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01-12-2023 VC REG-A VILLAGE OF NORTH PALM BEACH REGULAR SESSION AGENDA VILLAGE HALL COUNCIL CHAMBERS THURSDAY, JANUARY 12, 2023 501 U.S. HIGHWAY 1 7:00 PM Deborah Searcy David B. Norris Susan Bickel Darryl C. Aubrey Mark Mullinix Mayor Vice Mayor President Pro Tem Councilmember Councilmember Chuck Huff Leonard G. Rubin Jessica Green Interim Village Manager Village Attorney Village Clerk INSTRUCTIONS FOR “WATCH LIVE” MEETING To watch the meeting live please go to our website page (link provided below) and click the “Watch Live” link provided on the webpage: https://www.village-npb.org/CivicAlerts.aspx?AID=496 ROLL CALL INVOCATION - MAYOR PLEDGE OF ALLEGIANCE - VICE MAYOR AWARDS AND RECOGNITION APPROVAL OF MINUTES 1. Minutes of the Special Session held November 14, 2022 2. Minutes of the Regular Session held December 8, 2022 COUNCIL BUSINESS MATTERS STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS Members of the public may address the Council concerning items on the Consent Agenda or any non agenda item under Statements from the Public. Time Limit: 3 minutes Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda will be called on when the issue comes up for discussion. Time Limit: 3 minutes Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chambers) and submit it to the Village Clerk prior to the beginning of the meeting. DECLARATION OF EX PARTE COMMUNICATIONS Regular Session Agenda, January 12, 2023 Page 2 of 3 PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS 3. MOTION – DIMENSIONAL EXCEPTION APPLICATION FOR 643 PILOT ROAD Consider a motion to approve or deny the Dimensional Exception Application for a Recreational Vehicle located at 643 Pilot Road. 4. 1ST READING OF ORDINANCE 2023-02 – CODE AMENDMENT – BOARDS AND COMMITTEES Consider a motion to adopt on first reading Ordinance 2023-02 amending Article I, "In General," of Chapter 2, "Administration," of the Village Code of Ordinances by Amending Section 2-1, "Boards and Committees," to Limit the Term of the Chairpersons, Require the Scheduling of Monthly Meetings and Modify and Supplement the Procedures for Removal of Members. 5. PUBLIC HEARING AND 2ND READING OF ORDINANCE 2023-01– CODE AMENDMENT – FIRE AND POLICE PENSION AND BENEFITS Consider a motion to adopt and enact on second reading Ordinance 2023-01 amending Division 4, "Pension and Certain other Benefits for Fire and Police Employees," of Chapter 2, "Administration," of the Village Code of Ordinances by Amending Section 2-159, "Creation of Plan and Trust," to authorize the board to adopt an Administrative Policy for tax qualifications to ensure continued compliance with Internal Revenue Code Requirements; Amending Section 2-161, "Benefit Amounts," and Section 2-170.1, "Deferred option Benefits Plan," to increase the required minimum distribution age. CONSENT AGENDA The Consent Agenda is for the purpose of expediting issues of a routine or pro-forma nature. Councilmembers may remove any item from the Consent Agenda, which would automatically convey that item to the Regular Agenda for separate discussion and vote. 6. RESOLUTION – Amending the Master Fee Schedule adopted as part of the Fiscal Year 2023 Budget to modify the fees for Police Department Special (Off Duty) Details. 7. RESOLUTION – Approving the Sole Source Purchase of Bosch Crash Data Retrieval Tools and Software from Crash Data Group, Inc. for use by the Police Department at a total cost of $41,350; and authorizing the Interim Village Manager to take all steps necessary to effectuate the purchase. 8. RESOLUTION – Approving an Assignment of Planning Services Agreement from NZ Consultants, Inc. to Chen Moore and Associates, Inc.; and authorizing execution of the Assignment. 9. RESOLUTION – Approving a Second Amendment to the Contract with Randy Gillman Enterprises, LLC d/b/a Randy's Holiday Lighting for Holiday Lighting and Decor to include the Community Center and the Adjacent Right-Of-Way for the 2022 Holiday Season at an additional cost of $5,800; and authorizing execution of the Second Amendment. 10. RESOLUTION – Approving a Contract with Mohawk Carpet Distribution, LLC for the purchase and installation of carpet for the Village Library at a total cost of $44,596.52; and authorizing execution of the Contract. 11. Receive for file Minutes of the Recreation Advisory Board meeting held 11/15/22. OTHER VILLAGE BUSINESS MATTERS 12. RESOLUTION – DEVELOPMENT OF ASSESSMENT METHODOLOGY CONTRACT Consider a motion to approve a resolution approving a Contract with Raftelis Financial Consultants, Inc. for the development of an Assessment Methodology for Overhead Utility Undergrounding at a total cost not to exceed $64,400; authorizing execution of the Contract and authorizing execution of a Budget Amendment. 13. RESOLUTION – LEISURE SERVICES DEPARTMENT VEHICLE PURCHASE Consider a motion to adopt a resolution approving the purchase of one Turtle Top Terra Transit E 450 Bus from ABC Texas Bus Sales, Inc. d/b/a ABC Companies at a total cost not to exceed $123,861; and authorizing the Interim Village Manager to take all actions necessary to effectuate the purchase. Regular Session Agenda, January 12, 2023 Page 3 of 3 COUNCIL AND ADMINISTRATION MATTERS MAYOR AND COUNCIL MATTERS/REPORTS 14. DISCUSSION – Village Manager Appointment VILLAGE MANAGER MATTERS/REPORTS REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS) ADJOURNMENT If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Council meeting, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date. This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda.