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01-27-2022 VC REG-MMINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA JANUARY 27, 2022 Present: Darryl C. Aubrey, Sc.D., Mayor Deborah Searcy, Vice Mayor David B. Norris, Councilmember Susan Bickel, Councilmember Andrew D. Lukasik, Village Manager Len Rubin, Village Attorney Jessica Green, Village Clerk Absent: Mark Mullinix, President Pro Tem ROLL CALL Mayor Aubrey called the meeting to order at 7:00 p.m. All members of Council were present except for President Pro Tem Mullinix who was out of town. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Aubrey gave the invocation and Vice Mayor Searcy led the public in the Pledge. APPROVAL OF MINUTES The Minutes of the Regular Session held January 13, 2022 were approved as written. STATEMENTS FROM THE PUBLIC Mr. Lukasik introduced Derek Schuemann as the new principal of the Conservatory School. Mr. Schuemann introduced himself and stated that he was honored to be chosen as the next principal of the Conservatory School. Mr. Schuemann briefly discussed his background and credentials and stated that he was born and raised in the Village of North Palm Beach. Mr. Schuemann stated that he was happy and excited to lead the school presently and into the future. Mayor Aubrey welcomed Mr. Schuemann and stated that the Council was looking forward to working with him. Judy Pierman, 560 Greenway Drive, announced that the Meet the Candidates Event sponsored by American Association of University Women would be taking place on February 17th from 6:30 p.m. to 7:30 p.m. at the Village Community Center. Mary Phillips, 525 Ebbtide Drive, stated that the Friends of the Library have been fortunate enough to donate funds they have raised over the past few years through the generous support of the community. Ms. Phillips announced that the annual book sale at the Library was taking place on Friday and Saturday. Ms. Phillips announced that the Friends of the Library would be selling beverages at the Hot Cars and Chili event on Saturday. Minutes of the Village Council Regular Session held January 27, 2022 Page 2 of 5 STATEMENTS FROM THE PUBLIC continued Chris Ryder, 118 Dory Road, South, expressed his concerns about public comment timing and procedures that took place at the last Recreation Advisory Board meeting that he attended. These residents addressed the Council with their concerns regarding the proposed 200 Yacht Club Drive Planned Unit Development: Pat Kelley, 37 Yacht Club Drive Bob Starkie, 36 Yacht Club Drive Dr. Hal Bashein, 729 Waterway Drive, expressed his concerns with the renting of dock space on private property. PUBLIC HEARING AND SECOND READING OF ORDINANCE 2022-03 CODE AMENDMENT — ADVISORY BOARD ELECTRONIC PARTICIPATION A motion was made by Councilmember Bickel and seconded by Vice Mayor Searcy to adopt and enact on second reading Ordinance 2022-03 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING ARTICLE I, "IN GENERAL," OF CHAPTER 2, "ADMINISTRATION," OF THE VILLAGE CODE OF ORDINANCES BY AMENDING SECTION 2-1, "BOARDS AND COMMITTEES," TO ALLOW FOR BOARD AND COMMITTEE MEMBERS TO PARTICIPATE AND VOTE VIA ELECTRONIC MEANS; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Rubin stated that the ordinance was passed on first reading without modification. The purpose of the ordinance was to amend the code to allow board and committee members who were unable to be physically present to participate and vote on matters before the board or committee via electronic means. A quorum is still required to be physically present at the meetings. Mayor Aubrey opened the public hearing. There being no comments from the public, Mayor Aubrey closed the public hearing. Thereafter, the motion to adopt and enact on second reading Ordinance 2022-03 passed with all present voting aye. CONSENT AGENDA APPROVED Councilmember Norris moved to approve the Consent Agenda. Vice Mayor Searcy seconded the motion, which passed with all present voting aye. The following items were approved: Resolution accepting the proposal from All -Site Construction, Inc. for roof repairs to the Country Club Golf Course Maintenance Building at a total cost of $15,015; and authorizing execution of the Contract. Resolution approving a blanket purchase order in an amount not to exceed $50,000 with Flying Scot, Inc. for sidewalk removal, replacement and rehabilitation. Resolution adopting a fine schedule and delinquent fee for parking citations. Receive for file Minutes of the Business Advisory Board meeting held 10/19/21. Receive for file Minutes of the Golf Advisory Board meeting held 11/15/21. Minutes of the Village Council Regular Session held January 27, 2022 Page 3 of 5 CONSENT AGENDA APPROVED continued Receive for file Minutes of the Library Advisory Board meeting held 11/23/21. Receive for file Minutes of the Environmental Committee meeting held 12/6/21. Receive for file Minutes of the Planning Commission meeting held 12/7/21. RESOLUTION 2022-07 — VEHICLE LEASE AGREEMENT A motion was made by Vice Mayor Searcy and seconded by Councilmember Norris to adopt Resolution 2022-07 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING THE LEASE OF FIVE NEW POLICE DEPARTMENT VEHICLES ACQUIRED FROM BARTOW FORD CO. PURSUANT TO PRICING ESTABLISHED IN AN EXISTING CHARLOTTE COUNTY CONTRACT AND EQUIPPED BY DANA SAFETY SUPPLY PURSUANT TO AN EXISTING CITY OF MIAMI CONTRACT, ONE NEW SANITATION VEHICLE ACQUIRED FROM NEXTRAN CORPORATION D/B/A NEXTRAN TRUCK CENTER PURSUANT TO PRICING ESTABLISHED IN AN EXISTING FLORIDA SHERIFF'S ASSOCIATION CONTRACT, AND ONE NEW FIRE RESCUE DEPARTMENT VEHICLE ACQUIRED FROM STINGRAY CHEVROLET PURSUANT TO PRICING ESTABLISHED IN AN EXISTING FLORIDA SHERIFF'S ASSOCIATION CONTRACT; APPROVING A FIVE-YEAR LEASE AGREEMENT WITH PINNACLE PUBLIC FINANCE INC.; DECLARING FIVE EXISTING VEHICLES AS SURPLUS PROPERTY; AND PROVIDING FOR AN EFFECTIVE DATE. Assistant Public Works Director Chad Girard explained that five (5) Police Department vehicles would be leased and obtained from Bartow Ford Company. Two (2) of the vehicles would be unmarked and three (3) of the vehicles would be marked. Outfitting of the vehicles would be performed by Dana Safety Supply. Additionally, one (1) Rear Load Collection Truck would be leased for the Sanitation Department and one (1) vehicle would be leased for the Fire Department. The Village would own all of the vehicles at the end of the five-year lease term. Thereafter, the motion to adopt Resolution 2022-07 passed with all present voting aye. RESOLUTION 2022-08 — COMMUNITY CENTER PLAYGROUND EQUIPMENT REMOVAL AND INSTALLATION A motion was made by Councilmember Bickel and seconded by Councilmember Norris to adopt Resolution 2022-08 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A PROPOSAL FROM ADVANCED RECREATIONAL CONCEPTS, LLC FOR THE PURCHASE OF NEW PLAYGROUND EQUIPMENT FOR THE COMMUNITY CENTER AND APPROVING A PROPOSAL FROM PLAY SPACE SERVICES, INC. FOR THE REMOVAL AND DISPOSAL OF THE EXISTING EQUIPMENT AND THE INSTALLATION OF NEW EQUIPMENT PURSUANT TO PRICING ESTABLISHED IN AN EXISTING CLAY COUNTY CONTRACT; AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE CONTRACTS FOR SUCH SERVICES; APPROVING A BUDGET AMENDMENT TO TRANSFER FUNDS FROM THE CAPITAL IMPROVEMENT FUND TO FACILITATE THE PURCHASE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Minutes of the Village Council Regular Session held January 27, 2022 Page 4 of 5 RESOLUTION 2022-08 — COMMUNITY CENTER PLAYGROUND EQUIPMENT REMOVAL AND INSTALLATION continued Director of Leisure Services Zak Sherman presented a slideshow depicting the new playground design and equipment that would be installed at the Community Center. Vice Mayor Searcy asked if the playground mulch would be changed and if the benches at the playground could be positioned in a shaded area. Mr. Sherman stated that the surface of the playground would remain mulch and that he would take into consideration the positions of the benches when they are installed. The playground renovation is estimated to be completed by the summer. Thereafter, the motion to adopt Resolution 2022-08 passed with all present voting aye. RESOLUTION 2022-09 — POND BANK REPAIR AND STABILZATION A motion was made by Councilmember Bickel and seconded by Councilmember Norris to adopt Resolution 2022-09 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING A PROPOSAL FROM BRIGHTVIEW GOLF MAINTENANCE, INC. FOR POND REPAIR AND STABILIZATION AT THE AT THE NORTH PALM BEACH COUNTRY CLUB GOLF COURSE AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT FOR SUCH SERVICES; WAIVING THE VILLAGE'S PURCHASING POLICES AND PROCEDURES; AND PROVIDING FOR AN EFFECTIVE DATE. Head Golf Professional Allan Bowman presented photos and explained how certain pond banks on the golf course at the Country Club were giving way and needed to be stabilized. Mr. Bowman explained that the method would entail a large piece of burlap anchored into the ground under the water and backfilled in order to stop the erosion. Mayor Aubrey asked how long the burlap would last. Mr. Bowman stated that the burlap would last between thirty (30) and fifty (50) years. Councilmember Bickel asked if precautions would be taken to ensure the safety of the workers and the crocodile that has made residence on the golf course during the installation. Mr. Bowman assured that precautions would be taken to ensure the safety of the workers and the crocodile. Vice Mayor Searcy asked what material the burlap was made out of and its environmental impact. Mr. Bowman stated that the burlap had no micro -plastics and was environmentally safe. Thereafter, the motion to adopt Resolution 2022-09 passed with all present voting aye. Minutes of the Village Council Regular Session held January 27, 2022 Page 5 of 5 VILLAGE COUNCIL MATTERS/REPORTS Mayor Aubrey announced the Hot Cars and Chili event on Saturday and encouraged residents to attend. Vice Mayor Searcy requested a future Council discussion regarding proposed projects along U.S. Highway 1 which would include the details of the proposed 200 Yacht Club Drive project. Mr. Lukasik stated that staff would do further analysis and prepare a future discussion. Councilmember Bickel requested that the Memory Care Center that was in the process of being built on U.S. Highway 1 be added to the discussion. VILLAGE MANAGER MATTERS/REPORTS Mr. Sherman gave a brief update on the upcoming Heritage Day event. The event was scheduled to take place on Saturday, April 2nd. Mr. Sherman stated that there would be a Friday night kick- off on April 1St at Osbourne Park. Mr. Sherman stated that there would also be a golf cart parade on Friday night that would start at the corner of Allamanda Drive. The parade would focus on the west side and would finish by going down Buttonwood Drive turning right on Prosperity Road and turning into the entrance to Osbourne Park. Mr. Sherman stated that staff was planning to meet with the Police Department to get final approval for the golf cart parade. Councilmember Bickel asked if the golf carts could cross Prosperity Farms Road in order to get to the parade. Mr. Lukasik stated that staff would have to work out the logistics for the golf carts that would participate in the parade. Vice Mayor Searcy asked if there would be enough food to sell to people in the park due to the new regulations for food trucks. Mr. Sherman stated there would be food provided by the carnival and they may be limited in what can be provided due to the fact that food trucks were having issues with meeting the new regulations. Other alternatives for providing food at the event would be researched and considered. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 7:52 p.m. J ss' a Green, MMC, Village Clerk C",