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1994-044 Approves Wage & Pay Plan Study1 RESOLUTION NO. 44-94 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACN, FLORIDA, APPROVING AND ADOPTING THE WAGE AND PAY PLAN STUDY FOR THE VILLAGE OF NORTH PALM BEACH DATED JULY, 1994, PREPARED BY CODY AND ASSOCIATES, INC. ATTACHED AS EXHIBIT "A", AND SELECTING THE OPTION TO ADJUST THE SALARIES OF THOS F. EMPLOYEES IN A CLASSIFICATION AT .5$ (PERCENT) PF,R YF,AR AT CURRENT POSITIONS UP TO A MAXIMUM OF 5$ (PERCENT) WHEN THE PROPOSED RANGE. AFFECTS MORE. THAN (1) EMPLOYEE IN ANY CLASSIFICATION; AND, PROVIDING FOR AN F,FFECTIVE DATE. ~. BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA: Section 1. The Village Council of the Village of North Palm Beach, Florida, does hereby approve and adopt the Wage and Pay Plan Study for the Village of North Palm Beach dated July, 1994, prepared by Cody and Associates, Inc. attached as Exhibit "A" and selecting the option to adjust the salaries of those employees in a classification at .5$ (percent) per year at current positions up to a maximum of 5$ (percent) when the proposed range affects more than (1) employee in any classification. Section 2. This Resolution shall take effect October 1, 1994. 1 PASSED AND ADOPTED THIS 27th DAY OF October 1994. 1 MAYOR (Vi}lade Seal) ATTEST: ' / Village Clerk 1 MEMORANDUM TO: Mayor & Village Council PROM: Dennis W. Kelly, Village Man er DATE: October 27, 1994 SUBJECT: Cody & Associates Pay Plan Update The attached letter to Kelly from Pellegrino dated October 26, 1994 represents Mr. Pellegrino's update to the Pay Classification Plan as a result of discussions held with certain department heads on Tuesday, October 25, 1994. Mr. Pellegrino heard their concerns and returned to his office to analyze various requests for changes and is submitting his findings, per the attached October 26 letter. The only issue I raise with Mr. Pellegrino's letter is that he recommends certain classifications be removed because they are no longer being used by the Village. I feel those classifications should remain in the Pay Classification Plan and kept up with over the years in the event the Village ever decides to reinstate any of those classifications in the budget. If we were to remove them from the Pay Classification Plan and decide to reinstate that position in the budget a year or two later, we would have to go back and do an analysis on that position to determine a new range. DWK:sh Attachment cc: Department Heads r / , I " ~ ~'~ ' ~ ~ i ,i, ~ ~ C ~) ~ 1' r ~.. Cody ~ ~}~.2ocla.tE~,,-~ri,~. TtANAGEMHNT CONSULTANTS i ~~ October 26, 1994 Mr. Dennis W. Kelly Vlllage Manager Vlllage of North Palm Beach 601 U.S. Highway 1 North Pdlm Beach, FL 33408 Dear Donnis: 806 Jack Drft•e Cocoa Bench, PL 8$981 (407) 788-87$0 We analyzed the Information and data received at the meeting yesterday and recommend the following amendments to the Waga and Pay Plan Study Report of July, 1994. 1. Club blouse Building Maintenance Man Proposed Pay Range (22.36) 12.26 - 15.70 Comment: This position was omitted from the report. 2. Delete Laborer I Change Laborer II to Laborer Proposed Pay Range (6-19) 7.86 - 10.84 Comment: The Laborer I classification la not in use. 3. Golf Course Supervisor =_ Proposed Pey Range 118-31i 22,004 - 30,322 . COmmQnt: This position was omitted from the Initial report. 4. Delete Sto'~ekesper and Collector/Operator Classlflcetlona from the Pay Pion. ~J ~5. Sanitation Supervisor Proposed Pay Range (18-311 22,004 - 30,322 ' Comment: The change Is based upon 'the clarification of the organizational structure and supervisory responslbllltlea. 6. Goif Course Suporlntendent Proposed Pay Range (38-50i 36,058 -48,493 Comment. This ohange was based upon new Information end data submitted. Theao are the only changes or additions recommended. Other requests which involved comparable worth and or reclassification were autslde the scope of the study and were not addressed. Sincerely, ~~ N. E. Pellegrino Senior Partner 1 VILLAGE OF NORTH PALM BEACH TO: Mayor & Village Council FROM: Dennis W. Kelly, Village Man er DATE: August 4, 1994 ~~ WAGE AND PLAN STUDY We have this date received and am therefore conveying to you your individual co and Pay plan Study for the Village of North palm Beach Jul 1994 b Cod Management Consultants PY of the Wage minimum/maximum ranges for po ~ionBwat}~in thelVil age, buh does not i to acesthoseeranges' with current salaries. Therefore b study rceommends new Y copy of this memorandum to the Finance Director, I am instructing him to identify each position within each classification and provide a report reflecting the current salary of that position relative to the new recommended min/max ra es. have received the Finance Director's report, we can [hen calculate the overall cost to implement [he salary survey. ~ Once we ' MY suggestion for taking action on this study is to receive the Fina then place this item on the next available workshop agenda for discussion purposes. We will need to limit our discussion to general terms of ' nce Director's findings and NAGS or PBA should be reserved for Executive Session. I am sendi NAGE and PBA representatives and to Ms. Patrcia TaylooourAlaboreconscultant ogarding records. Councilman Atwater had suggested that a special workshop sessionpo gotoverothis material might be appropriate. Perhaps at the next Village Council meeting a time certaintcan be set for such a meeting. If you have any questions or comments, please give me a call or contact the Finance Director during my vacation absence. Again, I want to extend my thanks to the Village Council for taking a strong leadership role in budgeting the monies we needed to conduct this survey and for your the survey. strong commitment in providing the budgeted funds necessary for implementing the results of DWKah Attachment cc: Shaukat Khan, Finance Director Kitty Kelly, Village Clerk Department Heads Patricia Taylor, Labor Consultant Ralph Pauldine, PBA-Gen. 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U ~ ~ a t U ~ ~ <;: ~ 8 ~ ~~ ~ I ' iW: pm i i } t V e I yq O :~: o qj ~ p ~ i ~ r ~'r:; ~R: 1 1 1 WAGE AND PAY PLAN STUDY FOR THE VILLAGE OF NORTH PALM BEACH 1 JULY, i994 1 Cody ~ ~~.~.ocia.t~s,, J,~~. biANAGEDIENT CONSULTANTS body ~- ~~~o~~ ~fANAGEME.~'T CO~ISU ' 305 Jack Ddve Cocoa Beach, FL 3f (407) 783-3720 July 25, 1994 Mr. Dennis W. Kelly Village Manager Village of North Palm Beach 501 U S Highway 1 North Palm Beach, FL 33408 Dear Mr. Kelly: We have completed our assignment and are subr and Pay Plan Study for all positions in the service fE~., ~nc. A,~TTS ling the final report of our Wage the Village cf iJorth Palm Beach. This report has been prepared as an accounting o'~ our assignment and to record our ' approach. The recommendations and comments in the report reflect our objective appraisal based on analysis and discussion to the ~xtent possible within the scope of the assignment. Our objective was to develop a Pay Plan that is to the taxpayers of the Village. We appreciate this opportunity to be of service to cooperation and courtesy which was extended to the Study. Respectfully submitted, 3~ N. E. Pellegrino Senior Partner to both the employees and you and express our thanks for the us by all of your employees during WAGE AND PAY PLAN STUDY FOR V/LLAGE OF NORTH PALM BEACH Table of Contents Sec ion Paoe LETTER OF TRANSMITTAL I SALARY PHASE ............................. 1 A. SALARY SURVEY ........................ 1 1 . SELECTION OF SURVEY CLASSES .............. 1 2. IDENTIFICATION OF LABOR MARKET ............ 1 3. REGIONAL MARKETS ....................... 2 4. MANAGEMENT, ADMINISTRATIVE, AND PROFESSIONAL POSITIONS ................... 3 5. SECONDARY INFORMATION .................. 3 6. SURVEY METHOD .......................... 4 B. DEVELOPMENT OF THE SALARY SCHEDULES .... 4 C. SALARY FINDINGS ....................... 4 D. SALARY SURVEY CONSIDERATIONS .......... 5 E. RECOMMENDATIONS ..................... 5 Section pane II COMPENSATION PLAN ........................ 6 A. PURPOSE ............................. 6 B. COMPENSATION PLAN DESIGN .............. 6 C. APPOINTMENT AND STARTING RATE GUIDELINES 7 D. SALARY RANGES AND PROGRESSION ......... 8 E. PERFORMANCE (PRODUCTIVITY) INCREASES .... 8 F. PROBATIONARY PERIOD ................... 9 G. PROMOTIONS .......................... 9 H. DEMOTIONS .................. 10 ......... I. TRANSFERS ................... 10 ........ J. PAY GRADE ADJUSTMENT ................. 11 K. RECLASSIFICATION/ORGANIZATIONAL CHANGES 11 L. TRAINEE CATEGORY ..................... 11 M. SPECIAL ASSIGNMENT CATEGORY ........... 12 N. "COST OF LIVING" AND THE PAY PLAN ........ 12 O. POST-MAXIMUM INCENTIVE ................ 14 III FRIN GE BENEFIT SURVEY ...................... 15 A. APPROACH ............................ 15 B. FINDINGS ........................ 15 ...... C. RECOMMENDATIONS ..................... 16 IV IMPL EMENTATION 18 ........................... ENCLOSURE 1 -FLORIDA PRICE LEVEL INDEX - 1993 ENCLOSURE 2 -RECOMMENDED SALARY RANGES BY CLASSIFICATIONS ENCLOSURE 3-SALARY SCHEDULE I i Sr~ARy PHASE The Salary Phase of the Study included the following: A. SALARY SURVEY The objective of this survey was to determine what must be provided in terms of salaries in order to obtain and retain personnel; in other words, to be competitive with other employers recruiting from the same labor market. The steps included: 1. SELECTION OF SURVEY CLASSE (Bench Marks) t~ ' LJ Because of the small number of different classifications, we tried to utilized as many as possible of the present classes in the salary survey. These jobs represented all of the occupations and levels in the Village's organization and those occupations which could be compared with other employers. ~. t' 2. IDENTIFICATION OF LABOR MARKET The relevant labor market to be surveyed was identified. One market was the local operating area of Palm Beach for the positions which are recruited from this geographical location. We included both public and private agencies in the survey. Some of the agencies used were: 1 a. Cities, Villages, or Villages ' West Palm Beach Palm Beach Palm Beach Gardens Lake Worth Boca Raton Boynton Beach Delray Beach Greenacres Juno Beach Lantana Jupiter Palm Springs Riviera Beach Royal Palm Beach West Palm Beach b. Other Palm Beach County Palm Beach Community Col%ge Pa/m Beach School Board State of Florida (Local Offices! Area businesses and companies 3. REGIONAL MARKETS Other important pertinent markets are the adjoining county areas of Broward and Martin. Data collected in these areas were used as a compensation trend guide only. I1 2 4. MANAGEMENT. ADMINISTRATIVE AND PROFESSIONAL POSITIONS ,' For management, administrative, and some professional positions where ~ the Village must remain competitive on a State-wide basis, our staff studied salary data from other comparable Cities in the Region and State. Another source used was the Florida League of Cities Cooperative Salary Survey (19941, Florida Government Consortium Study 1994, Joint Town/County Salary Survey (Palm/Browardl, and Florida Occupational Wage Survey 11994). This information was used as guide, along with local data in arriving at our recommendations to determine general pay levels. We realize that there are significant differences in Cost of living in other areas of the State in comparison to Palm Beach County, so we made appropriate adjustments to the data received to reflect the Cost of Living differences. The formula used was: Cost of Living /ndex difference (between reporting counties and Palm Beach County) XReported Sa/ary Range =Adjusted Salary Range. The Cost of Living data source used was the most recent "Florida Price Level Index 1993" (Enclosure 4). These Cost of Living adjustments afford more validity to the survey data. 5. SECONDARY INFORMATION Secondary salary data included surveys recently completed by our i company and other information from our data base. This information was also used as a ui a in developing the salary schedule recommenda- tions. ~' 3 6. SURVEY METHOD . ~ Our staff secured wage data by requesting the minimum rate (starting pay) and the maximum wage attainable within a normal salary range. We chose this method as it has been our experience that it is more equitable than other methods, such as analyzing the "actual pay" for the job (the pay of incumbents in the participating employersl. "Actual pay" for the class may involve surveying the established organization that has a low turnover rate and finding their pay above the area average. "Actual pay" for newer organizations in an area is typically found to be closer to the minimum hiring rate in the labor market. Both of these examples tend to obscure a major objective of a wage survey, the establishment of competitive hiring rates for a given job. Some agencies provide very lucrative fringe benefits but sub-par- salaries; others concentrate on good salaries and minimal benefits. Our ' study of these facts is reflected in our final wage recommendations. B. DEVELOPMENT OF THE SALARY SCHEDULES ' The objective of this aspect of the Study was to compile the results of the salary survey and to develop a salary schedule and plan for the position covered. f ~, C. SALARY F/ND/NGS Overall, we found some current ranges ahead and some behind the surveyed market place. Findings by individual classifications are reflected in Enclosure 2 -Recommended Salary Ranges by Classification. 4 D. SALARY SURVEY CONS/DERAT/ONS The salaries in Palm Beach County, the surrounding counties and throughout ' the State have had a slow to moderate increase over the past three to four (3 - 4) years. Palm Beach County is ranked as the fourth (4°i out of 67 counties) cost of livinq area in the State, according to the recent Florida Price Level Index Study. This means that Palm Beach County is 4.10% above the State-wide average cost of living (Enclosure 1). This, of course, was considered in the overall analysis of the State-wide salary data collected for certain jobs. The salary considerations for the next fiscal year throughout the State in other governmental agencies range from approximately three to five percent (3%-5%) on an average. This year inflation is predicted to be somewhere in the 3.5 to 4.2 range. Some experts feel, however, that inflation will increase substantially since we are in a recovery period in the economic cycle. At this point it is difficult to make any valid forecasts. Based upon past practices and established precedents of the local and regional market, the salary ranges of the surveyed agencies will again increase by approximately 3% to 3.5% (average-. We are recommending that the Village also consider increasing the recommended ranges by this amount. This will position the Village in the most equitable and current salary market level. E. RECOMMENDAT/ONS 1. Adopt the recommended salary ranges and schedules as submitt d in this report, when it is economically fea ible to do so g (Enclosures 2 and 31 ~., 2. Cody & Associates, /nc. will assist the Village further in the implementa- l lion process and will assist in developing other alternatives to meet the Village needs and circumstances, as requested. E 5 II COMPENSATION PLAN A. B. PURPOSE The Compensation Plan is intended to provide all employees with an equitable and competitive pay, relative to pay received by other employees performing similar work in other areas of the Village's organization and also relative to rates received by other employees in the labor market from which the Village employees are recruited. The Compensation Plan includes the basic Salary Schedule and the schedule of salary ranges for all classes of positions included in the Classification Plan. COMPENSAT/ON PLAN DES/GN We are recommending the Village continue the present Minimum to Maximum Pay Plan design. The minimum-maximum pay structure is the most widely used and flexible management system there is in use today, especially in the public sector. Some of the advantages ip this type structure are: 1. The employer is not limited to the rigid intervals between steps when considering salary increases as is the case when a step pay plan is used. 6 Z. The employee can usually be compensated by whatever percentage increase, based upon job performance, the employer desires. 1' 3. The Minimum-Maximum Plan provides more flexibility when ability to fund is a problem. 4. The Minimum-Maximum Plan is easier to administer. C. APPO/NTMENT AND START/NG RATE GU/DEL/NES 1. The minimum rate for a position is the appointment (in-hiring) rate for a new employee. This rate reflects the "market place" value of the position based upon the minimum qualifications needed to perform the work. We are recommending the Village adopt the minimums proposed as a result of our Study and these be used as the apoointment rates. However, more latitude must be exercised when determining actual in- ' hiring rates for key managerial applicants since experience and availabili- ty are key factors. 2. Generally, appointments below or-above the minimum salary may be authorized in the following situations: a. If the applicants training, experience or other qualifications are above those required for the- position and there are no qualified . applicants available who are willing to accept the minimum rate, appointments may be approved at a rate of up to the mid-point of .~ the range established for the position. k. b. Appointments below the minimum salary can be handled as described in Section L. 'f' 7 D E. SALARY RANGES AND PROGRESS/ON 1. The Pay Plan consists of a Salary Schedule containing salary ranges, the compensation attached to the ranges, and a schedule listing the assign- ments of each class in the Classification Plan to a range in the Salary Schedule. 2. Employees can receive a salary increase by means of performance salary advancement, across-the-board in r acR. cost of living promotion reclassification or oav range adjucrment. 3. Salary ranges are used to develop incentives among employees to improve their work performance and ali In the present climate of fiscal concerns it is essential to have some type of salary program geared to improving overall productivity and efficiency of work. PERFORMANCE (PRODUCTN/TYJ /NCREASES 1 2 3 An increase within the same pay range should not be automatic, but should be based upon a Performance Evaluation System or other system which measures an individual's effort and effectiveness. An employee should be eligible for a salary advancement annually on an anniversary or a fiscal year basis and as warranted by performance, provided there are funds available for the increases. Salary advancement to the mid-point of the salary range is considered as the developmental phase of the salary progression. Increase to this point are usually more rapid then after the mid-point is reached. The develop- mental phase includes the probationary period and signifies the time an 8 individual should become totally effective and productive according to the established Village's standards andJor desires. ' The area beyond the mid-point of the salary range is referred to as the incentive phase. Movement in this phase of the range should be reserved for performance over and above that considered as an average, acceptable job. This area should be based truly on oerformance. F. PROBAT/ONARY PER/OD The probationary period is used as an integral part of the examination process, to closely observe the employee's work, to secure the most effective adjustment of the new employee to the position, and to reject any employee whose performance or conduct is unsatisfactory. When an individual has completed the probationary period and is totally qualified to perform all phases `' of the job independently, a wage increase of up to five percent (5%) may be , considered if there are funds available. G. PROMOT/ONS A promotion occurs when an employee is moved from a position in one class to another position in a different class which has a higher maximum salary. The promoted employee should receive a salary increase to at least the ' minimum rate of the new pay range. An amount higher than minimum can be considered by the Village if the individuals experience, skills or qualifications ~' merit a higher then minimum rate adjustment. The first six (6) months of the promotion will be used by the supervisor to evaluate the performance of the employee and to assure that the employee can satisfactorily perform the duties 9 I~ of the new position. At the end of this period, the employee's supervisor will certify that the employee is satisfactorily performing his/her duties. H. DEMOT/ONS If an employee is demoted for cause, the demotion will be to a lesser job classification which may include a reduction in pay. Employees receiving demotions at their own request or due to inability to perform the work because of health or other reasons, may be adjusted to a lower job classification. When a demotion of this nature occurs, there should be a reduction made in the employee's pay. Some circumstances may dictate, however, that the employee remain at the same pay level attained prior to the demotion. This will be at the discretion of the Village, but in no case should this exceed the maximum rate of the lower pay range. ' /. TRANSFERS Employees transferred to a position in the same classification or to a different position with the same pay grade should no be eligible for an increase. Employees transferred to another position in a lower classification or grade shall be handled in accordance with the rule established for Demotions. e i k 10 J. PAY GRADE ADJUSTMENT ' 1. Where the pay range of an existing classification is raised, it is important to maintain established pay relationships and pay spreads within a work unit and not unduly compress pay between new and longer service employees. 2. In instances where the total pay plan is being revised, adjustments and implementation should be determined at that time, which will consider cost impact and other factors. K. RECLASS/F/CAT/ON/ORGAN/ZAT/ONAL CHANGES When a position is reclassified to a higher class, adjustments to salary should be handled in the same manner as Promotion. When a reclassification results in assignment to a Lower class, adjustment should be made in accordance with the rules for Demotion. L. TRA/NEE CATEGORY If an applicant for a position does not meet the minimum qualifications, but is otherwise qualified for the position, the department head may request the appointment as a "TRAINEE". In such cases, the employee could be hired at r; a rate often to fifteen percent (10%-15%) below the minimum salary, until the ~; minimum qualifications have been satisfied. 11 This category is used to train people on-the-job who have the potential to do the work, but lack some of the skills or experience needed. The normal time ' a person remains in a trainee category would be a minimum of six (6) months and a maximum of twenty-four (24) months. This time period would depend upon the skills or experience needed in individual cases and when certification requirements are completed. M. SPEC/AL ASS/GNMENT CATEGORY (SACJ This category can be used when an individual in a position is given an assign- ment(s) which encompasses duties and responsibilities of adifferent, advanced, and/or supervisory nature. These assignments are usually for a specified limited period of time. This type assignment is of a temporary nature and can be rescinded unilaterally by the Village and does not constitute a promotion. A pay supplement may be given for the period of time of the assignment. All assign- ments must be approved by the Village Manager or his/her designee. ' N. "COST OF L/V/NG" ANU THE PAY PLAN We are not discounting the impact that "Cost of Living" has on the purchasing power of the employees' dollar. However, there is a general misconception about the "Cost of Living" and its relation to the salary setting process. The Consumer Price Index or other market basket surveys do no determine the "going rate" for a particular occupation in the labor market. F 1 12 We are continually asked if the employer should adjust their salary schedule based on the change and "Cost of Living." Our answer is "NO." The ~' Consumer Price Index is useful only as a uide in the general maintenance of a Salary Schedules; it is not a panacea. The Consumer Price Index is an easy "out" to the problem of when and how to raise salaries but it has serious limitations. "Cost of living adjustments" are attractive, appreciated by employees, backed by unions, reduce annual discussions concerning wages and do assist in maintaining the purchasing power of employees' dollars. We repeat, we are not discounting or making light of the impact of the increase in the "Cost of Living." We are recommending that the Village not be tied specifically to the "Cost of Living" for setting salaries because: 1. The National Consumer Price Index may II4S reflect your Ioca1 economic `' conditions or availability of labor in the local area. 2. The Price Index does r~ reflect differences in market value of various jobs. 3. The salary levels of local occupations may be changing in a different direction and rate from the Price Index. 4. If the Village is tied to the "Cost of Living" for setting salaries, you may not be economically able to meet this level in the future without increasing revenue and/or reduction in services. ~„ We recommend that the Villaoe conduct a wage and salary survey annually review the "Cost of Living" figures and other data and make salary range adiustments based on the overall anal is 13 O. POST-MAX/MUM /NCENT/VE ~_J The maximums of the recommended pay ranges are the point where an employee's pay progression usually stops. This marks the place where the "worth" of the position, according to the market place and comparable jobs, have reached its' limit. However, many agencies feel some type of pay incentives past this maximum point are necessary to continue the productivity of the individual at an acceptable level. We feel there is some merit to this practice and have seen most agencies in the survey sampled, utilizing some form of an incentive. We are recommending a valid merit bonus program for your consideration and implementation. r, ~1 a ~. 1. When the individual has reached the maximum of the pay range, they will be eligible for a merit type increase annually. This increase will be a lump sum payment and would not be added to the individual's base pay. This bonus type arrangement has the effect of not compounding salary or fringe benefit costs and limits the overall short and long term impact on the Village's budget. It also helps in the retention of produc- tive long term employees. 14 ' FRINGE BENEFIT SURVEY A. APPROACH In compiling information for the Fringe Benefit phase of the Study we proceeded as follows: 1. Fringe benefit data was complied from the same agencies used in our salary survey. 2. Data from other Florida agencies was also secured. This data was used to determine the trends being set in the benefits area and as a guide post in our overall analysis. 3. The total benefit package was evaluated taking into consideration that some agencies may be providing more of one benefit but less in other areas. ~ B. F/ND/NGS ~_ 1. Employers are spending more and more for the fringe benefit package E (non-wage compensation) each year. If increases in the fringe benefit packages continue in the direction they have taken over the past years, it is obvious that some agencies could find their non-wage compensation as much as two-thirds (2/3) of their payroll expenditures. ~. 1 15 2. 3 In similar size Cities offices in Florida the average non-wage compensa- tion or employee benefits is between twenty-five and thirty-two percent (25%-32%) of straight time wages. The Village's fringe benefit cost is approximately twenty-seven percent (27%1. We feel the Village is providing an overall competitive and fair employee fringe benefit package in retationshlp to individual agencies surveyed and other public and private agencies throughout the State. C. RECOMMENDATIONS 1 2 D9 not increase anv individual fringe benefits or the total benefit oackaoe at the present time. In a comprehensive study, such as we have done, salary and fringe benefit data have to be evaluated together, since each impacts the other. As an example, some employers participating in this survey paid higher wages than the Village but provided less in their overall benefit package. While on the other hand, some pay less and provide more benefits. These factors were considered in our professional analysis and recom- mendations. The Village should monitor verv closely the impact and cost of the Medical Insurance Program. Last year insurance premiums State-wide increased substantially according to a State Survey of Public and Private Employers in Florida. 16 The result is that an increasing number of employers are having to shift more medical insurance premium costs to the employees and establishing ' a "fixed rate" for the employer. The Village could also consider a cafeteria plan for the medical insurance benefit. It provides the employee the opportunity to customize his/her medical benefits which best suits their own particular situation. This can be done with pre-tax dollars. The benefit the Village will experience will be in a reduction in taxable payroll cost. 3. Monitor future fringe benefits car f Ilv Fringe benefits are obviously very costly and their impact on the total budget expenditures is becoming greater every year. Unfortunately, fringe benefits are forgotten once awarded and in most cases are not viewed as part of the total compensation package by employees. 1 ~' 17 IMPLEMENTATION To implement the proposed Classification and Pay Plan, we recommend: A. Adjust the salaries of those employees who are now being paid below the proposed minimum to the minimum rate of their pay range. B. If there are funds available, the Village could also consider adjusting any employee who has one or more years of service in their present classification and who is presently at the minimum rate of their grade, up to five percent (5%) above the minimum rate. This is to provide some internal equity between the newly hired employee and employees in the same classification who have ' been there for some- time. C. Any employee presently being paid ove the maximum for their pay range, should be "frozen" at their present pay rate. L' 18 1 FLORIDA !'RICE LEVEL INDEX ' 1993 ~' ENCLOSURE1 THE 1993 FLQRIDA PRICE LEVEL [NDEX ~^~~ •~ TABLE I 1 1 E s 1993 FLORIDA PRICE LEVEL INDEg BY COUNTY ALACHUA BAKER BAY BRADIY~RD BREVARD BROWARD CALHOUN CHARLOTTE CTIRUS CLAY COLLIER COLUMBIA DARE DESOTO DDQE DUVAL ESCAMBIA FLAGLER FRANKI.W GADSDEN GII.CHRLSf GLADES GuI.F HAMILTON HARDEE HENDRY HERNANDO HIGIiLANDS HILLSBOROUGH HOLMES INDIAN RIVER JACKSON JEFFERSON nroEx 93.83 90.16 94.24 91.45 97.06 10653 86.22 97.77 91.13 94.81 98.80 9159 108.93 9431 89.48 95:74 92.30 93.42 93.49 90.64 90.90 99.68 91:29 90.48 9054 '94.93 94.09 94.43 99.16 90.60 99.59 89.99 92:75 (36) (59) (33) (48) (19) ( 3) (67) (16) (50) (27) (13) (46) ( 2) (31) (63) (22) (44) (40) (38) (54) (52) ( 9) (49) (57) (56) (25) (34) (30) (12) (55) (11) (60) (42) The Florida Price Level Index (FPLi) was established by the Legislature as the basis for the District Cost Differential in the Florida Education Finance Program (PEEP) formula for distribution of funds to local school districts. The purpose of the FPLI is to measure the differences from county to county in the cost of purchasing a specific market basket of goods and services, at a particular point in time (August, 1993). u1DEx RANK LAFAYETTE 89.93 (62) LAKE 93.97 (35) LEE 99.60 (10) LEON 95.90 (20) LEVY 89.24 (64) LIBERTY 90.33 (58) MADISON 89.95 (61) MANATEE 98.17 (15) MARION 93.46 (39) MARTIN 102.71 (b) MONROE 113.26 (1) NASSAU 93.20 (41) OKALOOSA 94.47 (28) OKEECHOBEE 94.86 (26) ORANGE 98.46 (74) OSCEOLA 95.78 (21) PALM BEACH 104.10 (4) PASCO 95.23 (23) PINELLAS 101.38 (6) POLL 94.% (24) PUTNAM 91.04 (51) sABSr JoI-n~rs 99.s1 (s) SAWI' LUCiE 9734 (18) SANTA ROSA 90.83 (53) SARASOTA 100.61 (7) SEMINOLE 9737 (17) BUNTER 93.71 (37) SUWANNEE 8755 (66) TAYLOR 91.78 (45) UNION 9155 (47) VOLUSIA 94.29 (32) WAKULLA 94A7 (28) WAL1l7N 92.75 (42) WASHINGTON 88.43 (65) Price level indices generally measure one of two things: inflation or relative price levels. The FPLI measures relative price levels across counties at a particular point in time; it is across-sectional index. Unlike the Consumer Price Index, it does not measure inflation from year to year. ~,. < T13E 1993 RESULT'S The map on page 1 gives a visual repre,entation of the county index shown on Table T_ Seven counties have an index above the~stateaverage oE100.00. They are Browani, Dade;. Martin; Monroe; • Palm Beach, Pinellas, and Sarasota: The- highest levels are in- the southern, more populous part of: the State: However, not only the counties with. the highest populations. have• the highest price level indices: Among the severrcounties:abovethestateaverage; two are over 1',000,000 population, four am between 100,000 and T,000,000, and one is less• than 100,000. The• northern portion. of the State; including the Panhandle, tended to have the lowest index values_ OF the• ten lowest ranked counties ten were in the northern portion of the State:. All ten counties with the lowest ranks had a population less than 50,000. Table lion page b lasts the index value for each county by year from 1988 to the current 1993 value. Kelative rankings are given th parentheses next to the- index number for each year. The rankings can be somewhat misleading; at least for the counties grouped near the atiddle or lower range. There, modest changes in the index value from year' to year can produce large changes in a county's: relative: ranking. The relative position of the counties in the upper range tend to be stable from year to year. Over the last six years,. only 15 different counties have been ranked in the top 10. M -awrq. 3r.~ex. e•AppaN 6.781%. C TnnpoMtlon 18.533%. Q~Food 21.788%. E FNdth R~uWbn Q~ 14318%. P«~aW 9avlow- There was a 3136 percent cost of-living differential between the counties. with the highest and the lowest index values. Monroe County, as in past years, ranked. the highest with an index oP 113.26, meaning that the cost of living is 13.26 percent above the statewide average. This year, Calhoun County had the lowestindex valueof 86.22, indicating that its cost of living was. 13.78 percent below the: statewide average of 100.00. finch item priced for the FPLLwas placed in one of five major categories< food, housing; tranuportation, apparel, and health, recreation and personal services. The pie chart below shows that approximately 22 cents. of the typical consumer dollar was spent on food,. 38 cents on housing, and related items, 7'cents on ciothing;,18 cents on transportation, and 15 cents on health, recreation and other personal services. The category indices for the five item groupings presented in Table III on page 8 are collected relative to a population weighted State average of 100, andillustrate which categories of prices in a county are above or below the State average For example, the cost of food in AlachuaCounty is. estimated to be 4.58 percent lower than the: Statewide average cost. but its housing costs are estimated to be 11.50 percent lower than the State average: Comparisons across counties. are also possible within each category. For example, Alachua's-housing index. is 8850 while Broward's- is 110.22, which means that Items- in the housing category tend to be more expensive• in Broward County than is Alachua County. <3> 1 i' r COST' OF LIVING SURVEY DESCRIPTION The 117 items in the mazket basket of goods are chosen to be representative of the expenditure categories used by the U.S. Bureau of Labor Statistics to weight an item's relative importance in the Consumer Price Index The items selected are those most typically used.by the consumer, most widely available for purchase and with as much consistency in quality as possible from county to county. Some of the prices in the five major FPLI categories are obtained through mail surveys, phone surveys and data available through State agencies. Most of the items, however, are priced m the "field" by visiting retail outlets in each county and recording the sales price. This requires the cooperation of the merchants, as each pricer is required to identify him or herself and to state the purpose of the visit The merchants' cooperation 35 usually forthcoming. All information collected is held in strict confidence. The retail outlets to be included in the sample survey are chosen by using a random selection technique within groups stratified by outlet size. For. example, full- line food stores aze selected to obtain most prices in the food category and some household and personal items. In a large county such as Dade, these aze grouped into five categories according to outlet size. Within each group, a certain number are selected to be visited for purposes of this study. This helps ensure that a variety of outlets-are represented, ranging fmm "mom and pop" operations to- the largest supermarket chains. This technique is modified to give outlets with poor histories of item availability a lower chance of selection while giving those with better histories a higher chance. Housing prices for each county are computed with the help of the Department of Revenue's Ad Valorem Tax Division. A standard house is specified and the Department of Revenue, with the help of their data bank and property appraisers, estimates the market value for this house in <4 each county. The tax roll for each county is used to estimate the value of a lot which is less than one acre in size. Rental prices are estimated using regression analysis. A sample of residential rental units is surveyed by mail throughout the State. Owners or apartment managers are asked to fill out a detailed questionnaire in which they describe the apaz'tments.they rent and the rental price. The regression analysis estimates how much different attributes, such as number of bedrooms and bathrooms, effect the rent. A standard apartment is established and, by using the results of the analysis, the rent for a non-standard apartment is adjusted upward or downward to reflect the difference.in the value of the non-standard attributes. These now standardized apartment rents are weighted according to the number of units available to make up the average rent.price for each county. Hospital costs and health professional costs for Eientists and optometrists are also surveyed by mail to obtain charges for specific services they perform Health and automobile insurance costs.aze obtained by surveying Private insurance companies. Again, survey results are held in strict confidence. Utility rates are available through the Public Service Commission COMPUTATION OF INDEX VALUE For most items priced in retail outlets, prices must be obtained at a minimum of three different outlets per county. When an Item cannot be priced at the requisite number of outlets, the average price of the item in several contiguous counties is used instead or in part. These contiguous counties have been established through.a telephone survey of households designed to estimate inter-county buying patterns. The usual pattern is that outlying rural counties are assigned item prices from a larger adjoining county. In some cases, when an item is not available in a particular county, it is assumed that it is simply not purchased and ii ._J y a similar item is substituted.. For example, in counties- where- apartment rentals aze unavailable, the prices. of other housing items are: substituted. Similarly, when municipal buses are not available, certain automobile costs are substituted For several items in the survey, no prices am gathered. Postage doesn't vary from county to county, but it accounts for a certain percentage o£ consumer spending- and is assigned- a~ weight by the-Bureau of LaborStatistics~Tn thesurvey, this is treated as a, dummy item, and the price is rnnstant from county to county. Other items treated. as constants throughoutthe State•are hotel- motel rates auto rngistration fees, operator's. permits, long dtstant phone• service, ands intercity travel oosfs_ To determine the average price for an. item in a particular retail outlet,. the prices collected are weighted by the total sales volume of the outlet from which they are collected. For example; the price•of ground chuck from a large volume grocery store is. given a higher weight- than. the:- price of ground chuck from a: small volume grocery store. For items which are priced ak more than one type oEoutlet; theaveragepricefor each. type is weighted- by the mazket share of each type to determine• the county average price. for thatitem. Forexample; the price of white bread from a grocery store is given a higher weight than the- price- of white- bread from. a: convenience- store because grocery stores sell'morewhitebread and have a higher mazket share than convenience stores. Once average prices have been computed for each item in each county; they are converted to Dade County relative- prices. Here, the average price for each item in Dade County is.converted to the value 1:00,. which serves as.the base price. The average price for each. item is every other county is. then converted. to a fracrion of the Dade County price:. These relative prices ran be greater or less than 1:00. For example; if the average price of milk is determined. to be $3.00 in Dade County and. $2.80 in Orange County; Dade• is assigned a relative milk price of 1.00 arui Orange a. relative milk price of .93 ($280 divided by$3.00). Once the retail prices are computed, they <5> are put into an initial index foreach county. This is done by weighting the• county average relative price for each item by the. appropriate item weight:. These weights are listed. in Table- IV on' page 10. As• an example, the weight for apartment rent is 6.203. This means that 6:203 Percent of the index is determined by the rent price. collected. The 11T item weights• sum to a: total of 100 pemenk. The final step involves weighting: the initial index by thepopulation. Theintent is to determinehow anrch aboveorbelow the State average it costs to ptmchase this. collection of goods and services. This is found by takings weighted average of•'the indices:. For each county, the index is multiplied by its population. Theproduct of each of the 67 rnunties is summed and then divided. by thetotal population fortheState. This produces a. statewide average index that weights each rnunty's index by the number of people living there. Thisvalueis divided into the initial index. values. and multiplieFd by 100 to produce the: fmal Florida Price-Level Index. The index value foranyone county can vary from year to year for several n~sons. Change in the relative cost of living, in that county is, of course; one reason andiswhat the study is designed to measure: Modification of how the- study is• conducted, such as sampling. methodology and item selection, is another reason: Other causes;. however,. are due to chance and typically cause minorfluctuations in results. over time. Using a random sample of retail outlets each year rnntributes to: the instability. This tninorfluctuation from year to year is. unavoidable and does. not necessarlly imply a. significant change in the relative- cost of living. SU1NlMARY The results of the• 1993 Florida. Cost of Living Study have been- prc~sertted: along with. anexplanation- of the methodology used to compute the index. Note that this is+ a; cross-sectional study that compares: the- price levels among the 6T Florida counties:. It is not designed to measure price inflation- from one year to the next. TABLE II FLORIDA PRICE LEVEL INDEX: 1988 TO 1.993 (POPULA710N WEIGN7ED STA7E AVERAGE .700.00) 1993 1992 1991 1990 1989 1968 ALACHUA 93.83(36) 94.54(32) 94.31(33) 95.97(24) 94:93(31) 94.96(27) BAKER 90.16(59) 91:75(54) 90.06(62) 89.01(64) 90.67(58) 88:19(65) BAY 94.24(33) 94:76(31) 93.81(36) 93.82(35) 92.22(47) 90.68(51) BRADFORD 91.45(48) 92.92(43) 92.04(50) 90.61(58) 94.19(35) 92.52(41) BREVARD 97.06(19) 9T 38(16) 99:12(14) 100.55(11) 97:30(20) 98.31(14) BROWARD 106.53( 3) 104:73( 3) 105.99( 3) 107.76( 2) 106.59( 3) 107.12(.2) CALHOUN 86.22(67) 91.39(58) 89.85(64) 90.73(56) 89.01(66) 88.67(62) CHARLOTTE 97:77(16] 95.61(26) 95.83(26) 96.62(23) 97.62(17) 96.54(20) CITRUS 91.13(50) 92.45(52) 91.76(51) 91.03(54) 91.61(51) 91.37(45) CLAY 94.81(27) 92.71(48) 96.07(24) 94.60(32) 96.20(24) 95.16(25) COLDER 9A..80(13) 102.27( 6) 100.11(7) 103.16( 4) 100.69( 8) 101.37( 8) COLUMBIA 91.59(46) 90:74(61) 91.46(52) 91.88(46) 91.61(51) 89.74(58) DADE 108.93(.2) 106.66( 2) 107.98( 2) 105.06( 3) 107.38(2) 107.10( 3) DESOTO 94.31(31) 95.45(27) 96.30(22) 93.41(36) 96.01(26) 94.56(31) DIXIE I 89.48(63) 92.63(46) 93.53(37) 91.98(47) 90.62(59) 91.03(48) DUVAL / 95.74(22) 97.43(17) 95.81(27) 97.42(20) 94.49(34) 95.30(24) ESCAMBI FLAG 92.30(44) 93.66(38) 94.67(32) 92.75(42) 93.27(41) 93.22(39) 93.42(40) 95.24(28) 96.90(21) 95.44(29) 97.46(19) 95.45(23) F KUN 93.49(38) 92.85(45) 95.00(30) 93.07(38) 93.44(38) 93.43(37) GADSDEN 90.64(54) 92.61(50) 91.00(55) 92.91(39) 90.10(62) 90.60(52) GILCHRIST 90.90(52) 92.43(53) 90.73(58) 90.97(55) 90.98(56) 91.27(46) GLADES 99.66( 9) 98.65(13) 99.23(13) 98.07(19) 99.68(11) 97.93(17) GULF 91.29(49) 92.87(44) 92.29(47) 91.57(49) 91.02(55) 89.24(59) HAMILTON .90.48(57) 89.40(65) 90.82(57) 91.40(50) 93.34(40) 88.88(61) HARDEE 90.54(56) 91.30(59) 90.48(59) 91.31(51) 90.25(61) 91:21(47) HENDRY 94.93(25) 95.77(25) 96.23(23) 96.64(22) 95.66(27) 97.01(19) HERNANDO 94.09(34) 94.09(35) 92.83(42) 94.23(33) 9635(22) 9334(38) HIGHLANDS 94.43(30) 94.06(36) 93.33(39) 95:51(28) .94:1'1(37) 94:13(32) HILLSBOROUGH 99:16(12) 100.19(11) 99.51(12) 100.67(10) 99:01(12)' 100.64(11) HOLMES 90.60(55) 92.75(47) 89.74(65) 90.55(59) 92.87(43) 90:22(54) INDIAN RIVER 99.59(11) 98.40(14) 99.61(10) 97.37(21) 97:50(1 8) 100.87(10) JACKSON 89.99(60) 88.92(67) 88.24(67) 89.82(61) . -90.40(60) 88.97(60) JEFFERSON 92.75(42) 96.05(22) 93.40(38) 90.64(57) 92.19(48) .90.52(53) LAFAYETTE 89.93(62) 89.56(64) 90.40(60) 89.73(62) 91:32(54) 88.65(63) LAKE 93.97(35) 95.03(30) 95.88(25) 95.17(30) 94.73(32) 93.44(36) <6> TABLE II FLORIDA, PRICE LEVEL INDEX: 1985 TO 1993 ' (POPUL4710N WEIGHTED STATEAVEA.4GE- 100.Ob) 1993 1992' 1991 1990 1989 1988' LEE 99:60(10) 100.33(10) 99.68( 9) 100:09(12) 100:08(10) 99.19(12) LEON. 95.90(20) 96.55(21) 98:10(18) 98:17(17) 9511(25) 95.52(22) LEVY 8924(64) 90:42(62) 90.90(56) 89:43(63) 89.08(65) 92:35(42) LIBERTY 90:33(58) 93:29(41) 92.37(45) 9214(46) 92:73(45) 85.89(56) MADISON 89.95(61) 89.99(63) 89:93(63) 87:26(67) 88.38(67) 87.86(66) MANATEE 98.17(15) 98:77(12)- 100:25( 6) 101.20( 9) 101:79( 6) 101:51(7) MARION 93:46(39) 93:99(37) 92:36(46) 9243(44] 9214(49) 9221(43) MARTIN. 10271(5) 102.33( 5). 100:51(5) 10248( 6) 102:03( 5) 107.72( 9) MONROE 113:26(1) 113.87(1) 116.79(1) 11279( 1) 115:03(1) 113.98( 1) NASSAU 93.20(41) 94.40(33) 94.73(31) 95:69(25) 94.13(36) 93.96(33) OKALOOSA 94.47(28) 93:49(40) 93.23(41) 94.16(34) 93:11(42) 92.54(4C) OKEECHOBEE 94.86(26) 93.64(39) 95:47(29) 9290(41) 96.90(21) 93:79(34) ORANGE 98.46(14) 101.35( 8) 98.90(15) 98.58(14) 98.30(15) 97.78(18) OSCEOLA 95:78(21) 97:50(16) 94.20(34) 98:33(15) 96:24(23) 98:02(15) ' PALM BEACH 104.10( 4) 102:94( 4) 103:84( 4) 102.35( 7) 105:09( 4) 104:18( 4) PASCO 95.23(23) 95:84(24) 93.90(35) 94:79(31) 94:58(33) 94:78(28) PINELLAS 101.38( 6) 101.16( 9) 98.84(17) 101.84( 8) 100.67( 9) 10Y.63( 6) POLK 94:96(24) 93.00(42) 93.30(40) 9263(43) 95.38(29) 94:98(26) PUTNAM 91.04(51) 9249(51) 9239(43) 93.28(37) 93:35(39) 9207(44] SAINTJOHNS 99.81(8) 95:95(23) 98.89(16) 98.08(18) 98.35(14) 96:05(21) SAINTLUCIE 97.34(18) SANTA ROSA 90.83(53) SARASOTA 100.61(7) ' SEMINOLE 97.37(17) BUNTER 93.71(37) - SUWANNEE 87.55(66) TAYLOR 91.78(45) UNION 91.55(47)- _ VOLUSIA 94.29(32) WAKULLA 94.47(28) ~„ WALTON 9275(42) WASHINGTON 88.43(65) NOTE NUMBERINI F s7.10(20) 91:60(56) 101:90( 7) 97.93(15) 91:55(57) 89.16(66) 9.1.67(55) 92:71(48) 97.25(19) 95.07(29) 94.31(34) 91.04(60) PARENTHESIS 99:55(11) 98.67(13) 98:15(16) 97.99(16) 91.11(54) 91:07(53) 91:94(50) 8)79(57) 99.93( 8) 10260( 5) 101.66( 7) 101:78( 5) 97.63(20) 98:20(16) 98.79(13) 98.69(13) 92:39(43) 92:36(45) 91.60(53) 93:63(35) 89.07(66) 87:57(66) 89.19(64) 88:49(64) 9207(49) 90.25(60) 9284(44) 89.94(55) 91.30(53) 91:18(52) 9267(46) 90:91(50) 97.90(19) 95:52(27) 95:63(28) 94:71(29) 95:75(28) 95.55(26) 95:00(30) 9465(30) s21a(48) 92:91(39) 90:95(57) s1:at(asp 90.23(61) 87.97(65) 89.74(63) 87.76(67)• IS RANK FOR THE APPROPRUITEYEAR' ~, <7> TABLE III POPULATION WEIGHTED. CATEGORY INDICES HEALTH RECREATION COUNTY TOTAL FOOD HOUSING CLOTHING TRANSPORTATION 4 PERSONAL SERVICES ALACHUA 93.83 95.42 88.50 93.89 98.57 97:75 BAKER 90.16 92.18 82.55 99.76 96.80 92.10 BAY 94.24 100.55 86.00 100.93 98.08 95.75 BRADFORD 91.45 9326 87.08 88.01 98.09 92.08 BREVARD 97.06 99.70 95.14 98.55 96.82 97.01 BROWARD 106.53 07.62 110.22 99.01 103.29 103.67 CALHOUN 8622 86.85 76.95 91.77 9821 gg,3g CHARLOTTE 97.77 102.47 93.26 98.53 96.65 101.86 CITRUS 91.13 92.60 87.46 95.66 94.10 91.62 CLAY 94.81 93.51 93.02 104.72 96.34 94.67 COLLIER 98.80 95.19 ~ 99.09 107.16. 98.20 100.78 COLUMBIA 91.59 94.68 84.98 90.96 99.01 93.19 DARE 108.93 99.54 116.21 108.67 107.56 108 59 DE SOTO 94.31 100.84 89.03 89.63 96.21 . 96.05 DIXIE 89.48 91.93 83.44 90.32 94.04 93.59 DUVAL 95.74 97.70 92.35 10227 98.15 94,64 ESCAMBIA 92.30 95.00 85.85 97.45 9721 94.63 FLAGLER 93.42 - - 100.84 8926 81.05 94.32 95 80 FRANKLIN 93.49 102.61 84.74 98.86 94.42 . 95.93 GADSDEN 90.64 91.59 86.16 81.32 97.87 94.73 GILCHRIST 90.90 96.31 82.35 91.05 96.58 95 14 GLADES 99.68 106.18 100.25 85.30 96.92 . 98.04 GULF 9129 96.93 82.72 102.61 94.35 93 43 HAMILTON 90.48 .98.93 8228 - 90.55 94.93 , 90.72 HARDEE 90.54 93.79 85.15 85.93 94.95 94.53 HENDRY 94.93 .101.71 87.99 87.97 96.67 gg,83 HERNANDO 94.09 99.46 90.79 83.59 96.30 9526 HIGHLANDS 94.43 97.64 89.01 98.02 97.38 96.72 HILLSBOROUGH99.16 101.30 98.42 101.40 99.09 96 64 HOLMES 90.60 95.98 80.Q4 102.05 96.52 . 94.18 INDIAN RIVER 99.59 97.16 98.84 104.51 100.42 101 87 JACKSON 89.99. 94.16 61.96 95.45 98.44 . 89.21 JEFFERSON 92.75 98.12 82.97 96.68 96.72 100 28 LAFAYETTE 89.93 96.71 81.20 85.09 96.08 . 94 07 LAKE 93.97 96.09 92.43 87.29 96.86 . 93.67 <8> TABLE III POPULATION WEIGHTED CATEGORY INDICES HEALTH RECREATION EoPERSONAL COUNTY TOTAL FOOD HOUSING CLOTHING TRANSPORTATION- SERVICES LEE 99.60 98.96 101.42 92.42 9928 100.00 LEON 95.90 97.26 93.00 98.91 97.30 97.39 LEVY 89.24 92.06 8425 88.50 9513 89.44 LIBERTY 90.33 99.15 7825 93.17 97.14 94.78. MADISON 89.95 94.91 83.01 86:59 98:12 89.69 MANATEE 98:1T 95:49• 99.99 99.01 96.86 99.38 MARION 93.46 99.21 86:37 104.47 9573 9321 MARTIN" 10271 102.70 106.65 99.16 99.03 99.75 MONROE 11326 105.25 134.55 93.41 101.25. 100.27 NASSAU 9320 93.05 92.14 93.00 95.34 93.37 OKALOOSA 94.47 104.35 84.73 97:56 96.98 97.06 OKEECHOBEE 94.86 99.69 90.01 8206 99.46 98.49 ORANGE 98.46. 103.36 95.16 101.68 96.69 99.18 OSCEOLA 95.78 101.44 9120 89.90 96.60 99.13 PALM BEACH 104.10 _100:38 105.61 110.80 101.85 106.16" PASCO 9523. 96.00 91.86 92.86 100.77 96.06 PINELLAS 101.38 100.10 104.15 96.26 99.86 101.15 POLK 94.96 100.61 89.30 91.04 98.94 96.08 PUTNAM 91.04 94.51 87.28 85.11 93.82 93.50 ST. JOHNS 99.81 104.05 100.71 87:12 96.80 100.43 ST. LUCIE 97.34 100.81 93.93 101.20 96:54 99.03 SANTA ROSA 90.83- 89.55 83:36 99.08 96:41" 99.48. SARASOTA 100.61' 98:76 104.54 113.49 95.30 9528 SEMINOLE 97.37 96.62: 96:03 103.14 97.85 98:50- SUMTER 93.71 103.54 88.76 8232 96.03 92.00 SUWANEE 87.55 ' 93.57 80.09 78.65 96.27 88:58 TAYLOR 91.78 94.84 86.01 87.75 96.58 96.15 UNION 91.55 94.62 83.82 93.19 97.69 96:30 VOLUSIA 94.29 101.03 90:86 82.75 96:52 94:04 WAKULLA 94.47 100.38 87.70 93.47 9501 100.62: WALTON 92.75 94.15 87.05 93.80 96.42: 98:67 WASHINGTON 88.43 91.88- 78:72 100.96 98.69 8T.3Z <9 TABLE IV ITEMS PRICED FOR THE 1993 FLORIDA PRICE LEVEL INDEX FOOD (32 ITEMS) KELLOGGS CORN FLAKES .234 MACARONI ,111 WHITE BREAD .325 CHOCOLATE SANDWICH COOKIES .574 GROUND CHUCK .868 SIRLOIN STEAK ,fig PORK CHOPS .246 CANNED HAM ,164 BOLOGNA .256 FRYING CHICKEN ,478 TUNA FISH .360 EGGS ,Ogg WHOLE MILK .630 CHEESE ,448 EVAPORATED MILK .149 APPLES .608 BANANAS .221 LETTUCE .077 CARROTS .592 FROZEN ORANGE JUICE ,34g PORK & BEANS .221 SUGAR ,~ COOKING OIL .193 COLA DRINK .403 COFFEE IN A CAN .212 CHICKEN NOODLE SOUP .190 BABY FOOD .649 HAMBURGER LUNCH 7,328 CUP OF COFFEE 1.352 SOFT DRINK, SERVED 1,352 BEER 1.604 WINE ,935 TOTAL CATEGORY WEIGHT 21.760 HOUSING (29 ITEMS) HOMEOWNERS INS .511 .- PROPERTY TAXES .w,,, ,g57 PLUMBER SERVICE CHARGE .131 HOUSE PURCHASE PRICE 16.278 ~ GAS .080 HAMMER .069 ELECTRICITY, 1000 KWH 1.706 ELECTRICITY, 500 KWH 1.706 RESIDENTIAL TELEPHONE SERVICE .998 NONLOCAL PHONE SERVICE .939 BEDSHEET .354 RESIDENTIAL WATER SERVICE S63 METAL FOLDING CHAIR .341 RECLINER ,641 REFRIGERATOR-FREEZER .054 BABY BED ,412 VIDEO CASSETTE RECORDER .469 WASHING MACHINE ,137 ELECTRIC .DRILL .325 GLASS BAKING DISH 737 SCOURING PADS .218 LAUNDRY DETERGENT , .356 POSTAGE .781 PAPER TOWELS ,247 TODDLER DAY CARE EXPENSES .331 BABY SITTER SERVICE 330 TV REPAIR .463 . TOTAL CATEGORY WEIGHT 37.598 c 10> TABLE IV ITE1~1S PRICES FOR THE y993 FLORIDA PRICE LEVEL INDEX .~' APPAREL (1 T ITEMS) f ITEM WEIGHT ITEM WEIGHT ~ MANS BLAZER ,48T MANS UNDERSHIRT .184 MANS BUSINESS SHIRT .29T MANS SLACKS .400 r BOYS CASUAL SHIRT .210' WOMANSSHIRTWAISTDRESS .882 ~ WOMANS:SLACKS .435 WOMANS.PANTIES .348 K WOMANSCASUALSHIRT .435 GIRLS"CASUALSHIRT .24T MANS DRESSSHOE .393 WOMANS PENNY LOAFER .826 PAMPERS .195 ZIPPER .080 :r WOMANSTIMEX:WATCH .594 DRY CLEANING, MANS.SUIT .374 3 DRY CLEANING,WOMANS DRESS .3T4 .. TOTAL CATEGORY WEIGHT 6:761 ,.. r i t:~ ~. r. ~! TRANSPORTATION (74 !TENS) fTEM WEIGHT ITEM WEIGHT CHEVROLETCAVAUER 4.018 FORD ESCORT 4.018 GASOLINE, UNLEADED, SEU= 3.72T TIRE STEEL BELTED .315 SPARK PLUG .20T AUTO REPAIR CHARGE 1211 AUTO INSURANCE, PHYSICAL DAM 1.276 AUTO INSURANCE; LIABILITY T.276 AUTO FlNANCE CHARGE .519 AUTO REGISTRATION .094 OPERATORS PERMIT .094 TOW CHARGE .373 NON-LOCALTRAVEL 1.170. BUS FARE .235' HEALTH,. RECREATION_A_'_N_Q PERSO_N_ AL SERVICES (251TEMS) M~• •.• • • .~~ I; ASPIRIN FiLL1NG EYE EXAMINATION .170 BANDAGES- 1.075 EXTRACTION. .376" SEMI-PRIVATE ROOM RATE .376 .423 1.075 1'.142 HOSPITAL LAB FEE NEWSPAPER KODAK CAMERA FILM: BOWLING.. TOTALCATEGORY WEIGHT18.533 .979 HEALTH INSURANCE: .386 TENNIS BALLS .222 DOG: FOOD .381 MOVIE RENTAL CIGARETTES, CARTON, 1.126 TOOTHPASTE HAND LOTION .192 WOMANS HAIRCUT MANS HAIRCUT .099- FILLER PAPER' COLLEGE TU1710N 2:261 SAFETY DEPOSIT' BOX FEE SOLAR POCKET CALCULATOR .080 TOTAL CATEGORY WEIGHT15.348 .268 .115 .352' 11335 .310. .453' aoT 1'.160. <11 Office of Education Budget and Management Florlde Department of Education The Capitol Building Tallahassee, Florida 32300.0400 Address Correction Requested BULK RATE U.S. POSTAGE PAID TALLAHASSEE. FL 1739Y PERYR N0.2d7 The'1993 Florida Price Level Index was prepared by staff of the Fiorlda Department of Education, Office of Education Budget and Managment, with support from the staff of the Executive Office of the Governor, Oftice of Planning and Budgeting, Revenue and Economic Analysis Unit. The Cost-of-Living survey and study has received great cooperation from businesses, agencies and professional organizations throughout the State. The State of Florida is indeed indebted to everyone whose cooperation made the study possible. r iZECOMMENDED '' SALARY RANGES BY CLASSIFICATION ENCLOSURE 2 rNJG 11 '94 09 16 CODY & ASSOCIRTES 407?83-3720 ~oclt,f,~' dg~.~.oelate~.,,~ne. ' hrANAG$M$NT CONSUi,TANTS SOd Jack Drive Cows Beach, FL a8981 (407) 789.9780 August 11, 1994 Ms. S911y Hert Village of North Palm Beach 501 U.S. Highway 1 North Palm Beach, FL 33408 Dear Sally: F. G ~3 ' The attaohed are salary recommendations for positions omitted from cur original report. We were using the Classification and Pay listing (Fiscal year 83/94) furnished by the Gity which did not include these positions, which led to these omissions. The only position not Included Is the Golf Pro's classification since we need more information oonaerning other monies (outside of salary) that this position receives. If you have any questions, please contact me. Sincerely, ~~iP,c~~'..~ N. E. Pellegrino Senior partner ~~: ~~Q ''~~ ~ ~. ~G~~a i / o~~~, ~ NUG 11 '&1 09 15 COZY & RSSOCIRTES 407?83-3720 c--+ I NNN i ~.%~~ PAY GfLADF FIRE CWIEF (37-49) 35,179 - 47,309 BUILDING TECHNICIAN (11-23) 8.89 - 11.96 GOLF COURSE SUPERVISOR (32-48) 31,091 - 43,931 GOLF COURSE TECHNICIAN (10-22) 8.68 - 11.67 CHEF (24-40) 25,517 - 37,883 dFFICE MANAGER (24-37) 25,517 - 35,179 1 1 F.^;i3 1 W . f i a r t-1 `L' r~V ~ O i W ~ ~ ~i U r ~ ... h A W i O a a w y ~~ ~J ~k co m ao '- ro m m O n O N M N N (O O ~ ~ f`7 Z ~ Q .^- .- .M- .M- .M- „M„ W '- ~ T m W ~ y J ~ O ~ M N N N N O r t0 h O O M M O M W OD OD (O O f0 M O ~ .N- W W O -~ Oi ~ M -- ^ OD I~ a0 • • 0 W m c~ n m n n in m a O (O N N N N N '7 CI .- .- N a = c0 1n 1~ 1n ~ ~ N n 1n O _ v _ . . . N N O O Q . .. ~j ~~ >- k Q a ('~ n ct C7 00 1~ h f7 . 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N U m a z w ~ aa'i ~ U ~ o ~- 3 OC F-- ~ a[ x C7 w LL i SALAtZY SCHEDULE 1 ENCLOSURE 3 L RECOMMENDED SALARP SC,HEDUX~E RANGE HOURLY ANNUAL 01 6.950 14,456.00 02 7.124 14,817.92 03 7.302 15,188.16 04 7.485 15,568.80 05 7.672 15,957.76 06 7.864 16,357.12 07 8.061 16,766.88 08 8.263 17,187.04 09 8.470 17,617.60 10 8.682 18,058.56 1 1 8.899 18,509.92 12 9.121 18,971.68 13 9.349 19,445.92 14 9.583 19,932.64 15 9.823 20,431.84 16 10.069 20,943.52 17 10.321. 21,467.68 18 10.579 22,004.32 19 10.843 22,553.44 20 11.114 23,117.12 21 1 1.392 23,695.36 22 11.677 24,288.16 RANGE HOURLY ANNUAL ' 23 11.969 24,895.52 24 12.268 25,517.44 25 12.575 26,156.00 26 12.889 26,809.12 27 13.21 1 27,478.88 28 13.541 28,165.28 29 13.880 28,870.40 30 14.227 29,592.16 31 14.583 30,332.64 32 14.948 31,091.84 33 15.322 31,869.76 34 15.705 32,666.40 35 16.098 33,483.84 ;' 36 16.500 34,320.00 37 16.913 35,179.04 38 17.336 36,058.88 39 17.769 36,959.52 40 18.213 37,883.04 41 18.663 38,819.04 • 42 19.135 39,800.80 • 43 19.613 40,795.04 44 20.103 41,814.24 45 20.606 42,860.48 i. 46 21.121 43,931.68 47 21.649 45,029.92 [' E RANGE HOURLY ANNUAL ' 48 22.190 46,155.20 49 22.745 47,309.60 50 23.314 48,493.12 51 23.897 49,705.76 52 24.494 50,947.52 53 25.106 54,222.48 54 25.734 53,526.72 55 26.377 54,864.16 56 27.036 56,234.88 57 27.712 57,640.96 58 28.405 59,082.40 59 29.1 15 60,559.20 ' 60 29.843 62,073.44 61 30.589 63,625.12 62 31.354 65,216.32 63 32.138 66,847.04 64 32.941 68,517.28 65 33.765 70,231.20 66 34.609 71,986.72 67 35.474 73,785.92 68 36.361 75,630.88 €. y 1 SALARY SURVEY IMPACT ANALYSIS VILLAGE OF NORTH PALM BEACH August, 1994 ' Prepared by: Shaukat Khan Finance Director ' Salary Survey Impact Analysis Village of North Palm Beach Table of Contents Memorandum ....................................................... 1 Overview ........................................................... 2 Criteria used to Revise the Pay .......................................... 3 Pay Plan Study Impact Highlights ......................................... 4 Impact Analysis Summary -Village ....................................... 5 Impact Analysis Summary -Country Club ................................... 6 Impact Analysis Detail -Village .......................................... 7 Impact Analysis Detail -Country Club ..................................... 12 1 VILLAGE OF NORTH PALM BEACH MEMORANDUM To: Dennis Kelly, Village Manager From: Shaukat Khan, Finance Director ~ / Re: Salary Survey Impact Analysis Date: August 22, 1994 I have completed the analysis of the wages and plan study prepared by Cody and Associates, Inc. for the Village. ' The enclosed report provides the overview and the fiscal impact of the survey and also highlights the major areas of concern affecting all the employees of Village and Country Club. The proposed classification and pay adjustments are prepazed based on the recommendation suggested by Mr. Nick Pelligrino of Cody and Associates to implement the pay plan. Please let me know if you have any question or comments on this report. Thanks. SK:pe cc: Village Council 1 1 1 r-. l-. OVERVIEW • The Village has 148 full-time employees (General Fund 126 and Country Club 22) • There are 64 existing job classifications • Following are the breakdown of the groups of the Village employees: General Fund Country Club To al (A) Department Heads 7 1 8 First Line Supervisor 4 2 6 Second Line Supervisor 13 5 18 Staff 102 14 116 Total: ~ 22 148 (B) PBA 42 - 42 NAGE 59 13 72 Non Union _~ _~ Total: 126 22 14g 2 ' CRITERIA USED TO REVISE THE PAY 1. Adjusted the salaries of those employees who are now being paid below the proposed minimum to at least the minimum rate of their pay range. 2. The classifications in which more than one employee received the upward adjustment to minimum, their pay are further adjusted by .5% (1/2%) per year of service up to a maximum of 5% above the minimum rate in that classification. ' 3. The pay is not changed for the employee whose pay rate falls within the proposed range or exceeds the range regardless of number of years of service. 4. Paramedics and Detectives are treated the same as Public Safety Officers, since they receive extra incentive money for these assignments. 5. Sergeants' pay are adjusted to at least the minimum proposed rate and further adjusted for number of. years of service as Sergeant in accordance with paragraph 2 above. 1 3 PAY PLAN STUDY IMPACT HIGHLIGHTS 1. Out of the existing 64 classifications, 23 classifications are affected by the pay plan study. 2. Out of the total of 148 employees (including Country Club), 61 employees are affected (41%). 3. One employee in the Village and two employees in the Country Club are making more than the proposed maximum range. 4. Of the 52 employees affected by the study in the general fund, 32 employees are in the Public Safety Department (62%). 5. Of the $171,637 required to implement the salary survey in the General Fund, $147,955 are for salary changes in the Public Safety department. 6. Among department heads, only the Recreation Director and Country Club Manager classifications aze affected. ' 7. No proposed rates are recommended for Golf Pro. They are allowed to earn money by giving lessons, in addition to the salary. 8. Although the pay for all the collectors in the Sanitation department are within proposed minimum and maximum rates and no adjustment is suggested, the collectors with 4 years of service are malting the same amount of money as the employee with 9 years of service. 9. Fiscal Impact: General Fund Funds required to bring $156,627 the employees to minimum Additional funds to relieve 15,010 the internal compression among the classifications affected by the study ' Total: Country Ctub $19,522 666 171 37 201 8 4 Total $176,149 15,676 1 1825 VILLAGE OF NORTH PALM BEACH ' SALARY SURVEY IMPACF ANALYSIS 9319/ • EMPLOYEES A 7. ~ CLASS[FX:AI7ON LFFECiED f A11OI1111' IiESO0N7 t E]~LOYEES ~ YLYY YYYYNYYYY YYYYY 444444444 444 444 YY 444444 444444444 ' VILLAGE 14 CODE OFFICER 1 83.87 0.05% 1.92% ~ 17 ELECTRICIAN 1 3700.57 2.16% 1.92% ~ 26 LABORER II 5 4533.59 2.64% 9.62% ~ 27 LIBRARIAN I t 1216.05 0.71% 1.92% ~ 29 LI6. ASSIST. 1 2164.78 1.26% 1.92% ~ I 30 MAINT. MECH. 1 $30.00 0.3146 1.92% ~ 32 PARKSKEEPER 4 20$8.66 1.20% 7.69% ~ 36 CENTER SUPVSR 1 65.52 0.04% 1.92% ~ 41 STOREKEEPER t 1886.98 1.10% 1.92% ~ 4E DEPUTY VLG CLK 7 18$0.28 1.08% 1.92%a ~ 51 RECREAT.DIR. 7 1792.63 1.04% 1.92% ~ 5/ P.SERV.DPUTY DIR 7 3223.58 1.88% 1.92% ~ 67 DISPATCHER 6 22268.81 12.97% 11.54% ~ I 78 FIREMAN 3 9037.53 5.27% 5.77% ~ 68 PATROLMAN(PSO) 27 109947.$9 64.06% 40.38% ~ I 69 SERGEANT 2 6703.55 3.91% 3.85% ~ 73 BUILDING TECH. t 573.96 0.33% 1.92% ~ I GENERAL FUND TOTALS 52 171637.95 100% 100% 5 VILLAGE OF NORTH PALM BEACH ' SALARY SURVEY IMPACT ANALYSE 93191 M EMPLOYEES R R ~ CLASSII7CATXXi EFFECTED sAl[OONT AtdOQNT sFMPLOYFES ~ 4444 44444444444444 444444444 •44444444 444444 4Y4444444 ' f OOUNTRY CLUH ~ 5 POOL ASS137. MGR 1 995.90 4.9346 11.1146 ~ 9 CARTMAN 1 1661.59 8.23% 11.11% ~ I 23 HOUSEKEEPER 7 1682.$5 8.33% 11.114~0~ 26 LABORER II 3 2639.41. 13.07% 33.33%a ~ I 42 COURT ATTENDANT 1 45$4.9$ 22.$640 11.11% ~ 47 CLUB MGR 1 8140.20 40.32% 11.11% ~ ' 75 G.C. TECH. 1 513.68 2.5440 11.11°/u COUNTRY CLUB TOTALS 9 20188.28 100°6 100 °l0 ~ 1 6 L ---- -------------------------~----pp---------M--p ^ I ~~~~ ~~ P N m• ~D a O m a ! :'ii: y p aq yp ~ M SO ~ :W: ~ N N N N r~ N N p ! :'::': I :•:': ! :.;i. - ^ -:::. .. . ...... . .... . .. . ... . . ........ . ... . ~ a a ~ l:r:.; °~ ~ non m oom 63 ! ::; +i 4ii l:~i: y3 ! is{. = S i ;~: 7 !::?: s . «:: .. . ..~. ,:;:: ..;;. >;:: -- --- - - - - - --- ! :.::~. ' b ~ ~~~ ~~ o°~ ~ , ;.:; ,~ ,~ ~ M ~Q !:'+: b M mM U ! •M'• ~ n M N N N N N v ~ ra ! •i: N N N .r !•:: ! ::':: Z ! 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