08-19-2015 VC B WS-MPresent:
ROLL CALL
MINUTES OF THE BUDGET WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
AUGUST 19, 2015
Robert A. Gebbia, Mayor
David B. Norris, Vice Mayor
Doug Bush, President Pro Tem
Darryl C. Aubrey, Sc.D., Councilmember
Mark Mullinix, Councilmember
James P. Kelly, Village Manager
Melissa Teal, Village Clerk
Mayor Gebbia called the meeting to order at 7:50 p.m. All members of Council were present. All
members of staff were present, except the Village Attorney. Finance Director Samia Janjua, Chief
of Police Rick Jenkins, Fire Chief J.D. Armstrong, and Public Works Director Brian Moree were present.
The purpose of the meeting was to review the proposed FY 2016 departmental budgets for Police,
Fire Rescue, General Services — Public Safety Building, and Public Works.
POLICE AND FIRE — COMBINED
• $8,501,998 total expenses; 1.80% or $150,369 increase over FY 2015
• 60 full-time employees; 13 part-time employees; 50 volunteers
POLICE
Chief Jenkins highlighted police department programs, accomplishments, and new initiatives.
Additionally, Mr. Kelly discussed increases in the following operating line items: Contractual
Services, Licenses & Fees, Materials & Supplies, Repairs & Maintenance, Travel & Training, and
Other Operating Costs.
• $65,925 total revenues
• $5,027,779 total expenses; -0.91% or $46,089 decrease from FY 2015
• 36 full-time employees; 13 part-time employees; 32 volunteers
FIRE RESCUE
Mr. Kelly reviewed increases in the following operating line items: Materials & Supplies, Rental;
Repairs & Maintenance, Travel & Training, and Other Operating Costs.
• $385,800 total revenues
• $3,301,269 total expenses; 4.10% or $130,058 increase over FY 2015
• 24 full-time employees; 18 volunteers
GENERAL SERVICES — PUBLIC SAFETY BUILDING
Mr. Kelly reported an increase in the Repairs & Maintenance operating line item for the following items:
• $25,000 resurface/refinish fire bay floors
• $25,000 painting and waterproofing building exterior
• $25,000 repair architectural banding
• $3,500 redesign Inspectors' office to add storage
• $172,950 total expenses; 62.32% or $66,400 increase over FY 2015
Brief discussion ensued regarding what constitutes a capital improvement project.
Minutes of Village Council Budget Workshop Session held August 19, 2015 Page 2 of 3
PUBLIC WORKS — COMBINED
• $515,500 total revenues
• $4,346,060 total expenses; 1.00% or $42,994 increase over FY 2015
• Personnel Changes: reduction of one (1) full-time position
• 34 full-time employees
Mr. Kelly and Mr. Moree addressed questions about anticipated revenue from commercial
dumpster fees now that these services can be provided by the Village.
Discussion ensued regarding multi -family refuse and recycling collection services. Mr. Moree stated
the Village would begin leasing dumpsters to multi -family locations in FY 2016.
Mr. Moree explained the Village's Interlocal Agreement with Solid Waste Authority (SWA), in
which the Village receives a share of the revenue the SWA generates from sales of recyclables. Mr.
Moree noted the decrease in shared revenue due to a decline in commodity prices. Mr. Moree
reported plans to triple the number of dumpsters and pickups for commercial cardboard, which is
sold privately. Additional discussion ensued regarding collecting cardboard from condominiums.
PUBLIC WORKS ADMINISTRATION
Mr. Kelly reviewed increases in the following operating line items: Contractual Services; and
Other Operating Costs.
• $270,316 total expenses; 6.76% or $17,111 increase over FY 2015
FACILITY SERVICES
• $637,940; -2.30% or $15,038 decrease from FY 2015
VEHICLE MAINTENANCE
• $438,066 total expenses; 2.13% or $9,139 increase over FY 2015
SANITATION
• $1,440,984; -3.65% or $54,664 decrease from FY 2015
• Personnel changes: reduction of one (1) full-time employee
Mr. Kelly discussed SWA fees. He stated that SWA charges $42.00 per ton for household refuse
and bulk items, and charges $25.00 per ton for vegetation. Mr. Kelly recommended moving the
collection days for bulk items from Tuesday/Thursday to Monday/Wednesday/Friday,
in conjunction with regular household collection, and limiting collection on Tuesday/Thursday to
vegetation only. Mr. Kelly estimated this change would decrease costs by $12,500 to $25,000.
Discussion ensued regarding bulk items and staffing.
By consensus, Council determined that it was in the best interest of the Village to change the bulk
collection schedule to Monday/Wednesday/Friday.
STREETS AND GROUNDS MAINTENANCE
Mr. Kelly provided a detailed justification for increases to the following operating line items:
Contractual Services; Equipment Rental, Materials & Supplies, Repairs & Maintenance, and Other
Operating Costs.
0 $1,558,754 total expenses; 5.87% or $86,446 increase over FY 2015
Minutes of Village Council Budget Workshop Session held August 19, 2015 Page 3 of 3
Discussion ensued regarding street sign inventory and replacement, and Village banners.
By consensus, Council reduced this line item from $25,000 to $15,000.
GENERAL FUND BUDGET CHANGES SUMMARY
Mr. Kelly reviewed increases in revenues and decreases in expenses resulting in a net budgetary
impact of $698,519. Item totals as revised and the budgetary increase/decrease:
$25282,098 FDOR — revenue estimates received; $50,855 revenue increase
• $12,353 Charge Card Fee Reimbursement (Council consensus); $12,353 revenue increase
• TCRPC Planning Services (Council consensus to charge in FY 2015 Budget); $250,000
expense decrease
• $14,413,947 Personnel — merit adjustment and changes through July; health and workers'
compensation insurance renewal (Council consensus); $211,964 expense decrease
• $288,453 property/casualty insurance renewal; $85,521 expense decrease
• $87,826 Sanitation: delete one (1) full-time position; $87,826 expense decrease
GENERAL FUND MILLAGE
Mr. Kelly reviewed millage rates and funds available for transfer to the Capital Improvement Plan,
as follows:
Proposed Millage Rate
7.5700
Budgetary Savings
$698,519
Possible Millage Rate
7.1441
Difference from proposed
Millage Rate of $7.57 Mils
0.4259
Difference from current
Millage Rate of $7.33 Mils
0.1859
If current milla a rate of $7.33 mils is selected...
Budgetary savings available for additional
CIP transfer
$30406
Total contribution to CIP Fund
$960,942
Estimated FY 2015 ending CIP Balance
$329,046
Total CIP Available Balance
$1,289,988
Proposed FY 2016 CIP
$1,351,368
Additional Amount Needed
$61,380
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 8:58 p.m.
Co /pl' ted by Jessica Green, MMC, Village Clerk