the drains are
working correctly and repaired as needed. The bunker shape and integrity should be maintained
by observing proper edging techniques and avoiding bunker creep. Any excess sand accumulation
on the faces should be blown off and removed as needed to slow build up. Periodically, excess
sand accumulation should be removed.
The greens and tees, bunker faces and slopes are also micro-environments that need additional
attention. Having a strong bunker face can minimize damage caused by mowing, damage from
golfers walking out of the bunkers and minimize the pests that can invade this highly visible area.
Extra fertilizer and insect control should be a part of all management plans to be successful.
Bunkers need daily maintenance to keep them in top condition.
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Clubhouse and First Impression areas
The landscape and clubhouse are the first impression of the club, and it is extremely important to
make a good impression on the guests. The entry, parking lot and all traffic areas must always be
maintained to the highest standard level of presentation. All landscape areas must be weed free,
healthy, free of trash and debris, and freshly mulched. A Landscape Management Plan must be
developed that addresses all the landscapes’ cultural, fertility, pest control and presentation need
to maintain a healthy and pleasing landscape. This should include annual testing of soil nutrients
and for diseases as needed.
Trees should be kept in good health, trimmed of unwanted growth, low hanging branches and for
safety concerns. Shrubbery should be pruned as needed for health and for a pleasing appearance.
Annual color beds and pots should be changed often enough to maintain a quality and colorful
presentation. All hardscapes including the parking lot, entryways and sidewalks should be blown
and cleaned, prior to guest arrival. Cracks, potholes, and any curb damage should be reported to
the Club immediately. The entrance sign and parking lot signs must be clean, freshly painted and
in good repair. If present, landscape lighting should be fully operational and checked at least
monthly for proper operation and adjustment. Bulbs should be replaced immediately as needed.
The first tee, last green, clubhouse appearance and practice facilities are critical to a golfer
returning to play or not. Most of the time, it is the first and last impressions that can make this
difference. Detailed and pleasing landscapes, a good 18th hole appearance, and a warm friendly
staff all are things that bring golfers back. In this day where competition is tough and play is down,
makes it extremely important to look at these details.
Detail
Holes should be rotated to a fresh area according to the playing conditions and pin location
systems in place. Holes must be cut to the proper depth with a sharp edge and the cup liner set to
exactly a one- inch depth. Freshly painted cups should be rotated on a regular basis.
New flags and poles should be rotated, as necessary. Worn, soiled or damaged flags should be
replaced immediately. Tee markers should be in good repair should be rotated as necessary to
avoid wear and be optimally positioned for the days playing conditions. All markers should be
placed with a T-line pointing at the landing area. Markers should also be placed 12" from each
edge of the tee unless the tee is being divided into sections to spread wear. In this case, the markers
should be placed a minimum of 15' apart. All fencing, rope, and stakes should be inspected and
only clean, approved hollow-core rope with approved stakes should be used. Rope should be
stretched tightly between stakes and replaced, as necessary. The rope and stakes should be moved
as needed to control traffic and prevent excess wear.
Cart paths must be kept clean, edged and in good repair. Cracks in the paths are to be free of weeds
and grass growth. Cart path yardage markers should be kept clean and polished and replaced as
needed. Sprinkler heads with yardage markings and sprinkler heads located in the fairways and
around greens should be edged routinely to maintain a clean and groomed appearance. Hazard
stakes should be checked for condition, proper location and straightened as needed. Tee consoles
should be inspected for damage, wiped clean and kept freshly painted. Ball washers must have
clean water, a fresh cloth towel and be in good working order. Trash containers should be emptied
and wiped clean. All steps, walkways, and ramps should be kept clean, edged, and repaired.
Distance monuments should be kept edged, clean, and/or freshly painted.
Restrooms should be clean, freshly painted and well stocked. This includes floors, walls, ceilings,
basins, mirrors, urinals, paper dispensers, steps, and walkways. Water coolers must be kept clean,
in good working order and sanitized.
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Tee areas should be consistent in look and condition throughout the course.
While it is tough to write into a proposal all the things that one might need to do on a golf course,
it is the responsibility of the golf course maintenance provider to minimize the impact that the
detail has on the overall appearance of the golf course and the key role that it plays in bringing
back golfers. Attention to detail is often overlooked by the staff that sees the clubs daily and it will
take additional sets of eyes to point these out and entrench the culture that the management team
has for the property. It is our job as maintenance providers to recognize this importance and assist
the club in keeping the conditions at the highest level to compete in this tough golf environment.
Performance Evaluation
Evaluating the success of the programs and Maintenance Company is vital to the overall
objectives of the club and conditioning of the golf course. At CGCS, we take a two-tiered
approach to managing each facility. Each month, during the inspection of Scott Zakany,
President of CGCS, the superintendent at the facility will take a tour and receive a written follow
up of the progress of the course. After the initial benchmarks are set by both CGCS and the
clubs’ representatives, it is imperative that each month the clubs remain consistent at or a level
above for adherence to the contractual obligations.
The follow-up report will score/rank all areas and point out additional areas that need to be
addressed. These are scored as Unacceptable; Needs improvement; or Acceptable. While this is
an internal document, it covers all aspects of the operation to ensure compliance both
contractually and regulatory. (A copy of this form is at the end of this section)
The scoring program on the CGCS rating form will give a true sense of conditioning, playability,
aesthetics, and overall turf health of every tee, green and fairway at the facility.
It is these internal and external documents that will ensure the success of the golf courses and the
overall customer satisfaction that we are all striving for.
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Environmental Practices
With the attention that golf courses and the fertilizers and pesticides used to maintain them is
under constant scrutiny, having an environmental plan committed to and executed by the
North Palm Beach Country Club’s maintenance provider is essential. While there are several
ways to approach the maintenance of a golf course, taking additional steps to ensure the health
of the environment and the surrounding area is a process that cannot be taken lightly.
As you will notice throughout the entire CGCS literature, documents, and newsletters,
having a proven environmental plan and strategy is commonplace.
With our partnerships with golf and the environment and the Audubon Sanctuary for Golf
Courses organizations, our commitment to the environment is something that we do not take
lightly.
Golf has a unique role to play in caring for our environment. By their very nature, golf
courses provide significant natural areas that benefit people and wildlife in increasingly
urbanized communities across North America. At the same time, golf’s use of chemicals,
water, and other resources to maintain pristine golfing conditions is often criticized for
threatening the quality of our environment.
Golf courses offer numerous opportunities to not only provide pleasant places to play, but
also to protect drinking water, improve the water quality of our lakes, streams, and rivers,
support a variety of plants and wildlife, and protect our environment for future generations.
Some of the programs and ideas that come out of this organization will help the guests at the
club to not only enjoy the benefits of this type of commitment, but the county to market and
sell the principals of its concepts to the golfing public.
What are the benefits of environmental performance?
Image and Reputation
Customer Satisfaction
Financial Performance
Worker Safety and Reduced Liability
Improved Efficiency
What are golf's environmental opportunities?
Provide needed wildlife sanctuaries.
Preserve natural areas within urban environments.
Support plants and wildlife native to the area
Protect water resources.
Filter storm water runoff through golf course wetlands and turfgrass
Rehabilitate degraded landscapes.
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Promote physical and mental well-being, reducing stress for more than 25 million U.S.
golfers.
Improve air quality and moderate temperature.
Educate golfers and the public about the nature of the game and promote
environmentally sound management.
Ways Golf Courses Can Help Protect the Environment
When properly sited, designed, constructed, and managed, golf courses can be an
environmental asset to a community. By their very nature, golf courses can provide significant
open space and opportunities to provide needed wildlife habitat in increasingly urbanized
communities across North America. With 80% of all the 15,000-plus golf courses in the United
States located in urban or suburban areas, opportunities abound for golf courses to provide
ecosystem services such as storm water retention, runoff filtration, urban wildlife habitat,
wildlife corridors, heat island effect reduction, etc. Like most other businesses, golf courses
must also work to address the environmental challenges of water use, water quality, habitat and
biodiversity loss, chemical use, waste, energy use, etc.
Fertilizers
Issue information
Efforts by municipalities across the country to ban or restrict the use of fertilizers continue as
elected officials and citizens attempt to address concerns of nutrient loading in waterways.
Phosphorus is of special concern. Activists are attempting to overturn state preemption laws.
Golf course fertilizer use remains a target due to public perception that the amounts used to
manage courses are a source of nutrient loads. State-mandated nutrient management plans can
have a detrimental impact on golf courses if they are not developed with input from the golf
course management industry and without consideration of existing environmental best
management practices for golf courses.
Specific fertilizer issues include:
Nutrient Management and Management Plans
Best Management Practices (BMPs)
Total Maximum Daily Loads (TMDLs)
Fertilizer Bans/Restrictions
In Florida, many Counties and Cities require that the companies applying fertilizers have
additional training and certification in BMP’s (Best Management Practices). This additional
training teaches the fundamentals of the new laws on the books as they relate to Nitrogen and
Phosphorous inputs into the environment.
Organic fertilizers are endorsed by the new laws as they have slow-release Nitrogen compounds
and are greater than 75% slow release which is a part of the new requirements. These restrictions
occur between June 1st and November 30th each year.
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Pesticide Laws and Regulations
Issue information
Golf course superintendents utilize pesticides as part of a system of integrated pest management
IPM) to control pests and maintain healthy turf. Best management practices, continuing
education, research, and technology are essential elements for an IPM approach for golf course
superintendents. Pesticide production is highly regulated in the U.S. through the Federal
Insecticide, Fungicide and Rodenticide Act. Pesticides used to maintain healthy golf course turf
have been thoroughly tested and are considered safe when used according to label directions.
The safe and responsible use of pesticides, and the continued availability of effective products, is
a top priority for CGCS principles of pesticide usage.
Pesticide laws and regulations should be based on sound science supported by credible peer-
reviewed data and university recommendations. Golf course pesticide applicators are trained in
the safe and proper use of pesticides within an integrated pest management (IPM) system and
must pass a state-administered examination to be licensed. CGCS golf course superintendents
follow best management practices for proper pesticide management of the course. Healthy turf
allows communities to enjoy many benefits, including crucial "greenspaces" and sanctuaries for
birds and other wildlife, recreational opportunities and municipal revenue generated by outdoor
recreational facilities.
CGCS has adopted Integrated Pest Management (IPM) as "a sustainable approach to managing
pests by combining biological, cultural, physical, and chemical tools in a way that minimizes
economic, health and environmental risks."
Integrated Pest Management (IPM) defined is a system of controlling pests (weeds, diseases,
insects, or others) in which pests are identified, action thresholds are considered, all control
options are evaluated, and selected control(s) are implemented. Control options--which include
biological, chemical, cultural, manual, and mechanical methods--are used to prevent or remedy
unacceptable pest activity or damage. Choice of control option(s) is based on effectiveness,
environmental impact, site characteristics, worker/public health and safety and economics.
The goal of an IPM system is to manage pests and the environment to balance benefits of
control, costs, public health, and environmental quality. IPM takes advantage of all appropriate
pest management options.
IPM systems rely on accurate determination of optimum control timing and selection of
appropriate method(s). Implementation requires current, comprehensive information on pests and
control options. As a system, IPM programs include a series of three steps:
Monitor the site for the presence of pests. Critical components of monitoring include not
only acknowledging presence and level of infestation of the pest, but also accurately
identifying the pest and acquiring knowledge of requirements and life cycles of both pest
and host.
Determine the action threshold below which the pest can be tolerated. Action thresholds
are determined by factors such as severity of the injury caused by the pest, site.
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characteristics and use requirements, health concerns related to the pest and site user
needs.
Initiate preventative or curative action to avoid surpassing the established threshold. The
selected method(s) must balance considerations of economics, efficacy, worker/public
health and safety and potential hazards to property and the environment.
It should be noted that in Florida, a golf course superintendent who works at a public facility
who uses or supervises the use of restricted use pesticides is required to become certified and to
obtain a certified commercial applicator license. The certified public applicator license is valid
only for work performed for the government agency during employment. Golf course
superintendents are encouraged to become certified and licensed even if they do not use
restricted use pesticides.
CGCS golf course superintendents will all have the proper certifications to perform pesticide
applications on the North Palm Beach Country Club and will be supervised under the license
of Scott Zakany, CGCS who possesses a Certified Pest Control applicator license as well as a
BMP Training Certificate as required by many cities and counties within Florida.
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GOLF COURSE OPERATIONS AND MAINTENANCE EVALUATION FORM
DATE:
SUPERINTENDENT:
AUDITOR:
CLUB: North Palm Beach Country Club
GREENS
QUALITY STANDARD: Smooth, consistent, and uniform turf with green edges being well-
defined. Suitable greens speed for the golfers. Cups placed in accordance with USGA
recommendation. Flags stand straight up. Cups, poles, and flags are uniform, clean and in good
repair. Pin placement indicators uniform and effectively use only where necessary.
1. QUALITY
100% turf cover, no bare spots. Are greens smooth, consistent, and uniform? Do the greens
hold approach shots? Are the cups cut cleanly and in proper locations? No diseases, weeds,
or insects.
Unacceptable Needs Improvement Acceptable
2. APPEARANCE
Color and texture of the turf; uniformity of the mowing patterns; condition of the cup, flag,
and pole; and the condition of the collars around the greens.
Unacceptable Needs Improvement Acceptable
3. GREENS SURROUNDS
Area between cart path (if any) and green has uniform and consistent turf; no mud or dirt
along path edges; Landscape (if present) is weed free and properly maintained.
Unacceptable Needs Improvement Acceptable
Firm Qualification and Project Approach
4. SAND TRAPS
The sand surface is uniform and smooth; is sand at an adequate depth for play? No weeds
or debris in traps. Rakes are adequate in number, in good condition, and properly placed.
Quality of mowing/trimming around traps? Raking patterns good? Trap edges have a neat
lip.
Unacceptable Needs Improvement Acceptable
FAIRWAYS AND ROUGHS
QUALITY STANDARD: Smooth, consistent uniform turf cover; good mowing patterns;
trimming is neat and clean; fairways and roughs well defined; height of cut properly supports the
ball for play.
1. QUALITY - FAIRWAYS
Mowing height of fairways is within USGA specifications; mowing frequency is
appropriate for the turf type and season. Fairway turf properly supports the ball for play.
Absence of wet or dry spots in play areas.
Unacceptable Needs Improvement Acceptable
2. QUALITY - ROUGHS
Mowing height of roughs is within USGA specifications; mowing frequency is appropriate
for the turf type and season. Able to find the ball in the roughs. Absence of wet or dry spots
in play areas.
Unacceptable Needs Improvement Acceptable
3. APPEARANCE - FAIRWAYS
Uniformity of color with good texture; quality mowing patterns. Appearance of having
manicured” turf coverage in traffic areas. No weeds, disease, insects, or off-color areas.
Unacceptable Needs Improvement Acceptable
4. APPEARANCE - ROUGHS
Uniformity of color with good texture; quality mowing patterns. Appearance of having
manicured” turf coverage in traffic areas. No weeds, disease, insects, or off-color areas.
Unacceptable Needs Improvement Acceptable
Firm Qualification and Project Approach
5. SAND TRAPS
The sand surface is uniform and smooth; is sand at an adequate depth for play? No weeds
or debris in traps. Rakes are adequate in number, in good condition, and properly placed.
Quality of mowing/trimming around traps? Raking patterns good? Trap edges have a neat
lip.
Unacceptable Needs Improvement Acceptable
6. TREES AND SHRUBS
Trimmed and pruned to maintain specimen health; limbed up for safety to golfers and
maintenance employees. No exotics, suckers, and/or undergrowth present in play areas.
Unacceptable Needs Improvement Acceptable
TEES
QUALITY STANDARD: Smooth, consistent, and uniform turf coverage; surfaces are level and
firm but not hard; amenities including trash cans, signs tee markers, monuments, ball washers,
towels, etc. are clean and in good condition and repair; tee surrounds are consistent and uniform.
1. QUALITY
Mowing height of tees is within USGA specifications; mowing frequency is appropriate
for the turf type and season. Turf properly supports the ball for play. Absence of wet or dry
spots on teeing areas.
Unacceptable Needs Improvement Acceptable
2. APPEARANCE
100 % turf cover and uniform. No weeds, diseases, or insects. Consistent and adequate top-
dressing program in use. Minimal litter or broken tees present on surfaces.
Unacceptable Needs Improvement Acceptable
3. TEE SURROUNDS
Area between cart path (if any) and tee has uniform and consistent turf; no mud or dirt
along path edges; Landscape (if present) is weed free and properly maintained.
Unacceptable Needs Improvement Acceptable
4. TEE AMENITIES
Ball washers and other amenities are clean and in good repair and properly located for the
tee positions; cart paths edges and curb lines if present are clean; no identifiable traffic
wear patterns along paths.
Unacceptable Needs Improvement Acceptable
Firm Qualification and Project Approach
DRIVING RANGE
1. QUALITY
The mowing height of range is within USGA specifications; mowing frequency is
appropriate for the turf type and season. 100% turf coverage. Absence of wet or dry spots
on teeing areas.
Unacceptable Needs Improvement Acceptable
2. APPEARANCE
Uniformity of mowing patterns; good turf density and color; accessories in good condition
and properly placed; perimeters are clean and free of debris.
Unacceptable Needs Improvement Acceptable
TRAFFIC CONTROL
QUALITY STANDARD: Ropes, stakes, and other traffic control devices are cleaned as
necessary, in good condition, straight and repaired. Traffic control devices are used effectively to
minimize turf wear in high traffic areas. Worn areas are under repair. Routes used by golf carts are
well-maintained, free of potholes, and present a smooth and clean appearance.
Unacceptable Needs Improvement Acceptable
CART PATHS
QUALITY STANDARD: Routes used by golf carts are well-maintained and free of potholes.
Turf areas bordering paths are consistent and clean in appearance. Minimal worn areas present.
Paths are cleanly edged.
Unacceptable Needs Improvement Acceptable
CLUBHOUSE APPEARANCE
QUALITY STANDARD: Landscape beds are mulched; plantings are healthy; landscape areas
are free of debris, weeds, and pests. Roadways and parking lots are clear of litter and trash. Hedges
and trees trimmed and pruned to maintain specimen health, safety, and manicured look; turf areas
are uniform and free of weeds, debris, and pests.
Unacceptable Needs Improvement Acceptable
Firm Qualification and Project Approach
COURSE RESTROOMS
QUALITY STANDARD: Entry door stain, scuff, and fingermark –free; tile and painted walls
clean; toilets clean; bowls, rims, tank tops and bodies-toilet seats cleaned; tops and under sides
mirrors clean and streak free; soap dispenser clean and full; countertop clean; sink and faucet
fixtures clean and functional. Light fixtures clean, functional and bug free; room air freshener clean
and functional; trash receptacle clean with liner, empty.
Unacceptable Needs Improvement Acceptable
LAKES AND OTHER WATER BODIES
QUALITY STANDARD: Lakes and water bodies are clean and free of litter and trash; water
edges are well-defined; free of weeds and noxious growth; hazards are well-marked.
1. APPEARANCE
Clean, no weeds or noxious growth, no noxious odors, no floating trash/debris.
Unacceptable Needs Improvement Acceptable
2. TURF AREAS AROUND LAKES
Mowing and trimming done on a regular basis; hazards properly marked; areas free of
debris and trash.
Unacceptable Needs Improvement Acceptable
3. DITCHES
Properly mowed and trimmed; free of weeds and undergrowth; free of trash and debris;
hazards properly marked.
Unacceptable Needs Improvement Acceptable
MAINTENANCE SHOP AND EQUIPMENT
QUALITY STANDARD: Entry door stain, scuff, and fingermark –free; tile and painted walls
clean; toilets clean; bowls, rims, tank tops and bodies-toilet seats cleaned; tops and under sides
mirrors clean and streak free; soap dispenser clean and full; countertop clean; sink and faucet
fixtures clean and functional. Light fixtures clean, functional and bug free; room air freshener clean
and functional; trash receptacle clean with liner, empty.
Firm Qualification and Project Approach
1. SHOP AREA (INTERIOR)
The shopping area is orderly, clean, with no obvious safety hazards. Fertilizer and chemical
storage are per operating manual. No disorganization, junk, or trash in shop. Ceiling free
of cobwebs; flammable storage labeled and in proper containers; floors clean of debris and
dirt; walls painted and cleaned.
Unacceptable Needs Improvement Acceptable
2. MAINTENANCEBUILDING (EXTERIOR)
Maintenance building should be free of debris and trash; equipment should be safely stored
and organized; gates operable; asphalt should be free of fuel/oil leaks; landscaping should
be trimmed and well maintained; curbing/pole/bumpers should be painted; free of non-
functional equipment; external lights in working order. Used oil storage and disposal area
clean and free of spills/stains, wash area clean.
Unacceptable Needs Improvement Acceptable
3. EQUIPMENT
Equipment is in good repair, clean, and properly maintained. (Check oil, air cleaners,
hydraulic oil, and status of machines in repair.) Small tools storage locked and organized,
supply storage locked and organized.
Unacceptable Needs improvement Acceptable
4. BREAKROOM AND RESTROOMS
Cleaned and free of trash, organized. The floor was kept clean, tables, countertops,
appliances wiped down. The refrigerator cleaned inside and out. Restroom walls free of
marks, walls painted, floor clean and free of debris and dirt. Trash can line and empty.
Unacceptable Needs Improvement Acceptable
5. EMERGENCY EYEWASH
Emergency eyewash & shower functional & clear of obstacles.
Unacceptable Needs Improvement Acceptable
6. EMERGENCY AIDES
Fire Extinguishers maintained, functional and properly labeled; First Aid cabinet stocked
with approved supplies; Personal protective equipment available and operational;
Emergency lighting and signage functional.
Unacceptable Needs Improvement Acceptable
Firm Qualification and Project Approach
7. FERTILIZER AND CHEMICAL STORAGE
Storage is secure and lockable; spill protection in place; personal protective equipment
available and operational; emergency lighting and signage functional.
Unacceptable Needs Improvement Acceptable
OFFICE COMPLIANCE
QUALITY STANDARD: Superintendent office should be organized, cleaned, locked when not
in use. Office should be free of cobwebs, dust, and accumulation of dirt. Computer, fax, telephone,
and copier equipment should be kept clean and properly stocked, as necessary.
1. REQUIRED STATE AND FEDERAL FORMS
MSDS Logs, Labor Posters posted, Worker’s Compensation posters posted.
Unacceptable Needs Improvement Acceptable
2. TRAINING BOARD
Training board present and up to date.
Unacceptable Needs Improvement Acceptable
3. DAILY LOGS AND PLANNERS
Agronomic planners are being kept up to date. Audubon progress reports, pesticide reports,
irrigation pumping permits should all be filed and up to-date. Pesticide records and reports
should be posted in the accessible area.
Unacceptable Needs Improvement Acceptable
4. RECORD KEEPING, FILING AND STORAGE
All Inventory, Financial Logs and PO Logs need to be filed electronically and updated on
a weekly if not daily basis. Filing should be done in a timely manner to prevent lost
paperwork. The filing cabinet shall be kept orderly and maintained.
Unacceptable Needs Improvement Acceptable
5. OFFICE APPEARANCE
The general office appearance should be clean, free of cobwebs, free of dirt, free of dust;
walls should be painted and free of holes and or scuff marks; floors need to be cleaned and
swept on a regular basis. Office shall be organized, trash cans need to be emptied, and trash
needs to be always picked up.
Unacceptable Needs Improvement Acceptable
Firm Qualification and Project Approach
6. UNIFORMS
Employee uniforms must be always worn during an employee scheduled shift. Uniform
must be clean and free from stains, holes, or wrinkles. Safety equipment must be worn
while operating any piece of equipment or machinery i.e., safety goggles, hard hats, gloves.
Unacceptable Needs Improvement Acceptable
ADMINISTRATIVE COMPLIANCE
QUALITY STANDARD: Lines of communication between corporation and field should be open
and frequent. Changes and updates need to be expressed to corporate and to the field. Logs, reports,
and requests are due as stated by the corporation. Weekly mailings to corporations performed.
1. COMMUNICATION
Frequent communication through phone or email with administrative departments; timely
responses to corporate administrative personnel. Does a weekly mailing to the corporate
office with all necessary reports and employee documents?
Unacceptable Needs Improvement Acceptable
2. REPORTS AND LOGS
All monthly and weekly reports and logs are up to date; Monthly Planner, Monthly Report,
Petty Cash, Expense Reports, Inventory, Safety Meetings, and Time Sheets are turned in
on respective due dates.
Unacceptable Needs Improvement Acceptable
3. NEW HIRE AND RE-HIRE PAPERWORK
All new hire and re-hire paperwork is fully completed and submitted before hiring
employees. New hire and re-hire federal documents are filled out correctly, signed, and
submitted as required by law.
Unacceptable Needs Improvement Acceptable
4. EMPLOYEE FORMS AND REQUESTS
All employee request forms i.e., Separations, Action Forms, Vacation Requests, Uniform
Requests turned in a timely manner.
Unacceptable Needs Improvement Acceptable
Firm Qualification and Project Approach
MAINTENANCE RECORDS AND SCHEDULES
QUALITY STANDARD: All the following maintenance records kept on site and up to-date.
1. DAILY PLANNER and LABOR LOGS
Unacceptable Needs Improvement Acceptable
2. IRRIGATION LOGS
Unacceptable
3. PESTICIDE USE LOGS
Needs Improvement Acceptable
Unacceptable Needs Improvement Acceptable
4. FERTILITY LOGS
Unacceptable Needs Improvement Acceptable
5. EQUIPMENT MAINTENANCE RECORDS
Unacceptable Needs Improvement Acceptable
6. FUEL LOGS
Unacceptable Needs Improvement Acceptable
GolfProgramsCypressGolfCourseServices
Guideline Agronomic Plan - Village of North Palm Beach CC
Greens Maintenance Tasks Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Fertilization x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x
Vertilce Mowing/Topdressing x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x
Aeration x x x
Spiking/Pencil Tining x x x x x x x x x
Soil Testing x x
Liming/Flushing x x x x x x x x x x x x
Overseeding N/A
Postemergence Weed Control IPM x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x
Disease Prevention IPM x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x
Insect Control IPM x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x
PGR (Primo)x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x
Fairway Maintenance Tasks
Fertilization/Fertigation x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x
Verticle Mowing/Dethatching x x x x x x x x x x
Aeration x x x x x x x x x x
Soil Testing x x
Liming x x
Overseeding N/A
Preemergence Weed Control x x x x
Postemergence Weed Control IPM x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x
Insect Control x x x x x x x x x x x x
PGR (Primo)x x x x x x x
Tee Maintenance Tasks
Fertilization/ Fertigation x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x
Verticle Mowing/Dethatching x x x
Aeration x x x
Soil Testing x x
Liming x x
Overseeding N/A
Preemergence Weed Control x x x x
Postemergence Weed Control IPM x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x
Insect Control x x x x x x x x x x x x
PGR (Primo)x x x x x x x
Rough Maintenance Tasks
Warm Season Turfgrass
Fertilization x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x
Preemergence Weed Control x x x x
Postemergence Weed Control IPM x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x
Page 1
Bill To:
CYPRESS GOLF
235 APOLLO BEACH BLVD
422
APOLLO BEACH, FL
Tota
l
Qty Model No.MSRP Each Price Each Extended Price
4 1 04358 $40,820.00 $31,839.60 $127,358.40
3 04255 $448.00 $349.44 $1,397.76
3 04654 $3,815.00 $2,975.70 $ 11,902.80
1 04554 $857.00 $668.46 $2,673.84
1 TDELIVERY $849.67 $3,398.68
1 TSETUP $849.67 $3,398.68
150,130.16
Tota
l
Qty Model No.MSRP Each Price Each Extended Price
2 1 04358 $40,820.00 $31,839.60 $63,679.20
3 04255 $448.00 $349.44 $698.88
3 04654 $3,815.00 $2,975.70 $5,951.40
3 04648 $2,577.00 $2,010.06 $4,020.12
1 04554 $857.00 $668.46 $1,336.92
1 138-4976 $1,056.57 $824.12 $1,648.24
3 04802 $1,022.00 $797.16 $1,594.32
1 TDELIVERY $1,018.11 $2,036.21
1 TSETUP $1,018.11 $2,036.21
83,001.50
Tota
l
Qty Model No.MSRP Each Price Each Extended Price
4 1 03954 $81,577.00 $63,630.06 $254,520.24
5 03641 $5,000.00 $3,900.00 $ 15,600.00
1 03405 $763.00 $595.14 $2,380.56
1 30669 $940.00 $733.20 $2,932.80
1 TDELIVERY $1,689.17 $6,756.68
1 TSETUP $1,689.17 $6,756.68
288,946.96
Toro Setup Fee
Total
7 in Weight for CUs w/o Attachments Set
White Universal Sunshade
Toro Delivery Fee
Description
Reelmaster 5510-D
22 Inch 7-Inch, 11-Blade (Fsr) Forward
Swept Reel
Toro Delivery Fee
Toro Setup Fee
Total
Light Kit - LED
Pull Link Kit (Set Of 3)
21 in Twin Tip Grooming Reel 3/8 in
Narrow Wiehle Roller Each
11 Blade Cutting Unit
Universal Groomer Drive, Each
Total
Description
Toro Greenmaster 3150-Q
Light Kit - LED
Toro Delivery Fee
Toro Setup Fee
Toro Greenmaster 3150-Q
Narrow Wiehle Roller Each
11 Blade Cutting Unit
Description
Prepared For:
Scott Zakany
Date: December 11, 2023
Expires: Janiuary 11, 2024
North Palm Beach CC
Tota
l
Qty Model No.MSRP Each Price Each Extended Price
2 1 08743 $25,746.00 $20,081.88 $40,163.76
1 08751 $2,161.00 $1,685.58 $3,371.16
1 08752 $1,065.00 $830.70 $1,661.40
1 08740 $603.00 $470.34 $940.68
1 TDELIVERY $461.37 $922.74
1 TSETUP $461.37 $922.74
47,982.48
Tota
l
Qty Model No.MSRP Each Price Each Extended Price
2 1 30807 $56,544.00 $44,104.32 $88,208.64
1 30358 $341.00 $265.98 $531.96
1 31692 $376.00 $293.28 $586.56
1 TDELIVERY $893.27 $1,786.54
1 TSETUP $893.27 $1,786.54
92,900.24
Tota
l
Qty Model No.MSRP Each Price Each Extended Price
2 1 44552 $13,131.00 $10,242.18 $20,484.36
1 TDELIVERY $204.85 $409.70
1 TSETUP $204.85 $409.70
21,303.76
Tota
l
Qty Model No.MSRP Each Price Each Extended Price
1 1 09960 $43,658.00 $34,053.24 $34,053.24
3 09736 $300.00 $234.00 $234.00
3 09796 $306.00 $238.68 $238.68
1 09962 $628.00 $489.84 $489.84
2 120-1045 $61.98 $ 48.34 $48.34
1 120-1046 $95.19 $ 74.25 $74.25
2 120-1047 $86.41 $ 67.40 $67.40
1 120-1052 $102.97 $ 80.32 $80.32
1 TDELIVERY $719.22 $719.22
1 TSETUP $719.22 $719.22
36,724.51
Tota
l
Qty Model No.MSRP Each Price Each
1 1 03910 $51,366.00 $40,065.48 $40,065.48
3 03486 $4,423.00 $3,449.94 $3,449.94
2 03488 $4,655.00 $3,630.90 $3,630.90
1 03484 $525.00 $409.50 $409.50
1 30669 $940.00 $733.20 $733.20
Weight for Cutting Unit with No
White Universal Sunshade
Extended Price
Toro Reelmaster 3550-D
18 Inch 11-Bld (FSR) Forward Swept Reel
22 Inch 5 Inch 11 Blade (FSR) Forward
Swept Reel
5-Tine (Long) Turf Guard
Toro Delivery Fee
Toro Setup Fee
Total
Description
Mini-Tine Head Set 2 rows of 5
4 Tine 3/4 Inch Head Set
Light Kit - ProCore 648S
4-Tine (Short) Turf Guard
4-Tine (Long) Turf Guard
5-Tine (Short) Turf Guard
Toro Delivery Fee
Toro Setup Fee
Total
Description
Toro ProCore 648S
Toro Delivery Fee
Toro Setup Fee
Total
Description
Toro Pro Force Debris Blower Tow Behind
Total
Description
Toro Groundsmaster 3500-D
Bimini Canvas Sunshade
LED Work Light Kit
LED Light Kit, Sand Pro
Toro Delivery Fee
Toro Setup Fee
Toro Sand Pro 3040
Tooth Rake
Spring Rake
Description
1 TDELIVERY $1,176.40 $1,176.40
1 TSETUP $1,176.40 $1,176.40
Tota
l
Qty Model No.MSRP Each Price Each
10 1 UV2 $12,950.00 $9,900.00 $99,000.00
1 UV2 $990.00 $825.00 $8,250.00
107,250.00
Tota
l
Ui
Qty Model No.MSRP Each Price Each
1 1 Foley $39,500.00 $31,900.00 $31,900.00
1 1 Foley $32,900.00 $27,500.00 $27,500.00
59,400.00
Tota
l
Qty Model No.MSRP Each Price Each
1 1 Various n/a $50,000.00 $50,000.00
1 1 Foley n/a $20,000.00 $20,000.00
70,000.00
Tota
l
Qty Model No.MSRP Each Price Each
1 1 Smithco $19,600.00 $16,900.00 $16,900.00
1 1 Lely $18,500.00 $15,400.00 $15,400.00
32,300.00
1,040,581.43
Sales
T 7%
72,840.70
Total $1,113,422.13
Topdresser
Fertilizer Spreader
Total
Equipment Total
Reel Grinder
Bedknife Grinder
Total
Extended Price
Description
Small Tools and Equipment
Total
Description Extended Price
Back up equipment
Toro Delivery Fee
Toro Setup Fee
Total $50,641.82
Total
Extended Price
Description Extended Price
Yamaha Hauler
Windshield
Description
References
References
Property: Highland Lakes Golf Club
Location: 3300 Macgregor Drive
Palm Harbor, Fl 34684
Contact: Scarlet Roach
General Manager
727-784-1402
scarletroach@highlandlakeshoa.net
Highland Lakes Golf Club consists of three beautiful Executive 9-hole golf
courses named Red, White, and Blue. The courses are equivalent in quality to
many of the finest courses in the country in care, beauty, and play. The residents
and guests never tire of playing them as each course provides differing and
interesting challenges. As the golf course maintenance company, CGCS, ensures
the courses are maintained to the highest levels as recognized by the USGA.
The Highland Lakes Homeowners Association chose to partner with CGCS for
maintenance services in 2018, to help re-establish the course’s reputation and
control costs. Annual Contract amount $820,000
Status: Private - 27 Holes
Contract: 2018 - Present
Acreage: Greens: 3.95
Tees: 4
Fairways: 25
Rough: 60
Common Area: 2
References
Property: Terraverde Golf & Country Club
Location: 17000 Terraverde Circle
Fort Myers, FL 33908
Contact: Gale Mapes
General Manager
239-437-2427
terraverdecc@yahoo.com
Terraverde Country Club golf course was designed and built in 1987 by noted
architect Gordon G. Lewis. From the forward tee, the course covers 1,015 yards
and from the back tee stretches 1,260 yards. This challenging nine-hole, par 27,
golf course has a course rating of 35.5 with a slope rating of 113. Sand bunkers
and water hazards add to the fun. Fairways and greens consist of Bermuda grass,
CGCS was hired in 2016 to improve and maintain the golf course conditions.
After a seamless transition, CGCS has managed to improve the health of the turf
as well as the appearance of the property. Locals and their guests have noted a
remarkable turnaround within the first couple of seasons.
Annual Contract amount $286,000.
Status: Private – 9 Holes
Contract: 2016- Present
Acreage: Greens: 2
Tees: 1
Fairways: 3
Rough: 10
Common Area: 2
References
Property: City of Pompano Beach Golf Course
Location: 1101 N. Federal Highway
Pompano Beach, FL 33060
Contact: Brian Campbell
General Manager
772-828-1799
Brian.campbell@copbfl.com
Pompano Beach Golf Course is a 36-hole municipal golf course that sits on over
300 acres of pristine natural habitat less than a mile from the Atlantic Ocean.
Here you will find two golf courses, Pines and Palms with quite different
characteristics to suit every golf- patron needs.
The recently redesigned and renovated Greg Norman Signature Pines Course
opened on January 1, 2013, to rave reviews. With state-of-the-art design,
Celebration Bermuda fairways and Platinum Paspalum greens, the Pines will
most assuredly become a golf destination for residents and visitors to the
region. The Palms golf course continues to cater to a loyal following of
golfers who have enjoyed the layout for over half a century.
CGCS has partnered with the city for over 8 years! CGCS has managed
numerous improvement projects including a greens renovation project and a
total irrigation replacement that have been very well received by the golfing
community. Annual Contract amount $2,390,000.
Status: Municipal - 36 Holes
Contract: 2013 - Present
Acreage: Greens: 8.5
Tees: 15
Fairways: 63
Rough: 125
Common Areas: 5
References
Property: Breckenridge Golf & Tennis Club
Location: 20091 Wimbledon Court
Estero, FL 33928
Contact: Bob
Bostock
Greens
Chairma
n 508-
735-
7547
The 18-hole "Breckenridge" course at the Breckenridge Golf & Tennis
Club facility in Estero, Florida features all the hallmarks of Florida golf.
Breckenridge golf course opened in 1990.
Through a multi-faceted approach, CGCS developed maintenance
programs and practices that improved daily course conditions.
In 2016, CGCS was awarded a 5-year contract to continue serving the
Homeowners Association of Breckenridge. Annual Contract Amount
285,000.
Status: Private - 18 Holes
Contract: 2016 - Present
Acreage: Greens: 2
Tees: 2
Fairways: 5
Rough: 10
References
Property: Mystery Valley Golf Club
Location: 6094 Shadow Rock Dr.
Lithonia, GA 30058
Contact: David Flaherty
Director of Parks & Rec
404-371-3695
dlflarity@dekalbcountyga.gov
Mystery Valley Golf Club opened in 1966 in a very golf starved community east of
Atlanta. The golf course and facilities have undergone many changes and improvements
over the last 35 years. The golf course is extremely player friendly, but it will test your
long game, as well as the short game.
Nestled among 265 acres of native Georgia pines, Mystery Valley Golf Course tempts
golfers with 18 holes of challenging play. This par 72 course, designed by Dick Wilson,
famous for one of golf’s finest courses, Arnold Palmer’s Bay hill), is aptly named with an
intriguing collection of winding par fives and one of Atlanta’s most demanding par fours.
This 6700-yard jewel is located five miles from Georgias Stone Mountain Park.
In 2022, CGCS was awarded a five-year contract to maintain and improve the golf course.
Through creative partnering and resources, CGCS restored all bunkers, and developed
maintenance practices improving daily course conditions. During the upcoming 2023
season CGCS will partner with the County performing a no till greens re-grassing in
house. Annual Contract amount $765,000.
Status: Municipal - 18 Holes
Contract: 2022- Present
Acreage: Greens: 3 acres
Tees: 4 acres
Fairways: 36 acres
Rough: 55 acres
References
Property: Cypresswood Golf & Country Club
Location: 1099 Clubhouse Rd.
Winter Haven, FL 33884
Contact: Bob Schade Owner-
Operator 863-324-6174
cypresswoodcc@gmail.com
As you enter the gates of Cypresswood, your first view will be that of our prestigious 18- hole
championship golf course, laid out by award-winning designer Ron Garl. The spacious design
creates an open feeling, with no adjacent fairways and each hole hiding from the other so you can
enjoy your round without interruption.
Ron enjoys the distinction of being among the most prolific designers of perfectly executed,
beautiful golf courses. Dubbed the “Frank Lloyd Wright of golf” by one notable golf writer, he has
designed more than 135 courses in the United States. His expertise is obvious at Cypresswood.
In 2022, CGCS was awarded a five-year contract to maintain and improve the golf course. The
greatly improved conditions are being raved about by all golf players, who remark that it is the best
conditions they have seen in years! Annual Contract amount $565,000.
Status: Semi-Private - 18 Holes
Contract: 2022- Present
Acreage: Greens: 3.5 acres
Tees: 4 acres
Fairways: 35 acres
Rough: 50 acres
Property: Sugar Creek Golf Club
Location: 2706 Bouldercrest Road
Atlanta, GA 30316
Contact: David Flaherty
Director of Parks & Rec
404-371-3695
dlflarity@dekalbcountyga.gov
Sugar Creek Golf Course is a County owned Municipal golf facility, open to the
public as well as members. Cypress Golf Course Services recently renovated our
course, so you’ll be surprised at the changes the next time you play. Come, play,
and bring your friends. We know you will enjoy the newly constructed Tif-Eagle
Greens and the capillary concrete bunker work.
Sugar Creek Golf & Tennis Center is easily accessible to everyone in the greater
Atlanta area. We invite you to “Rediscover Sugar Creek”. If you’ve played here
before, you’ll notice updates and changes.
Sugar Creek Golf & Tennis Club, a DeKalb County Parks and Recreation
facility, is an 18-hole championship golf facility with a lighted driving range.
Through a multi-faceted approach, CGCS developed maintenance programs and
practices that improved daily course conditions.
In 2018, CGCS w a s awarded a 5 -year contract to maintain and improve the
abandoned golf course and what has been done in this short period of time is
nothing short of a miracle. Annual Contract amount $718,000.
Status: Municipal - 18 Holes
Contract: 2018 - Present
Acreage: Greens: 3
Tees: 4
Fairways: 30
Rough: 40
COST BREAKDOWN
Personnel Expense- Includes all personnel and related taxes, insurances, payroll fees, workers
compensation, drug testing, background checks, etc……………….………………………... $850,900.00
Horticultural Supplies- Includes the cost of materials for all fertilizer, chemicals, and for topdressing
operations, sod, seed, etc......………………..…………………………………………..…..…$387,520.00
Irrigation Repair and Maintenance- Includes the NTE for irrigation expense……………....$24,000.00
NTE*
Equipment Repair and Maintenance- Includes the equipment repairs and maintenance in parts and
supplies only……………………………………………………………………………..……...$65,000.00
Equipment Expense/Leases- Includes interest, principal, insurance on all equipment………$375,900.00
Fuel and Oil-Includes all diesel and gas as well as hydraulic and motor oils…………..…….$ 44,000.00
Tree Trimming and Landscape- Includes mulch, plants, and tree trimming of cabbage palms and other
plants on property…………………………………………………………………………...…. $65,000.00
Operational Expenses- Includes the cost of all other operational supplies and expenses such as: course
accessories; landscape supplies; mulch; annual plants; equipment rental; soil testing; uniforms; seminars and
training; all other daily operational needs……………….…………………………………..…$149,200.00
Management Fee/Overhead- Includes the cost of travel and related overhead expenses to support club
operations as well as the profit to the company………………………………………… .. …..$89,000.00
Total Cost Breakdown- ……………………………………………………………………$2,050,520.00
Monthly- $170,876.67
Bi-Monthly- $85,438.34
Irrigation NTE- Not to exceed of $24,000.00
Does not include the cost of utilities to run pump station or maintenance facility electric; water/sewer
costs; cart path repair and root pruning.
power to enter into binding contract and which bids or applies to bid on contracts for the provision
of goods or services let by a public entity, or which otherwise transacts or applies to transact business
with a public entity. The term "person" includes those officers, directors, executives, partners,
shareholders, employees, members, and agents who are active in management of an entity.
6.Based on information and belief, the statement which I have marked below is true in relation to
the entity submitting this sworn statement. (indicate which statement applies.)
Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, ---
partners, shareholders, employees, members, or agents who are active in the management of the entity,
nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent
to July 1, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives, ---
paJtners, shareholders, employees, members, or agents who are active in the management of the entity,
or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to
July 1, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholdersi employees, members, or agents who are active in the management of the entity,
or an affiliate of the entity has been charged with and convicted of a public entity crhne subsequent to
July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
detennined that it was not in the public i11terest to place the entity submitting this sworn statement on
the convicted vendor list. (attach a copy of the final order)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER
FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT
PUBLIC ENTITY ONLY AND, THAT HIS FORM IS VALID THROUGH DECEMBER 31 OF THE
CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED
TO INFORM TI--IE PUBLIC ENTITV PRIOR TO ENTERING INTO A CONTRACT IN EXCESS
OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR
CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.Cz<Jif (
Signature)
D
The foregoing doc? sworn subscribed before me this J/B1i-.... day of
e_ C ½:!kU , 2023 by Ck who is p kno to me or produced
as identification. :5C.Dtr tAli../ ----------
Notary Public
My Commission Expires:
Sworn Statement 2
State of Florida
Department of State
I certify from the records of this office that CYPRESS GOLF MANAGEMENT,
LLC is a limited liability company organized under the laws of the State of
Florida,filed on December 30,2009.
The document number of this limited liability company is L09000123128.
I further certify that said limited liability company has paid all fees due this
office through December 31, 2023,that its most recent annual report was filed
on February 9,2023,and that its status is active.
Given under my hand and the
Great Seal of the State of Florida
at Tallahassee,the Capital,this
the Twentieth day of February,
2023
Tracking Number:7263714867CU
To authenticate this certificate,visit the following site,enter this number,and then
follow the instructions displayed.
https://services.sunbiz.org/Filings/CertificateOfStatus/CertificateAuthentication
CYPRESS GOLF MANAGEMENT LLC
BRUCE TUCKER
409 APOLLO BEACH BLVD
CYPRESS GOLF MANAGEMENT LLC
APOLLO BEACH, FL 33572
APOLLO BEACH, FL 33572
APOLLO BEACH, FL 33572
November 14, 2023
November 14, 2023
September 30, 2024
September 30, 2024
409 APOLLO BEACH BLVD
CYPRESS GOLF MANAGEMENT LLC
BUREAU OF LICENSING & ENFORCEMENT
3125 CONNER BLVD, BLDG. 8
TALLAHASSEE, FLORIDA 32399-1650
BUREAU OF LICENSING & ENFORCEMENT
3125 CONNER BLVD, BLDG. 8
TALLAHASSEE, FLORIDA 32399-1650
JB232615
JE345440
Lawn and Ornamental
Regular
235 APOLLO BEACH BLVD #422
CYPRESS GOLF MANAGEMENT LLC
APOLLO BEACH, FL 33572
235 APOLLO BEACH BLVD #422
ATTACH PHOTO ON REVERSE
PEST CONTROL COMPANY FIRM
ID CARD HOLDER
STATE OF FLORIDA
STATE OF FLORIDA
Department of Agriculture and Consumer Services
Department of Agriculture and Consumer Services
BUREAU OF LICENSING AND ENFORCEMENT
BUREAU OF LICENSING AND ENFORCEMENT
STATE OF FLORIDA
STATE OF FLORIDA
Date
Date
File No.
File No.
Expires
Expires
Signature
Signature
THE PEST CONTROL COMPANY FIRM NAMED BELOW HAS
REGISTERED UNDER THE PROVISIONS OF CHAPTER 482 FOR THE
PERIOD EXPIRING: September 30, 2024
THE ID CARD HOLDER NAMED BELOW HAS REGISTERED UNDER
THE PROVISIONS OF CHAPTER 482 FOR THE PERIOD EXPIRING:
September 30, 2024
Department of Agriculture and Consumer Services
Department of Agriculture and Consumer Services
CYPRESS GOLF MANAGEMENT LLC
BRUCE TUCKER
BUREAU OF LICENSING AND ENFORCEMENT
BUREAU OF LICENSING AND ENFORCEMENT
AT
AT
JB232615
JE345440
HAS PAID THE FEE REQUIRED BY CHAPTER 482 FOR THE PERIOD
EXPIRING September 30, 2024
HAS PAID THE FEE REQUIRED BY CHAPTER 482 FOR THE PERIOD
EXPIRING September 30, 2024
Wallet Card - Fold Here
Wallet Card - Fold Here
WILTON SIMPSON, COMMISSIONER
WILTON SIMPSON, COMMISSIONER
COMMISSIONER
COMMISSIONER
CHRISTOPHER HUGHES
DAVID JOHNSTON
CYPRESS GOLF MANAGEMENT LLC
CYPRESS GOLF MANAGEMENT LLC
APOLLO BEACH, FL 33572
APOLLO BEACH, FL 33572
APOLLO BEACH, FL 33572
APOLLO BEACH, FL 33572
November 14, 2023
November 14, 2023
September 30, 2024
September 30, 2024
CYPRESS GOLF MANAGEMENT LLC
CYPRESS GOLF MANAGEMENT LLC
BUREAU OF LICENSING & ENFORCEMENT
3125 CONNER BLVD, BLDG. 8
TALLAHASSEE, FLORIDA 32399-1650
BUREAU OF LICENSING & ENFORCEMENT
3125 CONNER BLVD, BLDG. 8
TALLAHASSEE, FLORIDA 32399-1650
JE290237
JE345441
Regular
Regular
CYPRESS GOLF MANAGEMENT LLC
CYPRESS GOLF MANAGEMENT LLC
235 APOLLO BEACH BLVD #422
235 APOLLO BEACH BLVD #422
ATTACH PHOTO ON REVERSE
ATTACH PHOTO ON REVERSE
ID CARD HOLDER
ID CARD HOLDER
STATE OF FLORIDA
STATE OF FLORIDA
Department of Agriculture and Consumer Services
Department of Agriculture and Consumer Services
BUREAU OF LICENSING AND ENFORCEMENT
BUREAU OF LICENSING AND ENFORCEMENT
STATE OF FLORIDA
STATE OF FLORIDA
Date
Date
File No.
File No.
Expires
Expires
Signature
Signature
THE ID CARD HOLDER NAMED BELOW HAS REGISTERED UNDER
THE PROVISIONS OF CHAPTER 482 FOR THE PERIOD EXPIRING:
September 30, 2024
THE ID CARD HOLDER NAMED BELOW HAS REGISTERED UNDER
THE PROVISIONS OF CHAPTER 482 FOR THE PERIOD EXPIRING:
September 30, 2024
Department of Agriculture and Consumer Services
Department of Agriculture and Consumer Services
CHRISTOPHER HUGHES
DAVID JOHNSTON
BUREAU OF LICENSING AND ENFORCEMENT
BUREAU OF LICENSING AND ENFORCEMENT
AT
AT
JE290237
JE345441
HAS PAID THE FEE REQUIRED BY CHAPTER 482 FOR THE PERIOD
EXPIRING September 30, 2024
HAS PAID THE FEE REQUIRED BY CHAPTER 482 FOR THE PERIOD
EXPIRING September 30, 2024
Wallet Card - Fold Here
Wallet Card - Fold Here
WILTON SIMPSON, COMMISSIONER
WILTON SIMPSON, COMMISSIONER
COMMISSIONER
COMMISSIONER
DAVID SCOTT JAMES
HERMOGENES OSMAR MENA
CYPRESS GOLF MANAGEMENT LLC
CYPRESS GOLF MANAGEMENT LLC
APOLLO BEACH, FL 33572
APOLLO BEACH, FL 33572
APOLLO BEACH, FL 33572
APOLLO BEACH, FL 33572
November 14, 2023
November 14, 2023
September 30, 2024
September 30, 2024
CYPRESS GOLF MANAGEMENT LLC
CYPRESS GOLF MANAGEMENT LLC
BUREAU OF LICENSING & ENFORCEMENT
3125 CONNER BLVD, BLDG. 8
TALLAHASSEE, FLORIDA 32399-1650
BUREAU OF LICENSING & ENFORCEMENT
3125 CONNER BLVD, BLDG. 8
TALLAHASSEE, FLORIDA 32399-1650
JE254295
JE98465
Regular
Regular
CYPRESS GOLF MANAGEMENT LLC
CYPRESS GOLF MANAGEMENT LLC
235 APOLLO BEACH BLVD #422
235 APOLLO BEACH BLVD #422
ATTACH PHOTO ON REVERSE
ATTACH PHOTO ON REVERSE
ID CARD HOLDER
ID CARD HOLDER
STATE OF FLORIDA
STATE OF FLORIDA
Department of Agriculture and Consumer Services
Department of Agriculture and Consumer Services
BUREAU OF LICENSING AND ENFORCEMENT
BUREAU OF LICENSING AND ENFORCEMENT
STATE OF FLORIDA
STATE OF FLORIDA
Date
Date
File No.
File No.
Expires
Expires
Signature
Signature
THE ID CARD HOLDER NAMED BELOW HAS REGISTERED UNDER
THE PROVISIONS OF CHAPTER 482 FOR THE PERIOD EXPIRING:
September 30, 2024
THE ID CARD HOLDER NAMED BELOW HAS REGISTERED UNDER
THE PROVISIONS OF CHAPTER 482 FOR THE PERIOD EXPIRING:
September 30, 2024
Department of Agriculture and Consumer Services
Department of Agriculture and Consumer Services
DAVID SCOTT JAMES
HERMOGENES OSMAR MENA
BUREAU OF LICENSING AND ENFORCEMENT
BUREAU OF LICENSING AND ENFORCEMENT
AT
AT
JE254295
JE98465
HAS PAID THE FEE REQUIRED BY CHAPTER 482 FOR THE PERIOD
EXPIRING September 30, 2024
HAS PAID THE FEE REQUIRED BY CHAPTER 482 FOR THE PERIOD
EXPIRING September 30, 2024
Wallet Card - Fold Here
Wallet Card - Fold Here
WILTON SIMPSON, COMMISSIONER
WILTON SIMPSON, COMMISSIONER
COMMISSIONER
COMMISSIONER
JEREMIAH ANTHONY FORD
JESSE SCHREINER
CYPRESS GOLF MANAGEMENT LLC
CYPRESS GOLF MANAGEMENT LLC
APOLLO BEACH, FL 33572
APOLLO BEACH, FL 33572
APOLLO BEACH, FL 33572
APOLLO BEACH, FL 33572
November 14, 2023
November 14, 2023
September 30, 2024
September 30, 2024
CYPRESS GOLF MANAGEMENT LLC
CYPRESS GOLF MANAGEMENT LLC
BUREAU OF LICENSING & ENFORCEMENT
3125 CONNER BLVD, BLDG. 8
TALLAHASSEE, FLORIDA 32399-1650
BUREAU OF LICENSING & ENFORCEMENT
3125 CONNER BLVD, BLDG. 8
TALLAHASSEE, FLORIDA 32399-1650
JE345439
JE345442
Regular
Regular
CYPRESS GOLF MANAGEMENT LLC
CYPRESS GOLF MANAGEMENT LLC
235 APOLLO BEACH BLVD #422
235 APOLLO BEACH BLVD #422
ATTACH PHOTO ON REVERSE
ATTACH PHOTO ON REVERSE
ID CARD HOLDER
ID CARD HOLDER
STATE OF FLORIDA
STATE OF FLORIDA
Department of Agriculture and Consumer Services
Department of Agriculture and Consumer Services
BUREAU OF LICENSING AND ENFORCEMENT
BUREAU OF LICENSING AND ENFORCEMENT
STATE OF FLORIDA
STATE OF FLORIDA
Date
Date
File No.
File No.
Expires
Expires
Signature
Signature
THE ID CARD HOLDER NAMED BELOW HAS REGISTERED UNDER
THE PROVISIONS OF CHAPTER 482 FOR THE PERIOD EXPIRING:
September 30, 2024
THE ID CARD HOLDER NAMED BELOW HAS REGISTERED UNDER
THE PROVISIONS OF CHAPTER 482 FOR THE PERIOD EXPIRING:
September 30, 2024
Department of Agriculture and Consumer Services
Department of Agriculture and Consumer Services
JEREMIAH ANTHONY FORD
JESSE SCHREINER
BUREAU OF LICENSING AND ENFORCEMENT
BUREAU OF LICENSING AND ENFORCEMENT
AT
AT
JE345439
JE345442
HAS PAID THE FEE REQUIRED BY CHAPTER 482 FOR THE PERIOD
EXPIRING September 30, 2024
HAS PAID THE FEE REQUIRED BY CHAPTER 482 FOR THE PERIOD
EXPIRING September 30, 2024
Wallet Card - Fold Here
Wallet Card - Fold Here
WILTON SIMPSON, COMMISSIONER
WILTON SIMPSON, COMMISSIONER
COMMISSIONER
COMMISSIONER
JULIO FUENTES
MICHAEL HENDERSON
CYPRESS GOLF MANAGEMENT LLC
CYPRESS GOLF MANAGEMENT LLC
APOLLO BEACH, FL 33572
APOLLO BEACH, FL 33572
APOLLO BEACH, FL 33572
APOLLO BEACH, FL 33572
November 14, 2023
November 14, 2023
September 30, 2024
September 30, 2024
CYPRESS GOLF MANAGEMENT LLC
CYPRESS GOLF MANAGEMENT LLC
BUREAU OF LICENSING & ENFORCEMENT
3125 CONNER BLVD, BLDG. 8
TALLAHASSEE, FLORIDA 32399-1650
BUREAU OF LICENSING & ENFORCEMENT
3125 CONNER BLVD, BLDG. 8
TALLAHASSEE, FLORIDA 32399-1650
JE345444
JE316461
Regular
Regular
CYPRESS GOLF MANAGEMENT LLC
CYPRESS GOLF MANAGEMENT LLC
235 APOLLO BEACH BLVD #422
235 APOLLO BEACH BLVD #422
ATTACH PHOTO ON REVERSE
ATTACH PHOTO ON REVERSE
ID CARD HOLDER
ID CARD HOLDER
STATE OF FLORIDA
STATE OF FLORIDA
Department of Agriculture and Consumer Services
Department of Agriculture and Consumer Services
BUREAU OF LICENSING AND ENFORCEMENT
BUREAU OF LICENSING AND ENFORCEMENT
STATE OF FLORIDA
STATE OF FLORIDA
Date
Date
File No.
File No.
Expires
Expires
Signature
Signature
THE ID CARD HOLDER NAMED BELOW HAS REGISTERED UNDER
THE PROVISIONS OF CHAPTER 482 FOR THE PERIOD EXPIRING:
September 30, 2024
THE ID CARD HOLDER NAMED BELOW HAS REGISTERED UNDER
THE PROVISIONS OF CHAPTER 482 FOR THE PERIOD EXPIRING:
September 30, 2024
Department of Agriculture and Consumer Services
Department of Agriculture and Consumer Services
JULIO FUENTES
MICHAEL HENDERSON
BUREAU OF LICENSING AND ENFORCEMENT
BUREAU OF LICENSING AND ENFORCEMENT
AT
AT
JE345444
JE316461
HAS PAID THE FEE REQUIRED BY CHAPTER 482 FOR THE PERIOD
EXPIRING September 30, 2024
HAS PAID THE FEE REQUIRED BY CHAPTER 482 FOR THE PERIOD
EXPIRING September 30, 2024
Wallet Card - Fold Here
Wallet Card - Fold Here
WILTON SIMPSON, COMMISSIONER
WILTON SIMPSON, COMMISSIONER
COMMISSIONER
COMMISSIONER
SCOTT A ZAKANY
CYPRESS GOLF MANAGEMENT LLC
APOLLO BEACH, FL 33572
APOLLO BEACH, FL 33572
November 14, 2023 September 30, 2024
CYPRESS GOLF MANAGEMENT LLC
BUREAU OF LICENSING & ENFORCEMENT
3125 CONNER BLVD, BLDG. 8
TALLAHASSEE, FLORIDA 32399-1650
JE46119
Certified Operator
CYPRESS GOLF MANAGEMENT LLC
235 APOLLO BEACH BLVD #422
ATTACH PHOTO ON REVERSE
ID CARD HOLDER
STATE OF FLORIDA
Department of Agriculture and Consumer Services
BUREAU OF LICENSING AND ENFORCEMENT
STATE OF FLORIDA
Date File No.Expires
Signature
THE ID CARD HOLDER NAMED BELOW HAS REGISTERED UNDER
THE PROVISIONS OF CHAPTER 482 FOR THE PERIOD EXPIRING:
September 30, 2024
Department of Agriculture and Consumer Services
SCOTT A ZAKANY
BUREAU OF LICENSING AND ENFORCEMENT
AT
JE46119
HAS PAID THE FEE REQUIRED BY CHAPTER 482 FOR THE PERIOD
EXPIRING September 30, 2024
Wallet Card - Fold Here
WILTON SIMPSON, COMMISSIONER
COMMISSIONER
Certified Operator
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
A/C, No):
FAX
E-MAILADDRESS:
PRODUCER
A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
Per accident)
Ea accident)
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOSAUTOSONLY
NON-OWNED
SCHEDULEDOWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/ MEMBER EXCLUDED?
Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
EROTH-STATUTEPER
LIMITS(MM/DD/YYYY)
POLICY EXP(
MM/DD/YYYY)
POLICYEFFPOLICYNUMBERTYPEOFINSURANCELTRINSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
AGGREGATE
OCCUR
CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG
GENERAL AGGREGATE
PERSONAL & ADV INJURY
MED EXP (Any one person)
EACH OCCURRENCE
DAMAGE TO RENTED $
PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PRO-
JECT LOC
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
1988- 2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
11/20/2023
Sihle Insurance Group,Inc.
1021 Douglas Ave.
Altamonte Springs FL 32714
Certificate Department
407-869-0962 407-774-0936
certificates@sihle.com
The Hanover Insurance Company 22292
CYPRGOL-01 FCCI Insurance Group10178CypressGolfManagementLLC
6900 Tavistock Lakes Blvd
Suite 400-218#
Orlando FL 32827
Monroe Guaranty Insurance Company 32506
National Trust Insurance Company 20141
Continental Casualty Company 20443
264121842
C X 1,000,000
X 100,000
5,000
1,000,000
2,000,000
X
GL10004795306 11/15/2023 11/15/2024
2,000,000
Liquor Liability 1,000,000
B 1,000,000
X X
CA10004795205 11/15/2023 11/15/2024
D X X 2,000,000UMB1000479510511/15/2023 11/15/2024
2,000,000
X 0
A
E
Prof Liab (E&O)
Equipment Floater-Blanket
LHJ952792111
C-7015204071
11/15/2023
11/15/2023
11/15/2024
11/15/2024
Limits
Scheduled Limits
Ded.$2,500
1,000,000
1,130,603
Liquor Liability coverage for the following locations only:
Golf &County Club at the Heather
Augusta Municipal Golf Club
For Information Only
XXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXX XX XXXXX
CYPRESS GOLF COURSE
SERVICES
North Palm Beach Country
Club
MAINTENANCE
TRAINING
SAFETY
PROGRAM
December 2023
TABLE OF CONTENTS
EQUIPMENT SAFETY, INSPECTION, MAINTENANCE & OPERATION
Equipment Safety, Inspection & Maintenance ..................................................................................
Utility Vehicle Operation ..................................................................................................................
Tractor Operation ..............................................................................................................................
ADD INSTRUCTIONS FOR OTHER PIECES OF EQUIPMENT)
MOWING TECHNIQUES
Approach Mowing ............................................................................................................................
Fairway Mowing ...............................................................................................................................
Fly Mowing .......................................................................................................................................
Greens Mowing .................................................................................................................................
Push Mower .......................................................................................................................................
Rough Mowing ..................................................................................................................................
Rotary Rough Mowing .................................................................................................................
Slope Mowing Tees & Greens ..........................................................................................................
Tee Mowing.......................................................................................................................................
Vertical Mowing
TRIMMING, RAKING & BLOWING
Backpack Blower .............................................................................................................................
Chain Saw..........................................................................................................................................
Gas Edger ..........................................................................................................................................
Mobile Trap Raking ..........................................................................................................................
String Trimmer ..................................................................................................................................
TURF REPLACEMENT
Turf Replacement – Plugging
Turf Replacement – Sod Replacement
Trap Maintenance
Greens Spiking
Cup Cutting
Traffic Control Timbers
PVC Line Repair – 2 ½” Diameter of Less
PVC Line Repair – 2 ½” Diameter and Up
EQUIPMENT SAFETY, INSPECTION,
OPERATION & MAINTENANCE
REQUIREMENTS: Current record on file with the employee’s signature indicating they have received
the proper training for the equipment that is going to be operated, a towel, tire gauge, and oil gauge.
1. Know the equipment/vehicle fuel requirements (Gas or Diesel)
2. Operator is responsible to check the following levels periodically:
a. Check fuel level – if low, add the proper fuel
b. Check motor oil level – if low, notify the mechanic
c. Check hydraulic oil level – if low, notify the mechanic
d. Check battery fluid levels – if low, notify the mechanic
e. Check tire inflation – if low, notify the mechanic
3. Perform safety inspection of the vehicle by performing the following:
a. The tires are properly inflated.
b. Check the steering.
c. Check the brakes.
d. Check warning lights and headlights for proper operation.
4. Familiarize yourself with the vehicle, know where the following are located:
a. Ignition
b. Brakes
c. Clutch
d. Gas Pedal
e. Throttle
f. Gears
g. Gauges
h. Horn
5. Check all hoses and fittings for the following:
a. Worn, weak areas.
b. Visible oil around fittings
c. Oil spots on the floor around the equipment
6. Once you have started your vehicle please adhere to the following:
a. Always wear the indicated PPE and use your seatbelt when provided.
b. Drive at a safe operating speed
c. Obey all traffic signs and speed limits.
d. Be courteous to golf play on the course.
e. Be aware of high traffic and pedestrian areas.
f. Be aware of steep slopes and blind corners.
7. Operator is responsible for vehicle cleanliness and storage daily and should adhere to the
following:
a. Blow off the vehicle in the proper area after usage.
b. Hose off the vehicle in the proper cleaning area once it has been blown.
c. Store the vehicle in its proper location once it has been cleaned.
NOTE: Please notify the mechanic or superintendent if you notice any of the items mentioned in 1
through 5 or have any concerns or doubts prior to operating equipment.
UTILITY VEHICLE OPERATION
REQUIREMENTS: Valid Driver’s License
PPE: None
1. Follow ALL the Equipment, Safety, Inspection, Operation, & Maintenance procedures listed on
page three of the CGCS Safety and Training booklet.
2. When pulling a trailer, sprayer, or heavy load please adhere to the following:
d. Make sure the proper pin is used.
e. Make sure safety chains are in place.
f. Make sure the loads are properly secured.
g. Make sure all passengers are properly secured.
h. Drive at a safe speed
i. Always use a low gear when going down hill
j. Use flashers when appropriate.
3. Immediately report any mechanical problems the vehicle may have to the
mechanic/superintendent so that it can be repaired.
TRACTOR OPERATION
REQUIREMENTS: Current record on file with employee’s signature indicating they have received the
proper training for operating a tractor.
PPE: Hard hat
1. Follow ALL the Equipment, Safety, Inspection, Operation, & Maintenance procedures listed on
page three of the CGCS Safety and Training booklet.
2. Mount tractor, depress clutch, and place your selectors in neutral.
3. Make sure that parking brake is on, and engine kill switch is off.
4. If applicable, use glow plug switch – VERY IMPORTANT
5. Turn the ignition key until the engine is started.
6. Disengage parking brake.
7. Select desired gear, range, and direction.
8. Adjust desired RPM using the hand or foot throttle.
9. Release clutch slowly, allowing unit to move in desired direction.
10. shut engine off, depress clutch and brake until completely stopped. Engage kill switch and
apply emergency brake. Turn ignition key to “OFF” position.
11. Immediately report any mechanical problems the vehicle may have to the
mechanic/superintendent so that it can be repaired.
12. When exiting this machine, make sure the engine is idled down, and is in neutral with the
emergency brake on.
NOTE: Check Owner’s Manual for proper shifting and other special operating instructions per
make/model of equipment.
APPROACH MOWING
REQUIREMENTS: Current record on file with the employee’s signature indicating they have received
the proper training to operate TRIPLEX REEL MOWER.
EQUIPMENT: Triplex Reel Mower
PPE: Hard hat, proper hearing device
PROCEDURE:
1. Inspect the equipment to ensure it is in proper working condition. Notify the mechanic or
superintendent if there are any problems.
2. Determine mowing route prior to starting.
a. Start at 18 and work backwards so that no one group is continuously interrupted.
3. The starting point should be at the green next to the collar. Choose a side to being on. The first pass
should follow the contour of the collar. Engage reels and mow from one perimeter border to the
other.
4. Once inside the perimeter boarder, disengage reels and turn wide around in the rough.
5. The next pass should directly oppose the first pass. Starting at the perimeter and continuing to the
other side.
6. Continue to mow the approach in this manner for approximately seven or eight passes or until you
meet the fairway cut.
NOTE: Always extend a courtesy to golf play adhering to the following:
1. Be aware of golfers.
2. Move out of the way if golfers’ approach.
3. Idle down and patiently wait until they are done.
FAIRWAY MOWING
REQUIREMENTS: Current record on file with employee’s signature indicating they have received the
proper training to operate a GANG REEL UNIT.
EQUIPMENT: Gang Reel Unit
PPE: Hard hat, proper hearing device
PROCEDURE:
1. Inspect the equipment to ensure it is in proper working condition. Notify the mechanic or
superintendent if there are any problems.
2. The mowing route should begin on 18 and go backwards so no one group is continuously interrupted.
3. If applicable, check with the superintendent for the pre-determined mowing pattern.
4. The correct ground speed is a must with this unit. Ground speed may vary based on make/model.
Please refer to the operator’s manual which will state the specifications. All operators should be
familiar with the operator’s manual.
5. Begin mowing with a perimeter cut.
6. When mowing 6 to 12 begin in the middle of the fairway. Start mowing from the approach to the
tee to line stripe up with tee. Make sure each pass is in the opposite direction to create a striping
effect.
7. If applicable, begin diagonal passes at the top of the fairway.
a. Lower reels and engage once inside the perimeter cut line.
b. Lift reels and disengage to perform wide turn arounds in the rough.
c. Line up for the next fairway by passing directly opposing the previous pass.
NOTE: Always extend a courtesy to golf play adhering to the following:
1. Be aware of golfers.
2. If play is heavy, break the fairway down into sections and mow away from golfers.
3. Allow golfers to play through.
4. If possible, lift reels while moving forward to dispense of clippings.
5. Avoid sprinkler heads, DO NOT run overheads with tractor tires.
FLY MOWING
REQUIREMENTS: Current record on file with employee’s signature indicating they have received the
proper training to operate a utility vehicle and fly mower.
EQUIPMENT: Fly mower, proper fuel, utility vehicle, extra string, string cutters,
PPE: Hard hat, proper hearing device
PROCEDURE:
1. Inspect the equipment to ensure it is in proper working condition. Notify the mechanic or
superintendent if there are any problems.
2. The mow route should begin on hole 18 and go backwards so that no one group is
continuously interrupted.
3. Be aware of golfers. Be courteous and show proper etiquette when they are near.
4. Start mower and proceed to lip of trap. Walk mower with ¼ of mowing deck over the lip of trap,
in clockwise or counterclockwise fashion.
5. Continue to make walking passes around trap connecting with the previously cut pass.
6. Mow all the trap face making sure to connect with the primary rough mower’s or slope mower’s
area.
7. When finished mowing, tilt machine to side so that deck is angled off the ground and turn mower
off. This tilting will prevent scalping as the blades slow down.
NOTE:
1. Keep all extremities from underneath mowing deck while engine is running.
2. Take extra care when grass is wet to minimize foot slippage.
3. Store all tools in utility vehicles when not using them.
GAS CAN NOT BE PLACED ON TURF…
GREENS MOWING
REQUIREMENTS: Current record on file with the employee’s signature indicating they have received
the proper training to operate a GREENS MOWER (TRIPLEX) and/or A DEW WHIP (TRIPLEX).
EQUIPMENT: Greens Mower (Triplex), Dew Whip (Triplex)
PPE: Hard hat, proper hearing device
PROCEDURE:
1. Inspect the equipment to ensure it is in proper working condition. Notify the mechanic or
superintendent if there are any problems.
2. Approach the green from the sides or rear. Avoid all players approach area.
3. Idle mower down, place transmission in neutral, engage parking brakes.
4. Visually inspect the green for foreign objects. Walk to flagpole and relocate to the collar.
5. Pick an object to lock on for the first pass. Possibly a tree or other fixed object. This will help
ensure the first pass is straight and make for straighter lines throughout the mowing process.
6. Mowing in the pre-determined direction of the day
Make the first pass over the hole; straddle the hole with triplex.
While traveling, engage reels as soon as the collar is clear.
Disengage reels at the other end about one foot from the collar.
7. Continue to directly oppose each pass mowing one side of the hole completely then mow the
other side.
8. Perimeter cut, if instructed, mow a perimeter cut directly on the inside of the collar line.
9. Dump clippings before they begin to overflow doing the following:
Go to a designated area or deep rough.
Idle down mowers,
Place in neutral
Disengage reels and engage parking brake.
Remove the buckets of clippings and scatter. If it dumps into a pile spread, it with your
foot. Never dump clippings in ditches, culverts, under trees, any green or tee slopes or
in any “in play” areas.
10. Use the Dew Whip to lightly whip away excess clippings and dew that was left behind by
whipping in a light sweeping manner.
11. Relocate flagpole back to cup.
NOTE:
1. “Light bulb turns” technique is used when making a turnabout so as not to damage the turf.
2. Different mowing patterns for different days of the week are used to reduce wear on the green as
well as grain.
3. Pay attention to any oil spots or possible leaks. If an oil leakage is detected, pull mower off green
and move to path immediately.
PUSH MOWER
REQUIREMENTS: Current record on file with employee’s signature indicating they have received the
proper training to operate a PUSH MOWER
EQUIPMENT: Push Mower, trash bags, proper fuel, and funnel
PPE: Hard hat, proper hearing device
PROCEDURE:
1. Inspect the equipment to ensure it is in proper working condition. Notify the mechanic or
superintendent if there are any problems.
2. Area scheduled for mowing will be cut in the following manner to ensure neat, consistent
appearance:
Mow perimeter line to allow room for turning push mower while cutting parallel lines.
Mow remaining areas in parallel lines.
Obstacles such as trees or plantings will be cut around in a full circle following bed
edge or tree ring.
Discharge clippings away from tree rings and bed areas.
Where grass grows next to obstacles, leave a 3-inch clearance strip between deck and
obstacles to prevent damage to mower and obstacle.
Remaining uncut grass around obstacle will be cut with line trimmer.
3. Clean mower with an air hose or water hose to remove dirt and grass clippings.
ROUGH MOWING
Rough: Area outside of complex areas)
REQUIREMENTS: Current record on file with employee’s signature indicating they have received the
proper training to operate a TRACTOR AND GANG REEL UNIT.
EQUIPMENT: Push Mower, trash bags, proper fuel, and funnel
PPE: Hard hat, proper hearing device
PROCEDURE:
1. Inspect the equipment to ensure it is in proper working condition. Notify the mechanic or
superintendent if there are any problems.
2. Have a pre-determined mowing route established prior to starting. The mow route should begin
on hole 18 and go backwards so that no one group is continuously interrupted.
3. Be aware of golfers. Choose a side of the rough and begin mowing. Mow a section of the hole at
one time. Continue in this manner until the entire primary rough area of that hole is complete.
NOTE:
The correct mowing speed is a must with ground driven reel units. The speed will be determined by the
machinery specifications.
ROTARY ROUGH MOWING
Common areas, areas not directly in play,
Wooded areas, “outside complex” area)
REQUIREMENTS: Current record on file with employee’s signature indicating they have received the
proper training to operate a ROTARY CUTTING UNIT.
EQUIPMENT: Rotary cutting unit, hammer or mallet, and paint
PPE: Hard hat, proper hearing device
PROCEDURE:
1. Inspect the equipment to ensure it is in proper working condition. Notify the mechanic or
superintendent if there are any problems.
2. Have a pre-determined mowing route established prior to starting.
If possible, have the secondary mower follow the primary mower. This will help achieve a
finished product in a systematic, orderly fashion.
3. Be aware of trees. When mowing around trees, avoid high roots and low hanging branches. Pick
up fallen branches and debris and pile it neatly at a tree base for later pick-up.
4. Be aware of all hazard stakes and markers and do the following:
a. Stop
b. Disengage blades.
c. Idle down machinery
d. Physically remove stakes.
5. Replace all stakes after the area has been mowed (use a mallet if necessary)/
6. Be aware of all golfers and other workers. If anyone approaches, immediately disengage the
blades and stop – this is to secure the area from flying debris and possible accidents.
SLOPE MOWING TEES & GREENS
REQUIREMENTS: Current record on file with employee’s signature indicating they have received the
proper training to operate a SLOPE MOWER
EQUIPMENT: Slope Mower
PPE: Hard hat, proper hearing device
PROCEDURE:
1. Inspect the equipment to ensure it is in proper working condition. Notify the mechanic or
superintendent if there are any problems.
2. Have a pre-determined mowing route established prior to starting. The mow route should begin on
hole 18 and go backwards so that no one group is continuously interrupted.
3. Be aware of the golfers. Be courteous when golfers are on the greens or tees and adjacent greens
and tees. Stop movement when golfers are putting or teeing on the green. Stop and idle down
equipment when golfers are putting or teeing off.
4. Approach the slope at the smallest incline. Make the first pass next to the collar; mow all the way
around to the fairway approach cut. Turn around in the rough area turning away from the fairway
this will help eliminate tire tracks in the approach area). Mow the next pass directly next to the
previous pass.
OR
After the first pass is cut, circle around to the bottom line of the slope and mow. Mow the top and
bottom of the slope consecutively meeting in the middle.
5. Coordinate slope mowers with the rough mower so that an entire area is completely mowed out,
before advancing to another area.
TEE MOWING
REQUIREMENTS: Current record on file with employee’s signature indicating they have received the
proper training to operate a TEE MOWER (TRIPLEX)
EQUIPMENT: Tee Mower (Triplex)
PPE: Hard hat, proper hearing device
PROCEDURE:
1. Inspect the equipment to ensure it is in proper working condition. Notify the mechanic or
superintendent if there are any problems.
2. Have a pre-determined mowing route established prior to starting.
3. Be aware of the designated mowing pattern.
4. Approach the tee box and adhere to the following:
a. Park in a level area
b. Idle down and place mower in neutral
c. Remove the markers.
d. Inspect the area for debris.
5. Mow the perimeter of the tee first.
6. Choose a side to begin the straight-line passes. Mow across the tee opposing each pass.
7. Exit the tee box for adhering to the following:
a. Dump clippings before they overflow.
b. Go to the designated area or deep rough.
c. Idle down mowers and place in neutral
d. Disengage reels and engage brakes.
e. Remove buckets and scatter; if it dumps into a pile, spread it with your foot.
f. Always dump clippings in an “out of play” area
NOTE: Always be aware of golfers
1. When there is heavy play, adjust the route to work backwards so you don’t interrupt any one
group more than once.
2. If golfers are playing the hole you are mowing, drive away from them, idle down the machine, and
wait patiently.
VERTICAL MOWING
REQUIREMENTS: Current record on file with employee’s signature indicating they have received the
proper training to operate a VERTI-CUTTING UNIT.
EQUIPMENT: Verti-cutting Unit
PPE: Hard hat, proper hearing device
PROCEDURE:
1. Inspect the equipment to ensure it is in proper working condition. Notify the mechanic or
superintendent if there are any problems.
2. Have a pre-determined mowing route established prior to starting.
3. Visually inspect area and approach area to be verti-cut from the rear.
4. Relocate flag to collar or tee marker to side of tee.
5. Lock on a fixed object to ensure straight line.
6. Travel to edge of area, lower verti-cutting units, engage, and proceed with first pass.
7. Lift units at end of first pass prior to traveling onto slope rough.
8. Make turn about using light bulb turn technique.
9. Continue to directly oppose each pass until the area is completed.
10. Relocate flagpole back to hole, or tee markers back to original area.
NOTE:
Do not make perimeter passes or turns when verti-cutting units are in the down position.
BACKPACK BLOWER
REQUIREMENTS: Current record on file with the employee’s signature indicating they have received
the proper training to operate a BLOWER.
EQUIPMENT: Blower
PPE: Hard hat, proper hearing device, safety goggles
PROCEDURE:
1. Inspect the equipment to ensure it is in proper working condition. Notify the mechanic or
superintendent if there are any problems.
2. Make sure the gas cap fits well and does not leak.
3. Turn the blower on and allow the engine to warm up.
4. Begin blowing debris along a curb or sidewalk. Mow debris toward a bed area whenever possible.
5. Be aware of pedestrians and adhere to the following:
a. Raise the nozzle up when someone walks near.
b. Slow the engine when blowing near cars to prevent damage.
c. If debris lands on a care, blow the debris off.
d. DO NOT wipe the debris off with your hand or a rag.
6. Always report any damage or repairs.
CHAIN SAW
REQUIREMENTS: Current record on file with the employee’s signature indicating they have received
the proper training to operate a CHAIN SAW.
EQUIPMENT: Chain Saw, Fuel/Oil Mix, wrenches, safety barricades, rakes, blower, non-metal wedges,
hammer or mallet, and saw chain file.
PPE: Sawyers chaps, hard hat, proper hearing device, safety goggles
PROCEDURE:
1. Inspect the equipment to ensure it is in proper working condition. Notify the mechanic or
superintendent if there are any problems.
2. Chain must be tight on guide bar, adjust if needed. Check chain lube oil reservoir, add thirty (30)
wt. oil if necessary.
3. Always wear personal protective equipment ALWAYS when using a chain saw. Always use two
hands when cutting.
4. Start the chain saw and allow it to warm up. Saws weighing less than fifteen (15) pounds may be
dropped when secure footing is available.
5. Prior to cutting, plan the following:
a. Which side of the limb to cut to avoid binding the saw.
b. Where each piece will land after cutting.
c. Movement upward of the standing limb after the cut limb falls away.
d. Which direction you will have to move to stay clear of moving or falling limbs?
6. Start the cut with the saw running at full speed. If the saw binds, use non-metal wedges to open
the kerf.
7. NEVER cut with the tip of the saw.
8. Clear limbs from work area as needed to maintain safe footing. Pump the chain lube often as you
cut (some saws do this automatically).
9. Saw should be running at full speed before the chain touches the wood to be cut.
10. Check chain for tightness and sharpness at least every hour of operation. Wear leather gloves to
sharpen the chain when needed.
11. When cutting, hold the saw to the side of your body. A sudden kick back will then move the saw
past you, not into you.
12. After the last cut, pump the chain lube button several times to oil the chain for storage (or just run
the saw several seconds for models with automatic oilers).
13. Clean up work areas.
14. Clean sawdust and chips from the saw, tighten the chain, and sharpen the chain if needed.
15. Make or report necessary repairs.
NOTE:
1. Do not continue cutting when you are tired or sore.
2. Keep the chain tight and sharp for fast cutting.
3. Cut limbs as large as possible and still can handle them.
4. Lower large limbs with rope to prevent soil compaction under the tree or drop limbs onto plywood
or a pile of small limbs.
CUP CUTTING
REQUIREMENTS: Current record on file with employee’s signature indicating they have received the
proper training to operate a CUP CUTTER
EQUIPMENT: Cup cutter, cup puller, cup setter, hand spade, bucket of sand, utility cart, towel, extra tea
towels, ball mark repair tool, sand, and trash bags
PPE: Hard hat
PROCEDURE:
1. Inspect the equipment to ensure it is in proper working condition. Notify the mechanic or
superintendent if there are any problems.
2. Approach the green from the sides or rear. Avoid the player’s approach area. Park a utility cart
on the path if applicable.
3. Visually inspect the green. Repair unsightly ball marks and divots. Report any sighted oil leaks
that may have occurred from a mower.
4. Select an area for the new cup. This should be free from blemishes and contamination, if possible,
relatively three (3) feet round, and four (4) steps from the collar.
5. Plunge cutter into selected area to a depth of approximately two (2) inches. Remove plug into
bucket.
6. Place the cutter back into the hole. Make sure cutter is vertically straight – perpendicular with the
horizon.
7. Push cutter down to a depth of six (6) inches. Spinning or turning the cutter to the right or left will
facilitate this step.
8. Pull the cylinder up slowly.
9. Take cup cutter and bucket with plug to flag then remove flag, remove cup with cup puller, and set
aside.
10. Place cutter into an old hole and release the dirt from the cylinder. Size up the remaining depth area
of the hold in relation to the depth of the plug. If the area in the hole is shallow, remove soil from
hole. If the areas are too deep, add sand from the bucket. If adding sand, till sand into the existing
soil mix.
11. Replace plug – green side up!! Make sure the plug is flush with the playing surface. If it is too low
or too high – use the cup cutter and adjust accordingly. DO NOT force a high plug down as it will
only rise and become scalped.
12. Clean the inside of the cup, especially the center hole where pin is located. Take the cup and
flagpole to a new location. Step lightly on cup setter to achieve proper depth.
13. Clean up any debris from around the hole. Wipe down the flagpole with a towel, especially the
cup fitting end.
MOVING TEE MARKERS
1. Relocate tee markers to a clean and unworn area within the designated tee area.
2. Place markers perpendicular to the landing zone in the fairway.
3. Replace missing, dirty, torn or worn tea towels.
4. Check the ball washer for water and fill if needed.
5. Fill divots with sand.\
6. Empty trash
NOTES:
1. Wet greens and expected rainfall: pin placement should be in areas that are the least likely to
collect water.
GAS EDGER
REQUIREMENTS: Current record on file with employee’s signature indicating they have received the
proper training to operate a GAS EDGER
EQUIPMENT: Gas Edger, blower, proper fuel mix.
PPE: Hard hat, safety goggles.
PROCEDURE:
1. Inspect the equipment to ensure it is in proper working condition. Notify the mechanic or
superintendent if there are any problems.
2. Edge before mowing the turf area, if possible, the mower will then help remove debris.
3. Place edger wheel(s) on grass next to bed or on hard surface of sidewalk or road. Adjust blade
depth to cut grass cleanly while throwing just a small amount of soil.
4. Pick a starting point and run the machine along the established edge until you are back at the
starting point. Keep the same bed lines unless told otherwise.
5. Remove all grass runners and bag large debris. Blow or sweep debris and soil off the hard surface
if the area is finished (mowing and trimming is done).
6. Stop edging when pedestrians are nearby. Shut off the edger before leaving if for any length of
time.
7. Clean the edge with an air hose.
8. Report necessary repairs to the mechanic.
GREENS SPIKING
REQUIREMENTS: Current record on file with employee’s signature indicating they have received the
proper training to operate a SPIKING UNIT.
EQUIPMENT: Spiking unit
PPE: Hard hat
PROCEDURE:
1. Inspect the equipment to ensure it is in proper working condition. Notify the mechanic or
superintendent if there are any problems.
2. Determine route and spiking pattern prior to leaving the shop.
3. Visually inspect green for foreign objects, walk to flagpole and relocate to the collar.
4. Lock on an object for first pass to ensure straight line.
5. Travel to collar, lower units on collar and proceed onto green, making pass across green top.
6. Travel through collar and lift units immediately after leaving collar.
7. Turn about using light bulb turn technique.
8. Continue, directly opposing each pass until green is completely done.
9. Relocate flagpole back to cup.
NOTE:
While spiking units are in a down position, DO NOT make any turns or perimeter passes.
MOBILE TRAP RAKING
REQUIREMENTS: Current record on file with employee’s signature indicating they have received the
proper training to operate a MOBILE TRAP RAKE.
EQUIPMENT: Mobile trap rake, landscape rake, and fan rake
PPE: Hard hat
PROCEDURE:
1. Inspect the equipment to ensure it is in proper working condition. Notify the mechanic or
superintendent if there are any problems.
2. Plan raking route prior to leaving the shop. When there is heavy play, start on Hole #18 and
work backwards so that no one group is interrupted continuously.
3. Enter trap in a spot with minimum lip. Keep machinery off steep faces, rake this area by hand.
4. Lower rates and begin in the middle working out. Pay attention to speed, do not create ripples.
5. Exit trap in a different area from the entrance point.
6. Use the fan rake to rake any debris such as grass clippings or leaves out of the trap.
7. Idle down machine. Use landscape rake to hand rake the trap perimeters. Pull sand from the
center out to the edge.
NOTE:
Be aware of Golfers.
1. When raking traps:
a. Wait for all players to hit their approach shot.
b. Rake while players are moving to their balls.
2. When golfers are on the greens, and you are near:
a. Idle down machine.
b. Patiently wait until all players are through.
c. Continue raking greenside trap.
PVC LINE REPAIR
2 ½” DIAMETER OR LESS
REQUIREMENTS: Current record on file with employee’s signature indicating they have received the
proper training to operate a PVC SAW OR CUTTER.
EQUIPMENT: PVC saw or cutters, water bucket, clean towels, shovel, pipe cleaner (primer), pipe glue
solvent), repair couplings, pipe, and if needed, white bread.
PPE: Hard hat
PROCEDURE:
1. Locate and dig up break or leak, placing sod carefully out of the way. Dig back along the line enough
to allow for both rooms to work and to allow some flex in the line when making the final repair.
2. Isolate the line where break has occurred if not already done.
3. Cut out portion of line that is to be repaired leaving enough area between the new cut ends to work
in. Allow the line to fully drain.
4. Bail out hole to dry area to work in and to allow repairs to set in dry conditions.
5. Cut the new length of pipe to size. Clean any burrs with a knife from ends of repair pipe and existing
ends.
6. Clean all ends with a damp towel to remove any dirt, then dry with a clean towel. If the pipe is still
dripping water from one of the existing ends, use wadded up white bread (without crust) to plug the
pipe to ensure dry glue set.
7. Clean all ends and repair couplings with pipe cleaner.
8. Glue repair coupling to one of the existing ends, then glue repair pipe to coupling, twisting pipe
ninety (90) degrees to get good solvent spread. Pipe size lettering should be rotated up towards the
surface.
9. Glue the second repair coupling to the other end of existing line and re-measure repair pipe length to
repair coupling.
10. Glue repair line end to remaining coupling. This will need slight flexing or bowing of the line to
get a proper fit.
11. Repair should be allowed to cure for at least one (1) hour before being brought back under
pressure.
12. Gently put the line back under pressure and if no leak exists, backfill and replace sod.
NOTE:
1. Sod should be carefully laid out around repair hole in the same order that it was dug out to ease
patching after backfill operation.
2. Be careful when digging around the line. Do not cut existing hydraulic tubing or electrical wires.
3. All glue fittings and pipes should be rotated to spread solvent evenly around the joint.
4. After the above-mentioned rotation, the repair should be held still until weld set to prevent pipe
from backing out of repair (usually this will take approximately thirty (30) seconds).
5. Usually, no thrust block or rebar is needed for glued repairs, but if there is an angle or tee repair
that will undergo unusual stresses, then either type reinforcement may be necessary.
6. Do not leave repair trash in hole, remove before back filling.
PVC LINE REPAIR
2 ½” DIAMETER AND UP
REQUIREMENTS: Current record on file with employee’s signature indicating they have received the
proper training to operate a PVC SAW OR CUTTER.
EQUIPMENT: PVC saw, coarse file, fine file, pipe strap or wrench, pry bar, clean towels, bucket with clean
water, bucket for bailing, pipe soap, shovel, black permanent marker, repair couplings, length of pipe.
PPE: Hard hat
PROCEDURE:
1. Locate leak or break. Carefully remove sod and set aside. Dig up area and along pipe to allow room
to work. Dig well below pipe for additional room. There is no substitute for maximum room to
work for slip fit repair work.
2. Isolate breaks or leaks if not already done.
3. Cut out section where repair is to be made. Leave enough of the remaining ends exposed to allow
easy filing room and area for couplings to fit. Bail out hole to provide dry work area.
4. Bevel both ends of previously existing pipe by first using coarse file to perform major shaving. The
area should be at least 2” in length. Smooth the taper with the fine file. Remove any shreds or burrs
from pipe ends with knife. The result should resemble the factory taper as closely as possible.
5. Measure repair pipe and cut it to length to fit between tapered ends. Allow some space to occur to ease
in the fitting when gap is reduced by the couplings.
6. Taper both ends of repair pipe as described in Step #4.
7. Circle all pipes with permanent marker roughly half the length of the repair coupling from the end of
the pipe. This will provide a guide for the correct coupling depth on the pipe.
8. Clean previous pipe ends with a wet towel to remove dirt from repair area. Soap ends heavily.
Examine O-rings in couplings to ensure proper sear and that they are facing proper direction. Soap
O-rings heavily.
9. Press repair coupling to previous line and evenly, while rotating coupling to ease it onto pipe.
Coupling should slide onto pipe without O-ring rolling or unseating. Slide it onto pipe until stopped
by second O-ring. Repeat process at other end.
10. Heavily soap both ends of repair pipe.
11. Hold repair pipe between couplings with pipe size lettering facing up. Pull and rotate one
coupling onto repair pipe using pipe strap or pry bar. Repeat process at other end.
12. Align repair couplings to circled marks to ensure proper fit and spacing.
13. Gently bring the line back under pressure to check for leaks. Backfill hole and replace sod if
all repairs hold.
NOTE:
1. Sod should be carefully laid around the hole in the same order that it was removed to ease
the patching to be done after the backfilling process.
2. Be extremely careful when digging around the line. Do not cut hydraulic tubing or electric wiring.
3. Repairs of lines greater than 4” in diameter usually require an additional person to muscle the
couplings and to hold the repair line still.
4. Thrust blocks are always needed for slip fit angle or tee repairs. Cement laid over repair is not an
acceptable practice!
5. Ductile fittings provide greater security for tee repair in the long run and should be used if the
additional expense can be justified. Ductile fittings are not usually required in straight line repairs.
STRING TRIMMER
REQUIREMENTS: Current record on file with employee’s signature indicating they have received the
proper training to operate a STRING TRIMMER
EQUIPMENT: String trimmer, extra line, line cutter, proper fuel, and utility vehicle.
PPE: Hard hat, safety goggles
PROCEDURE:
1. Inspect string trimmer and start before leaving shop.
2. Have enough spare string on hand to finish the day’s work.
3. Wear safety glasses at all times when using trimmer.
4. Trim in the following manner:
a. Trim areas by moving from right to left, keeping the head in front of you.
b. Hold the head the same distance from the ground as the mowers are cutting, this will give
the entire turf area an even cut.
c. Allow one (1) to two (2) inches of clearance next to tree and shrub trunks to prevent plant
damage. Angle the line in toward the base of posts, signs, etc. This will help prevent damage
to fixed objects. Wooden posts will be damaged if repeatedly hit with the line.
d. Work in a uniform manner when possible. Begin at the starting point and continue until back
at the start.
5. Clean trimmer with air hose and perform maintenance service. Report any problems to the
mechanic.
NOTES:
1. Carry extra line with you for manual heads and pick up used line.
2. Carry machine with the gas cap up to prevent spills.
TRAFFIC CONTROL TIMBERS
REQUIREMENTS: Current record on file with the employee’s signature indicating they have received
the proper training on using a SMALL CHAIN SAW.
EQUIPMENT: Small chain saw, 8” X 3” X 4” landscape timbers, 10 x 3/8” spikes, 7/16” flat washers,
1/4 “poly twist rope, ¾” and 11/32” drill bits.
PPE: Hard hat, safety goggles
PROCEDURE:
1. Cut timbers into 12” sections with small chain saw.
2. Stack timbers and cut at the same time.
3. Drill pilot hole for rope with ¾” drill bit at 1 ½” from top of timber. Use 11/32” drill bit for pilot
hole at bottom of timber for mounting spike. Center hole at bottom of timber and go to a depth of
2 ½”.
4. Cut off the heads of spikes. Large bolt cutters work well for this.
5. Drive spike into pilot hole, headfirst.
6. Paint all timbers (i.e. Hunter green to match other golf accessories such as ball washers and trash
cans).
7. Install stakes where appropriate.
8. Use approximately 20’ spacing between timbers. At the end of each section, install single timbers
to provide a walkway for golfers. These should be about 5’ apart, using between one and three
timbers per walkway.
9. Install ropes between sections by placing rope through hole at top of timber, add washer, then tie
knot to hold washer on. Cut excess rope then burn end to prevent fraying.
10. Larger areas such as across the ends of fairways before the green complex may be addressed by
running rope along the ground with timbers at each end. Tie a loop at the end of the rope and insert
stake.
11. Timbers should be repositioned frequently to reduce water.
TRAP MAINTENANCE
REQUIREMENTS: Current record on file with the employee’s signature indicating they have received
the proper training in performing trap maintenance and operating a STRING TRIMMER.
EQUIPMENT: Edger, line trimmer, garden rake, garden hoe, fan rake, big flat shovel, utility cart, mixed
fuel, extra trimming line, “Ground Under Repair” sign
PPE: Hard hat, Face shield
PROCEDURE:
1. Line trim all around the trap:
Greenside trap
Very carefully trim over hanging grass on the greenside edge
2. Edge the remaining perimeter with the edger:
Redefine the original trap line.
Penetrate the sand with the edger blade to a depth of four (4) inches – this will cut the
buried runners that could potentially resurface.
3. Pull the cut runners away with a rake.
4. Use the hoe to cut any remaining runners that the edger missed.
5. Remove all grass clippings using fan rake and shovel.
6. Pull the sand back to the trap lip and smooth it out.
7. Check sand depth – on high side – should be three (3) to four (4) inches deep.
8. Do not contaminate white sand with underlying soil by raking too deep.
NOTE:
Be Aware of Golfers
1. Stop all engines when golfers are near.
2. Keep all tolls together and away from play.
3. Place a “Ground Under Repair” sign in the trap while maintenance is being performed.
TURF REPLACEMENT
Plugging
REQUIREMENTS: Current record on file with employee’s signature indicating they have received the
proper training on operating a UTILITY CART
EQUIPMENT: Utility cart, plug extractor, bucket of sand, hand shovel or spade.
PPE: Hard hat
PROCEDURE:
1. Inspect utility cart for proper working order.
2. If applicable, go to the designated area to remove the plug; extract plug from area making sure area
is weed free and healthy; fill empty area left after plug removal with sand until level with
surrounding surface.
3. Use plug extractor to remove core from area to be plugged.
4. Place plug, green side up, in hole, adding or deleting soil to ensure that plug is level.
5. Continue procedure with specified spacing until jog is completed.
NOTES:
1. Plug should be extracted from an area of healthy turf so as not to contaminate the area of “grow-
in” with weeds or disease.
2. Once plug is in place, it should be level with surrounding surface to facilitate a uniform appearance
as well as a uniform roll of a golf ball.
TURF REPLACEMENT
Sod Replacement
REQUIREMENTS: Current record on file with employee’s signature indicating they have received the
proper training on the use of a MACHETE OR HATCHET
EQUIPMENT: Sod cutter, light weight roller, rake, shovels, broom, machete or hatchet.
PPE: Hard hat
PROCEDURE:
1. Sodding should only be done during the periods of the year when soil temperatures are correct for
turf establishment.
2. When replacing sod please adhere to the following:
a. Mark area to be cut out using turf paint. Area should have square corners and straight lines
when possible.
b. Locate and flag all irrigation heads. Install new or repair existing irrigation system now.
c. Measure the thickness of the soil in the replacement sod and set the sod-cutter to cut slightly
less than this amount.
d. Cut the turf out of the marked area, rake smoothly, and water the exposed soil.
e. Lay a perimeter strip of sod along any of the existing bed areas or curbs making sure that the
sod comes in good contact with the ground and that each slab of sod it butted up tightly
against the previously placed piece. Gaps will cause the sod slabs to dry faster and possibly
shrink causing a larger gap or hole. Slabs should be placed so they resemble brickwork when
finished. This prevents erosion during watering and allows faster growth.
f. Cut slabs with a hatchet, machete or square spade when filling in small areas. Pieces smaller
than one quarter of a full slab will dry too quickly and should not be used.
g. Top-dress with sand or soil to fill gaps and lightly roll the sod with the sod roller to ensure
good contact between the soil and sod and to give a smooth appearance.
h. Water the new sod.
i. Water lightly twice a day to keep soil and sod moist but not saturated.
j. Clean up the area.
3. Clean sod-cutter and equipment.
4. Perform equipment maintenance. Report any problems to the mechanic and tag the machine.
NOTE:
Popsicle sticks can be used to peg the sod in place on steep slopes.
Allow sufficient time for rooting before mowing new sod.
HR/SER SER/WM HR/WRM SER/MOD HR/MOD HR/YEAR
BUNKER EDGING 120.00 8.00 960.00 3.00 360.00 1320.00
CART PATH EDGING 40.00 18.00 720.00 6.00 240.00 960.00
TREE TRIMMING 200.00 1.00 200.00 0.00 0.00 200.00
SPRAY TREE RINGS 120.00 5.00 600.00 2.00 240.00 840.00
EDGE IRR HEADS,ETC 40.00 6.00 240.00 2.00 80.00 320.00
CLEAN UP DEBRIS 8.00 38.00 304.00 14.00 112.00 416.00
ROPING/SIGNAGE 8.00 38.00 304.00 14.00 112.00 416.00
PAINTING 8.00 5.00 40.00 1.00 8.00 48.00
NATURAL AREAS 240.00 3.00 720.00 1.00 240.00 960.00
GC LANDSCAPE BEDS 40.00 8.00 320.00 4.00 160.00 480.00
PINE STRAW AREAS 24.00 2.00 48.00 1.00 24.00 72.00
4456.00 1576.00 6032.00
SUPERVISION/TECHNICAL
QTY HR/WK HR/YEAR
DIRECTOR OF MAINTENANCE 1.00 40.00 52.00 2080.00
SUPERINTENDENT 1.00 40.00 52.00 2080.00
CREW FOREMAN 1.00 40.00 52.00 2080.00
EQUIP TECH 1.00 40.00 52.00 2080.00
REEL TECH 1.00 40.00 52.00 2080.00
SPRAY TECH 1.00 40.00 52.00 2080.00
IRRIGATION TECH 1.00 40.00 52.00 2080.00
14560.00
MAIN MODER TOTAL check
MOWING 6528.00 3204.00 9732.00 9732.00
RECURRING FUNCTIONS 4386.00 2394.00 6780.00 6780.00
PROJECTS 1612.00 583.00 2195.00 2195.00
DETAIL TASKS 4456.00 1576.00 6032.00 6032.00
16982.00 7757.00 24739.00 24739.00 24739.00
STAFF REQUIREMENTS 12.49 10.77
PLUS SUPERVISORY 7.00 7.00
TOTAL PERSONNEL 19.49 17.77
Items not included in the man hour estimate that absorb additional hours are:
scheduled breaks and transportation to & from work areas
equipment down-time
extra preparation for tournaments (double mowing greens, extra trap raking, etc)
weather (rain, cold, lightning, etc)
sick days, holidays, vacations
cleaning of shop areas and policing golf course
other projects
landscape
In this case, the staffing level would be to have a total of 19 full time equivelent employees
North Palm Beach
Country Club
PREPARED FOR:
Allan
Bowman
Head Golf Professional
The Village of North
Palm Beach
501 U.S. Highway One
North Palm Beach, Fl, 33408
Phone: (561) 691-3433
Email: abowman@village-npb.org
Proposal issued:
20 Dec 2023
GOLF | SPORTS TURF | GOLF RENOVATION | IRRIGATION
12/20/2023
The Village of North Palm Beach
501 U.S. Highway One
North Palm Beach, Fl, 33408
RE: Professional Golf Maintenance
Dear Allan,
Thank you for the opportunity to submit the following proposal for professional golf maintenance at North Palm
Beach Country Club.
We believe that Down To Earth is best qualified to fulfill the goals of North Palm Beach Country Club and we are
excited to prove our capabilities. DTE is committed to improving and protecting the quality and value of your assets
through our dedication to our Mission, Vision, and ICARE values. Our Mission? To bring natural joy to our
customers. Our Vision is to become the service provider of choice in the G reen Industry, and we achieve this
through demonstrating our ICARE values:
We act with honesty, transparency, and reliability, always doing what is right for our customers,
our environment, and our teams.
INTEGRITY
We are one team that respects and cares for each other, continuously striving to beautify and
improve the communities we serve.
COMMUNITY
We meet our commitments to each other and to our valued customers and act if we fallshort of
expectations.
ACCOUNTABILITY
We are constant in our efforts to provide solutions to customers and to satisfy their needs.
RELENTLESSNESS
We strive to deliver best in class quality and safety while improving our services and results
every day.
EXCELLENCE
Our experienced team develops innovative ideas that allow any challenge or issue to be addressed and includes
state licensed Irrigation general contractors, GCSAA Class A Member Golf Director, FNGLA (Florida Nursery,
Certified Horticulture Professional (FCHP), Certified Landscape Technician (FCLT), Certified Landscape
Contractor (FCLC), as well as state certified fertilizer and pest control operators, irrigation designers and
installers.
Respectfully,
Nathan Branz
Business Development Manager - Golf
904.229.1166
Nathan.Branz@down2earthinc.com
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www.brunswickcompanies.com
Toll Free: 800-686-8080
Fax: 330-864-8661
RISK MANAGEMENT | COMMERCIAL | PROFESSIONAL | SURETY | PERSONAL
Brunswick Companies
2857 Riviera Drive
Fairlawn, Ohio 44333
Phone: 330-864-8800
3
Down To Earth
2701 Maitland Center Parkway
Suite 200
Maitland, FL 32751
Attn: :Ž Ž D
Re: Letter of Bond-ability
Dear :Ž,
It has been the privilege of Brunswick Companies and Hanover Insurance Company to provide surety
bonds on behalf of Down to Earth for over 6 years, during which time Down To Earth has performed and
we have issued performance and payment bonds for contracts valued in the range of $5,000,000. In our
opinion, Down To Earth remains properly financed, well equipped, and capably managed.
At the present time, Hanover Insurance Company provides a $5,000,000 single project / $15,000,000.
aggregate surety program to Down To Earth. As always, Hanover Insurance Company reserves the right
to perform normal underwriting at the time of any bond request, including, without limitation, prior
review and approval of relevant contract documents, bond forms, and project financing. Therefore, Down
To Earth has 100% bonding capabilities for the above captioned project.
Hanover Insurance Company is listed on the U.S. Treasury Department’s Listing of Approved Sureties
Department Circular 570) and is rated A(XV) by A.M. Best Company and is licensed to do business in the
State of Florida.
Regards,
Mark Levinson
Attorney-in-Fact, Hanover Insurance Company
Sr. VP. Brunswick Companies
COMPANY OVERVIEW
A LITTLE ABOUT WHO WE ARE
ARE YOU READY TO EXPERIENCE THE
DOWN TO EARTH DIFFERENCE?
Down To Earth Landscape & Irrigation is a premier, full-service
landscape company proudly providing maintenance, irrigation,
design, and construction services for golf and sports turf serving
multiple regions across the Southeastern United States.
Specializing in large-scale commercial, residential and resort services, we
deliver unparalleled service and unmatched quality from design and
installation to ongoing maintenance.
ABOUT US
Founded in 1989 as a landscape & irrigation
installation company, DTE expanded to
include a landscape maintenance division
and golf division in order to meet the
increasing demand from our clients. Today,
Down To Earth continues to grow with over
1,400 team members that operate out of 15
branch locations and 40+ golf courses.
OUR GOAL
Down To Earth's goal for all three divisions is to
approach it with the same business strategy
and principles that have made the company a
success since 1989: surround yourself with
personnel that demonstrate our “ICARE”
values and offer a service that demonstrates
that to the customer.
1400+ EMPLOYEES
Certified State Licensed Irrigation
Contractor
Certified Golf Course Superintendents
Certified State Licensed Pest Control
Operators
Certified Rain Bird Maxicom
Employees
Certified Arborists
Certified Horticulturists
Certified Employees in Maintenance of
Traffic
Green Industries Best Management
Practices
On-Staff Mechanics (Certified Diesel
Mechanics, Certified 2-Cycle
Mechanics)
450+ EMPLOYEE VEHICLES
Maintenance/Construction Trucks
Irrigation Vans (Managers/Crews)
Enclosed Trailers/Dump Trailers
Large Semi-Trucks, Goose Neck
Trucks
LOCATIONS
CENTRAL
FLORIDA
NORTH
FLORIDA
SOUTH
CAROLINA
OHIO
SOUTHEAST
FLORIDA
SOUTHWEST
FLORIDA
COMPANY SAFETY PLAN
THE NUMBER ONE PRIORITY
THE TEAM THAT CARES
Down To Earth understands that safety is the number one
priority for both you and our employees. As such, all
personnel wear the following necessary protective equipment
during the performance of their duties:
Protective clothing, reflective, high visibility shirts,
and safety vests
Protective eye wear or face shields
Respiratory protection
Gloves
Ear/Hearing protection
Down To Earth personnel will adhere to all local, state, and
federal safety guidelines and will observe all safety
precautions when performing services on property, roadways
and rights-of- way. The following measures will be employed
when active in these areas:
Safe location of parked vehicles
Use of safety cones/signage
Flag personnel as necessary
Use of reflective, high visibility safety vests on all
personnel and vehicles (which are clearly identifiable)
as required
HIRING PROGRAM
Mandatory drug screening prior to
employment – zero tolerance policy.
Each new employee must complete
our “Green Vest Training” program
that focuses on safe operation of all
equipment and machinery.
Use of high visibility uniforms, vests,
hats, glasses, and earplugs as
required.
SAFETY TRAINING PROGRAM
Employees participate in periodic equipment training
program demonstrating the correct way to operate
machinery and tools utilized for day-to-day job
activities.
All Fertilizer/Pest Control Applicators must take the
Florida Best Management Practices Class and stay
current on continuing education units.
Weekly Safety topic as well as periodic Safety
bulletins to raise awareness and reinforce training.
PREVENTATIVE MAINTENANCE PROGRAM
Participate in weekly toolbox talks to review the correct maintenance procedures and inspect current
equipment.
Clean equipment daily as well as sharpen mower blades and service equipment to ensure proper working
order.
Weekly Vehicle Condition Report to ensure that all repairs and maintenance have been completed.
Monthly Branch & Site Audits to ensure compliance.
APPROACH TO SERVICES
AN OVERVIEW OF WHAT WE DO & HOW WE DO IT
CORE COMPETENCIES
PROFESSIONAL GOLF COURSE MAINTENANCE
PROFESSIONAL GOLF COURSE RENOVATIONS
FULL-SERVICE IRRIGATION SERVICES
FULL-SERVICE FERTILIZATION & PEST CONTROL
PROFESSIONAL LICENSED IRRIGATION
We are driven by being able to provide superior
service to our clients and bringing natural joy to
every property we service.
OVERVIEW OF
SERVICES AVAILABLE
PUTTING GREEN
MAINTENANCE
Mowing • Rolling •
Aerification • Verticutting and
Grooming • Topdressing •
Fertilization • Weed Control •
Insect & Disease Control •
Overseeding
TEE MAINTENANCE
Mowing • Aerification •
Topdressing • Fertilization •
Weed Control • Insect &
Disease Control •
Overseeding • Litter Control
FAIRWAY
MAINTENANCE
Mowing • Aerification •
Fertilization • Weed Control •
Insect Control • Litter Control
Overseeding
COURSE SET –UP
Cups • Teeing Ground
BUNKER
MAINTENANCE
Raking • Edging • Weed
Control • Litter Control
ROUGH MAINTENANCE
Mowing • Fertilization •
Weed Control • Insect
Control • Litter Control
TREE & SHRUB
MAINTENANCE
Pruning • Mulch
IRRIGATION SYSTEM
MAINTENANCE
Scheduling • Inspection •
Repairs
EQUIPMENT
MAINTENANCE
DRAINAGE
MAINTENANCE
GOLF FACILITY
MANAGEMENT
Water Management • Golf
Shop Operations •
Restaurant / Bar
Management/Operations •
Golf Cart Management •
Design / Renovation
LANDSCAPE
ENHANCEMENTS
Irrigation Systems • Water
Features • Landscape
Design / Installation • Tree
Care • Grow-in Planting •
Shrubbery Installation
Note: Detailed scope of services included with pricing and contract.
LAKE BANKS AND
DITCHES
Slopes & Bank Maintenance
Litter Control
CART PATH
MAINTENANCE
Litter Control • Edging •
Washed Out Areas • Slopes
IRRIGATION SYSTEM
MAINTENANCE
Scheduling • Inspection •
Repairs
SERVICE REPORTS
WEATHER - IRRIGATE – FERTIGATE REPORT
DTE GOLF QUALITY CONTROL FORM
SERVICE REPORTS
FERTILIZATION & PEST CONTROL REPORT
PERSONNEL
MEET THE TEAM
THE TEAM COMMITTED TO CREATING
THE HEALTHIEST AND MOST VIBRANT
LANDSCAPE FOR YOU POSSIBLE
Our highly skilled and trained
landscape technicians will be onsite
to care for your property each day,
and supported by our staff of
certified horticulturalists, arborists,
pest control operators and irrigation
specialists.
ORGANIZATIONAL CHART
CHIEF
EXECUTIVE
OFFICER
VICE PRESIDENT
OF GOLF
REGIONAL
SUPERINTENDENT
SUPERINTENDENT
ASSISTANT
SUPERINTENDENT
1
IRRIGATION
TECHNICIAN
1
SPRAY
TECHNICIAN
1
EQUIPMENT
TECHNICIAN
13CREW
MEMBERS
One of the keys to Down
To Earth’s success is the
ability to provide the care
and attention of a local
company but with the scale
and resources of a larger
enterprise.
This alignment from the
CEO down to the individual
crew members is critical to
delivering on our vision to
be the “Service Provider of
Choice”.
YOUR DEDICATED
LANDSCAPE TEAM
KRIS CHAMBROT
Here to oversee the entire team and operations for your property.
kris@down2earthinc.com
352) 840-3110
VICE PRESIDENT OF GOLF
Dave Cimini
Here to ensure the highest quality and efficiency for your
maintenance program.
Dave@down2earthinc.com
REGIONAL SUPERINTENDENT
Nathan Branz
Provides key information on services to ensure a smooth
onboarding process.
Nathan.Branz@down2earthinc.com
904) 229-1166
BUSINESS DEVELOPMENT
Every golf course maintained by DTE has a
dedicated Superintendent whom reports to one of
our 5 regional superintendent.
YOUR DEDICATED TEAM
EXPERIENCE
YOUR TEAM’S BACKGROUND
KRIS CHAMBROT
VICE PRESIDENT OF GOLF
SUMMARY
Results-driven leader with over 20 years of experience in golf course maintenance. Proven ability to
provide championship golf conditions for high profile tournaments, recognized by several known
publications such as Golf Digest, Golf Magazine, and Golfweek, amongst others. Track record of
success delivering employee equipment safety training.
QUALIFICATIONS
GCSAA Class A Member
Certificate in Principles of Turfgrass Management from University of Georgia
Ornamental and Turf Commercial Applicator License
Advanced knowledge of agronomy and warm/cool season turfgrass practices
Strong irrigation and chemical background
Executive ability in problem solving and decision making.
EXPERIENCE
Down To Earth – VP of Golf 2010 - Present
Providence Golf Club, Davenport, FL – Golf Superintendent 2009 - 2010
Ginn Reunion Resort, Davenport, FL – Director of Golf 2003 - 2009
TRAVIS ANDERSON
REGIONAL GOLF COURSE SUPERINTENDENT
SUMMARY
Proven leader with over 20 years of experience specializing in golf course maintenance, golf turf
management, and environmental quality. Offering skills in the development and implementation of
agronomic plans for 171 holes of golf.
QUALIFICATIONS
Recipient of 2018 North Florida PGA East Central Chapter Superintendent of the Year
GCSAA Class A Member
Certified in Best Management Practices of the Florida Green Industries by the FL Department
of Environmental Protection and the University of Florida Institute of Food and Agricultural
Services
Certified in Best Management Practices for Enhancement of Environmental Quality on Florida
Golf Courses
Licensed Ornamental and Turf Commercial Pesticide Applicator
EXPERIENCE
Down To Earth – Regional Golf Course Superintendent 2019 - Present
Down To Earth – Golf Superintendent 2012 - 2019
Candler Hills Golf Course, Ocala, FL – Assistant Golf Superintendent 2007 - 2012
Oconee Course at Reynolds Plantation, Greensboro, GA 2006 – 2007
Second Assistant Superintendent
EXPERIENCE
YOUR TEAM’S BACKGROUND
DAVID CIMINI
REGIONAL GOLF COURSE SUPERINTENDENT
SUMMARY
Over 15 years of experience in golf course maintenance with demonstrated management skills that
guide teams to success while developing meaningful relationships with clients to sustain business
operations. Expertise in daily operations oversight and budget administration with a strong agronomic
background and work ethic.
QUALIFICATIONS
GCSAA Class A Member
Licensed Ornamental and Turf Commercial Applicator
Working knowledge of construction principles, practices, and methods
Knowledgeable in irrigation and pesticides
EXPERIENCE
Down To Earth – Regional Golf Course Superintendent 2009 - Present
Ginn Reunion Resort, Orlando, FL 2006 – 2009
Assistant Golf Superintendent/Irrigation Technician
MATT BARROW
REGIONAL GOLF COURSE SUPERINTENDENT
SUMMARY
Dedicated professional with demonstrated ability to lead and manage multiple courses by identifying
and solving issues to achieve mission-critical results. Performance and results-driven team player with
over 15 years of experience managing golf courses.
QUALIFICATIONS
Golf Course Operations – Lake City Community College – Degree in progress.
Highly Skilled in irrigation systems operations.
Expertise in Best Practices and application of fertilizers and pest control.
EXPERIENCE
Down To Earth – Regional Golf Course Superintendent 2023 – Present
Duval/Double Palm Executive Golf Courses – The Villages - Superintendent 2011 – 2023
The Claw at USF Tampa – Tampa, FL – Assistant Golf Course Superintendent 2010 – 2011
Grand Cypress Resort, Orlando, FL – Senior Irrigation Technician 2009 – 2010
Valley Crest Landscape, Orlando, FL – Irrigation Technician 2008 – 2009
Seven Hills Golfers Club, Spring Hill, FL – Equipment Operator 2005 – 2007
EXPERIENCE
YOUR TEAM’S BACKGROUND
JUSTIN MARTINJAK
REGIONAL GOLF COURSE SUPERINTENDENT
SUMMARY
Over 10 years Management experience in the Golf and Landscape Maintenance Industry including
successful development and oversight of fertilizer and pest control applications. Real team builder
passionate about helping employees with technical, operational, and safety coaching.
QUALIFICATIONS
Florida Green Industries: Certified Best Management Practices
State of Florida Licensed Turf and Ornamental Restricted use Pesticide Applicator
Oversight of chemical applications in compliance with State regulations and industry best
practices
EXPERIENCE
Down To Earth – Regional Golf Course Superintendent 2021 - Present
Down To Earth – Branch Manager 2018 – 2021
Davey Management at Silver Dollar Golf Club, Tampa, FL – Superintendent 2013 – 2018
NICK DUNLEAVY
REGIONAL GOLF CLUB MANAGER
SUMMARY
Business administrator with over 30 years of experience in golf course management and accounting.
Proven record of improving club financials through revenue generation and expense control with strong
multi-tasking skills and ability to simultaneously manage various projects.
QUALIFICATIONS
PGA of America member
Canadian PGA member
Highly experienced in managing food and beverage for clubs and special events.
Knowledge of laws and regulations to ensure permits are current and courses comply with local
authorities.
Successful oversight of multiple Golf courses in Central Florida and South Carolina
Focus on creating a welcoming and fun environment at the clubs.
EXPERIENCE
Down To Earth – Regional Golf Club Manager 2016 - Present
Mystic Dunes Golf Club, Celebration, FL – General Manager 2013 -2016
Rio Pinar Country Club, Orlando, FL – General Manager 2007 - 2013
EXPERIENCE
YOUR TEAM’S BACKGROUND
NATHAN BRANZ
BUSINESS DEVELOPMENT – GOLF
SUMMARY
Highly skilled sales professional focused on identifying customer needs and developing solutions that lead
to long term relationships. Deep understanding of the industry and real passion for golf. Specializes in
prospecting, analyzing sales potential, and delivering customized proposals.
QUALIFICATIONS
BA with a minor in Business Administration
Eagle Harbor Golf Club Member
University of North Florida Alumni Association
EXPERIENCE
Down To Earth – Business Development - Golf 2023 – Present
Down To Earth, Jacksonville FL – Business Development – Maintenance 2021 - 2023
AgPro Companies – Middleburg, FL – Construction Sales Representative 2020 – 2021
Republic Services – Orlando, FL – Territory Manager 2019 – 2020
Waste Corporation of America – Gainesville, FL – Manager Trainee 2017 - 2019
MUNICIPAL COURSES
MANAGED
Highland Park Golf Course
c/o City of Cleveland Department of Public
Works
Time: 2020 –Current
We offer full-service golf course
maintenance for their 36-Hole Champion
Course
Tarpon Springs Golf Course
c/o City of Tarpon Springs
Time: 2020 -Current
We offer full-service golf course
maintenance for their 18-Hole Golf Facility
The Wellman Club
c/o City of Johnsonville
Time: 2022 –Current
We offer full-service golf course
maintenance for their 18-Hole Champion
Course
Twin Rivers Golf Club
c/o City of Oviedo
Time: 2017 -Current
We offer full-service golf course
management for their 318-Hole Golf Facility
Wekiva Golf Club
c/o Parks and Recreation
Time: 2022 -Current
We offer full-service golf course
management for their 18-Hole Champion
Course
EXECUTIVE COURSES
MANAGED
Duval / Double Palms Executive Golf Facility
36-Hole Executive Facility
The Villages, FL
June 2008 -Present
Lindsey Lane Executive Golf Facility
45-Hole Executive Facility
The Villages, FL
October 2013 -Present
Pennbrooke Fairways
27-Hole Executive Facility
Leesburg, FL
May 2020 -Present
Saddlebrook Executive Golf Facility
36-Hole Executive Facility
The Villages, FL
December 2017 -Present
CHAMPIONSHIP COURSES
MANAGED
CALUSA LAKES GOLF
CLUB
18-Hole Champion Course
Venice, FL
January 2020 -Present
CAPRI ISLES GOLF CLUB
18-Hole Champion Course
Venice, FL
January 2020 -Present
CONTINENTAL COUNTRY
CLUB
18-Hole Champion Course
Wildwood, FL
April 2019 -Present
THE GROVES GOLF &
COUNTRY CLUB
18-Hole Champion Course
Land O’ Lakes, FL
September 2018 -Present
VI AT BENTLEY VILLAGE
18-Hole Champion Course
Naples, FL
January 2016 -Present
HACIENDA HILLS GOLF
AND COUNTRY CLUB
27-Hole Champion Course
The Villages, FL
November 2014 -Present
HERITAGE PINES GOLF
COURSE
18-Hole Champion Course
Hudson, FL
May 2018 -Present
KISSIMMEE BAY
COUNTRY CLUB
18-Hole Champion Course
Kissimmee, FL
November 2017 -Present
LEGENDS GOLF &
COUNTRY CLUB
18-Hole Champion Course
Clermont, FL
June 2020 -Present
WATERFORD GOLF CLUB
27-Hole Champion Course
Venice, FL
January 2020 -Present
PALMER LEGENDS
COUNTRY CLUB
27-Hole Champion Course
The Villages, FL
November 2014 -Present
SUMMERGLEN GOLF
CLUB
18-Hole Champion Course
Ocala, FL
May 2019 -Present
TIERRA DEL SOL GOLF
COURSE
27-Hole Champion Course
The Villages, FL
November 2014 -Present
TWIN RIVERS GOLF CLUB
18-Hole Champion Course
Oviedo, FL
August 2017 -Present
APPROACH TO SERVICES
Down to Earth has been in business for more than 30 years, and we pride
ourselves in providing our clients a superior service that enhances the beauty of their
golf course. We understand the standards required for a course of this magnitude and
stature, and the desire to stay rated as one of the top 25 municipal golf courses in the
country. We value the work we perform and keeping our client happy with our services.
We would do everything possible to make sure we far exceed your expectations.
There are many reasons Down To Earth should be your first choice for
professional golf maintenance services. Our high standard and attention to detail will
insure you are receiving the best services available. Our communication alone stands
above the rest and provides you a sound and recorded report of all services rendered
on your course. Our proactive/preventative approach provides you peace of mind that
your agronomy needs are being managed properly. We worry about your golf course,
so you don't have to! We currently have 76 superintendents on staff and maintain over
850 holes of golf, most of which are championship size and stature. We welcome you
to review our workmanship at any of them. Because of our experience working for many
large-scale courses and clubs, we feel turnover of Village of North Palm Beach would
run smoothly and efficiently without compromise.
Along with our ability to maintain organization and efficiency of the maintenance
crew on the golf course. We have created a course specific program for North Palm
Beach Country Club. Along with following Best Management Practices, this program
shows our expertise with Tiff Eagle and Latitude 36 Turf. Weather conditions and other
factors may force us to deviate from this templated program specific to NPBCC, but with
recommended fertilization program along with proper irrigation monitoring and mowing
schedules, we will be able to keep North Palm Beach Country Club as one of the top
municipal courses in the country. Please review our current courses that we have
experience with Latitude 36.
Golf Courses Managed with Latitude 36
Dunedin Country Club
Highlands Reserve
Mayfair Country Club
The Groves
Exhibit "A"
Service Agreement Specifications
Between Down to Earth (“DTE”) and The Village of North Palm Beach the services to be
performed hereunder for the Monthly Fee are set forth below. Any work performed in addition to
these services will be separately invoiced as provided in this Agreement.
GOLF COURSE MAINTENANCE PROGRAM
I.Putting Green Maintenance:
Mowing / Rolling
All greens will be mowed and or rolled a total of seven (7) days per week.
Height of cut will be .125” to .140” but, may be modified from time to time as deemed
necessary by the golf course superintendent in conjunction with the General Manager.
The practice of alternating mowing patterns will need to be followed.
Collars and approaches will be mowed up to three (3) times per week. During dormancy
periods this may be less but must not appear un-maintained at any time.
Aerification
Aerification will be done a minimum of ( 2-3) times per growing season. The type of
aerification such as deep tine, hollow tine or venting may be determined by the Golf
Course Superintendent in conjunction with the General Manager. Aerification will be done
with a minimum of interference to play.
Verticutting and Grooming
Vertical cutting to be done as needed up to once per week and should complement each
aerification and topdressing. Grooming or brushing may also be done at this time.
Topdressing
Following all aerifications, an approved topdressing material, similar to the greens
construction sand, shall be applied and brushed into the turf. This application should be
done with an approved topdressing spreader. Spot topdressing may be applied as
needed to repair damage from ball marks and other damage. Light topdressings may also
be done in conjunction with the verticutting process.
Fertilization
Under normal conditions a minimum, 10# N, 16# K and 3# P should be applied per one
thousand (1000) square feet. Adjustments will be made based on bi-annual soil nutrient
level testing and growing conditions at the time of treatment. A variety of proven effective
granular slow release type and foliar type products may be applied.
Weed Control
Post-emergent weed control will be an on-going daily effort and will be distributed in the
most efficient manner possible based on course conditions.
Insect and Disease Control
Applications of pesticides must be carried out on a preventative basis for mole cricket
control. During months known for high disease pressure a preventative pest program
must be in place for other known pests. During low pressure months, a curative or “as
needed” application approach may be utilized for pest control. At additional cost, DTE will
provide Curfew that will be injected into all putting surfaces, greens surrounds, fairways
and tee boxes one ( 1) time per year. DTE reserves the right to use other approved
products for Nematode control if they become available.
Overseeding
Pigments will be used in lieu of overseed.
II.Tee Maintenance:
Mowing
All tee boxes should be mowed up to (3) times per week.
During periods of slow growth, it may be less but at no time should they appear
un-maintained. Height of cut should be between .500” and .750”.
Aerification
All teeing areas, including practice areas, will be aerified and verticut a minimum of three
3) times per growing season. Spot aerification may also be needed for trouble areas.
All aerifications will be done with a minimum of interference to play.
Topdressing
Topdressing will be done in conjunction with each aerification.
Topdressing will be done after overseeding.
Spot topdressing will be done on a weekly basis to repair divot damage.
Fertilization
Types of material will be determined from results based on bi-annual soil nutrient level
testing and growing conditions at the time of treatment.
Under normal conditions, 10# N, 8# K and 2# P should be applied per one thousand
1,000) square feet.
A variety of proven effective granular slow release type and foliar type products may be
used.
Weed Control
DTE shall use both post-emergent and pre-emerge chemical applications. Post-emergent
weed control will be an on-going daily effort and will be distributed in the most efficient
manner possible based on course conditions.
Insect and Disease Control
Applications of pesticides must be carried out on a preventative basis for mole cricket
control. During months known for high disease pressure a preventative pest program
must be in place for other known pests. During low pressure months, a curative or “as
needed” application approach may be utilized for pest control.
At additional cost, DTE will provide a proposal to apply Curfew that will be into all putting
surfaces, greens surrounds, fairways and tee boxes one (1) time per year. DTE reserves
the right to use other approved products for Nematode control if they become available.
Overseeding
Pigments may be used in lieu of overseed. All areas to be overseeded will be prepared
for seeding to ensure the best possible conditions for overseeding. Perennial Ryegrass
will be used at a rate of not less than 8 # per thousand (1,000) square feet.
Litter Control
Policing shall be done on a daily basis for the removal of all litter (i.e.: paper, leaves, cans,
bottles, tree branches, etc.)
III.Fairway Maintenance:
Mowing
All fairways should be mowed up to three (3) times per week.
During periods of slow growth, it may be less but at no time should they appear
un-maintained.
Height of cut should vary from .600” to .400” as growing and playing conditions dictate.
Alternating mowing patterns are to be followed.
Aerification
All fairways should be aerified a minimum of two (2) times per growing season, more often
if necessary. Spot aerification may also be required to relieve compaction.
Fertilization
Types of material will be determined from results based on bi-annual soil nutrient level
testing and growing conditions at the time of treatment. Under normal conditions up to
eight (8) pounds of Nitrogen per one thousand (1,000) square feet may be applied
annually. Soil testing will be done twice per year.
Weed Control
DTE shall use both post-emergent and pre-emerge chemical applications. Post-emergent
weed control will be an on-going daily effort and will be distributed in the most efficient
manner possible based on course conditions.
Insect Control
Applications of pesticides must be carried out on a preventative basis for mole cricket
control. During months known for high disease pressure a preventative pest program
must be in place for other known pests. During low pressure months, a curative or “as
needed” application approach may be utilized for pest control.
At additional cost, DTE will provide Curfew that will be injected into all putting surfaces,
greens surrounds, fairways and tee boxes one (1) time per year. DTE reserves the right
to use other approved products for Nematode control if they become available.
Litter Control
Policing shall be done on a daily basis for the removal of all litter (i.e.: paper, leaves, cans,
bottles, tree branches, etc.)
Overseeding
Pigments will be used in lieu of overseed.
IV.Rough Maintenance:
Mowing
All roughs, including green slopes, bunker faces, and tee surrounds, will be continuously
mowed during active growth periods to insure frequency of at least one complete
mowing per week and trimmed as needed to maintain 1.5” to 2” cutting height on the
Latitude 36 and the natural and informal roughs (adjacent to homeowners) will be
maintained to a 3” to 4” height.
Roughs (Bermuda grass) shall be aerified a minimum of two (2) times per growing
season and as required to relieve compaction and promote recovery from wear.
Fertilization
Types of material will be determined from results based on bi-annual soil nutrient level
testing and growing conditions at the time of treatment. Under normal conditions up to
eight (8) pounds of Nitrogen per one thousand (1,000) square feet may be applied
annually. Soil testing will be done twice per year.
Weed Control
DTE shall use both post-emergent and pre-emerge chemical applications. Post-emergent
weed control will be an on-going daily effort and will be distributed in the most efficient
manner possible based on course conditions.
Insect Control
Applications of pesticides must be carried out on a preventative basis for mole cricket
control. During months known for high disease pressure a preventative pest program
must be in place for other known pests. During low pressure months, a curative or “as
needed” application approach may be utilized for pest control.
If required, at an additional cost to Customer, DTE will provide a proposal to apply Curfew
in the rough. DTE reserves the right to use other approved products for Nematode control
if they become available.
Litter Control
Policing shall be done on a daily basis for the removal of all litter (i.e.: paper, leaves, cans,
bottles, tree branches, etc.)
V.Course Set-Up:
Cups
All cups will be changed up to seven (7) days per week. During this practice, an inspection
of each putting surface will be made, and any ball marks or other damage will be repaired.
Teeing Ground
Tees shall be mowed a minimum of three times per week during active growing periods
never two days in a row unless extenuating circumstances. Mowing direction shall be
changed as necessary to avoid excessive grain and puffiness.
Tees shall be verticut, core aerified, and top-dressed a minimum of three (3) times per
growing season.
Tees shall be fertilized with appropriate types and rates of fertilizer to maintain a steady,
healthy growth rate and recovery from wear and divots.
Tees shall be irrigated so as to not become excessively dry or wet, and should produce
solid footing at all times.
Any turf damage, excessive wear from golfers or maintenance equipment, and divot
taking should be repaired in a timely manner and as needed to present a full turf cover.
Divots shall be filled in by hand topdressing as needed on a daily basis.
Trash containers should be emptied prior to the beginning of the days play and as often
as needed thereafter.
Tee towels will be changed out weekly.
Ball washers will be filled as needed.
VI.Bunker Maintenance:
Raking
All bunkers are to be raked every day or as needed to produce good playing conditions.
Raking shall be accomplished with a power-driven bunker rake machine on the floors of
the larger bunkers and with hand raking performed on the edges and in the smaller
bunkers.
All sand bunkers shall be hand edged and trimmed as needed to maintain design
contours and prevent encroachment of grass into the sand cavity. Bermuda grass faces
shall be maintained to a maximum of 2”.
Re-sanding of bunkers shall be completed as needed when base material shows
through finish layer or the bunker floor becomes deeper than the design intent.
Bunkers faces and floors shall be clean of rocks, trash, debris, weeds and grass
clippings at all times.
Edging
Bunker edging will be done once (1) per month.
Any breakdown of bunker edges due to traffic, maintenance, or weather must be
repaired as it happens to restore it to original condition.
Weed Control
Proven, effective Herbicides may be used as needed. Manual removal may also be
required. Litter Control
Policing shall be done daily for the removal of all litter (i.e.: paper, leaves, cans, bottles,
tree branches, etc.)
VII.Tree and Shrub Maintenance:
Pruning
All low hanging tree branches that present a hazard to golf cart traffic or people will be
removed as required. Trees under the twelve (12) foot limitation that are in the playable
areas of the golf course will be pruned one (1) time per year.
All sabal palms on golf course and clubhouse grounds shall be trimmed up and booted
at 45 degrees. All debris shall be hauled off site. All large scrub oaks shall be pruned of
heavy excess growth as needed to ensure survival.
Mulch
Pine straw shall be fluffed and or added to as necessary to enhance moisture holding
capability and a neat, clean appearance. Care should be taken during installing so as to
not cover landscape lighting, valves, junction boxes or other structures and components.
Up to 1500 bales/year will be included. All beds or otherwise bare ground areas and tree
rings should be maintained with a layer of mulch sufficient to cover the bare ground. In
the event Customer chooses to purchase additional mulching services, DTE shall provide
all labor and materials necessary to perform this work, at the following price:
Mulch material shall consist of a premium grade of Pine Bark Nuggets or Cypress
Mulch. Owner must first approve all mulch operations.
VIII.Irrigation System Maintenance:
Scheduling
Watering will be scheduled by the Golf Course Superintendent in quantities and
frequencies that are consistent with seasonal requirements. The majority of course
watering will be done at night to limit the interference with play, however, hand watering
and syringing may be done as needed in order to preserve and protect the grass. DTE
will be responsible for monitoring water consumption to ensure adequate, but not
excessive, water use.
Inspection
Irrigation coverage will be checked daily and adjusted where necessary.
Repairs
DTE will be responsible for all repairs, including parts and labor, to the irrigation systems
up to $9,000 annually. Additional repairs are to be brought to the attention of the General
Manager for consideration. Customer is solely responsible for any costs associated with
the pump station. Any costs associated with effluent water is to be paid by
Customer. Utilities to pump house are not included in this agreement.
Damage
Any damage caused to the course by DTE equipment or carelessness will be repaired
without charge to the client. Repairs should be made within 24 hours where practical.
IX.Equipment Maintenance:
DTE will maintain all equipment and tools necessary to perform to the specifications of
this contract. DTE will maintain all equipment and tools in accordance with manufacturer’s
recommendations. DTE will be responsible for providing gas and oil.
X.Drainage Maintenance:
French Drains
All drains shall be checked on a routine basis for correct operation. Additional drainage is
available at an additional cost to Customer.
XI.Cart Path Maintenance:
Litter Control
All cart path surfaces will be kept free of all sand, debris, and grass clippings on a daily
basis.
Edging
All cart paths will be edged on as needed basis to produce a neat, clean appearance at
all times.
Washed out areas
All washed out areas adjoining the cart paths will be filled on an “as needed” basis, after
heavy rains, etc. for the safety of our employees and guests.
XII.Lake Banks and Ditches Maintenance:
Slopes and Banks Maintenance
Slopes and banks will be mowed as needed for playability and aesthetics.
Litter Control
These areas will be inspected on a daily basis and debris removed.
XIII.Miscellaneous:
Weekend and Holiday Schedule
Greens will be mowed, and all course set up will be done.
Practice Areas
Driving range will be mowed three (3) times per week during growing season. Mowing
and all other maintenance practices will be done as needed in conjunction with other like
areas of maintenance around the course.
Materials
All maintenance materials will be supplied by DTE and will conform to specific
specifications. These supplies and materials will include: All necessary top dressing,
seed, fertilizers, fungicides, fuel, insecticides, and herbicides. Putting green cups and flags
will be purchased one (1) time per year by DTE. Rakes, tee markers and hazard stakes
are the sole responsibility of the Customer.
FALL & WINTER GREENS
PROGRAM
SPRING & SUMMER GREENS
PROGRAM
PRE-EMERGENT PROGRAM
MOLE CRICKETS PROGRAM
ANNUAL FEE BREAKDOWN
Villages Direct Purchase Program
We acknowledge and accept the Villages direct purchase program option which is outlined in the scope of
work.
North Palm Beach Country Club
Equipment List
Description Quantity
Toro Greensmaster 3150Q GreensMower
Model #4358)
3) 11 Blade Cutting Unit
Narrow Wiehle Roller - Set of 3
Light Kit
3
Toro Greensmaster 3150Q T Mower
Model #4358)
3) 8 Blade Cutting Unit
Wide Wiehle Roller - Set of 3
High HOC Kit **PP
Light Kit
3
Toro Thatching Reel Kit
Model #04358)
Full Roller - Set of 3
Full Roller Scraper ASM
21 " Rear Roller Scraper Kit
Thatching Reel
1
Toro Reelmaster 5510
Model #03607)
5) 11 Blade FSR DPA Cutting Unit
7" Weight for CUs w/o Attachments Set of
5
Universal Sunshade (White)
2
Toro Reelmaster 5510 Verti-cutter
Model #03607 .ACC)
S) 22" Verticutter 1
Toro Groundsmaster 3500
Model #30807)
Bimini Canvas Shade
Work Light Kit
1
Toro Groundsmaster 4300
Model #30864)
Universal Sunshade (White)
1
Toro Workman HDX with high flow hydraulics
2
Toro Workman MD
Model #07369)
8
Toro Sand Pro 3040
Model #08703)
Manual Blade (40") Tooth Rake
Light Kit
4
Toro Multi Pro 1750
Model #4188)
Clean Rinse Kit- MP1750
Electric Hose Reel Kit- MP1750 KZ Valve Foam
Marker Kit- Multi Pro Sprayers Foam Marker
Finish Kit,
MP1750
Single Nozzle Kit - For All Multi Pro Sprayers
Pump Head Kit
2
Toro Pro Force Debris Blower
Model #44552) 2
Golf -Lift 1800 1
Salsco 13 Hp HP-11 2
Trimax Snake Series 2 Brush Mower 1
Reel grinder 1
Bed knife grinder 1
Kubota Tractor 46 hp 4wd with Bucket, Forks,
Loader 1
ProPass 200 Base
Model #44701)
ProPass Tow Chassis and Fender Kit ProPass
Hydraulic Power Pack
1
Lely 1
Greens Groomer Brush 1
QAS Spiker 1
Pro core 648
Model #09200)
3) Mini-Tine Head Set 2 rows of 15
5-Tine (Long) Turf Guard **PP
2) 5-Tine (Short) Turf Guard **PP
3) 4-Tine ¾" Headset
4-Tine (Long) Turf Guard **PP
2) 4-Tine (Short) Turf Guard * * PP
60) Solid Tine (AS3-550-25) **PP
24) Side Eject Tine (AE6-650-5) ** PP Rear
Roller Kit
1
Toro 26.5 Kohler 72" deck Z-Turn 1
John Deere 60" Commercial Mower 1
Stihl Edgers 4
Stihl Weedeaters 4
Stihl Backpack Blowers
Stihl Short Trimmers 2
4
Stihl Long Trimmers 1
Dump Trailer 1
14’ Open Trailer 1
Misc. Small Hand Tools Pruners/chain
saws/shovels/etc.
PROPOSAL PRICING
AND BID FORMS
PREPARED FOR THE VILLAGE OF NORTH PALM BEACH
BASED ON OUR DISCUSSIONS AND ASSESSMENT OF YOUR PROPERTY,
PLEASE SEE THE PROPOSED SERVICES AND PRICES, WE CAN PROVIDE
YOU TO BEST SERVE YOUR PROPERTY.
951 U.S. Highway One, North Palm Beach, FL 33408 (561) 691-3433 www.village-npb.org
Village of North Palm Beach
Country Club Golf Department
The Best Place to Live (and Play) Under the Sun”
RFP 2023-101
Golf Course Maintenance Service
Addendum
No. 1
December 6, 2023
PROPOSAL SUBMITTAL DUE: 10:00 A.M. Local Time, December 20, 2023
Question 1: Are the greens currently being walk-mowed or triplex mowed?
Response 1: Greens are triplex mowed
Question 2: Have recent soil tests been taken and if so, can they be provided to assist in making up the
agronomic plan?
Response 2: We do not have copies of soil tests as they have been conducted by our present provider
Question 3: How many times per year are the Sabal Palms trimmed? Is there a count of the trees available?
Response 3: Sabal Palms are trimmed annually and we have approximately 900 Sabals
Question 4: In the RFP regarding the Village Direct purchasing, how often was that used during the last 12
months?
Response 4: One time
Question 5: Who pays for the additional coquina each year and how often are these areas refreshed?
Response 5: The Village of North Palm Beach has purchased the coquina but does not pay for the labor
Question 6: Native area plants such as cord grass, are these cut back annually and is it ok to leave the
trimmed debris in the native beds?
Response 6: Yes
Question 7: Who pays for utilities at pump station and maintenance shop?
Response 7: The Village of North Palm Beach
Question 8: Who pays for the chlorine injections system and chlorine?
Response 8: The Village installed the system and it is maintained and supplied by the Golf Course
Contractor
Contract 1
CONTRACT
This Contract is made as of the _______ day of _____________, 2024, by and between the
VILLAGE OF NORTH PALM BEACH, a municipal corporation organized and existing under
the laws of the State of Florida, hereinafter referred to as the VILLAGE, and
a _____________ corporation or partnership authorized
to do business in the State of Florida, hereinafter referred to as CONTRACTOR, whose Federal
I.D. is ______________________.
In consideration of the promises and mutual covenants herein contained, it is hereby agreed that
CONTRACTOR shall provide to the VILLAGE all goods and services requested under the
Request for Proposals for Golf Course Maintenance Services RFP
Proposal and pursuant to the terms and conditions of this Contract.
ARTICLE 1. SERVICES OF THE CONTRACTOR.
CONTRACTOR shall provide all goods and services as stated in the Proposal Documents and the
Scope of Work referenced therein, which are incorporated herein by reference, in accordance with
Proposal to that degree of care and skill ordinarily exercised, under similar
circumstances, by reputable members of its profession practicing in the same or similar locality at
the time the Work is provided.
ARTICLE 2. TERM/COMMENCEMENT DATE
A. This Contract shall remain in effect for a period of three (3) years, unless earlier terminated
in accordance with Article 8. This Contract shall automatically extend for two (2) additional one
1) year terms unless either party notifies the other party at least ninety (90) days prior to the end
of the initial term or the first renewal term that it does not desire to have the Contract automatically
extended.
B. CONTRACTOR shall not be entitled to an increase in the agreed to compensation in this
Contract or payment or compensation of any kind from the VILLAGE for direct, indirect,
consequential, impact or other costs, expenses or damages.
ARTICLE 3.
ative shall be the Village
Director of Golf/Head Golf Professional. The Village Manager and or the General Manger of the
Country Club shall have the right at all reasonable times during the term of this Contract to inspect
or otherwise evaluate the work being performed thereunder and the premises in which it is being
performed.
ARTICLE 4. COMPENSATION AND METHOD OF PAYMENT.
A. Generally - The VILLAGE agrees to compensate the CONTRACTOR in accordance with
Contract 2
by reference. The total and cumulative amount of this contract shall not exceed the amount of
funds budgeted for these services nor shall said fees exceed the amounts as set forth in the Proposal.
B. Payments - Invoices received from CONTRACTOR pursuant to this Contract will be
reviewed and approved by the VILLAGE
rendered in conformity with the Contract and then will be sent to the Finance Department for
payment. CONTRACTOR will invoice the VILLAGE in advance for each payment period.
Invoices will normally be paid within thirty (30) days following the VILLAGE
approval.
ARTICLE 5. INDEMNIFICATION.
A. To the fullest extent permitted by applicable laws and regulations, CONTRACTOR shall
indemnify and save harmless and defend the VILLAGE, its officials, agents, servants, and
employees from and against any and all claims, liability, losses, and/or causes of action arising out
of or in any way related to the services furnished by CONTRACTOR pursuant to this Contract,
including, but not limited to, those caused by or arising out of any act, omission, negligence or
default of CONTRACTOR and/or its subcontractors, agents, servants or employees.
B. CONTRACTOR shall not be required to indemnify the VILLAGE, its officials, agents,
servants and employees when the occurrence results solely from the wrongful acts or omissions of
the VILLAGE, its officials, agents, servants and employees. The terms of this Section shall
survive completion of all services, obligations and duties provided for in this Contract as well as
the termination of this Contract for any reason.
C. Nothing contained in this Contract shall create a contractual relationship with or a cause of
action in favor of a third party against either the VILLAGE or CONTRACTOR, nor shall this
Contract be construed a waiver of sovereign immunity beyond the limited waiver provided in §
768.28, Florida Statutes.
ARTICLE 6. PERSONNEL.
A. CONTRACTOR represents that it has, or will secure at its own expense, all necessary
personnel required to perform the Work under this Contract. Such personnel shall not be
employees of or have any contractual relationship with the VILLAGE.
B. All of the Work required hereunder shall be performed by CONTRACTOR or under its
supervision, and all personnel engaged in performing the Work shall be eligible to work in the
United States, fully qualified and, if required, authorized or permitted under state and local law to
perform such Work.
C. -contractors) while on VILLAGE
premises, will comply with all VILLAGE requirements governing conduct, safety, and security.
ARTICLE 7. INSURANCE
A. Prior to execution of this Contract by the VILLAGE, CONTRACTOR shall provide
Contract 3
certificates evidencing insurance coverage as required hereunder. All insurance policies shall be
issued by companies authorized to do business under the laws of the State of Florida. The
Certificates shall clearly indicate that CONTRACTOR has obtained insurance of the type, amount,
and classification as required for strict compliance with this Article and that no material change or
cancellation of the insurance shall be effective without thirty (30) days prior written notice to the
VILLAGE ve. Compliance with the foregoing requirements shall not relieve
CONTRACTOR of its liability and obligations under this Contract.
B. CONTRACTOR shall maintain, during the term of this Contract, commercial general
liability, including contractual liability insurance, in the amount of $1,000,000 per occurrence or
2,000,000 in aggregate to protect the selected respondent from claims for damages for bodily and
personal injury, including wrongful death, as well as from claims of property damages which may
arise from any operations under a resulting contract, whether such operations be performed by the
selected respondent or by anyone directly employed by or contracting with the selected respondent.
C. CONTRACTOR shall maintain, during the term of this Contract, comprehensive
automobile liability insurance in the minimum amount of $1,000,000 combined single limit for
bodily injury and property damages liability to protect CONTRACTOR from claims for damages
for bodily and personal injury, including death, as well as from claims for property damage, which
may arise from the ownership, use, or maintenance of owned and non-owned automobiles,
including rented automobiles whether such operations be by CONTRACTOR or by anyone
directly or indirectly employed by CONTRACTOR.
D.
Liability Insurance for all employees as required by Florida Statutes. In the event that a party does
oses not to obtain same, then such party shall.
in accordance with Section 440.05, Florida Statutes, apply for and obtain an exemption authorized
by the Department of Insurance and shall provide a copy of such exemption to the VILLAGE.
E. All insurance, o
shall specifically include the VILLAGE Additional Insured
ARTICLE 8. TERMINATION
This Contract may be cancelled by CONTRACTOR upon prior written notice to
the VILLAGE VILLAGE to perform in
accordance with the terms of this Contract through no fault of CONTRACTOR. It may also be
terminated, in whole or in part, by the VILLAGE, with or without cause, upon thirty (30) days
written notice to CONTRACTOR. Unless CONTRACTOR is in breach of this Contract,
CONTRACTOR shall be paid for services rendered to the VILLAGE
date of termination. After receipt of a Termination Notice and except as otherwise directed by the
VILLAGE, CONTRACTOR shall:
A. Stop work on the date and to the extent specified.
Contract 4
B. Terminate and settle all orders and subcontracts relating to the performance of the
terminated work.
C. Transfer all work in progress, completed work, and other materials related to the terminated
work to the VILLAGE.
D. Continue and complete all parts of the work that have not been terminated.
ARTICLE 9. FEDERAL AND STATE TAX
A. The VILLAGE is exempt from payment of Florida State Sales and Use Tax. Unless
purchased directly by the VILLAGE, CONTRACTOR shall not be exempted from paying sales
tax to its suppliers for materials used to fill contractual obligations with the VILLAGE, nor is the
materials.
B. The VILLAGE reserve the right to purchase goods, materials and equipment through the
direct purchase option outlined in the RFP, which is incorporated herein by reference.
CONTRACTOR agrees that the amount of the compensation shall be reduced by the cost paid by
the Village for the goods, materials, or equipment and the sales tax saved by the VILLAGE directly
purchasing such items. Adjustment in compensation pursuant to this section shall not require and
written amendment of this Contract.
ARTICLE 10. SUCCESSORS AND ASSIGNS
The VILLAGE and CONTRACTOR each binds itself and its partners, successors, executors,
administrators, and assigns to the other party of this Contract and to the partners, successors,
executors, administrators and assigns of such other party, in respect to all covenants of this
Contract. Except as above, neither the VILLAGE nor CONTRACTOR shall assign, sublet, convey
or transfer its interest in this Contract without the written consent of the other. Nothing herein
shall be construed as creating any personal liability on the part of any officer or agent of the
VILLAGE which may be a party hereto, nor shall it be construed as giving any rights or benefits
hereunder to anyone other than the VILLAGE and CONTRACTOR.
ARTICLE 11. GOVERNING LAW, VENUE AND REMEDIES
A. This Contract shall be governed by the laws of the State of Florida. Any and all legal action
necessary to enforce the Contract will be held in Palm Beach County.
B. No remedy herein conferred upon any party is intended to be exclusive of any other
remedy, and each and every such remedy shall be cumulative and shall be in addition to every
other remedy given hereunder or now or hereafter existing at law or in equity or by statute or
otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder
shall preclude any other or further exercise thereof.
C. The VILLAGE and CONTRACTOR knowingly, voluntarily and intentionally waive
any right they may have to a trial by jury with respect to any litigation arising out of or in
Contract 5
connection with this Contract.
ARTICLE 12. EXCUSABLE DELAYS
CONTRACTOR shall not be considered in default by reason of any failure in performance if such
failure arises out of causes reasonably beyond the control of CONTRACTOR or its subcontractors
and without their fault or negligence. Such causes include, but are not limited to: acts of God;
natural or public health emergencies; labor disputes; freight embargoes; and abnormally severe
and unusual weather conditions.
VILLAGE shall consider the facts and extent of any failure
this Contract shall be revised accordingly; subject to the VILLAGE
or stop any or all of the work at any time.
ARTICLE 13. INDEPENDENT CONTRACTOR RELATIONSHIP
A. CONTRACTOR is, and shall be, in the performance of all work, services and/or activities
under this Contract, an Independent Contractor, and not an employee, agent, or servant of the
VILLAGE. All persons engaged in any of the work, services and/or activities performed pursuant
supervision, and control. CONTRACTOR shall exercise control over the means and manner in
which it and its employees perform the work,
and the relationship of its employees, agents, or servants to the VILLAGE shall be that of an
Independent Contractor and not as employees or agents of the VILLAGE.
B. CONTRACTOR does not have the power or authority to bind the VILLAGE in any
promise, agreement or representation other than as specifically provided for in this Contract.
ARTICLE 14. NONDISCRIMINATION
CONTRACTOR warrants and represents that all of its employees are treated equally during
employment without regard to race, color, religion, disability, sex, age, national origin, ancestry,
marital status, or sexual orientation.
ARTICLE 15. ENFORCEMENT COSTS
If any legal action or other proceeding is brought for the enforcement of this Contract, or because
of an alleged dispute, breach, default or misrepresentation in connection with any provisions of
this Contract, the successful or prevailing party or parties shall be entitled to recover reasonable
including taxes) even if not taxable as court awarded
costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred
in that action or proceeding, in addition to any other relief to which such party or parties may be
entitled.
Contract 6
ARTICLE 16. AUTHORITY TO CONDUCT BUSINESS
CONTRACTOR hereby represents and warrants that it has and will continue to maintain all
licenses and approvals required to conduct its business, and that it will at all times conduct its
business activities in a reputable manner. Proof of such licenses and approvals shall be submitted
to the VILLAGE
ARTICLE 17. SEVERABILITY
If any term or provision of this Contract, or the application thereof to any person or circumstances
shall, to any extent, be held invalid or unenforceable, to remainder of this Contract, or the
application of such terms or provision, to persons or circumstances other than those as to which it
is held invalid or unenforceable, shall not be affected, and every other term and provision of this
Contract shall be deemed valid and enforceable to the extent permitted by law.
ARTICLE 18. PUBLIC ENTITY CRIMES
As provided in F.S. 287.132-133 by entering into this Contract or performing any work in
furtherance hereof, CONTRACTOR certifies that it, its affiliates, suppliers, subcontractors and
any other contractors who will perform hereunder, have not been placed on the convicted vendor
list maintained by the State of Florida Department of Management Services within the thirty-six
36) months immediately preceding the date hereof. This notice is required by Section
287.133(3)(a), Florida Statutes.
ARTICLE 19. MODIFICATIONS OF WORK
A. The VILLAGE reserves the right to make changes in the work, including alterations,
notification of a contemplated change, CONTRACTOR shall, in writing: (1) provide a detailed
estimate for the increase or decrease in cost due to the contemplated change, (2) notify the
VILLAGE of any estimated change in the completion date, and (3) advise the VILLAGE if the
schedules of this Contract.
B. If the VILLAGE so instructs in writing, CONTRACTOR shall suspend work on that
proceed with the change.
C. If the VILLAGE elects to make the change, the VILLAGE shall initiate a Contract
Amendment and CONTRACTOR shall not commence work on any such change until such written
amendment is signed by CONTRACTOR and approved and executed by the Village of North Palm
Beach.
Contract 7
ARTICLE 20. NOTICE
All notices required in this Contract shall be sent by certified mail, return receipt requested, and if
sent to the VILLAGE shall be mailed to:
Village of North Palm Beach
501 U.S. Highway One
North Palm Beach, Florida 33408
Attention: Village Manager
and if sent to CONTRACTOR shall be mailed to:
ARTICLE 21. ENTIRETY OF CONTRACTUAL AGREEMENT
The VILLAGE and CONTRACTOR agree that this Contract sets forth the entire agreement
between the parties, and that there are no promises or understandings other than those stated herein.
None of the provisions, terms and conditions contained in this Contract may be added to, modified,
superseded or otherwise altered, except by written instrument executed by the parties hereto in
accordance with Article 17- Modifications of Work.
ARTICLE 22. PROTECTION OF WORK AND PROPERTY
CONTRACTOR shall continuously maintain adequate protection of all work from damage, and
shall protect the VILLAGE
Except for any such damage, injury, or loss, except that which may be directly due to errors caused
by the VILLAGE or employees of the VILLAGE, CONTRACTOR shall provide any necessary
materials to maintain such protection.
ARTICLE 23. WAIVER
Failure of the VILLAGE to enforce or exercise any right(s) under this Contract shall not be deemed
a waiver of VILLAGE
ARTICLE 24. PREPARATION
This Contract shall not be construed more strongly against either party regardless of who was more
responsible for its preparation.
ARTICLE 25. MATERIALITY
All provisions of the Contract shall be deemed material. In the event CONTRACTOR fails to
comply with any of the provisions contained in this Contract or exhibits, amendments and addenda
attached hereto, said failure shall be deemed a material breach of this Contract and VILLAGE may
Contract 8
at its option and without notice terminate this Contract.
ARTICLE 26. CONTRACT DOCUMENTS AND CONTROLLING PROVISIONS
This Contract incorporates the terms of the Request for Proposals issued by the VILLAGE and the
Proposal Response submitted by CONTRACTOR, and CONTRACTOR agrees to be bound by all
the terms and conditions set forth in the aforementioned documents. To the extent that a conflict
exists between this Contract and the remaining documents, the terms, conditions, covenants, and/or
provisions of this Contract shall prevail. Wherever possible, the provisions of such documents
shall be construed in such a manner as to avoid conflicts between provisions of the various
documents.
ARTICLE 27. DEFAULT
Notwithstanding anything contained in this Contract to the contrary, the parties agree that the
occurrence of any of the following shall be deemed a material event of default and shall be grounds
for termination:
A. The filing of a lien by any subcontractor or third tier subcontractor including, but not
limited to material men, suppliers, or laborers, upon any property, right of way, easement
or other interest in land or right to use within the territorial boundaries of the VILLAGE
which lien is not satisfied, discharged or contested in a court of law within thirty (30) days
from the date of notice to CONTRACTOR;
B. The filing of any judgment lien against the assets of CONTRACTOR related to the
performance of this Contract which is not satisfied, discharged or contested in a court of
law within thirty (30) days from the date of notice to CONTRACTOR; or
C. The filing of a petition by or against CONTRACTOR for relief under the Bankruptcy Code,
or for its reorganization or for the appointment of a receiver or trustee of CONTRACTOR
or CONTRACTOR'S property; or an assignment by CONTRACTOR for the benefit of
creditors; or the taking possession of the property of CONTRACTOR by any governmental
officer or agency pursuant to statutory authority for the dissolution or liquidation of
CONTRACTOR; or if a temporary or permanent receiver or trustee shall be appointed for
CONTRACTOR or for CONTRACTOR'S property and such temporary or permanent
receiver or Trustee shall not be discharged within thirty (30) days from the date of
appointment.
CONTRACTOR shall provide written notice to the VILLAGE of the occurrence of any event of
ice of any such default.
ARTICLE 28. ACCESS AND AUDITS
CONTRACTOR shall maintain adequate records to justify all charges, expenses, and costs
incurred in estimating and performing the Services for at least three (3) years after completion of
this Contract. The VILLAGE shall have access to such books, records, and documents as required
Contract 9
in this section for the purpose of inspection or audit during normal business hours, at
disclose any confidential or proprietary information regarding its products and service costs.
ARTICLE 29. LEGAL EFFECT
This Contract shall not become binding and effective until approved by the Village Council of the
Village of North Palm Beach and executed by its designated representative.
ARTICLE 30. REPRESENTATIONS/BINDING AUTHORITY
CONTRACTOR represents that the person executing this Contract has the power, authority and
legal right to execute and deliver this Contract and perform all of its obligations under this
Contract.
ARTICLE 31. WAIVER OF SUBROGATION
CONTRACTOR hereby waives any and all rights to Subrogation against the VILLAGE, its
officers, employees and agents for each required policy. When required by the insurer, or should
a policy condition not permit an insured to enter into a pre-loss agreement to waive subrogation
without an endorsement, then CONTRACTOR shall agree to notify the insurer and request the
policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others, or its
equivalent. This Waiver of Subrogation requirement shall not apply to any policy, which a
condition to the policy specifically prohibits such an endorsement, or voids coverage should
CONTRACTOR enter into such an agreement on a pre-loss basis.
ARTICLE 32. INSPECTOR GENERAL
CONTRACTOR is aware that the Inspector General of Palm Beach County has the authority to
investigate and audit matters relating to the negotiation and performance of this contract and in
furtherance thereof, may demand and obtain records and testimony from the CONTRACTOR and
its subcontractors. CONTRACTOR understands and agrees that in addition to all other remedies
and consequences provided by law, the failure of contractor or its subcontractors to fully cooperate
with the Inspector General when requested may be deemed by the VILLAGE to be a material
breach of the Contract Documents justifying termination.
ARTICLE 33. PUBLIC RECORDS
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT
THE CUSTODIAN OF PUBLIC RECORDS AT: (561) 841-3355;
NPBCLERK@VILLAGE-NPB.ORG; OR 501 U.S. HIGHWAY ONE, NORTH
PALM BEACH, FL 33408.
In performing services pursuant to this Contract, CONTRACTOR shall comply with all relevant
Contract 10
provisions of Chapter 119, Florida Statutes. As required by Section 119.0701, Florida Statutes,
CONTRACTOR shall:
A. Keep and maintain public records required by the VILLAGE to perform the service.
B.
with a copy the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida
Statutes, or as otherwise provided by law.
C. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of
the Contract term and following completion of the Contract if CONTRACTOR does not
transfer the records to the VILLAGE.
D. Upon completion of the Contract, transfer, at no cost, to the VILLAGE all public records
in possession of CONTRACTOR or keep and maintain public records required by the
VILLAGE to perform the services. If CONTRACTOR transfers all public records to the
VILLAGE upon completion of the Contract, CONTRACTOR shall destroy any duplicate
public records that are exempt or confidential and exempt from public records disclosure
requirements. If CONTRACTOR keeps and maintains public records upon completion of
the Contract, CONTRACTOR shall meet all applicable requirements for retaining public
records. All records stored electronically must be provided to the VILLAGE, upon request
information technology systems of the VILLAGE.
ARTICLE 34. E-VERIFY
Pursuant to Section 448.095(5), Florida Statutes, CONTRACTOR shall:
A. Register with and use the E-Verify system to verify the work authorization status of all
newly hired employees pursuant to Section 448.095(2), Florida Statutes, and require all
subcontractors do the same;
B. Secure an affidavit from all subcontractors stating that the subcontractor does not employ,
448.095(1)(f), Florida Statutes;
C. Maintain copies of all subcontractor affidavits for the duration of this Contract and
provide the same to the VILLAGE upon request;
D. Comply fully, and ensure all subcontractors comply fully, with Section 448.095, Florida
Statutes;
E. Be aware that a violation of Section 448.09(1), Florida Statutes (Unauthorized aliens;
employment prohibited), shall be grounds for termination of this Contract;
Contract 11
F. Be aware that a violation of Section 448.095(5) by a subcontractor, and not
CONTRACTOR, shall be grounds for the VILLAGE to order CONTRACTOR
immediately terminate the contract with the subcontractor; and
G. Be aware that if the VILLAGE terminates this Contract under Section 448.095(5)(c),
Florida Statues, CONTRACTOR may not be awarded a contract for at least one year after
the date on which the Contract is terminated and will be liable for any additional costs
incurred by the VILLAGE as a result of the termination of the Contract.
IN WITNESS WHEREOF, the VILLAGE and CONTRACTOR hereto have made and executed
this Contract for golf course maintenance services as of the day and year first above written.
CONTRACTOR:
By:
Print Name:
Title:_____________________________
VILLAGE OF NORTH PALM BEACH
BY: ________________________________
DAVID NORRIS,
MAYOR
ATTEST:
BY:________________________________
JESSICA GREEN,
VILLAGE CLERK
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
BY: ________________________________
LEONARD G. RUBIN,
VILLAGE ATTORNEY
LICENCES, CERTIFICATIONS, &
INSURANCE BONDING
To deliver peak customer service, we currently hold the
following licenses, certifications, and insurance bonding:
BMP Certified– Florida Green Industries
Florida Department of Agriculture and Consumer Services, Certificate of Nursery Registration
Florida Department of Agriculture and Consumer Services Certified Pest Control Operator
Florida Department of Agriculture and Consumer Services Registered Pest Control Firm for Down to Earth
Lawn Care
Florida Department of Agriculture and Consumer Services, License as Dealer in Agriculture Products
Florida Department of Environmental Protection
Florida Irrigation Society, Completion Irrigation Auditing Training Course
Florida Nursery, Growers and Landscape Association (FNGLA) – Certified Horticulture Professional
FCHP)
FNGLA Certified Horticulturalists Florida Nursery, Growers and Landscape Association (FNGLA) –
Florida Certified Landscape Contractor (FCLC)
International Society of Arboriculture (ISA), Certified Arborist
Irrigation Association (CLIA) Certified Landscape Irrigation Auditor
John Deere Green Tech, Completion Rain Master Eagle iCentral Control System
Paige Irrigation, Certificate of Completion – Irrigation Wires & Cables and Proper Splicing Methods
Professional Lawn Care Association of America, Certified Turfgrass Professional
Rain Bird – Certified Maxicom Operator, Maxicom Software Level 1 and 2 , Maxicom Hardware Level 1
2
All certificates & licenses are available upon request.
CERTIFICATE OF INSURANCE
W-9
REQUESTED LICENSES &
CERTIFICATES
THANK YOU!
WE APPRECIATE THE OPPORTUNITY TO PARTNER WITH
YOU AND THE VILLAGE OF NORTH PALM BEACH
Down To Earth Landscape & Irrigation
2701 Maitland Center Parkway
Suite 200
321) 263-2700
dtelandscape.com
VILLAGE OF NORTH PALM BEACH
PUBLIC WORKS DEPARTMENT
TO: Honorable Mayor and Council
THRU: Chuck Huff, Village Manager
FROM: Jamie Mount, P.E., Assistant Director of Public Works
DATE: March 14, 2024
SUBJECT: RESOLUTION – Approval of Florida Department of Transportation (FDOT) State-
Funded Grant Agreement for Design of the Lighthouse Bridge Replacement.
The Lighthouse Bridge was constructed in 1958 and needs to be reconstructed as it is nearing the end
of its service life.
The bridge has been designated as “functionally obsolete” by the Florida Department of Transportation
(FDOT), given that it does not adequately accommodate pedestrians and bicyclists, and has limited
load bearing capacity. In addition, it possesses a sufficiency rating of 27.2 following the most recent
FDOT bridge inspection. Bridges with sufficiency ratings below 50 are generally considered strong
candidates for full replacement according to the Federal Highway Administration (FHWA).
To assist with bridge design efforts, the Village of North Palm Beach was selected to receive
reimbursable grant funds from the Florida Department of Transportation (FDOT), in the amount of
$270,000.00, to be used specifically towards the design of the Lighthouse Bridge Replacement. The
$270,000 in required matching funds will be expended from the Infrastructure Surtax Fund.
Execution of this Agreement on behalf of the Village of North Palm Beach allows for the following
benefits to be achieved for the bridge replacement:
Improved Infrastructure: The Lighthouse Bridge is a critical transportation link in the Village.
By securing grant funding, the Village can ensure a well-designed and structurally sound bridge
replacement, enhancing safety and connectivity for residents and visitors.
Financial Relief: FDOT’s grant is anticipated to fund most of the bridge design cost, significantly
reducing the financial burden of the Village. This allows the Village to allocate resources to other
essential community projects.
Pedestrian Amenities: Collaborating with FDOT enables the inclusion of pedestrian-friendly
features in the bridge design. Lighting, hardscape features, and benches could be implemented
to enhance the appearance and functionality of the bridge, making it more welcoming for
pedestrians and bicyclists.
Community Enhancement: The Lighthouse Bridge serves as the “front door” to the Village of
North Palm Beach. A well-designed replacement contributes to the overall aesthetics of the
area, creating a positive impression for residents and visitors alike.
In addition, the Agreement will allow FDOT to provide direction on critical bridge design components
including bridge width, materials, vertical clearances, bridge loading, etc. In summary, accepting FDOT
grant funding for the Lighthouse Bridge replacement aligns with the Village’s commitment to safety,
aesthetics, and efficient transportation infrastructure.
Account Information: N/A - State Funded Reimbursable Grant
Recommendation:
Village Staff requests Council consideration and approval of the attached State-Funded Grant
Agreement with the Florida Department of Transportation to receive $270,000.00 in reimbursable
grant funding towards the design of the Lighthouse Bridge replacement, with matching funds
expended from the Infrastructure Surtax Fund, and authorizing the Village Manager to execute
the Agreement
RESOLUTION 2024-____
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, APPROVING A STATE-FUNDED
GRANT AGREEMENT WITH THE FLORIDA DEPARTMENT OF
TRANSPORTATION FOR THE DESIGN OF THE LIGHTHOUSE DRIVE
BRIDGE REPLACEMENT AND AUTHORIZING EXECUTION OF THE
AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Village was awarded a reimbursable grant from the Florida Department of
Transportation (“FDOT”) in the amount of $270,000 for the design of the Lighthouse Drive bridge
replacement; and
WHEREAS, receipt of the grant funds requires the Village to execute a State-Funded Grant
Agreement with FDOT; and
WHEREAS, the Village Council determines that the adoption of this Resolution is in the best
interests of the Village and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE
OF NORTH PALM BEACH, FLORIDA, as follows:
Section 1. The foregoing “whereas” clauses are hereby adopted and incorporated herein.
Section 2. The Village Council hereby approves a State-Funded Grant Agreement with the
Florida Department of Transportation for the reimbursement of $270,000 in costs for the design
of the Lighthouse Drive bridge replacement, a copy of which is attached hereto and incorporated
herein, and authorizes the Village Manager to execute the Agreement on behalf of the Village.
Section 3. This Resolution shall be effective immediately upon adoption.
PASSED AND ADOPTED THIS _____ DAY OF ________________, 2024.
(Village Seal)
MAYOR
ATTEST:
VILLAGE CLERK
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT
525-010-60
PROGRAM MANAGEMENT
05/23
Page 1 of 14
FPN: 453181-1-34-01 Fund: GR24 FLAIR Category: 088862
Org Code: 55043010404 FLAIR Obj: 751000
FPN: Fund: FLAIR Category:
Org Code: FLAIR Obj:
FPN: Fund: FLAIR Category:
Org Code: FLAIR Obj:
County No:93 Contract No: Vendor No: F596017984001
THIS STATE-FUNDED GRANT AGREEMENT (“Agreement”) is entered into on ,
(This date to be entered by DOT only)
by and between the State of Florida Department of Transportation, (“Department”), and Village of North Palm Beach,
(“Recipient”). The
Department and the Recipient are sometimes referred to in this Agreement as a “Party” and collectively as the “Parties”.
NOW, THEREFORE, in consideration of the mutual benefits to be derived from joint participation on the Project, the Parties
agree to the following:
1. Authority: The Department is authorized to enter into this Agreement pursuant to Sections 334.044, 334.044(7),
and (select the applicable statutory authority for the program(s) below):
☐ Section 339.2817 Florida Statutes, County Incentive Grant Program (CIGP), (CSFA 55.008)
☐ Section 339.2818 Florida Statutes, Small County Outreach Program (SCOP), (CSFA 55.009)
☐ Section 339.2816 Florida Statutes, Small County Road Assistance Program (SCRAP), (CSFA 55.016)
☐ Section 339.2819 Florida Statutes, Transportation Regional Incentive Program (TRIP), (CSFA 55.026)
☒ FY 2023/2024 General Appropriation Act (GAA) Line number 2042a , Local Transportation Project , CSFA
55.039
The Recipient by Resolution or other form of official authorization, a copy of which is attached as Exhibit “D”,
Recipient Resolution, and made a part of this Agreement, has authorized its officers to execute this Agreement
on its behalf.
2. Purpose of Agreement: The purpose of this Agreement is to provide for the Department’s participation in The
Design services of the Lighthouse Drive Bridge Replacement, as further described in Exhibit “A”, Project
Description and Responsibilities, attached to and incorporated into this Agreement (“Project”); to provide
Department financial assistance to the Recipient; state the terms and conditions upon which Department funds will
be provided; and to set forth the manner in which the Project will be undertaken and completed.
3. Term of the Agreement, Commencement and Completion of the Project: This Agreement shall commence
upon full execution by both Parties and the Recipient shall complete the Project on or before December 31, 2025.
If the Recipient does not complete the Project within this time period, this Agreement will expire on the last day of
the scheduled completion as provided in this paragraph unless an extension of the time period is requested by the
Recipient and granted in writing by the Department prior to the expiration of this Agreement. Expiration of this
Agreement will be considered termination of the Project. The Recipient acknowledges that no funding for the Project
will be provided by the State under this Agreement for work on the Project that is not timely completed and invoiced
in accordance with the terms of this Agreement, or for work performed prior to full execution of the Agreement.
Notwithstanding the expiration of the required completion date provided in this Agreement and the consequent
potential unavailability of any unexpended portion of State funding to be provided under this Agreement, the
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT
525-010-60
PROGRAM MANAGEMENT
05/23
Page 2 of 14
Recipient shall remain obligated to complete all aspects of the Project identified in Exhibit “A” in accordance with
the remaining terms of this Agreement, unless otherwise agreed by the Parties, in writing.
Execution of this Agreement by both Parties shall be deemed a Notice to Proceed to the Recipient for the design
phase or other non-construction phases of the Project. If the Project involves a construction phase, the Recipient
shall not begin the construction phase of the Project until the Department issues a written Notice to Proceed for the
construction phase. Prior to commencing the construction work described in this Agreement, the Recipient shall
request a Notice to Proceed from the Department.
4. Amendments, Extensions and Assignment: This Agreement may be amended or extended upon mutual
written agreement of the Parties. This Agreement shall not be assigned, transferred or otherwise encumbered by
the Recipient under any circumstances without the prior written consent of the Department.
5. Termination or Suspension of Project: The Department may, by written notice to the Recipient, suspend any or
all of the Department’s obligations under this Agreement for the Recipient’s failure to comply with applicable laws
or the terms of this Agreement until such time as the event or condition resulting in such suspension has ceased or
been corrected. The Department may also terminate this Agreement in whole or in part at any time the interest of
the Department requires such termination.
a. If the Department terminates the Agreement, the Department shall notify the Recipient of such termination
in writing within thirty (30) days of the Department’s determination to terminate the Agreement, with
instructions as to the effective date of termination or to specify the stage of work at which the Agreement is
to be terminated.
b. The Parties to this Agreement may also terminate this Agreement when its continuation would not produce
beneficial results commensurate with the further expenditure of funds. In this event, the Parties shall agree
upon the termination conditions through mutual written agreement.
c. If the Agreement is terminated before performance is completed, the Recipient shall be paid only for that
work satisfactorily performed for which costs can be substantiated. Such payment, however, may not
exceed an amount which is the same percentage of the contract price as the amount of work satisfactorily
completed is a percentage of the total work called for by this Agreement. All work in progress on the
Department right-of-way will become the property of the Department and will be turned over promptly by
the Recipient.
d. Upon termination of this Agreement, the Recipient shall, within thirty (30) days, refund to the Department
any funds determined by the Department to have been expended in violation of this Agreement.
6. Project Cost:
a. The estimated cost of the Project is $540,000.00. This amount is based upon the Schedule of Financial
Assistance in Exhibit "B", Schedule of Financial Assistance, attached and incorporated in this
Agreement. The Schedule of Financial Assistance may be modified by execution of an amendment of the
Agreement by the Parties.
b. The Department agrees to participate in the Project cost up to the maximum amount of $270,000.00 and,
additionally the Department’s participation in the Project shall not exceed N/A% of the total cost of the
Project, and as more fully described in Exhibit “B". The Department’s participation may be increased or
reduced upon a determination of the actual bid amounts of the Project by the execution of an
amendment. The Recipient agrees to bear all expenses in excess of the amount of the Department’s
participation and any cost overruns or deficits incurred in connection with completion of the Project.
c. The Department’s participation in eligible Project costs is subject to, but not limited to:
i. Legislative approval of the Department's appropriation request in the work program year that the
Project is scheduled to be committed;
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ii. Approval of all plans, specifications, contracts or other obligating documents and all other terms of
this Agreement; and
iii. Department approval of the Project scope and budget at the time appropriation authority becomes
available.
7. Compensation and Payment:
a. The Department shall reimburse the Recipient for costs incurred to perform services described in the
Project Description and Responsibilities in Exhibit “A”, and as set forth in the Schedule of Financial
Assistance in Exhibit “B”.
b. The Recipient shall provide quantifiable, measurable, and verifiable units of deliverables. Each deliverable
must specify the required minimum level of service to be performed and the criteria for evaluating successful
completion. The Project and the quantifiable, measurable, and verifiable units of deliverables are described
more fully in Exhibit “A”, Project Description and Responsibilities. Any changes to the deliverables shall
require an amendment executed by both parties.
c. Invoices shall be submitted no more often than monthly and no less than quarterly by the Recipient in detail
sufficient for a proper pre-audit and post-audit, based on the quantifiable, measurable and verifiable
deliverables as established in Exhibit “A”. Deliverables and costs incurred must be received and approved
by the Department prior to reimbursements. Requests for reimbursement by the Recipient shall include an
invoice, progress report and supporting documentation for the period of services being billed that are
acceptable to the Department. The Recipient shall use the format for the invoice and progress report that
is approved by the Department.
d. Supporting documentation must establish that the deliverables were received and accepted in writing by
the Recipient and must also establish that the required minimum standards or level of service to be
performed based on the criteria for evaluating successful completion as specified in Exhibit “A” has been
met. All costs invoiced shall be supported by properly executed payrolls, time records, invoices, contracts
or vouchers evidencing in proper detail the nature and propriety of charges as described in Exhibit “F”,
Contract Payment Requirements.
e. Travel expenses are not compensable under this Agreement.
f. Payment shall be made only after receipt and approval of deliverables and costs incurred unless advance
payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216,
Florida Statutes or the Department’s Comptroller under Section 334.044(29), Florida Statutes.
If the Department determines that the performance of the Recipient is unsatisfactory, the Department shall
notify the Recipient of the deficiency to be corrected, which correction shall be made within a time-frame to
be specified by the Department. The Recipient shall, within thirty (30) days after notice from the Department,
provide the Department with a corrective action plan describing how the Recipient will address all issues of
contract non-performance, unacceptable performance, failure to meet the minimum performance levels,
deliverable deficiencies, or contract non-compliance. If the corrective action plan is unacceptable to the
Department, the Recipient will not be reimbursed to the extent of the non-performance. The Recipient will
not be reimbursed until the Recipient resolves the deficiency. If the deficiency is subsequently resolved, the
Recipient may bill the Department for the unpaid reimbursement request(s) during the next billing period. If
the Recipient is unable to resolve the deficiency, the funds shall be forfeited at the end of the Agreement’s
term.
Recipients receiving financial assistance from the Department should be aware of the following time
frames. Inspection and approval of deliverables and costs incurred shall take no longer than 20 days
from the Department’s receipt of the invoice. The Department has 20 days to deliver a request for
payment (voucher) to the Department of Financial Services. The 20 days are measured from the latter of
the date the invoice is received or the deliverables and costs incurred are received, inspected, and
approved.
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If a payment is not available within 40 days, a separate interest penalty at a rate as established pursuant
to Section 55.03(1), Florida Statutes, will be due and payable, in addition to the invoice amount, to the
Recipient. Interest penalties of less than one (1) dollar will not be enforced unless the Recipient requests
payment. Invoices that have to be returned to a Recipient because of Recipient preparation errors will
result in a delay in the payment. The invoice payment requirements do not start until a properly
completed invoice is provided to the Department.
A Vendor Ombudsman has been established within the Department of Financial Services. The duties of
this individual include acting as an advocate for Recipient who may be experiencing problems in obtaining
timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413-5516.
g. The Recipient shall maintain an accounting system or separate accounts to ensure funds and projects are
tracked separately. Records of costs incurred under the terms of this Agreement shall be maintained and
made available upon request to the Department at all times during the period of this Agreement and for five
years after final payment is made. Copies of these documents and records shall be furnished to the
Department upon request. Records of costs incurred include the Recipient's general accounting records
and the project records, together with supporting documents and records, of the contractor and all
subcontractors performing work on the project, and all other records of the contractor and subcontractors
considered necessary by the Department for a proper audit of costs.
h. Progress Reports. Upon request, the Recipient agrees to provide progress reports to the Department in
the standard format used by the Department and at intervals established by the Department. The
Department will be entitled at all times to be advised, at its request, as to the status of the Project and of
details thereof.
i. If, after Project completion, any claim is made by the Department resulting from an audit or for work or
services performed pursuant to this Agreement, the Department may offset such amount from payments
due for work or services done under any agreement which it has with the Recipient owing such amount if,
upon demand, payment of the amount is not made within 60 days to the Department. Offsetting any amount
pursuant to this paragraph shall not be considered a breach of contract by the Department.
j. The Recipient must submit the final invoice on the Project to the Department within 120 days after the
completion of the Project. Invoices submitted after the 120-day time period may not be paid.
k. The Department’s performance and obligation to pay under this Agreement is contingent upon an annual
appropriation by the Legislature. If the Department's financial assistance for this Project is in multiple fiscal
years, a notice of availability of funds from the Department’s project manager must be received prior to
costs being incurred by the Recipient. See Exhibit “B” for funding levels by fiscal year. Project costs
utilizing any fiscal year funds are not eligible for reimbursement if incurred prior to funds approval being
received. The Department will notify the Recipient, in writing, when funds are available.
l. In the event this Agreement is in excess of $25,000 and has a term for a period of more than one year, the
provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated:
"The Department, during any fiscal year, shall not expend money, incur any liability, or
enter into any contract which, by its terms, involves the expenditure of money in excess of
the amounts budgeted as available for expenditure during such fiscal year. Any contract,
verbal or written, made in violation of this subsection is null and void, and no money may
be paid on such contract. The Department shall require a statement from the comptroller
of the Department that funds are available prior to entering into any such contract or other
binding commitment of funds. Nothing herein contained shall prevent the making of
contracts for periods exceeding 1 year, but any contract so made shall be executory only
for the value of the services to be rendered or agreed to be paid for in succeeding fiscal
years, and this paragraph shall be incorporated verbatim in all contracts of the Department
which are for an amount in excess of $25,000 and which have a term for a period of more
than 1 year."
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m. Any Project funds made available by the Department pursuant to this Agreement which are determined by
the Department to have been expended by the Recipient in violation of this Agreement or any other
applicable law or regulation, shall be promptly refunded in full to the Department. Acceptance by the
Department of any documentation or certifications, mandatory or otherwise permitted, that the Recipient
files shall not constitute a waiver of the Department's rights as the funding agency to verify all information
at a later date by audit or investigation.
n. In determining the amount of the payment, the Department will exclude all Project costs incurred by the
Recipient prior to the execution of this Agreement, costs incurred prior to issuance of a Notice to Proceed,
costs incurred after the expiration of the Agreement, costs which are not provided for in the latest approved
Schedule of Financial Assistance in Exhibit “B” for the Project, costs agreed to be borne by the Recipient
or its contractors and subcontractors for not meeting the Project commencement and final invoice time
lines, and costs attributable to goods or services received under a contract or other arrangements which
have not been approved in writing by the Department.
8. General Requirements:
The Recipient shall complete the Project with all practical dispatch in a sound, economical, and efficient manner,
and in accordance with the provisions in this Agreement and all applicable laws.
a. The Recipient must obtain written approval from the Department prior to performing itself (through the
efforts of its own employees) any aspect of the Project that will be funded under this Agreement.
If this box is checked, then the Agency is permitted to utilize its own forces and the following
provision applies: Use of Agency Workforce. In the event the Agency proceeds with any phase
of the Project utilizing its own forces, the Agency will only be reimbursed for direct costs (this
excludes general overhead).
b. The Recipient shall provide to the Department certification and a copy of appropriate documentation
substantiating that all required right-of-way necessary for the Project has been obtained. Certification is
required prior to authorization for advertisement for or solicitation of bids for construction of the Project,
including if no right-of-way is required.
c. The Recipient shall comply and require its contractors and subcontractors to comply with all terms and
conditions of this Agreement and all federal, state, and local laws and regulations applicable to this Project.
d. The Recipient shall have the sole responsibility for resolving claims and requests for additional work for the
Project by the Recipient’s contractors and consultants. No funds will be provided for payment of claims or
additional work on the Project under this Agreement without the prior written approval of the claim or request
for additional work by Department.
9. Contracts of the Recipient
a. The Department has the right to review and approve any and all third party contracts with respect to the
Project before the Recipient executes any contract or obligates itself in any manner requiring the
disbursement of Department funds under this Agreement, including consultant or construction contracts or
amendments thereto. If the Department exercises this right and the Recipient fails to obtain such approval,
the Department may deny payment to the Recipient. The Department may review the qualifications of any
consultant or contractor and to approve or disapprove the employment of such consultant or contractor.
b. It is understood and agreed by the parties hereto that participation by the Department in a project that
involves the purchase of commodities or contractual services or the purchasing of capital equipment or the
equipping of facilities, where purchases or costs exceed the Threshold Amount for CATEGORY TWO per
Chapter 287.017 Florida Statutes, is contingent on the Recipient complying in full with the provisions of
Chapter 287.057 Florida Statutes The Recipient shall certify to the Department that the purchase of
commodities or contractual services has been accomplished in compliance with Chapter 287.057 Florida
Statutes It shall be the sole responsibility of the Recipient to ensure that any obligations made in accordance
with this Section comply with the current threshold limits. Contracts, purchase orders, task orders,
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construction change orders, or any other agreement that would result in exceeding the current budget
contained in Exhibit "B", or that are not consistent with the Project description and scope of services
contained in Exhibit "A" must be approved by the Department prior to Recipient execution. Failure to
obtain such approval, and subsequent execution of an amendment to the Agreement if required, shall be
sufficient cause for nonpayment by the Department.
c. Participation by the Department in a project that involves a consultant contract for engineering, architecture
or surveying services, is contingent on the Recipient’s complying in full with provisions of Section 287.055,
Florida Statutes, Consultants’ Competitive Negotiation Act. In all cases, the Recipient shall certify to the
Department that selection has been accomplished in compliance with the Consultants’ Competitive
Negotiation Act.
d. If the Project is procured pursuant to Chapter 255, Florida Statutes, for construction services and the cost
of the Project is to be paid from state-appropriated funds, then the Recipient must comply with the
requirements of Section 255.0991, Florida Statutes.
10. Design and Construction Standards and Required Approvals: In the event the Project includes construction
the following provisions are incorporated into this Agreement:
a. The Recipient is responsible for obtaining all permits necessary for the Project.
b. In the event the Project involves construction on the Department’s right-of-way, the Recipient shall provide
the Department with written notification of either its intent to:
i. Award the construction of the Project to a Department prequalified contractor which is the lowest
and best bidder in accordance with applicable state and federal statutes, rules, and regulations.
The Recipient shall then submit a copy of the bid tally sheet(s) and awarded bid contract, or
ii. Construct the Project utilizing existing Recipient employees, if the Recipient can complete said
Project within the time frame set forth in this Agreement. The Recipient’s use of this option is subject
to approval by the Department.
c. The Recipient shall hire a qualified contractor using the Recipient’s normal bid procedures to perform the
construction work for the Project. For projects that are not located on the Department’s right-of-way, the
Recipient is not required to hire a contractor prequalified by the Department unless the Department
notifies the Recipient prior to letting that they are required to hire a contractor prequalified by the
Department.
d. The Recipient is responsible for provision of Construction Engineering Inspection (CEI) services. The
Department reserves the right to require the Recipient to hire a Department pre-qualified consultant firm
that includes one individual that has completed the Advanced Maintenance of Traffic Level Training.
Notwithstanding any provision of law to the contrary, design services and CEI services may not be
performed by the same entity. Administration of the CEI staff shall be under the responsible charge of a
State of Florida Licensed Professional Engineer who shall provide the certification that all design and
construction for the Project meets the minimum construction standards established by Department. The
Department shall have the right to approve the CEI firm. The Department shall have the right, but not the
obligation, to perform independent assurance testing during the course of construction of the Project.
Subject to the approval of the Department, the Recipient may choose to satisfy the requirements set forth
in this paragraph by either hiring a Department prequalified consultant firm or utilizing Recipient staff that
meet the requirements of this paragraph, or a combination thereof.
e. The Recipient is responsible for the preparation of all design plans for the Project. The Department reserves
the right to require the Recipient to hire a Department pre-qualified consultant for the design phase of the
Project using the Recipient’s normal procurement procedures to perform the design services for the Project.
Notwithstanding any provision of law to the contrary, design services and CEI services may not be
performed by the same entity. All design work on the Project shall be performed in accordance with the
requirements of all applicable laws and governmental rules and regulations and federal and state accepted
design standards for the type of construction contemplated by the Project, including, as applicable, but not
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limited to, the applicable provisions of the Manual of Uniform Traffic Control Devices (MUTCD) and the
AASHTO Policy on Geometric Design of Streets and Highways. If any portion of the Project will be located
on, under, or over any Department-owned right-of-way, the Department shall review the Project's design
plans for compliance with all applicable standards of the Department, as provided in Exhibit “O”, Terms
and Conditions of Construction, which is attached to and incorporated into this Agreement.
f. The Recipient shall adhere to the Department’s Conflict of Interest Procedure (FDOT Topic No. 375-030-
006).
g. The Recipient will provide copies of the final design plans and specifications and final bid documents to the
Department’s Construction Project Manager prior to commencing construction of the Project. The
Department will specify the number of copies required and the required format.
h. The Recipient shall require the Recipient’s contractor to post a payment and performance bond in
accordance with applicable law.
i. The Recipient shall be responsible to ensure that the construction work under this Agreement is performed
in accordance with the approved construction documents, and that it will meet all applicable Recipient and
Department standards.
j. Upon completion of the work authorized by this Agreement, the Recipient shall notify the Department in
writing of the completion of construction of the Project; and for all design work that originally required
certification by a Professional Engineer, this notification shall contain an Engineers Certification of
Compliance, signed and sealed by a Professional Engineer, the form of which is attached hereto and
incorporated herein as Exhibit “C”, Engineers Certification of Completion. The certification shall state
that work has been completed in compliance with the Project construction plans and specifications. If any
deviations are found from the approved plans, the certification shall include a list of all deviations along with
an explanation that justifies the reason to accept each deviation.
k. The Recipient shall provide the Department with as-built plans of any portions of the Project funded through
the Agreement prior to final inspection.
11. Maintenance Obligations: In the event the Project includes construction then the following provisions are
incorporated into this Agreement:
a. The Recipient agrees to maintain any portion of the Project not located on the State Highway System
constructed under this Agreement for its useful life. If the Recipient constructs any improvement on
Department right-of-way, the Recipient
shall
shall not
maintain the improvements located on the Department right-of-way made for their useful life. If the Recipient
is required to maintain Project improvements located on the Department right-of-way beyond final
acceptance, then Recipient shall, prior to any disbursement of the State funding provided under this
Agreement, also execute a Maintenance Memorandum of Agreement in a form that is acceptable to the
Department. The Recipient has agreed to the foregoing by resolution, and such resolution is attached and
incorporated into this Agreement as Exhibit “D”. This provision will survive termination of this Agreement.
12. State Single Audit: The administration of resources awarded through the Department to the Recipient by this
Agreement may be subject to audits and/or monitoring by the Department. The following requirements do not limit
the authority of the Department to conduct or arrange for the conduct of additional audits or evaluations of state
financial assistance or limit the authority of any state agency inspector general, the Auditor General, or any other
state official. The Recipient shall comply with all audit and audit reporting requirements as specified below.
a. In addition to reviews of audits conducted in accordance with Section 215.97, Florida Statutes, monitoring
procedures to monitor the Recipient’s use of state financial assistance may include but not be limited to on-
site visits by Department staff and/or other procedures including, reviewing any required performance and
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financial reports, following up, ensuring corrective action, and issuing management decisions on
weaknesses found through audits when those findings pertain to state financial assistance awarded through
the Department by this Agreement. By entering into this Agreement, the Recipient agrees to comply and
cooperate fully with any monitoring procedures/processes deemed appropriate by the Department. The
Recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits
deemed necessary by the Department, the Department of Financial Services (DFS) or the Auditor General.
b. The Recipient, a nonstate entity as defined by Section 215.97(2)(n), Florida Statutes, as a recipient of state
financial assistance awarded by the Department through this Agreement is subject to the following
requirements:
i. In the event the Recipient meets the audit threshold requirements established by Section 215.97,
Florida Statutes, the Recipient must have a State single or project-specific audit conducted for such
fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department
of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and
for-profit organizations), Rules of the Auditor General. Exhibit “J”, State Financial Assistance
(Florida Single Audit Act) to this Agreement indicates state financial assistance awarded through
the Department by this Agreement needed by the Recipient to further comply with the requirements
of Section 215.97, Florida Statutes. In determining the state financial assistance expended in a
fiscal year, the Recipient shall consider all sources of state financial assistance, including state
financial assistance received from the Department by this Agreement, other state agencies and
other nonstate entities. State financial assistance does not include Federal direct or pass-through
awards and resources received by a nonstate entity for Federal program matching requirements.
ii. In connection with the audit requirements, the Recipient shall ensure that the audit complies with
the requirements of Section 215.97(8), Florida Statutes. This includes submission of a financial
reporting package as defined by Section 215.97(2)(e), Florida Statutes, and Chapters 10.550 (local
governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor
General.
iii. In the event the Recipient does not meet the audit threshold requirements established by Section
215.97, Florida Statutes, the Recipient is exempt for such fiscal year from the state single audit
requirements of Section 215.97, Florida Statutes. However, the Recipient must provide a single
audit exemption statement to the Department at FDOTSingleAudit@dot.state.fl.us no later than
nine months after the end of the Recipient’s audit period for each applicable audit year. In the event
the Recipient does not meet the audit threshold requirements established by Section 215.97,
Florida Statutes, in a fiscal year and elects to have an audit conducted in accordance with the
provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the
Recipient’s resources (i.e., the cost of such an audit must be paid from the Recipient’s resources
obtained from other than State entities).
iv. In accordance with Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General, copies of financial reporting packages required by
this Agreement shall be submitted to:
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Florida Department of Transportation
Office of Comptroller, MS 24
605 Suwannee Street
Tallahassee, FL 32399-0405
Email: FDOTSingleAudit@dot.state.fl.us
And
State of Florida Auditor General
Local Government Audits/342
111 West Madison Street, Room 401
Tallahassee, FL 32399-1450
Email: flaudgen_localgovt@aud.state.fl.us
v. Any copies of financial reporting packages, reports or other information required to be submitted to
the Department shall be submitted timely in accordance with Section 215.97, Florida Statutes, and
Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations),
Rules of the Auditor General, as applicable.
vi. The Recipient, when submitting financial reporting packages to the Department for audits done in
accordance with Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General, should indicate the date the reporting package was
delivered to the Recipient in correspondence accompanying the reporting package.
vii. Upon receipt, and within six months, the Department will review the Recipient’s financial reporting
package, including corrective action plans and management letters, to the extent necessary to
determine whether timely and appropriate corrective action on all deficiencies has been taken
pertaining to the state financial assistance provided through the Department by this Agreement. If
the Recipient fails to have an audit conducted consistent with Section 215.97, Florida Statutes, the
Department may take appropriate corrective action to enforce compliance.
viii. As a condition of receiving state financial assistance, the Recipient shall permit the Department, or
its designee, DFS or the Auditor General access to the Recipient’s records including financial
statements, the independent auditor’s working papers and project records as necessary. Records
related to unresolved audit findings, appeals or litigation shall be retained until the action is
complete or the dispute is resolved.
c. The Recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement
for a period of five years from the date the audit report is issued and shall allow the Department, or its
designee, DFS or the Auditor General access to such records upon request. The Recipient shall ensure
that the audit working papers are made available to the Department, or its designee, DFS or the Auditor
General upon request for a period of five years from the date the audit report is issued unless extended in
writing by the Department.
13. Restrictions, Prohibitions, Controls and Labor Provisions:
a. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a bid on a contract to provide any goods or services to a public entity; may not
submit a bid on a contract with a public entity for the construction or repair of a public building or public
work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work
as a contractor, supplier, subcontractor or consultant under a contract with any public entity; and may not
transact business with any public entity in excess of the threshold amount provided in Section 287.017,
Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list.
b. In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the
Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a bid
on a contract to provide goods or services to a public entity; may not submit a bid on a contract with a public
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entity for the construction or repair of a public building or public work; may not submit bids on leases of real
property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor or
consultant under a contract with any public entity; and may not transact business with any public entity.
c. An entity or affiliate who has had its Certificate of Qualification suspended, revoked, denied or have further
been determined by the Department to be a non-responsible contractor may not submit a bid or perform
work for the construction or repair of a public building or public work on a contract with the Recipient.
d. No funds received pursuant to this Agreement may be expended for lobbying the Florida Legislature, judicial
branch, or any state agency, in accordance with Section 216.347, Florida Statutes.
e. The Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized
aliens, such violation will be cause for unilateral cancellation of this Agreement.
f. The Recipient shall:
i. Utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment
eligibility of all new employees hired by the Recipient during the term of the contract; and
ii. Expressly require any contractor and subcontractors performing work or providing services
pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security’s E-
Verify system to verify the employment eligibility of all new employees hired by the contractor
and subcontractor during the contract term.
g. The Recipient shall comply and require its contractors and subcontractors to comply with all terms and
conditions of this Agreement and all federal, state, and local laws and regulations applicable to this Project.
14. Indemnification and Insurance:
a. It is specifically agreed between the parties executing this Agreement that it is not intended by any of the
provisions of any part of this Agreement to create in the public or any member thereof, a third-party
beneficiary under this Agreement, or to authorize anyone not a party to this Agreement to maintain a suit
for personal injuries or property damage pursuant to the terms or provisions of this Agreement. The
Recipient guarantees the payment of all just claims for materials, supplies, tools, or labor and other just
claims against the Recipient or any subcontractor, in connection with this Agreement.
b. To the extent provided by law, Recipient shall indemnify, defend, and hold harmless the Department against
any actions, claims, or damages arising out of, relating to, or resulting from negligent or wrongful act(s) of
Recipient, or any of its officers, agents, or employees, acting within the scope of their office or employment,
in connection with the rights granted to or exercised by Recipient hereunder, to the extent and within the
limitations of Section 768.28, Florida Statutes. The foregoing indemnification shall not constitute a waiver
of the Department’s or the Recipient’s sovereign immunity beyond the limits set forth in Florida Statutes,
Section 768.28, nor shall the same be construed to constitute agreement by Recipient to indemnify the
Department for the negligent acts or omissions of the Department, its officers, agents, or employees, or for
the acts of third parties. Nothing herein shall be construed as consent by Recipient to be sued by third
parties in any manner arising out of this Agreement. This indemnification shall survive the termination of
this Agreement.
c. Recipient agrees to include the following indemnification in all contracts with contractors, subcontractors,
consultants, or subconsultants (each referred to as “Entity” for the purposes of the below indemnification)
who perform work in connection with this Agreement:
“To the extent provided by law, [ENTITY] shall indemnify, defend, and hold harmless the
[RECIPIENT] and the State of Florida, Department of Transportation, including the Department’s
officers, agents, and employees, against any actions, claims, or damages arising out of, relating
to, or resulting from negligent or wrongful act(s) of [ENTITY], or any of its officers, agents, or
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employees, acting within the scope of their office or employment, in connection with the rights
granted to or exercised by [ENTITY].
The foregoing indemnification shall not constitute a waiver of the Department’s or [RECIPIENT’]’s
sovereign immunity beyond the limits set forth in Florida Statutes, Section 768.28. Nor shall the
same be construed to constitute agreement by [ENTITY] to indemnify [RECIPIENT] for the
negligent acts or omissions of [RECIPIENT], its officers, agents, or employees, or third parties. Nor
shall the same be construed to constitute agreement by [ENTITY] to indemnify the Department for
the negligent acts or omissions of the Department, its officers, agents, or employees, or third
parties. This indemnification shall survive the termination of this Agreement.”
d. The Recipient shall provide Workers’ Compensation Insurance in accordance with Florida’s Workers’
Compensation law for all employees. If subletting any of the work, ensure that the subcontractor(s) and
subconsultants have Workers’ Compensation Insurance for their employees in accordance with Florida’s
Workers’ Compensation law. If using “leased employees” or employees obtained through professional
employer organizations (“PEO’s”), ensure that such employees are covered by Workers’ Compensation
insurance through the PEO’s or other leasing entities. Ensure that any equipment rental agreements that
include operators or other personnel who are employees of independent contractors, sole proprietorships
or partners are covered by insurance required under Florida’s Workers' Compensation law.
e. If the Recipient elects to self-perform the Project, and such self-performance is approved by the Department
in accordance with the terms of this Agreement, the Recipient may self-insure and proof of self-insurance
shall be provided to the Department. If the Recipient elects to hire a contractor or consultant to perform the
Project, then the Recipient shall, or cause its contractor or consultant to carry Commercial General Liability
insurance providing continuous coverage for all work or operations performed under the Agreement. Such
insurance shall be no more restrictive than that provided by the latest occurrence form edition of the
standard Commercial General Liability Coverage Form (ISO Form CG 00 01) as filed for use in the State
of Florida. Recipient shall, or cause its contractor to cause the Department to be made an Additional Insured
as to such insurance. Such coverage shall be on an “occurrence” basis and shall include
Products/Completed Operations coverage. The coverage afforded to the Department as an Additional
Insured shall be primary as to any other available insurance and shall not be more restrictive than the
coverage afforded to the Named Insured. The limits of coverage shall not be less than $1,000,000 for each
occurrence and not less than a $5,000,000 annual general aggregate, inclusive of amounts provided by an
umbrella or excess policy. The limits of coverage described herein shall apply fully to the work or operations
performed under the Agreement, and may not be shared with or diminished by claims unrelated to the
Agreement. The policy/ies and coverage described herein may be subject to a deductible and such
deductibles shall be paid by the Named Insured. No policy/ies or coverage described herein may contain
or be subject to a Retention or a Self-Insured Retention unless the Recipient is a state agency or subdivision
of the State of Florida that elects to self-perform the Project. Prior to the execution of the Agreement, and
at all renewal periods which occur prior to final acceptance of the work, the Department shall be provided
with an ACORD Certificate of Liability Insurance reflecting the coverage described herein. The Department
shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or
proposed change to any policy or coverage described herein. The Department’s approval or failure to
disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to
procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the
Department may have.
f. When the Agreement includes the construction of a railroad grade crossing, railroad overpass or underpass
structure, or any other work or operations within the limits of the railroad right-of-way, including any
encroachments thereon from work or operations in the vicinity of the railroad right-of-way, the Recipient
shall, or cause its contractor to, in addition to the insurance coverage required above, procure and maintain
Railroad Protective Liability Coverage (ISO Form CG 00 35) where the railroad is the Named Insured and
where the limits are not less than $2,000,000 combined single limit for bodily injury and/or property damage
per occurrence, and with an annual aggregate limit of not less than $6,000,000. The railroad shall also be
added along with the Department as an Additional Insured on the policy/ies procured pursuant to the
paragraph above. Prior to the execution of the Agreement, and at all renewal periods which occur prior to
final acceptance of the work, both the Department and the railroad shall be provided with an ACORD
Certificate of Liability Insurance reflecting the coverage described herein. The insurance described herein
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT
525-010-60
PROGRAM MANAGEMENT
05/23
Page 12 of 14
shall be maintained through final acceptance of the work. Both the Department and the railroad shall be
notified in writing within ten days of any cancellation, notice of cancellation, renewal, or proposed change
to any policy or coverage described herein. The Department’s approval or failure to disapprove any
policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and
maintain the insurance required herein, nor serve as a waiver of any rights the Department may have.
g. When the Agreement involves work on or in the vicinity of utility-owned property or facilities, the utility shall
be added along with the Department as an Additional Insured on the Commercial General Liability policy/ies
procured above.
15. Miscellaneous:
a. In no event shall any payment to the Recipient constitute or be construed as a waiver by the Department
of any breach of covenant or any default which may then exist on the part of the Recipient and the making
of such payment by the Department, while any such breach or default shall exist, shall in no way impair or
prejudice any right or remedy available to the Department with respect to such breach or default.
b. If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected. In
such an instance, the remainder would then continue to conform to the terms and requirements of
applicable law.
c. The Recipient and the Department agree that the Recipient, its employees, contractors, subcontractors,
consultants, and subconsultants are not agents of the Department as a result of this Agreement.
d. By execution of the Agreement, the Recipient represents that it has not paid and, also agrees not to pay,
any bonus or commission for the purpose of obtaining an approval of its application for the financing
hereunder.
e. Nothing in the Agreement shall require the Recipient to observe or enforce compliance with any provision
or perform any act or do any other thing in contravention of any applicable state law. If any of the provisions
of the Agreement violate any applicable state law, the Recipient will at once notify the Department in writing
in order that appropriate changes and modifications may be made by the Department and the Recipient to
the end that the Recipient may proceed as soon as possible with the Project.
f. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original,
but all of which shall constitute the same Agreement. A facsimile or electronic transmission of this
Agreement with a signature on behalf of a party will be legal and binding on such party.
g. The Department reserves the right to unilaterally terminate this Agreement for failure by the Recipient to
comply with the provisions of Chapter 119, Florida Statutes.
h. The Recipient agrees to comply with Section 20.055(5), Florida Statutes, and to incorporate in all
subcontracts the obligation to comply with Section 20.055(5), Florida Statutes
i. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. In
the event of a conflict between any portion of the contract and Florida law, the laws of Florida shall prevail.
The Recipient agrees to waive forum and venue and that the Department shall determine the forum and
venue in which any dispute under this Agreement is decided.
j. This Agreement does not involve the purchase of Tangible Personal Property, as defined in Chapter 273,
Florida Statutes.
16. Exhibits.
a. Exhibits A, B, D, F, and J are attached to and incorporated into this Agreement.
b. The Project will involve construction, therefore, Exhibit “C”, Engineer’s Certification of Compliance is
attached and incorporated into this Agreement.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT
525-010-60
PROGRAM MANAGEMENT
05/23
Page 13 of 14
c. Alternative Advance Payment Financial Provisions are used on this Project. If an Alternative Pay Method
is used on this Project, then Exhibit “H”, Alternative Advance Payment Financial Provisions, is attached
and incorporated into this Agreement.
d. This Project utilizes Advance Project Reimbursement. If this Project utilizes Advance Project
Reimbursement, then Exhibit “K”, Advance Project Reimbursement is attached and incorporated into this
Agreement.
e. A portion or all of the Project will utilize the Department’s right-of-way and, therefore, Exhibit O, Terms
and Conditions of Construction in Department Right-of-Way, is attached and incorporated into this
Agreement.
f. The following Exhibit(s), in addition to those listed in 16.a. through 16.f., are attached and incorporated
into this Agreement:
g. Exhibit and Attachment List
Exhibit A: Project Description and Responsibilities
Exhibit B: Schedule of Financial Assistance
*Exhibit C: Engineer’s Certification of Compliance
Exhibit D: Recipient Resolution
Exhibit F: Contract Payment Requirements
*Exhibit H: Alternative Advance Payment Financial Provisions
Exhibit J: State Financial Assistance (Florida Single Audit Act)
*Exhibit K: Advance Project Reimbursement
*Exhibit O: Terms and Conditions of Construction in Department Right-of-Way
*Additional Exhibit(s):
*Indicates that the Exhibit is only attached and incorporated if applicable box is selected.
The remainder of this page intentionally left blank.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT
525-010-60
PROGRAM MANAGEMENT
05/23
Page 14 of 14
IN WITNESS WHEREOF, the Parties have executed this Agreement on the day and year written above.
RECIPIENT STATE OF FLORIDA,
DEPARTMENT OF TRANSPORTATION
By: By:
Name:
Title:
Name: John P. Krane, P.E.
Title: Director of Transportation Development, District Four
Legal Review:
By:
Name:
Title:
Page 1 of 2
Alt Form 525-010-60eA STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT
525-011-0A
PROGRAM MANAGEMENT
05/21
EXHIBIT A
PROJECT DESCRIPTION AND RESPONSIBILITIES
FPN: 453181-1-34-01
This exhibit forms an integral part of the Agreement between the State of Florida, Department of Transportation and
Village of North Palm Beach (the Recipient)
PROJECT LOCATION:
The project is on the National Highway System.
The project is on the State Highway System.
PROJECT LENGTH AND MILE POST LIMITS: 0.080 Miles; BMP 0.920 to EMP 1.000
PROJECT DESCRIPTION: The Design of the existing Lighthouse Drive Bridge #936550 over North Palm Beach Waterway.
Preparation of Plans, specifications, and estimate (PS&E) package including construction contract documents if applicable.
The Recipient shall provide completed signed and sealed plans, including but not necessarily limited to roadway and signing
and marking plans.
Project plans shall be produced in accordance with the design criteria and standards for Class C projects. For structural
components, the current editions of the standard indexes, FDOT Design Manual and Standard Specifications for Road and
Bridge Construction, are required as well as any other applicable Department manual/guideline/ standard. For all other
components, plans shall be produced to Florida Greenbook Standards. For Materials testing, the Recipient is required to
use the Samples Testing and Reporting Guide, and the FDOT Materials Manual; for all other components use Local Agency
materials testing process. The Project shall be certified to be in conformance with the approved plans and specifications by
a responsible Project Engineer. FDOT prequalified consultant and contractors are required.
The recipient shall be responsible for coordinating, preparing, and holding all Project public involvement meetings as
required per the Department’s guidelines and procedures.
The Recipient must submit the following documents for the Departments review with the Final bid submittal:
a) Copies of all permits from applicable agencies
b) Copies of signed acceptances from the local maintaining agency/Village roadway signalization, lighting and or
landscaping.
c) Level II Contamination Assessments (as needed)
d) Signed and sealed plans and specification Packages, respectively.
SPECIAL CONSIDERATIONS BY RECIPIENT:
The Recipient is required to provide a copy of the design plans for the Department’s review and approval to coordinate
permitting with the Department, and notify the Department prior to commencement of any right-of-way activities.
The Recipient will not be reimbursed for costs incurred before the execution of this agreement.
Page 2 of 2
The Recipient shall commence the project’s activities subsequent to the execution of this Agreement and shall perform in
accordance with the following schedule:
a) Design to be completed by December 31, 2025.
If this schedule cannot be met, the Recipient will notify the Department in writing with a revised schedule or the project is
subject to the withdrawal of funding.
SPECIAL CONSIDERATIONS BY DEPARTMENT:
Alt Form 525-010-60eB STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT
525-011-0B
PROGRAM
MANAGEMENT
8/21
Page 1 of 1
EXHIBIT B
SCHEDULE OF FINANCIAL ASSISTANCE
RECIPIENT NAME & BILLING ADDRESS:FINANCIAL PROJECT NUMBER:
Village of North Palm Beach
501 US Highway 1
North Palm Beach, FL 33408
453181-1-34-01
PHASE OF WORK by Fiscal Year:
MAXIMUM PARTICIPATION
(1)
TOTAL PROJECT FUNDS
(2)
LOCAL FUNDS
(3)
STATE FUNDS Indicate source of
Local funds
Design-Phase 34
FY: 2024
Maximum Department Participation
(Local Transportation Project GAA)
$540,000.00 $270,000.00 $270,000.00 In-Kind
Cash
FY: Maximum Department Participation
(Insert Program Name)
$$$ In-Kind
Cash
Total Design Cost $540,000.00 $270,000.00 $270,000.00
% % %
Right-of-Way-Phase 44
FY:
Maximum Department Participation
(Insert Program Name)
$$$ In-Kind
Cash
FY: Maximum Department Participation
(Insert Program Name)
$$$ In-Kind
Cash
Total Right-of-Way Cost $0.00 $0.00 $0.00
%%%
Construction-Phase 54
FY:
Maximum Department Participation
(Insert Program Name)
$$$ In-Kind
Cash
FY: Maximum Department Participation
(Insert Program Name)
$$$ In-Kind
Cash
Total Construction Cost $0.00 $0.00 $0.00
%%%
Construction
Engineering and
Inspection - Phase 64
FY:
Maximum Department Participation
(Insert Program Name)
$$$ In-Kind
Cash
FY: Maximum Department Participation
(Insert Program Name)
$$$ In-Kind
Cash
Total Construction Engineering and Inspection Cost $0.00 $0.00 $0.00
%%%
(Phase : )
FY:
Maximum Department Participation
(Insert Program Name)
$$$ In-Kind
Cash
FY: Maximum Department Participation
(Insert Program Name)
$$$ In-Kind
Cash
Total Cost $0.00 $0.00 $0.00
%%%
TOTAL COST OF THE PROJECT $540,000.00 $270,000.00 $270,000.00
COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category has been evaluated and determined to be allowable, reasonable, and necessary as required by
Section 216.3475, F.S. Documentation is on file evidencing the methodology used and the conclusions reached.
Leos A. Kennedy, Jr.
District Grant Manager Name
Signature Date
Alt Form 525-010-60eD STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT
525-011-0D
PROGRAM MANAGEMENT
05/21
Page 1 of 1
EXHIBIT D
RECIPIENT RESOLUTION
The Recipient’s Resolution authorizing entry into this Agreement is attached and incorporated into this
Agreement.
Alt Form 525-010-60eF STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT
525-011-0F
PROGRAM
MANAGEMENT
05/21
Page 1 of 2
EXHIBIT F
CONTRACT PAYMENT REQUIREMENTS
Florida Department of Financial Services, Reference Guide for State Expenditures
Cost Reimbursement Contracts
Invoices for cost reimbursement contracts must be supported by an itemized listing of
expenditures by category (salary, travel, expenses, etc.). Supporting documentation shall
be submitted for each amount for which reimbursement is being claimed indicating that
the item has been paid. Documentation for each amount for which reimbursement is
being claimed must indicate that the item has been paid. Check numbers may be provided
in lieu of copies of actual checks. Each piece of documentation should clearly reflect the
dates of service. Only expenditures for categories in the approved agreement budget may
be reimbursed. These expenditures must be allowable (pursuant to law) and directly
related to the services being provided.
Listed below are types and examples of supporting documentation for cost
reimbursement agreements:
Salaries: Timesheets that support the hours worked on the project or activity must be
kept. A payroll register, or similar documentation should be maintained. The payroll
register should show gross salary charges, fringe benefits, other deductions and net pay.
If an individual for whom reimbursement is being claimed is paid by the hour, a document
reflecting the hours worked times the rate of pay will be acceptable.
Fringe benefits: Fringe benefits should be supported by invoices showing the amount
paid on behalf of the employee, e.g., insurance premiums paid. If the contract specifically
states that fringe benefits will be based on a specified percentage rather than the actual
cost of fringe benefits, then the calculation for the fringe benefits amount must be shown.
Exception: Governmental entities are not required to provide check numbers or copies of
checks for fringe benefits.
Travel: Reimbursement for travel must be in accordance with s. 112.061, F.S., which
includes submission of the claim on the approved state travel voucher along with
supporting receipts and invoices.
Other direct costs: Reimbursement will be made based on paid invoices/receipts and
proof of payment processing (cancelled/processed checks and bank statements). If
nonexpendable property is purchased using state funds, the contract should include a
provision for the transfer of the property to the State when services are terminated.
Documentation must be provided to show compliance with DMS Rule 60A-1.017, F.A.C.,
regarding the requirements for contracts which include services and that provide for the
contractor to purchase tangible personal property as defined in s. 273.02, F.S., for
subsequent transfer to the State.
Indirect costs: If the contract stipulates that indirect costs will be paid based on a
specified rate, then the calculation should be shown. Indirect costs must be in the
approved agreement budget and the entity must be able to demonstrate that the costs
are not duplicated elsewhere as direct costs. All indirect cost rates must be evaluated for
reasonableness and for allowability and must be allocated consistently.
Contracts between state agencies may submit alternative documentation to
substantiate the reimbursement request, which may be in the form of FLAIR reports
or other detailed reports.
The Florida Department of Financial Services, online Reference Guide for State
Expenditures can be found at this web address
https://www.myfloridacfo.com/Division/AA/Manuals/documents/ReferenceGuideforState
Expenditures.pdf.
Alt Form 525-010-60eJ STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
STATE-FUNDED GRANT AGREEMENT
525-011-0J
PROGRAM MANAGEMENT
09/20
Page 1 of 1
EXHIBIT J
STATE FINANCIAL ASSISTANCE (FLORIDA SINGLE AUDIT ACT)
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Awarding Agency:Florida Department of Transportation
State Project Title
and CSFA
Number:
County Incentive Grant Program (CIGP), (CSFA 55.008)
Small County Outreach Program (SCOP), (CSFA 55.009)
Small County Road Assistance Program (SCRAP), (CSFA 55.016)
Transportation Regional Incentive Program (TRIP), (CSFA 55.026)
FY 2023/2024 General Appropriation Act (GAA) Line number 2042A,
CSFA 55.039
*Award Amount: $270,000.000 (TWO HUNDRED SEVENTY THOUSAND DOLLARS AND
ZERO CENTS.)
*The state award amount may change with supplemental agreements
Specific project information for CSFA Number is provided at: https://apps.fldfs.com/fsaa/searchCatalog.aspx
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT:
State Project Compliance Requirements for CSFA Number are provided at:
https://apps.fldfs.com/fsaa/searchCompliance.aspx
The State Projects Compliance Supplement is provided at: https://apps.fldfs.com/fsaa/compliance.aspx