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06-30-2022 VC SP-MPresent: Absent: ROLL CALL MINUTES OF THE SPECIAL SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA JUNE 30, 2022 Deborah Searcy, Mayor David B. Norris, Vice Mayor Susan Bickel, President Pro Tem Darryl C. Aubrey, Sc.D., Councilmember Andrew D. Lukasik, Village Manager Len Rubin, Village Attorney Jessica Green, Village Clerk Mark Mullinix, Councilmember Mayor Searcy called the meeting to order at 7:00 p.m. All members of Council were present except for Councilmember Mullinix who was out of town. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Searcy gave the invocation and Vice Mayor Norris led the public in the Pledge. APPROVAL OF MINUTES The Minutes of the Regular Session held May 26, 2022, the Special Session held June 2, 2022 and the Regular Session held June 9, 2022 were approved as written. STATEMENTS FROM THE PUBLIC Bill Rose, 36 Yacht Club Drive, expressed his concerns and opposition to the proposed 200 Yacht Club Drive project. Frank Rendulic, 36 Yacht Club Drive, expressed his concerns and opposition to the proposed 200 Yacht Club Drive project. Susan Barnard, 400 Gulf Road shared photos of her property with Council and stated that a new power pole that was 80 feet tall was installed on the front of her property and that a permit had not been pulled. Ms. Barnard expressed her concerns regarding the installation and the feedback she received from FPL regarding the new pole. Amy Haigh, 401 Flotilla Road, stated that she lived behind Ms. Barnard's house and expressed her concerns with the installation of new poles on Flotilla Road and neighboring properties. Casey Buckley, 401 Harbor Road, stated that a stake was placed in his yard for the installation of a pole and expressed his concerns. Minutes of Village Council Special Session held June 30, 2022 Page 2 of 7 STATEMENTS FROM THE PUBLIC continued Walter Eckler, 2671 Lorraine Court, expressed his concerns with stormwater drainage issues within his neighborhood. Gina Levesque, 300 N. Dixie Highway, introduced herself as the Intake and Compliance Manager for the Palm Beach County Commission on Ethics. Ms. Levesque stated that she was assigned to the Village of North Palm Beach as liaison and stated that she was available for questions or to provide assistance. PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS ORDINANCE 2022-12 CODE AMENDMENT — THREE TIER ASSESSMENT STRUCTURE FOR SINGLE-FAMILY RESIDENTIAL PROPERTIES A motion was made by Vice Mayor Norris and seconded by President Pro Tem Bickel to adopt on first reading Ordinance 2022-12 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING CHAPTER 30, "STORMWATER MANAGEMENT UTILITY," OF THE VILLAGE CODE OF ORDINANCES BY AMENDING SECTION 30-6, "STORMWATER MANAGEMENT UTILITY ASSESSMENTS," TO CREATE THREE TIERS FOR ASSESSMENTS IMPOSED AGAINST IMPROVED SINGLE-FAMILY RESIDENTIAL PROPERTIES; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Lukasik explained the reason for the ordinance. The ordinance would establish a three-tiekd utility assessment for single family residential properties. Mr. Lukasik discussed and explained the history and background that established the Stormwater Management Utility and Stormwater Management Utility Fund which provided for the adoption of Stormwater Management Utility Assessments. After hearing options from Hazen & Sawyer regarding the stormwater utility rate methodology to produce greater equity amongst the Single Family Rate, Council agreed to implement a three-tier rate system based on parcel size. Deborah Cross, 2560 Pepperwood Circle S, expressed her concerns and gave her input regarding stormwater management in the Village. Thereafter, the motion to adopt on first reading Ordinance 2022-12 passed with all present voting aye. ORDINANCE 2022-13 CODE AMENDMENT — MEETINGS AND GATHERINGS AT PARKS PLAYGROUNDS AND RECREATION A motion was made by Councilmember Aubrey and seconded by President Pro Tem Bickel to adopt on first reading Ordinance 2022-13 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING DIVISION 2, "PERMIT," OF ARTICLE II, "MEETINGS AND GATHERINGS," OF CHAPTER 20, "PARKS, PLAYGROUNDS AND RECREATION," OF THE VILLAGE CODE OF ORDINANCES BY AMENDING SECTION 20-31, "PERMIT Minutes of Village Council Special Session held June 30, 2022 Page 3 of 7 ORDINANCE 2022-13 CODE AMENDMENT — MEETINGS AND GATHERINGS AT PARKS, PLAYGROUNDS AND RECREATION continued REQUIRED," TO INCREASE THE PERMIT REQUIREMENT THRESHOLD TO TWENTY PERSONS; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Lukasik explained that the purpose of the ordinance was to change the code to increase the permit requirement threshold from ten (10) to twenty (20) persons allowed to gather within Village parks and recreation areas. Mayor Searcy recommended eliminating the ordinance and not requiring a threshold for the quantity of people who can meet or gather at Village parks or recreation areas. Discussion ensued between Councilmembers regarding threshold requirements for persons allowed to gather within Village parks and recreation areas. Discussion ensued between Councilmembers and staff regarding the enforcement of the ordinance. A motion was made by President Pro Tem Bickel and seconded by Vice Mayor Norris to amend Ordinance 2022-13 increasing the permit requirement threshold of meetings and gatherings at parks, playgrounds and recreation to twenty-five (25) persons. Thereafter, the motion to amend Ordinance 2022-13 passed 3 to 1 with Vice Mayor Norris, President Pro Tem Bickel and Councilmember Aubrey voting aye and Mayor Searcy voting nay. Thereafter the motion to adopt on first reading Ordinance 2022-13 as amended passed 3 to 1 with Vice Mayor Norris, President Pro Tem Bickel and.Councilmember Aubrey voting aye and Mayor Searcy voting nay. CONSENT AGENDA Item 6, the sole item on the Consent Agenda was removed and placed on the Regular Agenda. RESOLUTION 2022-46 — COUNTRY CLUB GOLF COURSE DRIVING RANGE REPAIRS AND TURF INSTALLATION A motion was made by Vice Mayor Norris and seconded by President Pro Tem Bickel to adopt Resolution 2022-46 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ACCEPTING A PROPOSAL FROM FOREVERLAWN PALM BEACH, LLC FOR REPAIRS AND ARTIFICIAL TURF INSTALLATION AT THE COUNTRY CLUB DRIVING RANGE AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT FOR SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE. Deborah Cross, 2560 Pepperwood Circle S, asked if the artificial turf would be water permeable. Head Golf Professional Allan Bowman stated that the artificial turf was permeable. Thereafter, the motion to adopt Resolution 2022-46 passed with all present voting aye. Minutes of Village Council Special Session held June 30, 2022 Page 4 of 7 RESOLUTION 2022-47— 2ND AMENDMENT TO LONG-RANGE PLANNING AND ZONING SERVICES A motion was made by President Pro Tem Bickel and seconded by Councilmember Aubrey to adopt Resolution 2022-47 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA AMENDING THE ORGANIZATIONAL CHARTS AND COMPREHENSIVE PAY PLAN ADOPTED AS PART OF THE FISCAL YEAR 2022 BUDGET TO IMPROVE SERVICE DELIVERY; REVISING POSITIONS WITHIN THE PUBLIC WORKS DEPARTMENT, THE VILLAGE CLERK'S OFFICE, THE COMMUNITY DEVELOPMENT DEPARTMENT AND THE COUNTRY CLUB; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Lukasik explained that the resolution would amend an agreement for planning and zoning services with NZ Consultants, Inc. to increase the amount of compensation by $25,000 to a total of $75,000 and extend the term through the end of Fiscal Year 2022. Mr. Lukasik explained the need to continue services due to staffing shortages in the Community Development Department and gave an update on the search and efforts to fill those positions. Thereafter, the motion to adopt Resolution 2022-47 passed with all present voting aye. RESOLUTION 2022-48 — AMENDMENT TO AGREEMENT FOR BUILDING INSPECTION CFR VTCF.0 A motion was made by President Pro Tem Bickel and seconded by Vice Mayor Norris to adopt Resolution 2022-48 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING AN AMENDMENT TO AN AGREEMENT WITH C.A.P GOVERNMENT, INC. FOR BUILDING INSPECTION SERVICES PURSUANT TO PRICING ESTABLISHED IN AN EXISTING AGREEMENT WITH THE TOWN OF JUPITER AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE AMENDMENT ON BEHALF OF THE VILLAGE; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Lukasik explained that the resolution would approve an amendment to an agreement for building inspection services with C.A.P. Government, Inc. to increase the amount by $40,000 for a total amount of $65,000. Mr. Lukasik explained the need to continue services due to staffing shortages in the Community Development Department and gave an update on the search and efforts to fill those positions. Thereafter, the motion to adopt Resolution 2022-48 passed with all present voting aye. RESOLUTION 2022-49 — AMENDMENT TO CONCEPTUAL BRIDGE AND STREETSCAPE DESIGNS A motion was made by President Pro Tem Bickel and seconded by Councilmember Aubrey to adopt Resolution 2022-49 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING AN AMENDMENT TO THE CONTRACT WITH GENTILE GLAS HOLLOWAY O'MAHONEY & ASSOCIATES, INC. FOR CONCEPTUAL BRIDGE Minutes of Village Council Special Session held June 30, 2022 Page 5 of 7 RESOLUTION 2022-49 — AMENDMENT TO CONCEPTUAL BRIDGE AND STREETSCAPE DESIGNS continued AND STREETSCAPE DESIGNS FOR PROSPERITY FARMS ROAD, U.S. HIGHWAY ONE AND LIGHTHOUSE DRIVE AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE AMENDMENT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Lukasik explained that the resolution would approve an amendment to a contract with Gentile Glas Holloway O'Mahoney & Associates, Inc. (2GHO) for Lighthouse Drive Streetscape/Traffic Calming Design Services (Task 3) in the amount of $84,349. The amendment would only revise Task 3 by reducing the scope of work on Lighthouse Drive. The scope of work for Lighthouse Drive is to develop conceptual designs that would manage traffic speeds, enhance pedestrian safety and beautify the corridor. The scope of work would also include a public engagement process. The revised scope of work eliminates work associated with the Lighthouse Bridge and reduces the cost from $87,727 to $84,349. Thereafter, the motion to adopt Resolution 2022-49 passed with all present voting aye. RESOLUTION 2022-50 — IRRIGATION PUMP STATION REPLACEMENT A motion was made by Vice Mayor Norris and seconded by President Pro Tem Bickel to adopt Resolution 2022-50 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ACCEPTING A BID PROPOSAL FROM SULLIVAN ELECTRIC & PUMP, INC. FOR THE REPLACEMENT OF THE IRRIGATION PUMP STATION AT THE NORTH PALM BEACH COUNTRY CLUB AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT FOR SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Bowman explained and gave a brief history of the pump station at the Country Club. The pump station was installed in 2006. The average lifespan of a pump station was twelve (12) years and the Country Club's current pump station was sixteen (16) years old. Mr. Bowman stated that $115,000 had been spent in repairs over the past five (5) years. Mr. Bowman discussed and explained how the new pump station would be funded. Thereafter, the motion to adopt Resolution 2022-50 passed with all present voting aye. MAYOR AND COUNCIL MATTERS/REPORTS Director of Leisure Services Zak Sherman and Country Club Manager Beth Davis gave an update on the upcoming 4th of July activities and events that would take place at the Country Club. Mayor Searcy asked for an update on the technological changes to the Council Chambers. Information Technology Director Michael Applegate gave an update stating that two cameras were installed on the back wall and one camera was installed on the wall behind the dais for live web streaming. Minutes of Village Council Special Session held June 30, 2022 Page 6 of 7 MAYOR AND COUNCIL MATTERS/REPORTS continued Mr. Applegate stated that effective at the next Council meeting scheduled for July 14th, the public would be able to view the meeting live from the Village website. The meetings would be archived for later viewing. The meetings would also be indexed to coincide with items listed on the agenda for that meeting so that particular items or parts of the video can be viewed versus having to watch the entire video. The new setup would be a fully produced experience for the public. Mr. Applegate stated that the current Zoom set up would no longer be utilized. President Pro Tem Bickel asked if residents would still be able to make a public comment from home. Mr. Applegate stated that public comments would no longer be able to be made by the public viewing the meeting from home. President Pro Tem Bickel recommended that it be advertised that the public can no longer make public comment through the new system. Mayor Searcy recommended coming up with ways for the public to participate or make public comment if they were physically unable to attend a Council meeting. Mayor Searcy stated that she wanted to discuss the Village Manager recruitment process and directives for the Ad Hoc Residential Committee. Mayor Searcy stated that Human Resources Director Renee Govig had received twenty-two (22) applications for the Village Manager position and expected more applications to come in after the 4th of July weekend. Discussion ensued between Councilmembers and Mr. Rubin regarding the process of reviewing resumes and choosing applicants to interview. Discussion continued regarding the interview process for Village Manager applicants. Mayor Searcy stated that she would follow up with Ms. Govig and inform her that Council wants to review all applications and resumes that were received for the Village Manager position and ask Ms. Govig to provide a spreadsheet or grid of candidates that details each applicants' qualifications while making sure to eliminate anyone who did not meet the minimum qualifications, and to form a committee that would narrow down the Council's choices to three (3) or five (5) candidates to be brought in for interviewing. Mayor Searcy stated that at their last meeting the Ad Hoc Residential Code Committee discussed future directives. The Committee requested that it be asked of Council if they wanted them to consider the following code provisions to evaluate: • Whether to allow accessory structures like detached garages, garage apartments, pool houses, sheds (with design standards) • Creating minimum tree maintenance regulations • Do we want to allow artificial turf? • Do we want to create any restrictions on parking in swale? Minutes of Village Council Special Session held June 30, 2022 Page 7 of 7 MAYOR AND COUNCIL MATTERS/REPORTS continued • Do we want to allow chain link fences? • Do we want to modify our dock regulations to limit boat size? • Can we further incentivize one-story homes? • Do we want to allow alley access for single-family homes that are adjacent to alleys? Council agreed that the Ad Hoc Residential Code Committee should evaluate the list of code provisions. Mr. Lukasik stated that a survey would be done to find out if residents wanted additional code provisions evaluated that were not included on the list. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:21 p.m. Jei Green, MMC, Village Clerk