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12-14-2023 VC REG-A VILLAGE OF NORTH PALM BEACH REGULAR SESSION AGENDA VILLAGE HALL COUNCIL CHAMBERS THURSDAY, DECEMBER 14, 2023 501 U.S. HIGHWAY 1 7:00 PM David B. Norris Susan Bickel Vacant Mark Mullinix Deborah Searcy Mayor Vice Mayor President Pro Tem Councilmember Councilmember Chuck Huff Leonard G. Rubin Jessica Green Village Manager Village Attorney Village Clerk INSTRUCTIONS FOR “WATCH LIVE” MEETING To watch the meeting live please go to our website page (link provided below) and click the “Watch Live” link provided on the webpage: https://www.village-npb.org/CivicAlerts.aspx?AID=496 ROLL CALL INVOCATION - MAYOR PLEDGE OF ALLEGIANCE - VICE MAYOR ADDITIONS, DELETIONS, AND MODIFICATIONS TO THE AGENDA AWARDS AND RECOGNITION APPROVAL OF MINUTES 1. Minutes of the Regular Session held October 26, 2023 2. Minutes of the Special Session held November 15, 2023 COUNCIL BUSINESS MATTERS STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS Members of the public may address the Council concerning items on the Consent Agenda or any non agenda item under Statements from the Public. Time Limit: 3 minutes Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda will be called on when the issue comes up for discussion. Time Limit: 3 minutes Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chambers) and submit it to the Village Clerk prior to the beginning of the meeting. Regular Session Agenda, December 14, 2023 Page 2 of 3 CONSENT AGENDA The Consent Agenda is for the purpose of expediting issues of a routine or pro-forma nature. Councilmembers may remove any item from the Consent Agenda, which would automatically convey that item to the Regular Agenda for separate discussion and vote. 3. RESOLUTION – Approving an Agreement for Vote Processing Equipment use and Elections Services with the Palm Beach County Supervisor of Elections; and authorizing execution of the Agreement. 4. RESOLUTION – Approving a Combined Operational Assistance and Voluntary Cooperation Mutual Aid Agreement for Palm Beach County Law Enforcement Agencies; and authorizing the Mayor, Village Manager and Police Chief to execute the Agreement on behalf of the Village. 5. RESOLUTION – Approval a Contract with Perserverance Basketball, LLC to run and staff the Village's Spring Youth Basketball League at a total amount estimated to be between $30,000 and $37,000; and authorizing execution of the Contract. 6. RESOLUTION – Accepting the proposal of Eastern Pipeline Construction, Inc. for the replacement of a water service main at the North Palm Beach Country Club at a total cost of $46,000; and authorizing execution of the Contract. 7. RESOLUTION – Approving Amendment Number One to the Locally Funded Agreement with the State of Florida Department of Transportation to provide additional funding for the project in the amount of $6,365 to cover the cost of certain improvements related to the replacement of the U.S. Highway One bridge over the Earman River; and authorizing execution of the Amendment. 8. RESOLUTION – Approving an Agreement with Flock Group, Inc. for the Flock Safety License Plate Recognition System at a total cost not to exceed $53,200; and authorizing execution of the Agreement. 9. RESOLUTION – Accepting the proposal of Hinterland Group, Inc. for the milling and resurfacing of Fairhaven Place at a total cost of $43,200; and authorizing execution of the Contract. 10. RESOLUTION – Accepting the proposal of J.W. Cheatham, LLC for improvements to the intersection of Lighthouse Drive and Juniper Drive at a total cost of $27,825; and authorizing execution of the Contract. 11. Receive for file Minutes of the Residential Ad-Hoc Committee meeting held 9/12/23. 12. Receive for file Minutes of the Planning Commission meeting held 9/12/23. 13. Receive for file Minutes of the Waterways Advisory Board meeting held 9/26/23. 14. Receive for file Minutes of the Planning Commission meeting held 10/3/23. 15. Receive for file Minutes of the Waterways Advisory Board meeting held 11/2/23. DECLARATION OF EX PARTE COMMUNICATIONS PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS 16. PUBLIC HEARING AND 2ND READING OF ORDINANCES 2023-21, 2023-22 AND 2023-23 – ANNEXATION OF THREE UNICORPORATED AREAS Consider a motion to adopt and enact on second reading Ordinances 2023-21, 2023-22 and 2023-23 annexing three unincorporated areas within the Village’s Future Annexation Area (Area 1 – Portage Landing and Hidden Key; Area 2 – Ellison Wilson Road; and Area 3 – Pirate’s Cove/Canal Road). OTHER VILLAGE BUSINESS MATTERS 17. RESOLUTION – MINOR PUD AMENDMENT Consider a motion to adopt a resolution approving a minor amendment to the Memory Care Commercial Planned Unit Development for the installation of an aluminum canopy over the outdoor seating area, the installation of five chimney stacks, and the installation of a wall sign on the east façade of the commercial outparcel building. Regular Session Agenda, December 14, 2023 Page 3 of 3 18. RESOLUTION – AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT Consider a motion to adopt a resolution approving an Amendment to the Professional Services Agreement with WGI, Inc. to increase the total amount of compensation for Fiscal Year 2024 to a total amount not to exceed $113,000; and authorizing execution of the Amendment. 19. RESOLUTION – HERITAGE DAY RIDES, AMUSEMENTS AND CONCESSIONS CONTRACT Consider a motion to adopt a resolution accepting the proposal submitted by Big Fun, Inc. to provide rides, amusement and concessions for Heritage Day 2024 through 2026 at a total annual cost not to exceed $85,050; and authorizing execution of the Contract. 20. RESOLUTION – BLANKET PURCHASE ORDER FOR MISCELLANEOUS LANDSCAPING AND GROUND MAINTENANCE SERVICES Consider a motion to adopt a resolution approving a Fiscal Year 2024 Blanket Purchase Order with Precision Landscape Company of Palm Beach County, Inc. in an amount not to exceed $150,000 for miscellaneous landscaping and grounds maintenance services. 21. RESOLUTION – FY 2024 CIP PURCHASE – PUBLIC WORKS VEHICLE REPLACEMENT Consider a motion to adopt a resolution approving the purchase of one 2024 Ford F250 from Duval Ford and One 2024 Chevrolet Colorado from Duval Chevrolet at a total cost not to exceed $94,148.15; and authorizing the execution of a Budget Amendment to fund the purchase. 22. RESOLUTION – PARTICIPATION AGREEMENT WITH PALM BEACH COUNTY FOR PUBLICATION OF LEGAL NOTICES Consider a motion to adopt a resolution approving a Participation Agreement with Palm Beach County for publication of legal notices on the County designated publicly accessible website; and authorizing execution of all documents required for such participation; and revising the Village's Purchasing Policies and Procedures to allow for publication on the website. 23. RESOLUTION – AIR HANDLERS PURCHASE AND INSTALLATION CONTRACT Consider a motion to adopt and enact a resolution approving a Contract with Carrier Corporation for the purchase and installation of new air handlers at the Public Safety Building at a total cost of $238,829.02; and authorizing execution of the Contract. 24. RESOLUTION – JANITORIAL SERVICES CONTRACT Consider a motion to adopt a resolution accepting the proposal for Municipal Facility Janitorial Services from American Janitorial, Inc. at a total annual cost that shall not exceed $274,410.88; and authorizing execution of the Contract. 25. RESOLUTION – LEASE AGREEMENT FOR COMMUNITY DEVELOPMENT DEPARTMENT OFFICE SPACE Consider a motion to adopt a resolution approving a Lease Agreement with Document Storage Systems, Inc. for 2,827 square feet of office space at 701 U.S. Highway One for the Community Development Department; and authorizing execution of the Agreement. 26. RESOLUTION – APPOINTING INTERIM COUNCILMEMBER Consider a motion to adopt a resolution appointing a successor to fill a vacancy on the Village Council on an interim basis. COUNCIL AND ADMINISTRATION MATTERS MAYOR AND COUNCIL MATTERS/REPORTS VILLAGE MANAGER MATTERS/REPORTS REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS) ADJOURNMENT If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Council meeting, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date. This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda.