10-26-2023 VC REG-A with attachments
VILLAGE OF NORTH PALM BEACH
REGULAR SESSION AGENDA
VILLAGE HALL COUNCIL CHAMBERS THURSDAY, OCTOBER 26, 2023
501 U.S. HIGHWAY 1 7:00 PM
David B. Norris Susan Bickel Darryl C. Aubrey Mark Mullinix Deborah Searcy
Mayor Vice Mayor President Pro Tem Councilmember Councilmember
Chuck Huff Leonard G. Rubin Jessica Green
Village Manager Village Attorney Village Clerk
INSTRUCTIONS FOR “WATCH LIVE” MEETING
To watch the meeting live please go to our website page (link provided below) and click the “Watch
Live” link provided on the webpage:
https://www.village-npb.org/CivicAlerts.aspx?AID=496
ROLL CALL
INVOCATION - MAYOR
PLEDGE OF ALLEGIANCE - VICE MAYOR
ADDITIONS, DELETIONS, AND MODIFICATIONS TO THE AGENDA
AWARDS AND RECOGNITION
1. Disability Employment Awareness Month
2. Certificate of Appreciation for former Village Manager Dr. Joe J. Eassa, Jr.
APPROVAL OF MINUTES
COUNCIL BUSINESS MATTERS
STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS
Members of the public may address the Council concerning items on the Consent Agenda or any non agenda item
under Statements from the Public. Time Limit: 3 minutes
Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda
will be called on when the issue comes up for discussion. Time Limit: 3 minutes
Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chambers) and
submit it to the Village Clerk prior to the beginning of the meeting.
Regular Session Agenda, October 26, 2023 Page 2 of 2
CONSENT AGENDA
The Consent Agenda is for the purpose of expediting issues of a routine or pro -forma nature. Councilmembers
may remove any item from the Consent Agenda, which would automatically convey that item to the Regular
Agenda for separate discussion and vote.
3. RESOLUTION – Amending Resolution No. 2023-89 to revise the total cost of the Contract with
Daniels Fence Corp for the removal, disposal and replacement of fencing at the North Palm Beach
Tennis Center to include the cost of the Payment and Performance Bond at a total cost not to exceed
$248,735; and authorizing execution of the Contract.
4. RESOLUTION – Approving a Second Amendment to the Contract with Hy-Byrd Incorporated to
provide Building Inspection Services to extend the term through Fiscal Year 2024; and authorizing
execution of the Second Amendment.
5. Receive for file Minutes of the Residential Ad-Hoc Committee meeting held 10/6/22.
6. Receive for file Minutes of the Residential Ad-Hoc Committee meeting held 11/29/22.
7. Receive for file Minutes of the Residential Ad-Hoc Committee meeting held 1/5/23.
8. Receive for file Minutes of the Recreation Advisory Board meeting held 9/12/23.
DECLARATION OF EX PARTE COMMUNICATIONS
PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS
9. 1ST READING OF ORDINANCE 2023-20 – GENERAL FUND BUDGET FOR FISCAL YEAR 2023
AMENDMENT Consider a motion to adopt on first reading Ordinance 2023-20 amending the adopted
General Fund Budget for Fiscal Year 2023 to account for the use of interest income to fund
unforeseen and unbudgeted expenses.
OTHER VILLAGE BUSINESS MATTERS
10. RESOLUTION – FIREFIGHTER PROTECTIVE CLOTHING PURCHASE Consider a motion to
adopt a resolution approving and authorizing the purchase of Firefighter Protective Clothing (Bunker
Gear) from Bennett Fire Products Company, Inc. at a total cost of $33,685.76.
COUNCIL AND ADMINISTRATION MATTERS
MAYOR AND COUNCIL MATTERS/REPORTS
VILLAGE MANAGER MATTERS/REPORTS
REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS)
ADJOURNMENT
If a person decides to appeal any decision by the Village Council with respect to any matter considered at th e Village Council meeting,
he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105).
In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting
should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date.
This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties
and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda.
VILLAGE OF NORTH PALM BEACH
COUNTRY CLUB
TO: Honorable Mayor and Council
THRU: Chuck Huff, Village Manager
FROM: Beth Davis, CCM, General Manager
Leonard G. Rubin, Village Attorney
DATE: November 9, 2023
SUBJECT: RESOLUTION – Amending Resolution No. 2023-89 to modify the Contract with Daniels
Fence Corp to include the cost of the Payment and Performance Bond
Background:
Through the adoption of Resolution No. 2023-89 on October 12, 2023, the Village Council approved a
Contract with Daniels Fence Corp for the removal and disposal of existing fencing and the installation of
new fencing at the North Palm Beach County Club at a total cost of $239,890 pursuant to pricing
established in an existing Martin County Agreement. Because the total cost of the Contract exceeds
$200,000, Section 255.05, Florida Statutes, requires the Contractor to execute and record in the public
records a Payment and Performance Bond prior to commencing work. While the Payment and
Performance Bond requirement was included in the Contract, it was excluded from the Contractor’s
proposal. The cost of the required Payment and Performance Bond will be $8,845, thereby increasing
the total amount of the Contract to $248,735.
The attached Resolution amends Resolution No. 2023-89 to increase the total cost to reflect the inclusion
of the Payment and Performance Bond.
Account Information:
Fund Department Account
Number Account Description Amount
Enterprise
Fund
Country Club
Tennis L8050-66210 Construction & Major
Renovation $248,735
The attached Resolution and Contract have been prepared and/or reviewed for legal sufficiency by the Village
Attorney.
Recommendation:
Village Staff requests Council consideration and approval of the attached Resolution amending
Resolution No. 2023-89 to increase the not to exceed cost of the Contract with Daniels Fence Corp
to remove and dispose of the existing fencing and install new fencing around the NPBCC tennis
courts utilizing pricing established in an existing Martin County Agreement to $248,735.00, with
funds expended from Account Number L8050-66210 (Tennis – Construction & Major Renovation),
and authorizing the Mayor and Village Clerk to execute the revised Contract for such services in
accordance with Village policies and procedures.
Page 1 of 2
RESOLUTION 2023-_____
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA AMENDING RESOLUTION NO. 2023-89
TO REVISE THE TOTAL COST OF THE CONTRACT WITH DANIELS
FENCE CORP FOR THE REMOVAL, DISPOSAL AND REPLACEMENT OF
FENCING AT THE NORTH PALM BEACH COUNTRY CLUB TENNIS
CENTER PURSUANT TO PRICING ESTABLISHED IN AN EXISTING
MARTIN COUNTY AGREEMENT; AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE A CONTRACT FOR SUCH SERVICES;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, through the adoption of Resolution No. 2023-89, the Village Council approved a
Contract with Daniels Fence Corp pursuant to pricing established in an existing Agreement for
Countywide Fencing with Martin County (RFB2023-3516) for the removal, disposal, and
replacement of fencing at the North Palm Beach Country Club Tennis Center; and
WHEREAS, while the approved Contract required Daniels Fence Corp to execute and record a
Payment and Performance Bond prior to commencing work, the propos al submitted by Daniels
Fence Corp excluded the cost of the Bond; and
WHEREAS, the Village Council wishes to approve a revised Contract with Daniels Fence Corp
including the cost of the Payment and Performance Bond, and the Village Council determines that
the adoption of this Resolution, including the waiver of any conflicting purchasing policies and
procedures, is in the best interests of the citizens and residents of the Village of North Palm Beach.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE
OF NORTH PALM BEACH, FLORIDA as follows:
Section 1. The foregoing recitals are ratified as true and incorporated herein.
Section 2. The Village Council hereby amends Resolution No. 2023-89 and approves a
revised Contract with Daniels Fence Corp for the removal and disposal of existing fencing and the
installation of new fencing at the North Palm Beach Country Club Tennis Center pursuant to
pricing established in an existing Agreement for Countywide Fencing with Martin County
(RFB2023-3516) and authorizes the Mayor and Village Clerk to execute the Contract on behalf of
the Village, a copy of which is attached hereto and incorporated herein. The total cost of this
Contract shall not exceed $248,735.00, with funds expended from Account No. L8050-66210
(Tennis – Construction and Major Renovation).
Section 3. All resolutions or parts of resolutions in conflict with this Resolution are hereby
repealed to the extent of such conflict.
Section 4. This Resolution shall take effect immediately upon adoption.
Page 2 of 2
PASSED AND ADOPTED THIS ____DAY OF ____________, 2023.
(Village Seal)
MAYOR
ATTEST:
VILLAGE CLERK
Page 1 of 6
CONTRACT
This Contract is made as of this _______ day of ______________, 2023, by and between the
VILLAGE OF NORTH PALM BEACH, 501 U.S. Highway One, North Palm Beach, Florida 33408,
a Florida municipal corporation (hereinafter “VILLAGE”), and DANIELS FENCE CORP, a Florida
corporation (hereinafter “CONTRACTOR”).
RECITALS
WHEREAS, the VILLAGE is in need of a contractor to remove and dispose of the existing fencing
at the North Palm Beach Country Club Tennis Center and install new fencing and gates; and
WHEREAS, Martin County, through its competitive selection process, awarded an Agreement for
Countywide Fencing (RFB2023-3516) (“Martin County Agreement”) to CONTRACTOR; and
WHEREAS, the VILLAGE requested that CONTRACTOR provide the requested services based on
the pricing established in the Martin County Agreement; and
WHEREAS, as authorized by the VILLAGE’s purchasing policies and procedures, the VILLAGE
desires to retain CONTRACTOR’s services by “piggy-backing” the Martin County Agreement,
including all terms, conditions and pricing set forth therein.
NOW THEREFORE, in consideration of the mutual promises set forth herein, the receipt and
sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
1. Recitals. The parties agree that the recitals set forth above are true and correct and are fully
incorporated herein by reference.
2. Martin County Agreement. The Martin County Agreement for Countywide Fencing
(RFB2023-3516) (“Martin County Agreement”) with CONTRACTOR, attached hereto as Exhibit
“A,” is incorporated herein by reference.
3. CONTRACTOR’s Services and Time of Completion.
A. In accordance with the terms and conditions of the Martin County Agreement and at the
direction of the VILLAGE, CONTRACTOR shall perform the services in accordance with its
Proposal dated September 22, 2023, a copy of which is attached hereto as Exhibit “B” and
incorporated herein by reference.
B. The total cost of such services shall not exceed Two hundred forty-eight thousand seven
hundred thirty-five dollars and no cents ($248,735.00).
C. The services to be provided by CONTRACTOR shall be commenced subsequent to the
execution and approval of this Contract by the VILLAGE and upon written notice from the VILLAGE
to CONTRACTOR to proceed and shall be completed within one hundred and twenty (120) days
of the VILLAGE’s issuance of the notice to proceed.
Page 2 of 6
4. Conflict of Terms and Conditions. Conflicts between documents shall be resolved in the
following order of precedence:
A. This Contract
B. Exhibit “A” (Martin County Agreement)
C. Exhibit “B” (CONTRACTOR’s Proposal)
5. Compensation to CONTRACTOR. Payments by the VILLAGE to CONTRACTOR under
this Contract shall not exceed the amount of compensation stated in Section 3(B) above without prior
written consent of the VILLAGE. CONTRACTOR shall submit invoices to the VILLAGE for review
and approval by the VILLAGE’s representative, indicating that goods and services have been
provided and rendered in conformity with this Contract, and they then will be sent to the Finance
Department for payment. Invoices will normally be paid within thirty (30) days following the
VILLAGE representative’s approval. CONTRACTOR waives consequential or incidental damages
for claims, disputes or other matters in question arising out of or relating to this Contract. In order
for both parties herein to close their books and records, CONTRACTOR will clearly state “final
invoice” on CONTRACTOR’s final/last billing to the VILLAGE. This certifies that all goods and
services have been properly performed and all charges have been invoiced to the VILLAGE. Since
this account will thereupon be closed, any and other further charges if not properly included in this
final invoice are waived by CONTRACTOR. The VILLAGE will not be liable for any invoice from
CONTRACTOR submitted thirty (30) days after the provision of all goods and services.
6. Term and Termination.
A. This Contract shall be for the term as indicated in the Martin County Agreement. Extensions
or renewals to the Martin County Agreement or any modification including new products, terms, or
price changes to the Martin County Agreement shall be submitted by CONTRACTOR to the
VILLAGE for approval. In the event the Martin County Contract expires and no new contract is let
by Martin County, the VILLAGE reserves the right, upon written agreement with CONTRACTOR
to renew this Contract under the same terms and conditions for an additional period of one (1) year.
B. This Contract may be terminated by the VILLAGE, with or without cause, upon providing ten
(10) days’ notice to CONTRACTOR. This Contract may be terminated by CO NTRACTOR upon
providing thirty (30) days’ notice to the VILLAGE. Upon any such termination, CONTRACTOR
waives any claims for damages from such termination, including, but not limited to, loss of anticipated
profits. Unless CONTRACTOR is in breach of this Contract, the VILLAGE shall pay
CONTRACTOR for work performed and accepted through the date of termination.
7. Insurance. CONTRACTOR shall obtain and maintain during the term of this Contract all
insurance required under the Martin County Agreement, with the VILLAGE named as an additional
insured.
8. Indemnification.
A. To the fullest extent permitted by applicable laws and regulations, CONTRACTOR shall
indemnify and save harmless and defend the VILLAGE, its officials, agents, servants, and employees
from and against any and all claims, liability, losses, and/or causes of action arising out of or in any
Page 3 of 6
way related to the services furnished by CONTRACTOR pursuant to this Contract, including, but not
limited to, those caused by or arising out of any act, omission, negligence or default of
CONTRACTOR and/or its subcontractors, agents, servants or employees.
B. CONTRACTOR shall not be required to indemnify the VILLAGE, its officials, agents,
servants and employees when the occurrence results solely from the wrongful acts or omissions of
the VILLAGE, its officials, agents, servants and employees. The terms of this Section shall survive
completion of all services, obligations and duties provided for in this Contract as well as the
termination of this Agreement for any reason.
C. Nothing contained in this Contract shall create a contractual relationship with or a cause of
action in favor of a third party against either the VILLAGE or CONTRACTOR, nor shall this Contract
be construed a waiver of sovereign immunity beyond the limited waiver provided in § 768.28, Florida
Statutes.
9. Compliance with all Laws, Regulations and Ordinances. In performing the services
contemplated by this Contract, CONTRACTOR shall obtain all required permits (if any) and comply
with all applicable federal, state and local laws, regulations and ordinances, including, but by no
means limited to, all requirements of the Village Code and the Florida Building Code.
10. Warranty/Guaranty. Unless a longer period is stated in the Martin County Agreement,
CONTRACTOR warrants that its goods and services provided under this Contract will be free of
defects in materials and workmanship for a period of one (1) year following delivery and completion
of those goods and services.
11. Access/Audits. CONTRACTOR shall maintain adequate records to justify all charges,
expenses, and costs incurred in estimating and performing services pursuant to this Contract for at
least five (5) years after termination of this Contract. The VILLAGE shall have access to such books,
records, and documents as required in this section for the purpose of inspection or audit during normal
business hours, at CONTRACTOR’s place of business. Under no circumstances will
CONTRACTOR be required to disclose any confidential or proprietary information regarding its
products and service costs.
12. Payment and Performance Bond. As required by Section 255.05(1), Florida Statutes,
CONTRACTOR shall record in the public records a statutory payment and performance bond prior
to commencing the work.
13. Miscellaneous Provisions.
A. Failure of a party to enforce or exercise any of its right(s) under this Contract shall not be
deemed a waiver of that parties’ right to enforce or exercise said right(s) at any time thereafter.
B. This Contract shall be governed by the laws of the State of Florida. Any and all legal action
necessary to enforce the Contract will be held in Palm Beach County. No remedy herein conferred
upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall
be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter
existing at law or in equity or by statute or otherwise. No single or partial exercise by any party of
any right, power, or remedy hereunder shall preclude any other or further exercise thereof. The parties
Page 4 of 6
knowingly, voluntarily and intentionally waive any right they may have to trial by jury with
respect to any litigation arising out of or in connection with this Contract.
C. If any legal action or other proceeding is brought for the enforcement of this Contract, or
because of an alleged dispute, breach, default or misrepresentation in connection with any provisions
of this Contract, the successful or prevailing party or parties shall be entitled to recover reasonable
attorney’s fees, court costs and all expenses (including taxes) even if not taxable as court awarded
costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred in
that action or proceeding, in addition to any other relief to which such party or parties may be entitled.
D. If any term or provision of this Contract, or the application thereof to any person or
circumstances shall, to any extent, be held invalid or unenforceable, to remainder of this Contract, or
the application of such terms or provision, to persons or circumstances other than those as to which
it is held invalid or unenforceable, shall not be affected, and every other term and provision of this
Contract shall be deemed valid and enforceable to the extent permitted by law.
E. All notices required in this Contract shall be sent by certified mail, return receipt requested,
and sent to the addresses appearing on the first page of this Contract.
F. The VILLAGE and CONTRACTOR agree that this Contract sets forth the entire agreement
between the parties, and that there are no promises or understandings other than those stated herein.
None of the provisions, terms and conditions contained in this Contract may be added to, modified,
superseded or otherwise altered, except by written instrument executed by the parties hereto. Any
provision of this Contract which is of a continuing nature or imposes an obligation which extends
beyond the term of this Contract shall survive its expiration or earlier termination.
G. CONTRACTOR warrants and represents that CONTRACTOR and all subcontractors are in
compliance with Section 448.095, Florida Statutes, as may be amended. CONTRACTOR has
registered to use, and shall continue to use, the E-Verify System (E-Verify.gov) to electronically
verify the employment eligibility of newly hired employees and has received an affidavit from each
subcontractor stating that the subcontractor does not employ, contract with or subcontract with an
unauthorized alien. If the VILLAGE has a good faith belief that CONTRACTOR has knowingly
violated Section 448.09(1), Florida Statutes, the VILLAGE shall terminate this Contract pursuant to
Section 448.095(2), Florida Statutes, as may be amended. If the VILLAGE has a good faith believe
that a subcontractor has knowingly violated Section 448.09(1), Florida Statutes, but CONTRACTOR
has otherwise complained, it shall notify CONTRACTOR, and CONTRACTOR shall immediately
terminate its contract with the subcontractor.
H. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS
CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (561)
841-3355; NPBCLERK@VILLAGE-NPB.ORG; OR 501 U.S. HIGHWAY ONE,
NORTH PALM BEACH, FL 33408.
Page 5 of 6
In performing services pursuant to this Contract, CONTRACTOR shall comply with all relevant
provisions of Chapter 119, Florida Statutes. As required by Section 119.0701, Florida Statutes,
CONTRACTOR shall:
1. Keep and maintain public requires required by the VILLAGE to perform the service.
2. Upon request from the VILLAGE’s custodian of public records, provide the VILLAGE with
a copy the requested records or allow the records to be inspected or copied within a reasonable
time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as
otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
Contract term and following completion of the Contract if the CONTRACTOR does not
transfer the records to the VILLAGE.
4. Upon completion of the Contract, transfer, at no cost, to the VILLAGE all public records in
possession of CONTRACTOR or keep and maintain public records required by the VILLAGE
to perform the services. If CONTRACTOR transfers all public records to the VILLAGE upon
completion of the Contract, CONTRACTOR shall destroy any duplicate public records that
are exempt or confidential and exempt from public records disclosure requirements. If
CONTRACTOR keeps and maintains public records upon completion of the Contract,
CONTRACTOR shall meet all applicable requirements for retaining public records. All
records stored electronically must be provided to the VILLAGE, upon request from the
VILLAGE’s custodian of public records, in a format that is compatible with the information
technology systems of the VILLAGE.
I. CONTRACTOR is aware that the Inspector General of Palm Beach County has the authority to
investigate and audit matters relating to the negotiation and performance of this Contract, and in
furtherance thereof, may demand and obtain records and testimony from CONTRACTOR and its
subcontractors. CONTRACTOR understands and agrees that in addition to all other remedies and
consequences provided by law, the failure of CONTRACTOR or its subcontractors to fully cooperate
with the Inspector General when requested may be deemed by the VILLAGE to be a material breach
of the Contract justifying termination.
IN WITNESS WHEREOF, the VILLAGE and CONTRACTOR hereto have made and executed this
Contract as of the day and year first above written.
DANIELS FENCE CORP
By:
Print Name:__________________________
Position:_____________________________
Page 6 of 6
VILLAGE OF NORTH PALM BEACH
By: ________________________________
DAVID NORRIS
MAYOR
ATTEST:
BY:________________________________
VILLAGE CLERK
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
BY: ________________________________
VILLAGE ATTORNEY
All Types and Styles •Commercial • Residential • Electric Gate Systems
Licensed • Bonded • Insured
October 13, 2023
Proposal
North Palm Beach
Attn: Beth Davis
Project Name: Tennis Court Replacement – Sleeved Post
10’ High Black Chain Link Fence: To furnish and install 2,340’ of 10’ high
black chain Link fence, 60’ of 12’ high fence on the north court on the west
side only and 160’ of 3ft. high fence; includes four (4) 3’ x 7’ high double-
swing gate with 36” high overhead transom, using the following materials.
1.) 10’, 8 ga., 1 ¾” mesh fabric k/k
2.) 3” Terminal Post (lg40) wit 2 ½” sch.80 post sleeved inside and fill ed with setting agents
3.) 2 ½” Line Post (lg40) with 2” sch.80 post sleeved inside and fill ed with setting agents
4.) 1 5/8” top & bottom rail (lg40)
5.) All other necessary accessories
Total…………………….. $ 235,890.00
Note:
All concrete & paver repairs by others (very little damage doing it this way)
Price includes the removal & disposal of existing fence and gates
Martin County Board of County Commissioners Contract: Contract Number RFB2023-3516
Materials:
10Ft. High Black Chain Link with Top & Bottom Rail: 2,340ft. x 41.00 per ft…….$ 95,940.00
12Ft. High Black Chain Link with Top & Bottom Rail: 60ft. x 44.00 per ft………$ 2,640.00
3 ft. High Black Chain Link with Top & Bottom Rail: 160ft. x 26.25 per ft………$ 4,200.00
10Ft. High Black Chain Link Corner Post with Braces: (24) x 480.00…………….$ 11,520.00
12Ft. High Black Chain Link Corner Post with Braces: (2) x 525.00…………….$ 1,050.00
Gates: To install (4) 4’ x 10’ High Black Chain Link Gates (4) x 2,675.00…….$ 10,700.00
Total……………………$ 126,050.00
Labor: 10’, 12’ & 3’ Fence Install Labor….(310) labor hours x 110.00 per hour…$ 34,100.00
Fence Removal Labor: (125) labor Hours at 110.00 per hour…..$ 13,750.00
Sch.80 Additional Parts:
Sch.80 Materials for Internal Post……..$ 22,404.00 x 51% …11,426.04…….$ 33,830.04
Sch. 80 Labor: 256 Labor hours at $110.00 per hour…………………….$ 28,160.00
Material and Labor Total for Sch.80 Internal Post……….$ 61,990.00
Total…………………….$ 235,890.00
Bond Cost: To add a performance & payment bond to the above project.
Add……………………….$ 8,845.00
*Note:
Price does not include permit or runner’s fee
Price does not include performance & payment bonds
Price does not include clearing, backfill, compaction, grubbing or grading
Price does not include survey or staking of fence line
Daniels Fence will not be held liable for unmarked private utilities (located by others)
Price does not include signed and sealed drawings with calculations
Price good for 10 days
Thank you,
Thomas Kahrhoff
Estimator/Project Manager
2700 Market Place •Stuart, Fl. 34997 • Phone: 772-283-2383 • Fax: 772-283-2565
E-Mail: Tom@DanielsFence.com – License # PBC –U-20941
RESOLUTION 2023-89
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
PALM BEACH, FLORIDA ACCEPTING A PROPOSAL FROM DANIELS FENCE
CORP FOR THE REMOVAL, DISPOSAL AND REPLACEMENT OF FENCING AT
THE NORTH PALM BEACH, COUNTRY CLUB TENNIS CENTER PURSUANT TO
PRICING ESTABLISHED IN AN EXISTING MARTIN COUNTY AGREEMENT
AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A
CONTRACT FOR SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the tennis court fencing at the North Palm Beach Country Club Tennis Center is in need of
replacement; and
WHEREAS, Village Staff recommended that a Contract be awarded to Daniels Fence Corp pursuant to
pricing established in an existing Agreement for Countywide Fencing with Martin County (RFB2023-
3 516); and
WHEREAS, the Village Council determines that the adoption of this Resolution, including the waiver
of any conflicting purchasing policies and procedures, is in the best interests of the citizens and residents
of the Village of North Palm Beach.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA as follows:
Section 1. The foregoing recitals are ratified as true and incorporated herein.
Section 2. The Village Council hereby approves a Contract with Daniels Fence Corp for the removal
and disposal of existing fencing and the installation of new fencing at the North Palm Beach Country
Club Tennis Center pursuant to pricing established in an existing Agreement for Countywide Fencing
with Martin County (RFB2023-3516) and authorizes the Mayor and Village Clerk to execute the
Contract on behalf of the Village, a copy of which is attached hereto and incorporated herein. The total
cost of this Contract shall not exceed $235,890.00, with funds expended from Account No. L8050-66210
Tennis — Construction and Major Renovation).
Section 3. This Resolution shall take effect immediately upon adoption.
PTFD THN 1?TH TRAY nF nC.TORFR '0?';
ATTEST:
VILL GE RK
VILLAGE OF NORTH PALM BEACH
COMMUNITY DEVELOPMENT DEPARTMENT
TO: Honorable Mayor and Council
THRU: Charles Huff, Village Manager
FROM: Wayne Cameron, Building Official
Caryn Gardner-Young, Community Development Director
DATE: October 26, 2023
SUBJECT: RESOLUTION – Approval of Second Amendment to the Contract with Hy-
Byrd Incorporated for Building Inspection Services to extend the term
through Fiscal Year 2024
The Community Development Department continues to have difficulties in finding qualified
building inspectors, resulting in the Village utilizing a variety of firms to provide building inspection
services on a contract basis. The cost of these professional services is offset by salary and
benefit savings from the vacant positions.
Through the adoption of Resolution No. 2022-25 on April 14, 2022, the Village Council approved
a Contract for Building Inspection Services with Hy-Byrd Incorporated through September 30,
2022 in the amount of $75,000, utilizing pricing set forth in an exis ting Agreement with the Town
of Palm Beach. Through the adoption of Resolution No. 2022-88 on October 13, 2022, the Village
Council approved an amendment to the contract to extend the term through September 30, 2023.
As of the end of Fiscal Year 2023, there are still funds available on this purchase order for this
vendor (the current open balance is $16,535). Due to the increased demand for inspection
services throughout the Village and the vacant inspector positions, it is anticipated that there will
be a continued need to utilize Hy-Byrd for inspection services in FY 2024. Consequently, Staff is
recommended that the Council approve an Amendment to the Contract to extend the term through
September 30, 2024. Any unexpended funds from Fiscal Year 2023 will be carried over and
expended in the next fiscal year so there is no additional financial impact at this time.
The attached Resolution and Amendment have been prepared and/or reviewed for legal
sufficiency by the Village Attorney.
Recommendation:
Village Staff requests Council consideration and approval of the attached Resolution
approving a Second Amendment to the Contract for Building Inspection Services with Hy-
Byrd Incorporation to extend the term through Fiscal Year 2024 and authorizing the Mayor
and Village Clerk to execute the Amendment in accordance with Village policies and
procedures.
RESOLUTION 2023-_____
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
PALM BEACH, FLORIDA APPROVING A SECOND AMENDMENT TO THE
CONTRACT WITH HY-BYRD INCORPORATED TO PROVIDE BUILDING
INSPECTION SERVICES AND AUTHORIZING THE MAYOR AND VILLAGE
CLERK TO EXECUTE THE SECOND AMENDMENT ON BEHALF OF THE
VILLAGE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, through the adoption of Resolution No. 2022-25 on April 14, 2022, the Village Council
approved a Contract with Hy-Byrd Incorporated to provide building inspection services on an as needed
basis pursuant to the terms, conditions and pricing established in an existing Agreement with the Town
of Palm Beach, thereby allowing for concurrent competitive purchasing pursuant to the Village’s
purchasing policies and procedures; and
WHEREAS, through the adoption of Resolution 2022-88 on October 13, 2022, the Village Council
approved an Amendment to the Contract to extend the term through September 30, 2023; and
WHEREAS, the parties wish to extend the term of the Contract through September 30, 2024, retroactive
to October 1, 2023; and
WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests
of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA as follows:
Section 1. The foregoing recitals are ratified as true and incorporated herein.
Section 2. The Village Council hereby approves a Second Amendment to the Contract for building
inspection services with Hy-Byrd Incorporated, a copy of which is attached hereto and incorporated
herein, and authorizes the Mayor and Village Clerk to execute the Second Amendment on behalf of the
Village.
Section 3. All resolutions or parts of resolutions in conflict with this Resolution are hereby repealed
to the extent of such conflict.
Section 4. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED THIS ____DAY OF ____________, 2023.
(Village Seal)
MAYOR
ATTEST:
VILLAGE CLERK
Page 1 of 2
SECOND AMENDMENT TO CONTRACT
This Second Amendment to Contract for Building Inspection Services is made as of this _______ day
of ______________, 2023, by and between the VILLAGE OF NORTH PALM BEACH, 501 U.S.
Highway One, North Palm Beach, Florida 33408, a Florida municipal corporation (hereinafter
“VILLAGE”), and HY-BYRD INCORPORATED, 511 South East Coast Street, Lake Worth Beach,
Florida 33460, a Florida corporation (hereinafter “CONTRACTOR”), whose F.E.I. Number is 20-
65-0060264.
RECITALS
WHEREAS, the VILLAGE and CONTRACTOR entered into a Contract for Building Inspection
Services (“Contract”) dated April 14, 2022; and
WHEREAS, on October 13, 2022, the parties entered into an Amendment to the Contract to extend
the term through September 30, 2023; and
WHEREAS, the parties wish to again extend the term for one additional year through September 30,
2024.
NOW THEREFORE, in consideration of the mutual promises set forth in the Contract, as amended,
the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
1. The foregoing recitals are true and correct and are fully incorporated herein by reference.
2. Section 6(A) of the Contract is hereby amended to extend the term through September 30,
2024, retroactive to October 1, 202 3.
3. All other provisions of the Contract, to the extent not expressly modified herein, shall
remain in full force and effect.
IN WITNESS WHEREOF, the VILLAGE and CONTRACTOR hereto have made and executed this
Amendment as of the day and year first above written.
HY-BYRD INCORPORATED
By:
Print Name:__________________________
Position:_____________________________
Page 2 of 2
VILLAGE OF NORTH PALM BEACH
By: ________________________________
DAVID NORRIS
MAYOR
ATTEST:
BY:________________________________
VILLAGE CLERK
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
BY: ________________________________
VILLAGE ATTORNEY
VILLAGE OF NORTH PALM BEACH
RESIDENTIAL AD-HOC COMMITTEE
REGULAR MEETING MINUTES
THURSDAY OCTOBER 6, 2022
Present: Bill Whiteford, Chair
Lisa Jensen
Lisa Interlandi
Cory Cross
Stephen St. John
Robert Silvani
Absent: Shawn Woods
Amanda McNally
Staff: Alex Ahrenholz, Acting Community Development Director
Len Rubin, Village Attorney
Chuck Huff, Village Manager
Village Council: Deborah Searcy, Mayor
I. CALL TO ORDER
Chairman Whiteford called the meeting to order at 6:01 PM.
II. ROLL CALL
All members of the Residential Ad-Hoc Committee were present except Shawn Woods and
Amanda McNally.
III. APPROVAL OF THE MINUTES
Motion made and seconded to approve the minutes from the August 23, 2022 Ad Hoc Committee
meeting. Motion passed 6-0.
IV. DISCUSSION
A. Accessory Structures
Staff presentation was given by Alex Ahrenholz discussing the current regulations,
example structures that can be constructed, and example regulations from other local
municipalities. Setback, height and square footages examples were discussed with the committee.
Some municipalities have a sliding scale of regulations based on size.
Members shared the structures they have seen and requested to see additional examples of
the varying sizes for future discussion. There was concern among the members that many sheds
exist in the Village that are not permitted because they are not allowed and currently pose a threat
to safety in storms. Allowing them to remain, but be tied down, seemed to be a supported approach.
AD HOC COMMITTEE MEETING MINUTES- OCTOBER 6, 2022
Page 2 of 3
Members also discussed the current allowances for open air pavilions and how they will fit
into these updates. They agreed to keep the open air pavilion regulations in place and perhaps
match the setbacks for the new storage structure regulations. Since the new regulations will allow
a bigger wall, some landscaping or screening should be provided for compatibility to the adjacent
residents.
The members generally agreed there should be two levels of regulations. One that is not
permitted, but under a certain size, screened from view and cannot have utilities. The larger sheds
would need a building permit to meet Florida Building Code requirements. An overall maximum
square footage and height for both size buildings was discussed. Some members expressed support
for 100 square feet or 7 feet high. Some said 50 square feet and 6 feet high so they would be
effectively hidden behind a maximum fence height allowed.
Some members were supportive of a 25% maximum size of the accessory structure to the
principal structure. Other members had concerns that larger homes could have very large buildings
in the back and some of those would be on the water or golf course. Discussion included creating
a larger setback for the larger structures. Some members were concerned with multiple structures
being erected within the maximum square footage and minimum landscape area.
For larger structures, the members generally agreed that they should be architecturally
consistent, but there was disagreement on the materials that should be called out or specific
requirements for the consistency.
The committee agreed to discuss accessory dwelling units at the next meeting.
Public Comment:
Deborah Cross, 2560 Pepperwood Circle South, expressed concerns over the impervious surfaces,
and additions to the non-permitted structures.
B. Artificial Turf
Alex Ahrenholz gave the staff presentation explaining the current Village regulations,
existing examples of turf and provided example regulations from other local municipalities. Many
of the local municipalities have similar regulations that were taken from each other to provide
consistency. The materials and overall size permitted were discussed in detail by the members. The
members wanted to see the regulations in ordinance form to better dive into the list of regulations.
Most members did not want to have the artificial turf count towards all of the minimum landscape
area recently established, but there was disagreement on the percentage. They wanted to limit the
artificial turf in the front yard. Staff agreed to draft some regulations for the next meeting with turf
limited to the side and rear, building permit required, screened from the roadway and limited to
25% of the minimum landscape area. Allowance should be provided for the strips between
driveways. Any existing artificial turf that requires repair or replacement will need a permit to do
so and comply with the current code.
C. Walls on Property Lines
Alex Ahrenholz gave a brief staff presentation with a few examples of the walls that have
been installed on new homes that were required to raise the building elevation for the floor zone.
Many property owners install the maximum 4 ft high fence on top of a 2-3 foot wall for a total of
6-7 feet from the adjacent neighbor. Staff has been limiting height to 4 feet overall per code, but
there has been push back from home builders, especially when they need a handrail for fall hazard
in the FL Building Code.
AD HOC COMMITTEE MEETING MINUTES- OCTOBER 6, 2022
Page 3 of 3
Most members expressed interest in creating a regulation that would be consistent between
homes to avoid this, but there was no consensus among the group. Some members thought this
could be handled with the proposed drainage standards that will be established once the stormwater
master plan is completed. Members asked clarification for the requirements of the current drainage
standards and requirements to construct the walls for a future meeting.
V. ADMINISTRATIVE MATTERS
A. Scheduling next meeting
The board decided to have the next meeting on November 3, 2022 at 6:00 PM.
B. Staff updates
Village Council recently asked the ad hoc committee if there should be tree requirements or
landscape requirements and establishing driveway materials. The Board would like the
Environmental Committee to address tree requirements. No decision was made on landscaping or
driveway material requirements.
C. Committee member comments
Members brought up the issue of access to alleyways, which was highly discouraged by the Police
chief. There was also discussion on parking regulations overall such as long term parking in the
swales. Further discussion will take place at the next meeting.
VI. ADJOURNMENT
With there being no further business to come before the Board, the meeting adjourned at 8:20 PM.
Minutes typed by Alex Ahrenholz
VILLAGE OF NORTH PALM BEACH
RESIDENTIAL AD-HOC COMMITTEE
REGULAR MEETING MINUTES
THURSDAY NOVEMBER 29, 2022
Present: Bill Whiteford, Chair
Cory Cross
Stephen St. John
Amanda McNally
Shawn Woods
Robert Silvani
Absent: Lisa Interlandi
Lisa Jensen
Staff: Alex Ahrenholz, Acting Community Development Director
Len Rubin, Village Attorney
I. CALL TO ORDER
Chairman Whiteford called the meeting to order at 6:01PM.
II. ROLL CALL
All members of the Residential Ad-Hoc Committee were present except Lisa Interlandi and Lisa
Jensen.
III. APPROVAL OF THE MINUTES
Motion made by Cory Cross to approve the minutes from the November 3, 2022 Ad Hoc
Committee meeting, Stephen St. John seconded. Motion passed 6-0.
IV. DISCUSSION
A. Accessory Structures
Staff presentation was given by Alex Ahrenholz. The draft regulations for accessory
structures were presented and discussed. A threshold of 64 square feet was established between
two types that can be installed. The small structures do not need a permit and need to be screened.
Any structure over the threshold needs a building permit and shall be architecturally consistent
with the principal structure.
Members discussed regulations for the smaller storage structure including overall height
and the setbacks. Most members liked having a 5-foot setback so there would be room for hedging
and a fence to provide the required screening. They generally agreed that an eight-foot overall
height would be reasonable. Some members wanted to include the restriction of electrical and
utilities for the smaller structures.
Public Comment:
Liz Dalton - 724 Lagoon Dr.- Had concerns about the regulations and asked several questions.
Deborah Cross - 2560 Pepperwood Cir S.- Raised concerns over storage of hazardous materials or
vehicles in the small storage structures.
AD HOC COMMITTEE MEETING MINUTES- NOVEMBER 29, 2022
B. Large Storage Structures
Staff presentation was given by Alex Ahrenholz explaining the current draft regulations for
the larger structures. Options were given to the committee for architectural features and changes
to the regulations for garages. The maximum size was increased based on previous discussions to
35% of the size of the principal structure with 16 feet maximum height. Regulations were proposed
for the ability to provide a two story building, accessory to the principal structure as long as it
meets the building setbacks. Some of the larger lots have requested creating separate buildings that
right now are required to be connected by a breezeway or some other architectural feature.
Members discussed that the accessory buildings could be permitted with these new
regulations but would not be able to make them two stories. The building would just have to be
connected to the principal building if it was two stories. Members generally agreed to eliminate at
proposed language.
Additional discussion involved regulations for accessory dwelling units based on
regulations from other municipalities without them becoming a fully separate dwelling unit. The
committee was hesitant to establish a threshold that would permit a small efficiency unit for
members of the family without it turning into a vacation rental. There was concern that minor
changes, including plug in appliances could easily turn a bedroom suite into an additional unit.
Members discussed “guest cottages” which would be limited to 800 square feet and 40%
of the size of the principal structure.
Members agreed to seek Council direction as to what type of accessory structures will be
allowed.
B. Artificial Turf
The current language does not prohibit use. Also, installation would only be allowed on
single family properties and should require a permit. Following much discussion, members agreed
that additional research is require prior to any code revisions.
C. Parking Regulations
Members agreed that vehicular parking in the swales has become excessive. It needs to be
curtailed and language added to the current code. The code should state regulations on parking in
three areas of the property; driveway, grass, and swale. One member offered to research parking
regulations in Palm Beach Shores due to similar lot sizes.
Public Comment:
Liz Dalton - 724 Lagoon Dr.- Expressed concerns regarding how many vehicles are currently
allowed to park in the swale.
V. ADMINISTRATIVE MATTERS
A. The next meeting will be on Thursday, January 5, 2023.
VI. ADJOURNMENT
With there being no further business to come before the Board, the meeting adjourned at 8:07 PM.
Minutes typed by Alex Ahrenholz and Barbara Bruckner
Page 2 of 2
VILLAGE OF NORTH PALM BEACH
RESIDENTIAL AD-HOC COMMITTEE
REGULAR MEETING MINUTES
THURSDAY JANUARY 5, 2023
Present: Bill Whiteford, Chair
Lisa Jensen
Cory Cross
Stephen St. John
Shawn Woods
Robert Silvani
Absent: Lisa Interlandi
Amanda McNally
Staff: Alex Ahrenholz, Acting Community Development Director
Len Rubin, Village Attorney
I. CALL TO ORDER
Chairman Whiteford called the meeting to order at 6:03 PM.
II. ROLL CALL
All members of the Residential Ad-Hoc Committee were present except Lisa Interlandi and
Amanda McNally.
III. DISCUSSION
A. Parking Regulations
Proposed changes to the current off-street parking regulations were approved.
B. Accessory Structures
Members agreed to allow accessory structures without connection to the principal structure
provided they comply with the principal structure property line set-backs.
Members agreed to seek Council direction on whether to allow “accessory dwellings”.
A motion was passed in support of the regulation modifications.
C. Artificial Turf
Members agreed to allow turf to encompass 25% of the total landscaped area of the
property. This will be presented to Planning Commission for approval.
IV. ADMINISTRATIVE MATTERS
A. Scheduling next meeting - TBD
V. ADJOURNMENT
With there being no further business to come before the Board, the meeting adjourned at 7:20 PM.
Minutes typed by Barbara Bruckner
Village of North Palm Beach
Recreation Advisory Board Meeting
MINUTES
September 12, 2023 at 7:00 pm
Anchorage Park
1) Call to Order: Chair Budnyk
2) Roll Call: Rita Budnyk, Leigh Arwood, Ashley Knieriemen, Stephen Heiman,
Jennifer Gold Dumas, Zak Sherman, and Mia St. John. Council Representative David
Norris present. Christi Chane Absent. Christi let the Board know in advance.
Volunteer Belinda Morrell present.
2) Approval of Minutes: Meeting called to order by Rita at 7:02 p.m. Jennifer Dumas
made the motion to approve minutes from August; Mia St. John seconded.
3) Public Comments: Mary Phillips addressed concerns regarding golf cart drivers on
Anchorage Park paths. She recounted a couple incidents and emphasized that golf
carts should not be allowed on paths, suggesting the need for clearer signage. Mary
also mentioned issues with golf carts parking on tennis courts, disturbing the nearby
neighbors. She also spoke about a butterfly garden, suggesting that a similar garden be
created in North Palm Beach.
More discussions ensued on the need for clearer signage prohibiting golf carts on
paths, especially at park entrances. The possibility of installing more bollards at trails
heads and conducting a sign audit was raised, where every sign in the parks/library
would be evaluated for clarity, material, and positioning. Concerns about enforcing
the rules, especially during evenings and on weekends, were also voiced.
Chris Ryder commented on the redesign of the dry storage area, emphasizing that the
fence line should closely follow the new master plan. He also proposed matching the
sea wall height to that of the adjacent dune at Lakeside Park, and how the north end
should be built up more like the south end. Furthermore, he advocated for the Village
to assert its ownership rights concerning the southeast corner of Anchorage Park.
George Alger, representing the Waterway Advisory Board, introduced himself and
expressed interest in collaborative discussions between the two boards. The change in
the Waterway Advisory Board meeting schedule to the fourth Tuesday of each month
was confirmed.
Katie Moffitt introduced her association with Kompan Playground. She highli ghted
her CPSI certification and Kompan's expertise in outdoor fitness playgrounds. Moffitt
emphasized Kompan's versatility in handling comprehensive projects or merely
providing equipment. She informed the board about an upcoming turf product and
alluded to a potential project at Lakeside Park. Moffitt underscored Kompan's
specialization in custom projects and handed over informational materials to the
board, who recommended they be left with Zak for review. Moffitt concluded by
detailing Kompan's cost-saving measures, especially for clients with stringent budgets,
advocating for direct equipment orders from Kompan paired with their endorsed
installers.
4) Director’s Report: The update on Anchorage Park began with news of the
completed playground renovation. The Director detailed the removal of the old mulch
and adjustments made to the swing set, lowering it by a foot in accordance with the
playground inspection. These changes, alongside the alteration to the shade, were
covered financially by the contractor. The addition of new turf beneath the swing set
and the two spinning components were highlighted, with a mention that only minor
sod work remains to be done. Further, a new initiative saw the installation of mini -
library houses in several locations, including Anchorage Park. These houses, stocked
with books by the local library, have proven to be especially popular at Lakeside Park.
Addressing environmental concerns, the Director reported the removal of invasive
plants along the park's southern border in response to a letter from the South Florida
Water Management. Following the removal, an inspection took place and a
confirmation of the action's adequacy is awaited.
The Director discussed a new recycling initiative. New recycling bin tops, designed in
blue and clearly marked for bottles and cans only, have been placed in Anchorage
Park. The early results have been encouraging, showing an uptick in recycling. Due to
financial considerations, given the cost of these lids, they haven’t been placed in all
parks yet. However, plans are afoot to expand this initiative in FY24.
An update regarding the boat launch decal was shared: The Council approved its
relocation from the rear of vehicles to the trailer's tongue area, specifically within 4ft
of the hitch connection, in order to cater to the varied designs of trailers. Feedback
concerning this change was minimal, with only a single resident's concern noted. This
resident previously towed a relative's trailer, highlighting a potential challenge in the
current policy that mandates the trailer must be registered to the resident. Current boat
ramp maintenance was also touched upon, with plans waiting for a detailed
engineering plan. The Director also mentioned stabilization efforts for the south
marina walkovers.
The Director shared updates on the Seacoast Forced Main Project. The project bid has
been officially awarded and an initial pre-construction meeting has taken place.
However, a concrete start date is still in the works. Communications are ongoing to
ensure park activities face minimal interruptions during the project.
The Director shared plans for tree planting near the main Anchorage building, which
followed the earlier removal of two trees. The new additions will feature a mahogany
tree, supplemented by gumbo limbo trees and other smaller species. Restoration
efforts were also discussed, with plans to sod a noticeable brown patch left after
invasive plant removal along the park's southern border.
The Director provided an update on the gym floor resurfacing. The Director described
the unforeseen challenges faced during the floor renovation. While the roofing issues
posed potential threats of leaks to the floor work, the day set for pouring the floor
material inconveniently coincided with the roofer's schedule. As if that wasn’t enough,
the evening they poured the floor, it rained. The gym floor's fate was twofold; the
pouring material was defective, and there was a single leak. Fortuitously, the
defectiveness meant the contractor had to redo the entire floor at no extra cost. The
new floor installation went off without a hitch, including the painting of court lines.
The maintenance plan includes regular sweeping and mopping by the staff.
Additionally, a professional cleaning company will deep clean the floor biannually.
Responding to a warranty-related query, the Director mentioned that these floors
usually last a decade or more. The installing company even provided a cleaning
service quote, which is more affordable than other contenders.
The Director shifted the focus to the Community Center athletic field renovations. The
vast majority of the project, including the leveling and irrigation system installation,
has been successfully completed. As of the meeting date, the sod installation was in
process. However, a minor setback occurred due to a leak at the backflow preventer
connection. Seacoast promptly addressed this, even though the typical responsibility
falls on the Park's end. An interesting twist involved the park’s water source; the
initial plan was to use well water for the common areas until the sod was completely
laid. However, the well malfunctioned, and considering the imminent completion of
the sodding, the decision was to forgo fixing the well. This decision was also
underpinned by the fact that the city water would soon become the primary source for
the entire grounds. The aim is to complete the sodding by week's end.
The Director reported that the sod should be undisturbed for a month, but the
inaugural flag football game is scheduled for October 7th. While there's flexibility to
move the game to October 14th, allowing an extra week for the sod to settle, it's still
cutting it close to the recommended 30 days. In anticipation of potential delays, the
Director had liaised with Gardens High School about utilizing their field. Though
initially thinking it unnecessary, the Director has since re-initiated communication
with the school to keep options open, requesting two potential dates as a backup.
There were more updates regarding the Community Center. AT&T equipment
suffered damage along the trail by Sanctuary Cove due to April’s tornado. While a
new equipment box was installed, the company hasn’t yet cleared the damaged
equipment. The company is supposed to remove it by Friday. An additional issue was
highlighted with a cell tower company, where their gate was broken, and two slats
were missing from their fence. Additionally, a new credit card reader will soon be
installed, which will facilitate transactions and reduce cash handling. The RecTrac
management system has now incorporated pickleball and open gym memberships, and
Staff are offering members key fobs. The system change aims to provide a more
economical solution for members and to reduce the time staff spend processing cash
transactions. Andrew McCarthy has been hired as a new rec assistant, replacing
Demitri Michaels who left after the summer.
Lakeside Park recently had its Tiki Hut roof fully renovated. The project was
undertaken by Ronnie's Seminole Tiki Huts, who was chosen for their competitive
rates and timely service. In terms of environmental concerns, there was a discussion
about the sea oats. It was clarified that these plants are not protected west of the
Coastal Construction Control Line and can be relocated or replaced as needed.
The library has also been active with renovations and promotions. A book giveaway
event, fueled by a PBC grant, is in the pipeline for Touch-A-Truck. Furthermore, the
library added new furniture and is undergoing second floor bathroom renovations.
Osborne Park's old concession stand has seen internal renovations, making it more
usable for future events.
The meeting also highlighted several upcoming events. Touch-A-Truck is scheduled
for September 23. "Scoop Coop," an ice cream truck, will be on hand for the event.
October promises to be eventful with the Links 5K run and a haunted house. To
support the Links 5K, Staff is actively seeking volunteers. A positive note was shared
about the youth flag football registration: the number of participants this year has
increased to 104 kids from 70-ish the previous year. This increase was attributed, in
part, to a $60 investment in targeted Facebook ads. The effectiveness of these ads was
recognized, and there was a consensus on considering more such advertisements in the
future.
To conclude the administrative topics, a proposal was made to reschedule the next
board meeting from October 10 to October 17 due to some board members attending a
conference. The meeting wrapped up with a discussion on the potential influence of
Facebook ads on sports registrations and the need to review their impact in detail.
5) New Business: The Director began by discussing the new revised marina leases
which took a few weeks to finalize. Comparatively, these new leases are more
comprehensive than their predecessors. Key issues that came to the forefront included
expired vehicle tags and the condition of stored RVs and boats. The lease content
touched upon several points, from details about fee payment and commercial activity
restrictions to renewal terms and a clear outline of rules and regulations. Specific
topics covered in the lease are security measures, surveillance protocols, rules on
conduct noise, storage norms, fueling procedures, parking guidelines, pet policies,
guidelines for making alterations, protocols during severe weather warnings, and lease
termination details. The Village attorney has meticulously reviewed the leases twice,
recommending some changes, primarily for the sake of formalization and appropriate
legal language, which were all made. It was decided that these new leases would be
emailed to members, with George being one of the recipients.
6) Old Business: Tornado Update: Board was informed that the bulk of the repairs at the
Community Center, following the tornado's impact, are mostly complete. Currently
awaiting the installation of split rail fencing , LED lights, the remainder of sod, and the
completion of some other minor repair tasks. An update on the expected insurance
payout was provided. There's also talk about potentially hosting a grand opening for
the new field, possibly on the day of the first flag football game.
7) Member Comments: Members have put forth a suggestion to introduce lighting
around the dock area, especially considering it's a popular spot for people to fish.
There was a recall of prior conversations concerning the installation of bait cutting
tables at the piers. Board was informed of upcoming lighting installations planned by
FPL for both the dry storage area and the trail. Finally, there was another mention of
the upcoming sign audit.
8) Staff Comments: None.
9) Adjournment: Meeting adjourns at 7:53 p.m. Stephen Heiman makes motion; Rita
Budnyk seconds.
VILLAGE OF NORTH PALM BEACH
VILLAGE MANAGER’S OFFICE
TO: Honorable Mayor and Council
THRU: Chuck Huff, Village Manager
FROM: Samia Janjua, Deputy Village Manager
DATE: October 26, 2023
SUBJECT: ORDINANCE – 1st Reading – General Fund Fiscal Year End 2023 Budget Amendment
The Finance Department has completed a preliminary year-end review of the Village’s General Fund
budgeted expenditures for Fiscal Year 2023. The review revealed unforeseen and unbudgeted
expenses associated with the EF-2 Tornado, Hurricane Ian, and Hurricane Nicole.
While Staff managed to cover a portion of these unexpected costs, there remains a need for additional
funding in the Recreation Department to ensure all necessary expenditures are adequately covered.
Fortunately, the Village has received additional funds in the interest earnings category, which Staff
proposes to utilize to address these unforeseen expenses effectively.
The Finance team recommends allocating a portion of the interest earnings towards funding the
following unbudgeted expenses:
Resolution # 2023-48: Replace sod and soil damaged by the Tornado and provide new
field irrigation at the Community Center ($171,737.36)
Resolution # 2023-49: Purchase and installation of new athletic field and basketball court
lighting at the Community Center to replace tornado damaged systems ($443,028)
Because the proposed allocation of the interest earnings to cover these additional costs will
increase the total General Fund Budget, a budget amendment ordinance is required:
“…The Annual Budget establishes limitations on expenditures by fund, and the total
appropriation of each fund may not be increased or decreased without specific authorization
by a duly enacted Ordinance effecting such amendment or transfer.”
Note: The budget amendment is based on an estimate for outstanding invoices. The estimate
will be revised prior to the second reading if necessary.
Budget Amendment:
Fund Department Use Source
General Fund Interest Earnings $500,000
General Fund Recreation $500,000
Total $500,000 $500,000
The attached Ordinance has been prepared and reviewed for legal sufficiency by the Village
Attorney.
Note: This Ordinance shall be effective retroactive to September 30, 2023.
Recommendation:
Village Staff recommends Council consideration and adoption on first reading of the
attached Ordinance authorizing the Mayor and Village Clerk to execute the required budget
amendment to provide necessary funds in the Fiscal Year 2023 General Fund Budget in
accordance with Village policies and procedures.
Page 1 of 2
ORDINANCE NO. 2023-____ 1
2
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF 3
NORTH PALM BEACH, FLORIDA, AMENDING THE ADOPTED 4
GENERAL FUND BUDGET FOR FISCAL YEAR 2023 TO ACCOUNT FOR 5
THE USE OF INTEREST INCOME TO FUND UNFORESEEN AND 6
UNBUDGETED EXPENSES; PROVIDING FOR CONFLICTS; AND 7
PROVIDING FOR AN EFFECTIVE DATE. 8
9
WHEREAS, the Village incurred unforeseen and unbudgeted expenses associated with Hurricane 10
Ian, Hurricane Nicole and the EF-2 tornado that damaged and/or destroyed Village facilities; and 11
12
WHEREAS, while the facilities damaged by the tornado are covered by insurance, the Village did 13
not receive any reimbursement payments during Fiscal Year 2023; and 14
15
WHEREAS, Village Staff recommends utilizing interest earnings to cover the unforeseen and 16
unbudgeted expenses; and 17
18
WHEREAS, because the use of such earnings increases the total amount of Fiscal Year 2023 19
budget, the transfer must be accomplished by ordinance as required by Section 166.241, Florida 20
Statutes; and 21
22
WHEREAS, the Village Council determines that the adoption of this budget amendment is in the 23
best interests of the residents of the Village of North Palm Beach. 24
25
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF NORTH PALM 26
BEACH, FLORIDA as follows: 27
28
Section 1. The foregoing recitals are hereby ratified as true and correct and incorporated 29
herein. 30
31
Section 2. The Village Council hereby amends the adopted Village of North Palm Beach 32
General Fund budget for Fiscal Year 2023 as follows: 33
34
Budget Amendment: 35
36
Fund Department Use Source
General Fund Interest Earnings $500,000
General Fund Recreation $500,000
Total $500,000 $500,000
37
Section 3. The Mayor and Village Clerk are hereby authorized and directed to execute the 38
budget amendment for and on behalf of the Village of North Palm Beach. 39
40
Section 4. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict 41
herewith are hereby repealed to the extent of such conflict. 42
Page 2 of 2
Section 5. This Ordinance shall be effective retroactive to September 30, 2023. 1
2
PLACED ON FIRST READING THIS _____ DAY OF ________________, 2023. 3
4
PLACED ON SECOND, FINAL READING AND PASSED THIS ________ DAY OF 5
___________, 2023. 6
7
8
(Village Seal) ______________________________ 9
MAYOR 10
11
12
ATTEST: 13
14
15
VILLAGE CLERK 16
17
APPROVED AS TO FORM AND 18
LEGAL SUFFICIENCY: 19
20
21
VILLAGE ATTORNEY 22
VILLAGE OF NORTH PALM BEACH
FIRE RESCUE
TO: Honorable Mayor and Council
THRU: Chuck Huff, Interim Village Manager
FROM: J.D. Armstrong, Fire Chief
DATE: October 26, 2023
SUBJECT: RESOLUTION – Approving the Purchase of Firefighter Protective Clothing from Bennett Fire Products Company, Inc. pursuant to pricing established in an existing Lake County Contract
During the Fiscal Year 2024 budgetary process, the Fire Rescue Department requested the
replacement of eight (8) sets of firefighter protective clothing (bunker gear) as replacement sets
for our career firefighters. These funds were approved and allocated to the Fire Rescue Operating
Budget Account Number A5812-35294 (Fire Rescue – Uniforms & Shoes).
After research and testing, Fire Rescue determined that Globe fire protective clothing (bunker
gear), best meets the needs of the Department. Fire Rescue is now requesting to purchase the
eight (8) sets of approved bunker gear and eight (8) pairs of structural firefighting boots from
Bennett Fire Products Company, Inc., at a total cost of $33,685.76 utilizing pricing set forth in
existing Lake County Contract for Fire Equipment, Supplies, and Services (Contract No. 22-730B),
expiring on July 31, 2025. As required by the Village’s purchasing policies and procedures, the
Department obtained a secondary quote to verify the fair market value.
As this purchase exceeds $25,000.00, the Village’s purchasing policies require Village Council
approval. There are adequate funds in the budget to cover the purchase. This is not a capital
purchase, does not use CIP funds, and does not require a budget amendment.
Net Decrease in General Fund as follows:
Department Account Number Account Description Amount
Fire Rescue A5812-35294 Fire Rescue – Uniforms & Shoes $33,685.76
Contact person: J.D. Armstrong, Fire Chief
The attached Resolution has been prepared and revised for legal sufficiency by the Village Attorney.
Recommendation:
Village Staff requests Council consideration and approval of the attached Resolution
approving the purchase of eight (8) sets of bunker gear and eight (8) pairs of structural boots
from Bennett Fire Products Company, Inc. pursuant to pricing established in an existing Lake
County Contract at a total cost of $33,685.76, with funds expended from Account No. A5812-
35294 (Fire Rescue – Uniforms & Shoes), in accordance with Village policies and procedures.
RESOLUTION 2023-
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA APPROVING AND AUTHORIZING THE
PURCHASE OF FIREFIGHTER PROTECTIVE CLOTHING (BUNKER GEAR)
FROM BENNETT FIRE PRODUCTS COMPANY, INC. PURSUANT TO
PRICING ESTABLISHED IN AN EXISTING LAKE COUNTY CONTRACT;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Village Fire Rescue Department is requesting the purchase of eight (8) sets of
firefighter protective clothing (bunker gear) gear utilizing budgeted and available funds; and
WHEREAS, Village Staff is recommending the purchase of Globe bunker gear from Bennett Fire
Products Company, Inc. pursuant to pricing established in an existing Lake County Contract for
Fire Equipment, Supplies and Services (Contract No. 22-730B); and
WHEREAS, Village’s purchasing regulations require Village Council approval for purchases in
excess of $25,0000; and
WHEREAS, the Village Council determines that the adoption of this Resolution is in the best
interests of the Village and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE
OF NORTH PALM BEACH, FLORIDA as follows:
Section 1. The foregoing recitals are ratified as true and incorporated herein.
Section 2. The Village Council hereby approves the purchase of eight (8) sets of Globe bunker
gear from Bennett Fire Products Company, Inc. pursuant to pricing established in an existing Lake
County Contract at a total cost of $33,685.76, with funds expended from Account No. A5812-
35294 (Fire Rescue – Uniforms & Shoes).
Section 3. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED THIS ____DAY OF ____________, 2023.
(Village Seal)
MAYOR
ATTEST:
VILLAGE CLERK
E QUOTATION
Bennett Fire Products Co., Inc.
October 2, 2023
Chief Scott Freseman
North Palm Beach Fire Rescue
560 US Highway 1
North Palm Beach, FL 33408
Pricing is valid until December 15th, 2023.
Discounts in reference to Lake County, FL Contract 22-730B, expires July 31st, 2025,
Contract may be viewed in its entirety at www.lakecountyfl.gov. To find information
regarding this contract, follow the instructions below.
Globe G-Xcel Jacket per NPB specifications
Retail Price - $3,632.06 per jacket
Lake County Price (44% discount) - $2,033.96 per jacket
NPB Price - $1,997.64 each
8 jackets @ $1,997.64 each - $15,981.12 total
Globe GPS Trousers and Suspenders per NPB specifications
Retail Price - $3,071.21 per trouser
Lake County Price (44% discount) - $1,719.88 per trouser
NPB Price - $1,689.17 each
8 trousers @ $1,689.17 each - $13,513.36 total
Globe Shadow 14” Leather Boots
Retail Price - $800.00 per pair
Lake County Price (31% discount) - $552.00 per pair
NPB Price - $523.91 per pair (drop ship only)
8 pairs @ $523.91 per pair - $4,191.28 total
Total for your order - $33,685.76
FOB North Palm Beach, FL Prices include shipping charges
Terms: net 30 days, payment by check only with Lake County extended discount
provided
Delivery: Globe bunker gear 90-120 days, Globe boots drop ship 45-60 days, at time of
quotation- after receipt of order
Thanks for giving us the opportunity to serve you!
Josh Vandegrift, 404-747-2868, jvandegrift.bennettfire@gmail.com
Bennett Fire Products Co., Inc.
P.O. Box 2458
Woodstock, GA 30188
www.bennettfireproducts.com
Instructions for downloading Lake County/Bennett Fire Products Company contract
information: Visit the website www.lakecountyfl.gov.
1. View the left hand column, click on “Doing Business with Lake County”. 2. View
the left hand column, click on “View Term and Supplier Agreements”. 3. Under
the Search for Contracts space, type Bennett Fire 4. Contract 17-0606 will appear
and the full contract or parts can be downloaded.
If you have trouble finding the information you need regarding this contract, or if
you need additional information, please contact Danny Bennett at
bennettfire@att.net or 770/402-9910.
TEN-8 FIRE & SAFETY, LLC
QUOTATION
2904 59TH AVENUE DRIVE EAST
BRADENTON, FL 34203
USA
Phone: 800-228-8368
Fax: 941-756-2598
Document Date Page
Customer No.Federal Tax ID - Business Partner
PO Number
Delivery Address
1/1
-
C00716
03/29/23
858012846341C-6
Copy
Quote Number
231009519
Sell To:
Higgins, Mark P
Sales Employee
mhiggins@ten8fire.com
Email
NORTH PALM BEACH FIRE DEPT.
560 U.S. Highway 1
NORTH PALM BEACH FL 33408
NORTH PALM BEACH FIRE DEPT.
560 U.S. HIGHWAY 1
NORTH PALM BEACH FL 33408-4906
USA
EmailDocument Owner
Higgins, Mark P mhiggins@ten8fire.com
Description Quantity UoM Price TotalVendor
EA 2,129.55 17,036.40G-XCEL COAT 8G-XCEL COAT GLOBE MANUFACTURING
EA 1,745.36 13,962.88GPS PANT 8GPS PANT GLOBE MANUFACTURING
PR 523.91 5,239.10SHADOW XF STRUCTURAL
BOOT
101501420 GLOBE MANUFACTURING
EA 356.88 2,855.04880 RED,4"
F.S.,EAGLE,YEL.NOMEX
8CTRD-521211221 MSA SAFETY
EA 83.75 837.50GUANTLET STYLE
STRUCTURAL FIREFIGHTING
GLOVE
107877 VANGUARD
EA 47.50 475.00EXTRICATION GLOVE 103752P-4 VANGUARD
PRICED PER LAKE COUNTY CONTRACT #22-730K, EXPIRES 7/31/2025
Subtotal:$ 40,405.92
Freight:$ 150.00
Total Before Tax:$ 40,555.92
Total Tax Amount:$ 0.00
Total Amount:$ 40,555.92
Shipping:
Valid Until: 11/01/2023
All returns must be initiated within 30 days of receipt of product and will be charged a restocking fee. Contact your
sales representative to receive a Return Materials Authorization (RMA). Special order parts are not returnable. Full
terms and conditions for returns can be found on our website at https://ten8fire.com/return-policy/