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10-28-2021 VC REG-MMINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA OCTOBER 28, 2021 Present: Darryl C. Aubrey, Sc.D., Mayor Deborah Searcy, Vice Mayor Mark Mullinix, President Pro Tem David B. Norris, Councilmember Susan Bickel, Councilmember Andrew D. Lukasik, Village Manager Len Rubin, Village Attorney Jessica Green, Village Clerk ROLL CALL Mayor Aubrey called the meeting to order at 7:00 p.m. All members of Council were present. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Aubrey gave the invocation and Vice Mayor Searcy led the public in the Pledge. APPROVAL OF MINUTES The Minutes of the Special Session held October 11, 2021 were approved as written. STATEMENTS FROM THE PUBLIC Beth Dellinger, 104 W. Beverly Rd. Jupiter, FL, requested that Council consider approving the senior citizen municipal tax amendment for low income senior citizens over the age of 65 and to submit it to the Property Appraiser by December 1, 2021 in order for it to be applied to the 2022 property taxes. These residents addressed the Council with their concerns regarding proposed boat slips in the Azure Lagoon at Anchorage Park: Kim Pasqualini, 632 Inlet Road David Wratislaw, 620 Inlet Road Mary Wratislaw, 620 Inlet Road Cathy Dash, 612 Inlet Road Bob Miller, 604 Inlet Road Mayor Aubrey stated that the Council had not and was not at any time considering to install boat slips at the north end of Anchorage Park nor has staff made any recommendation to do so. Minutes of the Village Council Regular Session held October 28, 2021 Page 2 of 10 PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS DECLARATION OF EX PARTE COMMUNICATIONS Councilmember Bickel and Councilmember Norris stated that they had ex -parte communication with residents and staff from the landscape and architect firm, Cotleur & Hearing regarding the proposed Old Port Cove South Marina PUD Amendment. ORDINANCE 2021-11 OLD PORT COVE SOUTH MARINA PUD AMENDMENT A motion was made by President Pro Tem Mullinix to adopt on first reading Ordinance 2021-11 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE OLD PORT COVE SOUTH MARINA PLANNED UNIT DEVELOPMENT TO MODIFY THE CONDITIONS OF APPROVAL RELATED TO OUTDOOR SEATING; PROVIDING FOR ADDITIONAL CONDITIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Thereafter the motion failed for a lack of a second. Attorney Rubin stated that the applicant still had the right to make their presentation and the motion could again be addressed after. David Milledge on behalf of Safe Harbour began a presentation regarding the proposed Old Port Cove PUD Amendment. Mr. Milledge described the location and proposed changes. The applicant was proposing to expand the outdoor seating at the Belles Restaurant in Old Port Cove. The proposal was to expand the outdoor seating area from 200 square feet to 1,185 square feet in total for the creation of anew deck around the north perimeter of the restaurant. The applicant was proposing a total of thirty (30) seats for the outdoor dining area. Mr. Milledge stated that the applicant was proposing a new six (6) foot Podocarpus Hedge. Mr. Milledge stated that the applicant has modified their request from their original request. The changes from the previous request was to remove the request of an outside office tenant, converting the 1,185 square foot request to limit outdoor seating to thirty (30) seats, remove the request for a 680 square foot "retail cafe" from the restaurant and request five (5) overflow spaces instead of sixteen (16). Mr. Milledge reviewed and explained parking data from a parking study and based off of the shared parking agreement the proposed project would have a surplus of thirty-five (35) parking spaces. Mr. Milledge stated that the applicant was requesting a minor change of closing the outdoor seating at 9 p.m. instead of 8 p.m. Mr. Milledge stated that there was no increase in boat slips, no increase to membership, no increase to the building square footage, no changes to the operating agreement which establishes security measures taken at the entry gate or registrations for club members and no changes to parking. Mr. Milledge concluded by thanking staff for their review. Principal Planner Alex Ahrenholz began a staff presentation highlighting and clarifying any areas that Mr. Milledge may have missed in his presentation. Mr. Ahrenholz stated that the actual ordinance language that would be changed would be the elimination of the outdoor seating area being 200 square feet and thirty (30) seats and the elimination of the retail cafe use area. A six (6) foot hedge was being proposed on one side view of the outdoor seating. Mr. Ahrenholz discussed and explained the existing conditions that would be maintained. Mr. Ahrenholz discussed and explained the required parking agreement stating that 138 parking spaces were required by code and with a parking waiver had been reduced to 122. The proposal would increase the parking spaces to 148 and 130. Mr. Ahrenholz stated that 125 parking spaces were provided on site and an additional 40 spaces of overflow parking were provided at Cove Plaza. Minutes of the Village Council Regular Session held October 28, 2021 Page 3 of 10 ORDINANCE 2021-11 OLD PORT COVE SOUTH MARINA PUD AMENDMENT continued Staff was proposing a condition that if the project was approved, an updated parking study shall be provided to the Village within 12 months of approval to show how parking is functioning. If the parking was not functioning properly, the Village would then work with the applicant to create a shuttle service to Cove Plaza by increasing valet or utilizing other strategies. Mr. Ahrenholz discussed Village code regarding outdoor seating and conditions that would be set in place for noise mitigation. Mr. Ahrenholz concluded by giving the history of meetings and decisions by the Planning Commission regarding the application and stated that there was public support of twenty (20) emails, seven (7) in person and 112 petition signatures. Public opposition was sixteen (16) emails, eighteen (18) in person including the Property Owners Association and Quay South President. Mr. Ahrenholz concluded his presentation by stating that the Planning Commission recommended denial at the October 5" hearing by a vote of 4 to 3. Mr. Ahrenholz stated that if Council approved the application, staff would recommend six (6) conditions of which he discussed and explained. Jackie O'Meara, 124 Lakeshore Drive, PH31 gave a presentation on behalf of residents and owners of Quay South who did not support the proposed Old Port Cove South Marina PUD Amendment. In her presentation Ms. O'Meara discussed the issues and potential impacts the PUD Amendment would have to the residents of Quay South and explained how outside dining would be incompatible with their neighborhood. These residents also addressed the Council with their concerns regarding the proposed Old Port Cove South Marina PUD Amendment: Donald Solodar, 100 Lakeshore Drive Patricia Freidman, 1208 Marine Way, G6 Mr. Hearing of Cotleur & Hearing responded to the comments that were made by residents who did not support the Old Port Cove PUD Amendment. Mr. Hearing stated that he was surprised at the negative response to what equated to five (5) additional tables being added to the restaurant. Mr. Hearing stated that Safe Harbor was an asset to the Village which brings world class boaters and mega yachts from all over the world. The facility was important for serving the Old Port Cove residents and those that come into the harbor. Mr. Hearing stated that square footage was not being increased and boat slips were not being added. The proposal would promote outdoor activities and dining. Mr. Hearing encouraged Council to support the request and pass it on first reading. Mayor Aubrey stated that Old Port Cove was a private, gated residential community mainly occupied by seniors and it was highly unusual to have a commercial activity within a private community. The marina in Old Port Cove was established over forty (40) years ago and was done mainly to provide boat access for the residents and has changed over time to having substantial commercial activity. President Pro Tem Mullinix stated that the proposal was not a good fit for Old Port Cove as a residential community, the Planning Commission recommended denial and the Property Owners Association was also against it, and therefore he did not support the amendment. Vice Mayor Searcy stated that she agreed with President Pro Tem Mullinix stating that Old Port Cove was a residential community and the Planning Commission and residents were opposed to it and therefore did not support the amendment. Vice Mayor Searcy stated that she was willing to table the ordinance instead of denying in order to give the applicant time to come back with a revised proposal. Minutes of the Village Council Regular Session held October 28, 2021 Page 4 of 10 ORDINANCE 2021-11 OLD PORT COVE SOUTH MARINA PUD AMENDMENT continued A motion was made by Councilmember Bickel and seconded by President Pro Tem Mullinix to deny the adoption and first reading of Ordinance 2021-11 Old Port Cove South Marina PUD Amendment which passed unanimously. The meeting recessed at 8:05 p.m. The meeting reconvened at 8:10 p.m. Mayor Aubrey apologized for missing Mr. Ryder's and Ms. Zellner's public comment cards under statements from the public and stated that Mr. Ryder and Ms. Zellner could come up and make their comments. Chris Ryder, 118 Dory Road, South expressed his concerns about residents disregarding the approved Master Plan and the time and consulting fees that are spent in order to develop and adopt it. Mr. Ryder expressed his concerns with the Village accepting a modified Master Plan showing only the storage area of Anchorage Park that disregards over an acre of waterfront park uplands and over 825 linear feet of platted water frontage and fails to address how the changes would affect the park. Kendra Zellner, 604 Laurel Court, stated that she witnessed a situation in her neighborhood regarding a Village police officer that concerned her and recommended incorporating a certification process of encouraging empathy, compassion and patience in the Village's police officers and on how they police the community. ORDINANCE 2021-12 PROSPERITY VILLAGE PUD A motion was made by Councilmember Norris and seconded by President Pro Tem Mullinix to adopt on first reading Ordinance 2021-12 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, CREATING A RESIDENTIAL PLANNED UNIT DEVELOPMENT TO BE KNOWN AS "PROSPERITY VILLAGE" ON APPROXIMATELY 2.33 ACRES OF REAL PROPERTY LOCATED ON THE WEST SIDE OF PROSPERITY FARMS ROAD SOUTH OF ALLAMANDA DRIVE, AS MORE PARTICULARLY DESCRIBED HEREIN; PROVIDING FOR THE DEVELOPMENT OF THE PROPERTY IN ACCORDANCE WITH THE PLANS, SPECIFICATIONS, WAIVERS AND CONDITIONS REFERENCED IN THIS ORDINANCE; PROVIDING PROCEDURES FOR FUTURE MODIFICATIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Hearing of Cotleur & Hearing began a presentation regarding the proposed Prosperity Village PUD. Mr. Hearing reviewed and explained the location of the proposed project and its history. Mr. Hearing reviewed and explained past approved plans and the current plan for the site and its signage. Mr. Hearing discussed and reviewed comments of possible issues that were brought forward by the City of Palm Beach Gardens and how they have been addressed. Mr. Hearing reviewed design guidelines, tree preservation stating that eight (8) oak trees would be preserved and three (3) oak trees would be relocated. There would also be an addition of sixteen (16) oak trees, twenty (20) Japanese blueberry trees, two (2) palm trees and sixteen (16) small palm species. Mr. Hearing discussed and reviewed the four (4) waivers that were needed for the proposed project. Minutes of the Village Council Regular Session held October 28, 2021 Page 5 of 10 ORDINANCE 2021-12 PROSPERITY VILLAGE PUD continued Community Development Director Jeremy Hubsch continued the presentation and stated that the applicant was proposing eleven (11) single family homes. The property has a low density residential land use designation with R-1 zoning. The maximum allowed would be thirteen (13 ) units and the proposal was for two units less than the maximum. Mr. Hubsch discussed and explained the waivers requested and the standards of review for Planned Unit Developments. Mr. Hubsch stated that the Planning Commission recommended approval of the application at the August 3rd hearing by a vote of 7 to 0. Mr. Hubsch stated that there were twenty-one (21) conditions of approval that staff was recommending if Council approved the proposed project. These residents addressed the Council with their concerns regarding the proposed Prosperity Village PUD: Deborah Cross, 2560 Pepperwood Circle South Pam Wilson, 2536 Pepperwood Circle North Mary Phillips, 525 Ebbtide Drive Mr. Hearing responded to public comment and to questions from Council. Council discussion ensued regarding the proposed Prosperity Village PUD. Mayor Aubrey, President Pro Tem Norris and Councilmember Norris expressed support for the proposed Prosperity Village PUD. Vice Mayor Searcy and Councilmember Bickel expressed that they did not support the proposed Prosperity Village PUD. Thereafter, the motion to adopt on first reading of Ordinance 2021-12 passed 3 to 2 with Mayor Aubrey, President Pro Tem Mullinix and Councilmember Norris voting aye and Vice Mayor Searcy and Councilmember Bickel voting nay. ORDINANCE 2021-19 CODE AMENDMENT — CIVIL CITATIONS A motion was made by President Pro Tem Mullinix and seconded by Vice Mayor Searcy to adopt on first reading of Ordinance 2021-19 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING CHAPTER 2, "ADMINISTRATION," OF THE VILLAGE CODE OF ORDINANCES BY AMENDING ARTICLE VII, "ALTERNATE METHOD OF CODE ENFORCEMENT," TO MODIFY THE PROCEDURES APPLICABLE TO THE ISSUANCE OF CIVIL CODE ENFORCEMENT CITATIONS; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Hubsch explained the purpose of the proposed ordinance. Mr. Hubsch explained that the revised ordinance would authorize the park ranger to issue code citations in Village parks, substitute the Code Enforcement Special Magistrate for the Code Enforcement Board and clarify that person who fails to request a hearing, fails to pay the fine within the time specified o unsuccessfully challenges the citation is subject to the maximum civil penalty of up to $500 plus administrative costs. Minutes of the Village Council Regular Session held October 28, 2021 ORDINANCE 2021-19 CODE AMENDMENT — CIVIL CITATIONS continued Page 6 of 10 Mr. Hubsch stated that upon second reading of the ordinance. Staff would be bringing forward a resolution to update the list of code sections that may be enforced by citation and to modify the fine schedule for various violations of the Village Code. Mr. Hubsch reviewed a list of proposed code sections that staff would be able to issue citations for. Thereafter, the motion to adopt on first reading Ordinance 2021-19 passed unanimously. ORDINANCE 2021-20 CODE AMENDMENT — FIRES AND GRILLS IN PARKS A motion was made by President Pro Tem Mullinix and seconded by Councilmember Bickel to adopt on first reading Ordinance 2021-20 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING ARTICLE I, "IN GENERAL," OF CHAPTER 20, "PARKS, PLAYGROUNDS AND RECREATION," OF THE VILLAGE CODE OF ORDINANCES TO ADOPT A NEW SECTION 20-10, "PROHIBITED FIRES AND GRILLS;" PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Lukasik explained the purpose of the ordinance. Mr. Lukasik stated there have been a number of recent incidents involving people using charcoal or gas grills in Village parks and staff has received multiple complaints from residents stating that hot coals had been dumped on grass or on the beach at Lakeside Park and reports of people grilling under the pavilion at Anchorage Park. The grills pose a potential safety hazard due their ability to burn or blemish Village property. The ordinance would prohibit any person other than members of Village staff or licensed contractors acting under the authority of the Village to build, light or cause to be lighted any fire within the limits of any Village park and recreational area including the North Palm Beach Country Club. The exception to the prohibition is if the Village provides a grill or fire pit as an amenity in a park. Thereafter, the motion to adopt on first reading Ordinance 2021-20 passed unanimously. PUBLIC HEARING AND SECOND READING OF ORDINANCE 2021-10 ZONING IN PROGRESS A motion was made by Councilmember Bickel and seconded by Vice Mayor Searcy to adopt and enact on second reading Ordinance 2021-10 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ESTABLISHING A ZONING IN PROGRESS FOR THE CONSTRUCTION OF SINGLE-FAMILY HOMES IN THE R-1 SINGLE-FAMILY DWELLING ZONING DISTRICT; PROVIDING FOR EXPIRATION AND EXTENSION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Hubsch began a presentation by giving a brief history and timeline regarding the proposed ordinance. The Ad Hoc Committee met to review staff's proposed Zoning in Progress Code Standards on September 20, 2021. The Ad Hoc Committee voted 6 to 1 to recommend approval of staff's recommendations regarding the minimum landscaped area and restrictions on 2nd story floor area. The three recommendations were a required minimum landscaped area of thirty-five percent (35%) for one-story homes and forty percent (40%) for two-story homes. Minutes of the Village Council Regular Session held October 28, 2021 Page 7 of 10 PUBLIC HEARING AND SECOND READING OF ORDINANCE 2021-10 ZONING IN PROGRESS continued Required landscape area in the twenty-five (25') foot front yard set -back was fifty percent (50%) for all properties except properties with frontage along collector roads or properties that have an irregular lot shape. If homeowners have a difficult time meeting the fifty percent (50%) front yard requirement, they can set the home back further. All single-family homes shall be limited to two stories and thirty (30') feet in height for flat roofs and thirty-five (35') feet for all other types of roofs, including gable, hip, gambrel and shed roofs. Lastly the floor area of the second story of a single-family home shall be limited to seventy-five percent (75%)of the floor area of the first story. Mr. Hubsch discussed and explained the lot sizes and total allowable square footages under the proposed Zoning in Progress. Mr. Hubsch explained how between 2015 and 2019, one (1) out of sixteen (16) two-story homes and one (1) out of eleven (11) one-story homes exceeded the maximum allowable square footage allowed by the Zoning in Progress. Mr. Hubsch stated that a review of permits between 2015 and 2020 revealed that out of twenty-three (23) two-story homes, eleven (11) met the seventy-five percent (75%) 2nd story proposal, four (4) fell within the five percent (5%) minor deviation and eight (8) did not meet the seventy-five percent (75%) 2nd story proposal. Mr. Hubsch explained that the proposed Zoning in Progress would allow projects that were close to meeting its standards and intent would have a path for approval which would be a waiver process whereby the applications would go before the Planning Commission for approval if they did not exceed the maximum building height by more than five (5) feet, reduce any required minimum landscaped area requirement by more than five percent (5%) and increase the limitation on the floor area of the second story by more than five percent (5%). Mayor Aubrey opened the public hearing. These residents addressed the Council with their concerns regarding the proposed Zoning in Progress: John Eubanks, 605 N. Olive Avenue, West Palm Beach John Rossman, 717 Waterway Drive Richard O'Keefe, 607 Pilot Road John Rhodes, 720 Jacana Way These residents addressed the Council regarding their approval and favor of the proposed Zoning in Progress: Mary Phillips, 525 Ebbtide Drive Deborah Cross, 2560 Pepperwood Circle South Lisa Interlandi, 150 Anchorage Drive South Lisa Gallagher, 704 Teal Way Rita Budnyk and Marty Domenech, 804 Shore Drive, comments were read into the record by Lisa Gallagher. Scott Bigby, 717 Teal Way Tom Moore, 618 Pilot Road There being no further comments from the public, Mayor Aubrey closed the public hearing. Mr. Aubrey discussed and explained the reasoning for the proposed Zoning in Progress. Minutes of the Village Council Regular Session held October 28, 2021 Page 8 -of 1 PUBLIC HEARING AND SECOND READING OF ORDINANCE 2021-10 ZONING IN PROGRESS continued President Pro Tem Mullinix discussed and explained the issues he had and why he was opposed to the current proposed Zoning in Progress. President Pro Tem Mullinix recommended further review by the Residential Code Ad Hoc Committee. Councilmember Norris discussed and explained the issues he had with and why he was opposed to the current proposed Zoning in Progress and also recommended that it receive further review. Vice Mayor Searcy discussed and explained why she was in support of the proposed Zoning in Progress. Councilmember Bickel discussed and explained why she was in support of the proposed Zoning in Progress. Thereafter the motion to adopt and enact Ordinance 2021-10 on second reading passed 3 to 2 with Mayor Aubrey, Vice Mayor Searcy and Councilmember Bickel voting aye and President Pro Tem Mullinix and Councilmember Norris voting nay. CONSENT AGENDA APPROVED President Pro Tem Mullinix moved to approve the Consent Agenda. Councilmember Norris seconded the motion, which passed unanimously. The following items were approved: Motion to grant a merit increase of 4.2% to the Village Clerk based upon the averaged score of the performance evaluations and directing Village to process same. Resolution amending Resolution 2019-51 to recognize a name change for the Village's provider of Athletic Field Turf Maintenance Services and modify the account number for the expenditure of funds. Receive for file Minutes of the Environmental Committee meeting held 9/13/21. Receive for file Minutes of the Recreation Advisory Board meeting held 9/14/21. Receive for file Minutes of the Business Advisory Board meeting held 9/21/21. Receive for file Minutes of the Recreation Advisory Board meeting held 10/12/21. Receive for file Minutes of the Audit Committee meeting held 10/13/21. RESOLUTION 2021-90 — REFUSE HAULERS PURCHASE A motion was made by President Pro Tem Mullinix and seconded by Councilmember Bickel to adopt Resolution 2021-90 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING THE PURCHASE OF THREE 2021 GO -4 REFUSE HAULERS FROM JEFFREY ALLEN, INC. PURSUANT TO PRICING ESTABLISHED IN AN EXISTING SOURCEWELL COOPERATIVE PURCHASING AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE. Solid Waste Manager Marc Holloway explained and discussed the necessity to purchase three (3) GO -4 Refuse Haulers units from Jeffrey Allen, Inc. Minutes of the Village Council Regular Session held October 28, 2021 Page 9 -of -10 - RESOLUTION 2021-90 — REFUSE HAULERS PURCHASE continued Mr. Holloway explained that the additional haulers would give the Village a total of ten (10) units and would allow staff to discontinue the use of the Kubotas for residential service. The units were expected to arrive by January 2022. Thereafter, the motion to adopt Resolution 2021-90 passed with all present voting aye. RESOLUTION 2021-91 — VILLAGE GENERAL ELECTION A motion was made by President Pro Tem Mullinix and seconded by Councilmember Bickel to adopt Resolution 2021-91 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ANNOUNCING THE DATE OF THE VILLAGE GENERAL ELECTION AND RUN OFF ELECTION, IF NECESSARY; DESIGNATING VOTING LOCATIONS; REQUESTING THAT THE SUPERVISOR OF ELECTIONS CONDUCT THE ELECTION; AUTHORIZING THE SUPERVISOR OF ELECTIONS TO CERTIFY THE ACCURACY OF THE TABULATION EQUIPMENT AND HANDLE, CERTIFY AND CANVASS ALL BALLOTS, INCLUDING ABSENTEE BALLOTS; DESIGNATING THE CANVASSING BOARD; AND PROVIDING FOR AN EFFECTIVE DATE. Village Clerk Jessica Green explained the purpose of the resolution. A resolution to announce the election is passed each year. The difference with the current resolution is that it would delegate all canvassing duties to the Palm Beach County Supervisor of Elections. Thereafter, the motion to adopt Resolution 2021-91 passed with all present voting aye. RESOLUTION 2021-92 — ELECTION SERVICES AGREEMENT A motion was made by Councilmember Norris and seconded by President Pro Tem Mullinix to adopt Resolution 2021-92 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING AN AGREEMENT FOR VOTE PROCESSING EQUIPMENT USE AND ELECTIONS SERVICES WITH THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE AGREEMENT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mrs. Green explained the purpose of the resolution stating that the only difference in the Election Services Agreement was choosing the option to utilize a single County Canvassing Board versus a separate Municipal Canvassing Board. Mrs. Green stated that estimated municipal election costs had not yet been provided and that $47,500 was budgeted for the March 8, 2022 election. Thereafter, the motion to adopt Resolution 2021-92 passed with all present voting aye. MAYOR AND COUNCIL MATTERS/REPORTS Councilmember Bickel invited Council, Village staff and residents to the November 8th Youth Orchestra concert in the Farmer's Table Banquet Room at 6 p.m. - Minutes of the Village Council Regular Session held October 28, 2021 Page 10 of -10 --- -- MAYOR AND COUNCIL MATTERS/REPORTS continued Vice Mayor Searcy announced the Haunted House at the Library on October 30th and 31St. Vice Mayor Searcy stated that the Read for the Record Event took place earlier that day and that she read to a total of 428 children and all of her college students. Vice Mayor Searcy commended the Fire Rescue Department for their award ceremony and thanked them for all of their hard work. VILLAGE MANAGER MATTERS/REPORTS Head Golf Professional Alan Bowman discussed and explained that the Golf Advisory Board came up with a recommendation for golf tee times. Mr. Bowman presented examples of past tee time sheets and an example of a new proposed tee time sheet. Mr. Bowman stated that the new proposed tee time sheet opened access to many more members and the public. Discussion ensued between Council and Mr. Bowman regarding the new proposed tee time sheet. Director of Leisure Services Zak Sherman began a presentation regarding proposed permit parking for Lakeside Park. Mr. Sherman reviewed and discussed the goals which were to make more parking space available for residents and their guests, address the heavy use by non-residents on weekends and holidays which kept many residents from parking. Mr. Sherman stated that staff believed the solution would be to provide residents with free parking permits and for non-residents to pay a fee. Mr. Sherman discussed and explained the details of how the permits could be obtained, what would be allowed for residents versus non-residents and the rules and details associated with the permits. Mr. Sherman discussed outreach, tracking permits and requested policy guidance. Chris Ryder, 118 Dory Road, South, expressed that he was in support of parking restrictions at Lakeside Park. Mr. Ryder discussed his concerns with possible issues that may arise from restricting access. Vice Mayor Searcy recommended having a broader discussion on what they are attempting to accomplish with Lakeside Park. President Pro Tem Mullinix stated that his goal was to make sure that residents would be able to find parking at Lakeside Park and to eliminate cars parking on resident's front yards. The goal was to remove as many non-residents from the parking lot so that residents may be able to park. Discussion ensued between Councilmembers regarding the goal they want to accomplish with Lakeside Park. It was agreed by Council that Lakeside Park parking needed to be discussed further at a future meeting. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 11:00 p.m. c Je4ica Green, MMC, Village Cleric