06-14-2017 VC BWS-MMINUTES OF THE BUDGET WORKSHOP SESSION
j VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
JUNE 149 2017
Present: Darryl C. Aubrey, Sc.D., Mayor
Robert A. Gebbia, Vice Mayor
Mark Mullinix President Pro Tem
David B. Norris, Councilmember
Susan Bickel, Councilmember
Andrew D. Lukasik, Village Manager
Len Rubin, Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Aubrey called the meeting to order at 7:00 p.m. All members of Council were present. All
members of staff were present, except the Village Attorney. Finance Director Sarnia Janjua, Police
Chief Rick Jenkins, and IT Director Michael Applegate were present.
Village Manager Lukasik explained the purpose of the meeting was to conduct a mid -year review
of the FY 2017 budget including the Country Club and General Fund budgets, tax distribution
schedule, and Village policy update. Additionally, Mr. Lukasik stated they would discuss strategic
planning for the Village and the Council's FY 2018 goals and objectives.
FY 2017 COUNTRY CLUB MID -YEAR BUDGET REVIEW
FY 2017 GENERAL FUND MID -YEAR BUDGET REVIEW
Six Months FY 2017)_Six
Months FY 2016
Country Club Revenues
$2,123,816
$2,618,472
Country Club Expenses
$15497,504
$25234,638
Net Revenue / Expenses
$6269312
$3839834
Golf Memberships
211
211
Golf Rounds
245036
225863
FY 2017 GENERAL FUND MID -YEAR BUDGET REVIEW
TAX DISTRIBUTION SCHEDULE
Mr. Lukasik reviewed the tax distribution schedule and reported receipts of 98.69 percent of budgeted
ad valorem, and 93.75 percent of total ad valorem. Ms. Janjua advised that the Village would receive
two (2) additional tax distributions during FY 2017.
Six Months FY 2017)_Six
Months FY 2016
Total Revenues
$16,536,279
$16,0445317
Total Expenses
($10,542,538)
($9,958,858)
Net Revenue / Expenses
$599939742
$690859459
Other Financing Sources
$680,413
($1,303,750)
Net Change
$6,674,155
$4,781,709
TAX DISTRIBUTION SCHEDULE
Mr. Lukasik reviewed the tax distribution schedule and reported receipts of 98.69 percent of budgeted
ad valorem, and 93.75 percent of total ad valorem. Ms. Janjua advised that the Village would receive
two (2) additional tax distributions during FY 2017.
Minutes of Village Council Budget Workshop Session held June 14, 2017 Page 2 of 5
INVESTMENT POLICY
Mr. Lukasik reviewed the Village's investment policy and status of investments, as follows:
• To date, the Village has transferred a total of $8,409,872 for investment as core funds,
representing 39.43 percent of the FY 2017 General Fund adopted budget.
• The market value of the core investment portfolio as of March 31, 2017 was $9,095,953.81.
• FY 2016 audit report found that the Village's investments are in accordance with the
investment policy.
• Total cash on hand (including money market funds) of $11,891,369.39.
STRATEGIC PLANNING
Mr. Lukasik discussed the draft Strengths, Weaknesses, Opportunities, and Threats (SWOT) analysis.
Discussion ensued on the items identified within each category.
President Pro Tem Mullinix stated he would like to see the Advisory Boards stepping up to make
stronger suggestions to the Village and coming up with innovative ideas.
Councilmember Bickel asserted that part of the issue was that there was a perception their opinions
were not recognized. Councilmember Bickel stated that if Council wanted them to step up, they needed
to recognize and honor the recommendations of the Board more. Discussion continued regarding how
to keep Advisory Board members from feeling isolated and to encourage them to be more proactive.
Vice Mayor Gebbia commented on the long-term financial position of the Village and how to be
innovative in continuing to build revenue. Council and staff discussed ongoing needs and opportunities
to strategize for financial growth.
Discussion ensued regarding the lack of a high school in the Village and community efforts to address
the need.
Councilmember Searcy noted that maintenance and age of buildings should be recognized as a
weakness to build on. Discussion continued regarding maintenance and operation changes planned.
Discussion commenced regarding setting the golf course apart and making it a place people wanted to
come to play.
Vice Mayor Gebbia commented on an area of Town in need of significant investment because it did
not have sewer service. Vice Mayor Gebbia asserted the improvement would contribute to uniformity
in the Village and have a positive environmental impact. Discussion continued regarding infrastructure
challenges and the logistic of planning solutions.
MISSION STATEMENT
We sustain North Palm Beach as the "Best Place to Live Under the Sun" through superior services,
timeless traditions, and quality amenities.
Minutes of Village Council Budget Workshop Session held June 14, 2017 Page 3 of 5
VISION STATEMENT
North Palm Beach will be known for our unparalleled amenities and innovative approach to meeting
the needs of our safe and secure community through continuous improvement in infrastructure and
service delivery as identified by our stakeholders.
FY 2018 GOALS AND OBJECTIVES
Mr. Lukasik reviewed draft goals and objectives which had been prepared for discussion. Council
considered and prioritized its goals and objectives for FY 2018 as follows:
1. Provide a sustainable financial base for Village services.
a. Ensure equitable taxes and fees for Village services.
b. Keep taxes and fee growth as close to inflation rates and property values as possible.
c. Implementation of Master Plan to encourage new business and promote economic
development.
d. Actively pursue annexation opportunities.
e. Pursue the best facility and utilization for the benefit of all Village residents.
f. Explore all opportunities for sources of funds.
g. Create a Village "wish list" for business and resident donations.
Discussion ensued on the need for more analysis of stormwater and garbage fees in FY 2018, as well
as the possibility of acquiring land for a pocket park on the west side.
Council decided by consensus to remove item E.
2. Maintain a high quality of life and improve the overall appearance in the Village.
a. Improve and maintain Village waterways as a unique Village asset.
b. Maintain the highest quality of public safety services through accreditation of its law
enforcement component and through fire rescue level of service partnerships.
c. Enhance communication with residents through mediums such as the Village
newsletter and website, and other forms of communication.
d. Provide more interactive opportunities for all citizens to participate in Village direction,
activities, and facility decisions.
e. Maintain service levels.
f. Update the Code of Ordinances to match contemporary requirements and to encourage
redevelopment consistent with the Master Plan.
g. Improve Code compliance and education with special emphasis toward the abatement
of "special needs" properties.
h. Maintain infrastructure (roads and sidewalks) and increase street lighting for
pedestrians.
Council suggested Mr. Lukasik consider various improvement projects related to the Earman River,
Lighthouse Bridge, and waterside at the Country Club, as well as a sailing program at Lakeside Park.
Minutes of Village Council Budget Workshop Session held June 14, 2017 Page 4 of 5
Discussion ensued on ensuring maintenance and sidewalks and increasing the amount of lighting for
pedestrians. Mr. Lukasik stated staff would consult with Florida Power & Light (FP&L) regarding
additional lighting similar to that in the Southwest Neighborhood.
3. Maintain quality of all recreational facilities in the Village.
a. Maintain high level of appearance and condition of Village parks and recreation
facilities, including the Country Club.
b. Reinvigorate recreational activities for a fresh approach that is responsive to the current
interests of residents to include, but not limited to:
i. Increased involvement in recreational activities by expanding programs for all
age groups.
ii. Enhancement and promotion of pool, tennis, and park amenities.
iii. Investigate options for additional parks and greenspaces in the Village.
Mr. Lukasik discussed plans to analyze youth sports in conjunction with an analysis of Village
facilities. Council and staff discussed working with Palm Beach Gardens to provide North Palm Beach
residents access to sports programs not offered in the Village and options surrounding a reciprocal
agreement for mutual access to sports programs at a resident rate.
Councilmember Searcy suggested that an emphasis on growing green spaces be kept on the radar.
Discussion continued regarding opportunities.
4. Build a new Country Club Clubhouse
a. Release construction Request for Proposals (RFP).
b. Break ground during FY 2017.
c. Ensure that all Country Club facility renovations are completed by December 2018.
5. Implement the Master Plan for business economic development in our commercial corridors
and community development in our neighborhoods.
a. Implement the Master Plan for business economic development in our commercial
corridors and community development in our neighborhoods.
b. Engage the public regularly to ensure implementation of the plan is consistent with
community values.
c. Prepare marketing strategies.
d. Facilitate the creation of a coalition of business and commercial property owners to
revitalize and redevelop our commercial corridors.
e. Identify grant opportunities.
f. Evaluate creation of a Neighborhood Enhancement Program.
Discussion ensued regarding implementation of a form -based Code.
Council agreed by consensus to support the creation of a Neighborhood Enhancement Program.
6. Continuously improve the way the Village operates.
a. Encourage resident participation on Village Boards and in public meetings, programs,
and events.
Minutes of Village Council Budget Workshop Session held June 14, 2017 Page 5 of 5
b. Improve communication with businesses, encouraging participation of businesses in
Village events. Implement additional/improved social media communications to
residents and businesses.
c. Assess key work processes to determine what services can be improved and implement
improved procedures.
d. Provide a human resources capability that brings consistency in policies and
procedures across all departments while remaining current, relevant, and compliant
with Federal, State and local personnel and labor laws.
e. Identify opportunities to engage consultants to supplement Village staff including
landscape architects, and traffic engineers/planners.
7. Complete the implementation of the pay for performance system.
a. Create management/employee work groups to:
i. Establish appropriate performance measures based upon job descriptions.
ii. Create procedures for the evaluation process.
iii. Set goals and objectives.
b. Complete implementation of pay for performance for appropriate personnel before the
end of FY 2017:
i. Previously implemented in Fire Rescue.
ii. In contract for PBA.
iii. In FPE negotiations.
Council provided direction regarding setting goals and stretch goals with employees and making sure
objectives and expectations are clear.
8. Implement and maintain a long-term (10 -year) Capital Improvement Plan (CIP).
a. Proactively address infrastructure maintenance and replacement needs.
b. Maintain a consistent level of expenditures to achieve Village goals.
c. Plan funding needs, where possible, to avoid substantial debt or tax swings.
d. Incorporate Surtax Plan into the Village's CIP.
9. Establissh programs to create a "family feel" within the organization.
a. Implement team -building events.
b. Empower employees to feel a sense of ownership, feel valued, and boost morale.
c. Enhance internal communication.
d. Develop leadership capabilities.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 9:25 p.m.
C ' leted by Jessica Green, MMC, Village Clerk
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