R2021-72 Application for State Aid to Libraries Grant FundingRESOLUTION 2021-72
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
PALM BEACH, FLORIDA, APPROVING THE SUBMISSION OF AN
APPLICATION FOR STATE AID TO LIBRARIES GRANT FUNDING; PROVIDING
THE REQUIRED ASSURANCES AND CERTIFICATIONS; AUTHORIZING THE
EXECUTION OF A GRANT AGREEMENT; APPROVING AN ANNUAL PLAN OF
SERVICES; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, Chapter 257, Florida Statutes, authorizes municipalities to file applications for State Aid to
Libraries Grant Funding; and
WHEREAS, the Village Council wishes to authorize the filing of an application for State Aid to Libraries
Grant Funding, provide the required certifications necessary for the receipt of such funding; and approve
the annual plan of services required as part of the application process; and
WHEREAS, the Village Council determines that the adoption of this Resolution benefits the public
health, safety and welfare.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, as follows:
Section 1. The foregoing recitals are ratified and incorporated herein.
Section 2. The Village Council authorizes members of Village Administration and the appropriate
Village Officials to take all steps necessary to apply for and receive State Aid to Libraries Grant Funding,
including the filing of all required application forms, preparing the required supporting documentation,
and executing the State Aid to Libraries Grant Agreement, a copy of which is attached hereto and
incorporated herein as Exhibit "B." The Village Council further authorizes the Mayor to execute all
required Certifications, including the: Certification of Hours, Free Library Service and Access to
Materials; and the Certification of Credentials.
Section 3. The Village Council hereby approves the annual plan of services attached hereto as
Exhibit 'A" which is incorporated herein by reference, and authorizes the submission of this document
in support of the Village's State Aid to Libraries Grant Funding Application.
Section 4. All resolutions or parts of resolutions in conflict with this Resolution are hereby repealed
to the extent of such conflict.
Section 5. This Resolution shall be effective immediately upon adoption.
PASSED AND ADOPTED THIS 8TH DAY OF SEPTEMBER, 2021.
OR7y
4'Lilae Seal '�� ,'°
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MAYOR
EFPR IDA
GE CLERK
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Credentials — Single Library Administrative Head
The Vt�ta 2
Cove1CI1 Q JLt V'��la , a fQIM Pe`,04
(Name of library governing body)
governing body for the
North
Palm 13each Pvb1; c
(Name of library)
c-1 br�
hereby certifies that the incumbent single library administrative head,
a � av ;vet S] -er m ,*O
ame of incumbent)
• Has completed a library education program accredited by the American Library
Association;
• Has at least two years full-time paid professional experience, after completing the
library education program, in a public library open to the public for a minimum of 40
hours per week;
• Is employed full time by the library's governing body;
• Is responsible for the overall management or coordination of the library within the
framework established by interlocal or other agreements, plans, policies and
budgets;
• Is responsible for developing a single long-range plan for all library outlets, a single
annual plan of service and a budget; and
• Is responsible for implementing the long-range plan, annual plan of service and
budget as well as preparing reports on behalf of the library.
Signature
Chair, Library4Governing Body `'�
I S lwz_
Date
State Aid to Libraries Grant Certification of Credentials (Form DLIS/SA01)
Chapter 1 B-2.011 (2)(a), Florida Administrative Code, Effective 07/2017 Page 1 of 1
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARYAND INFORMATION SERVICES
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Howl, Free Library Service and Access to Materials
The North Palm Beach Village Council, governing body for the North Patin Beach Public Library hereby certifies that the following
statements are true for the time period October 1, 2019 through June 30, 2022:
Provides free library service, including loaning materials available for circulation free of charge and providing reference and
information services free of charge;
Provides access to materials, infornmation and services for all residents of the area served; and
Has at least one library, branch library or member library open 40 hours or more each week (excluding holidays; between Sunday
through Saturday, on a schedule deterniined by the library system).
Signature
Chair, Library Governing Body
Name (Type `)
Page: l
Date
22 -ST -62
North Palm Beach Public Library
STATE AID TO LIBRARIES GRANT
AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
AND
North Palm Beach Village Council for and on behalf of North Palm Beach Public
Library
This Agreement is by and between the State of Florida, Department of State, Division of Library and Information
Services, hereinafter referred to as the "Division," and the North Palm Beach Village Councilfor and on behalf of
North Palm Beach Public Library, hereinafter referred to as the "Grantee."
The Grantee has submitted an application and has met all eligibility requirements and has been awarded a State Aid to
Libraries Grant (CSFA 45.030) by the Division in the amount specified on the "Fiscal Year 2021-22 State Aid to
Libraries Final Grants" document (which is incorporated as part of this Agreement and entitled Attachment B). The
Division has the authority to administer this grant in accordance with Section 257, Florida Statutes. By reference, the
application and any approved revisions are hereby made a part of this agreement.
In consideration of the mutual covenants and promises contained herein, the parties agree as follows:
1. Grant Purpose. This grant shall be used exclusively for the "State Aid to Libraries Grant," the public purpose
for which these funds were appropriated.
a) The Grantee shall perform the following Scope of Work:
In accordance with Sections 257.17-257.18, Florida Statutes, the Grantee shall receive a grant amount
that is calculated and based upon local funds expended during the second preceding fiscal year for the
operation and maintenance of the library. For this grant, the local expenditures shall have been made
during the period October 1, 2019 - September 30, 2020.
In order to be eligible to receive the grant funding, the Grantee shall manage or coordinate free library
service to the residents of its legal service area for the period October 1, 2019 through June 30, 2022.
The Grantee shall:
o Have a single administrative head employed full time by the library's governing body;
o Provide free library service, including loaning materials available for circulation free of charge and
providing reference and information services free of charge;
o Provide access to materials, information and services for all residents of the area served; and
o Have at least one library, branch library or member library open 40 hours or more each week
(excluding holidays or emergencies; between Sunday through Saturday, on a schedule determined
by the library system) during the length of the agreement.
Page: l
State Aid to Libraries Grant Agreement (ForinDLIS/SA02)
Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 03-2020
b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to
be awarded.
Paymerit 1, Defiverable/Task 1
Payment wi l be a fixed price in the amount of 100% of the grant award for the period October 1, 2019 through June 30, 2022.
The Grantee will:
o Have expended funds to provide free library service during the period October 1, 2019 - September
30, 2020;
o Provide an Expenditure Report and certification of Local Operating Expenditures for the period
October 1, 2019 - September 30, 2020 only;
o Provide documentation showing that at least one library, branch library or member library is open
40 hours or more each week (excluding holidays or emergencies; between Sunday through
Saturday, on a schedule determined by the library system) during the length of the agreement;
o Provide the Certification of Credentials for the Single Administrative Head; and
• Provide a Certification of Hours, Free Library Service and Access to Materials.
c) Grant funds shall be used for the operation and maintenance of the library. The allowable budget
categories are: Personnel Services (salaries, wages, and related employee benefits provided for all
persons employed by the reporting entity whether on full-time, part-time, temporary, or seasonal basis);
Operating Expenses (expenditures for goods and services which primarily benefit the current period and
are not defined as personal services or capital outlays); Non -Fixed Capital Outlay (outlays for the
acquisition of or addition to fixed assets); and Other (other operating expenditure categories in the library
budget).
2. Length of Agreement. This Agreement covers the period of October 1, 2019 to June 30, 2022, unless
terminated in accordance with the provisions of Section 28 of this Agreement. This period begins with the start
of the Grantee's second preceding fiscal year (October 1, 2019) and concludes with the end of the State of
Florida's current fiscal year (June 30, 2022).
3. Expenditure of Grant Funds. Grant funds will be used to reimburse a portion of local funds expended by the
Grantee during their second preceding fiscal year (October 1, 2019 — September 30, 2020) for the operation
and maintenance of a library and shall not exceed the amount specified in Attachment B.
4. Contract Administration. The parties are legally bound by the requirements of this agreement. Each party's
contract manager, named below, will be responsible for monitoring its performance under this Agreement and
will be the official contact for each party. Any notice(s) or other communications in regard to this agreement
shall be directed to or delivered to the other party's contract manager by utilizing the information below. Any
change in the contact information below should be submitted in writing to the contract manager within 10 days
of the change.
For the Division of Library and Information Services:
Marian Deeney, Library Program Administrator
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State Aid to Libraries Gant Agreement (FoimDLIS/SA02)
Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 03-2020
Florida Department of State
R.A. Gray Building
Mail Station # 9D
500 South Bronough Street
Tallahassee, FL 32399-0250
Phone: 850.245.6620
Email: marian.deeney@dos.myflorida.com
For the Grantee:
Zakariya Sherman
North Palm Beach Public Library
303 Anchorage Drive North Palm Beach Florida 33408
Phone: 561.841.3373
Email: zshen-nan@viflage-npb.org
5. Grant Payments. The total grant award shall not exceed the amount specified on the `Fiscal Year 2021-22 State Aid to Libraries
Final Grants" document (Attachment B), which shall be paid by the Division in consideration for the Grantee's n inirr=perfom>ame as
set forth by the tennis and conditions of this Agreement. Payment will be a fixed price in the amount of 100% of the grant award as
specified in Attachment B. Payment wi l be made in accordance with the completion of the Deliverables.
6. Electronic Payments. The Grantee can choose to use electronic funds transfer (EFT) to receive grant
payments. All grantees wishing to receive their award through EFT must submit a Vendor Direct Deposit
Authorization form (fort-nmober DFS -AI -26E, rev 6/2014), incorporated byreference, to the Florida Department of
Financial Services. If EFT has already been set up for your organization, you do not need to submit another
authorization form unless you have changed bank accounts. To download this form visit
mvfloridacfo.com/Division/AA/Forms/DFS-A1-26E.pdf The form also includes tools and information that
allow you to check on payments.
7. Florida Substitute Form W-9. A completed Substitute Fonn W-9 is required from any entity that receives a
payment from the State of Florida that may be subject to 1099 reporting. The Department of Financial Services
(DFS) must have the correct Taxpayer Identification Number (TIN) and other related information in order to
report accurate tax information to the Internal Revenue Service (IRS). To register or access a Florida Substitute
Form W-9 visit flvendor.myfloridacfo.com/. A copy of the Grantee's Florida Substitute Form W-9 must
be submitted by the Grantee to the Division before or with the executed Agreement.
8. Financial Consequences. The Department shall apply the following financial consequences for failure to
perform the minimum level of services required by this Agreement in accordance with Sections 215.971 and
287.058, Florida Statutes:
The Department shall require the return of the award in a prorated amount based upon the percentage of time
that the library failed to perform the minimum level of services. The prorated reduction will be in the same
percentage as the percentage of time that the library was not providing minimum level of services.
9. Credit Line(s) to Acknowledge Grant Funding. The Division requires public acknowledgement of State Aid
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State Aid to Libraries Grant Agreement (FonnDLIS/SA02)
Chapter 1B -2.011(2)(a), Florida Adryihistrative Code, Effective 03-2020
to Libraries Grant funding for activities and publications supported by grant funds. Any announcements,
information, press releases, publications, brochures, videos, webpages, programs, etc. created as part of a
State Aid to Libraries Grant project must include an acknowledgment that State Aid to Libraries Grant funds
were used to create them.
Use the following text:
"This project has been funded under the provisions of the State Aid to Libraries Grant program, administered
by the Florida Department of State's Division of Library and Information Services."
10. Grant Expenditures. The Grantee agrees to expend all grant funds received under this agreement solely for
the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the
state guidelines for allowable project costs as outlined in the Department of Financial Services' Reference
Guide for State Expenditures (as of January 2020), incorporated by reference, which are available online at
https://www.myfloridacfo. com/division/aa/manuals/documents/ReferenceGuideforStateExpenditures.pdf.
Grant funds may not be used for the purchase or construction of a library building or library quarters.
11. Travel Expenses. The Grantee must pay any travel expenses, from grant or local matching funds, in
accordance to the provisions of Section 112.061, Florida Statutes.
12. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, Florida
Statutes, the Grantee shall refund to the State of Florida any balance of unobligated funds which has been
advanced or paid to the Grantee. In addition, funds paid in excess of the amount to which the recipient is
entitled under the terms and conditions of the agreement must be refunded to the state agency. Further, the
recipient may expend funds only for allowable costs resulting from obligations incurred during the specified
agreement period. Expenditures of state financial assistance must be in compliance with the laws, rules and
regulations applicable to expenditures of State funds as outlined in the Department of Financial Service's
Reference Guide for State Expenditures (as of January 2020)
(hos ://www.myfloridacfo. com/division/aa/manuals/documents/ReferenceGuideforStatgExpenditures.pdf),
incorporated by reference.
13. Repayment. All refunds or repayments to be made to the Department under this agreement are to be made
payable to the order of "Department of State" and mailed directly to the following address: Florida Department
of State, Attention: Marian Deeney, Division of Library and Information Services, 500 South Bronough Street,
Mail Station #91), Tallahassee, FL 32399. In accordance with Section 215.34(2), Florida Statutes, if a check or
other draft is returned to the Department for collection, Recipient shall pay to the Department a service fee of
$15.00 or five percent (5%) of the face amount of the returned check or draft, whichever is greater.
14. Single Audit Act. Each Grantee, other than a Grantee that is a State agency, shall submit to an audit pursuant
to Section 215.97, Florida Statutes. See Attachment A for additional information regarding this requirement. If a
Grantee is not required by law to conduct an audit in accordance with the Florida Single Audit Act because it
did not expend at least $750,000 in state financial assistance, it must submit a Financial Report on its operations
pursuant to Section 218.39, Florida Statutes within nine months of the close of its fiscal year.
Page: 4
State Aid to Libraries Grant Agreement (FomiDLIS/SA02)
Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 03-2020
15. Retention of Accounting Records. Financial records, supporting documents, statistical records and all other
records, including electronic storage media pertinent to the Project, shall be retained for a period of five (5)
fiscal years after the close out of the grant and release of the audit. If any litigation or audit is initiated or claim
made before the expiration of the five-year period, the records shall be retained for five fiscal years after the
litigation, audit or claim has been resolved.
16. Obligation to Provide State Access to Grant Records. The Grantee must make all grant records of
expenditures, copies of reports, books, and related documentation available to the Division or a duly authorized
representative of the State of Florida for inspection at reasonable times for the purpose of making audits,
examinations, excerpts and transcripts.
17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally
cancel this Agreement in the event that the Grantee refuses public access to all documents or other materials
made or received by the Grantee that are subject to the provisions of Chapter 119, Florida Statutes, known as
the Florida Public Records Act. The Grantee must immediately contact the Division's Contract Manager for
assistance if it receives a public records request related to this Agreement.
18. Noncompliance. Any Grantee that is not following Florida statutes or rules, the terra of the grant agreement, Florida Department of
State (DOS) policies and guidance, local policies, or other applicable law or that has not submitted required reports or satisfied other
adrruiri trative requirements for other Division of Library and hiformation Services grants or grants from any other DOS Division will be in
noncompliance status and subject to the DOS Grants Compliance Procedure. DOS Divisions include the Division ofArts and Culture, the
Division of Historical Resources, the Division of Elections and the Division of Library and Inforrmtion Services. Grant compliance issues
mast be resolved before a grant award agreement may be executed and before grant payments for any DOS grant maybe released.
19. Accounting Requirements. The Grantee must maintain an accounting system that provides a complete record
of the use of all grant funds as follows:
a) The accounting system must be able to specifically identify and provide audit trails, that trace the receipt,
maintenance and expenditure of state funds;
b) Accounting records must adequately identify the sources and application of funds for all grant activities
and must classify and identify grant funds by using the same budget categories that were approved in the
grant application. If Grantee's accounting system accumulates data in a different format than the one in
the grant application, subsidiary records must document and reconcile the amounts shown in the
Grantee's accounting records to those amounts reported to the Division;
c) An interest-bearing checking account or accounts in a state or federally chartered institution may be used
for revenues and expenses described in the Scope of Work and detailed in the Estimated Project Budget;
d) The name of the account(s) must include the grant award number;
e) The Grantee's accounting records must have effective control over and accountability for all funds,
property and other assets; and
f) Accounting records must be supported by source documentation and be in sufficient detail to allow for a
proper pre -audit and post -audit (such as invoices, bills and canceled checks).
Page: 5
State Aid to Libraries Grant Agreement (FOnnDLIS/SA02)
Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 03-2020
20. Availability of State Funds. The State of Florida's performance and obligation to pay under this Agreement
are contingent upon an annual appropriation by the Florida Legislature. In the event that the state funds upon
which this Agreement is dependent are withdrawn, this Agreement will be automatically terminated and the
Division shall have no further liability to the Grantee beyond those amounts already expended prior to the
termination date. Such termination will not affect the responsibility of the Grantee under this Agreement as to
those funds previously distributed. In the event of a state revenue shortfall, the total grant may be reduced
accordingly.
21. Lobbying. The Grantee will not use any grant funds for lobbying the state legislature, the state judicial branch
or any state agency.
22. Independent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that its officers,
agents and employees, in performance of this Agreement, shall act in the capacity of independent contractors
and not as officers, agents or employees of the state. The Grantee is not entitled to accrue any benefits of state
employment, including retirement benefits and any other rights or privileges connected with employment by the
State of Florida.
23. Grantee's Subcontractors.The Grantee shall be responsible for all work performed and all expenses incurred
in connection with this Agreement. The Grantee may subcontract, as necessary, to perform the services and to
provide commodities required by this Agreement. The Division shall not be liable to any subcontractor(s) for
any expenses or liabilities incurred under the Grantee's subcontract(s), and the Grantee shall be solely liable to
its subcontractor(s) for all expenses and liabilities incurred under its subcontract(s). The Grantee must take the
necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will
not be considered or permitted to be agents, servants, joint venturers or partners of the Division.
24. Liability. The Division will not assume any liability for the acts, omissions to act or negligence of the Grantee,
its agents, servants or employees; nor may the Grantee exclude liability for its own acts, omissions to act or
negligence to the Division.
a) The Grantee shall be responsible for claims of any nature, including but not limited to injury, death and
property damage arising out of activities related to this Agreement by the Grantee, its agents, servants,
employees and subcontractors. The Grantee shall indemnify and hold the Division harmless from any
and all claims of any nature and shall investigate all such claims at its own expense. If the Grantee is
governed by Section 768.28, Florida Statutes, it shall only be obligated in accordance with this Section.
b) Neither the state nor any agency or subdivision of the state waives any defense of sovereign immunity or
increases the limits of its liability by entering into this Agreement.
c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of
collection related to this Agreement.
d) The Grantee shall be responsible for all work performed and all expenses incurred in connection with the
project. The Grantee may subcontract as necessary to perform the services set forth in this Agreement,
including entering into subcontracts with vendors for services and commodities, provided that such
subcontract has been approved in writing by the Department prior to its execution and provided that it is
understood by the Grantee that the Department shall not be liable to the subcontractor for any expenses
Page: 6
State Aid to Libraries Grant Agreement (ForinDLIS/SA02)
Chapter 1B -2.011(2)(a), Florida Adninistrative Code, Effective 03-2020
or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor
for all expenses and liabilities incurred under the subcontract.
25. Strict Compliance with Laws. The Grantee shall perform all acts required by this Agreement in strict
conformity with all applicable laws and regulations of the local, state and federal law. For consequences of
noncompliance, see Section 18, Noncompliance.
26. No Discrimination. The Grantee may not discriminate against any employee employed under this Agreement
or against any applicant for employment because of race, color, religion, gender, national origin, age, handicap,
pregnancy or marital status. The Grantee shall insert a similar provision in all of its subcontracts for services
under this Agreement.
27. Breach of Agreement. The Division will demand the return of grant funds already received, will withhold
subsequent payments and/or will terminate this agreement if the Grantee improperly expends and manages grant
funds; fails to prepare, preserve or surrender records required by this Agreement; or otherwise violates this
Agreement.
28. Termination of Agreement. The Division will terminate or end this Agreement if the Grantee fails to fulfill its
obligations herein. In such event, the Division will provide the Grantee a notice of its violation by letter and shall
give the Grantee fifteen (15) calendar days from the date of receipt to cure its violation. If the violation is not
cured within the stated period, the Division will terminate this Agreement. The notice of violation letter shall be
delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified address by a method
that provides proof of receipt. In the event that the Division terminates this Agreement, the Grantee will be
compensated for any work completed in accordance with this Agreement prior to the notification of termination
if the Division deems this reasonable under the circumstances. Grant funds previously advanced and not
expended on work completed in accordance with this Agreement shall be returned to the Division, with interest,
within thirty (30) days after termination of this Agreement. The Division does not waive any of its rights to
additional damages if grant funds are returned under this Section.
29. Preservation of Remedies. No delay or omission to exercise any right, power or remedy accruing to either
party upon breach or violation by either party under this Agreement shall impair any such right, power or
remedy of either party; nor shall such delay or omission be construed as a waiver of any such breach or default
or any similar breach or default.
30. Non -Assignment of Agreement. The Grantee may not assign, sublicense or otherwise transfer its rights,
duties or obligations under this Agreement without the prior written consent of the Division, which shall not
unreasonably be withheld. The agreement transferee must demonstrate compliance with the requirements of the
project. If the Division approves a transfer of the Grantee's obligations, the Grantee shall remain liable for all
work performed and all expenses incurred in connection with this Agreement. In the event the Legislature
transfers the rights, duties and obligations of the Division to another governmental entity, pursuant to Section
20.06, Florida Statutes or otherwise, the rights, duties and obligations under this Agreement shall be
transferred to the succeeding governmental agency as if it was the original party to this Agreement.
31. Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall provide
Page: 7
State Aid to Libraries C -h -ant Agreement (FOnnDL1S/SA02)
Chapter 1B -2.011(2)(a), Florida Admuiistrative Code, Effective 03-2020
maximum open competition when procuring goods and services related to the grant -assisted project in
accordance with Section 287.057, Florida Statutes.
a) Procurement of Goods and Services Not Exceeding $35,000. The Grantee must use the applicable
procurement method described below:
1. Purchases Up to $2,500: Procurement of goods and services where individual purchases do not
exceed $2,500 do not require competition and may be conducted at the Grantee's discretion.
2. Purchases or Contract Amounts Between $2,500 and $35,000: Goods and services costing
between $2,500 and $35,000 require informal competition and may be procured by purchase order,
acceptance of vendor proposals or other appropriate procurement document.
b) Procurement of Goods and Services Exceeding $35,000. Goods and services costing over $35,000 may
be procured by either Formal Invitation to Bid, Request for Proposals or Invitation to Negotiate and may
be procured by purchase order, acceptance of vendor proposals or other appropriate procurement
document.
32. Conflicts of Interest. The Grantee hereby certifies that it is cognizant of the prohibition of conflicts of interest
described in Sections 112.311 through 112.326, Florida Statutes and affirms that it will not enter into or
maintain a business or other relationship with any employee of the Department of State that would violate those
provisions. The Grantee further agrees to seek authorization from the General Counsel for the Department of
State prior to entering into any business or other relationship with a Department of State Employee to avoid a
potential violation of those statutes.
33. Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives of the
Grantee and of any legal entity that succeeds to the obligations of the Division of Library and Information
Services.
34. Employment of Unauthorized Aliens. The employment of unauthorized aliens by the Grantee is considered a
violation of Section 274A (a) of the Immigration and Nationality Act (8 USC 1324(a) (as of April 2019)),
incorporated by reference. If the Grantee knowingly employs unauthorized aliens, such violation shall be cause
for unilateral cancellation of this Agreement.
35. Severability. If any term or provision of the Agreement is found to be illegal and unenforceable, the remainder
will remain in full force and effect, and such term or provision shall be deemed stricken.
36. Americans with Disabilities Act. All programs and facilities related to this Agreement must meet the
standards of Sections 553.501-553.513, Florida Statutes and the Americans with Disabilities Act of
1990 (ada.gov (as of January 2020)), incorporated by reference).
37. Governing Law. This Agreement shall be construed, performed and enforced in all respects in accordance
with the laws and rules of Florida. Venue or location for any legal action arising under this Agreement will be in
Leon County, Florida.
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State Aid to Libraries Grant Agreement (ForniDLIS/SA02)
Chapter 1B -2.011(2)(a), Florida Admniistrative Code, Effective 03-2020
38. Entire Agreement. The entire Agreement of the parties consists of the following documents:
a) This Agreement
b) Florida Single Audit Act Requirements (Attachment A)
c) Fiscal Year 2421-22 State Aid to Libraries Final Grants (Attachment B)
The Grantee hereby certifies that they have read this entire Agreement and will comply with all of its
requirements.
Grantee: Department of State
By. .
Chair of Governing Body or Chief Executive Officer
"
A
Typed a and title
Date
Cle or Chief Financial Officer
A!
��1,. .. i...... .
Typed name and title
Date
State Aid to Libraries Grant Agreernent (Fom1DUS/SA02)
Chapter IB-2.011(2Xa), Florida Adnvnistrative Code, Effective 03-2020
Amy L. Johnson, Director
Division of Library and Information Services
�„partment...of State,..�tate o 'dga .m__....._,.�....
Date
Witness
L
Date
. ... ... . ... ....
Page: 9
ATTACHMENT A
FLORIDA SINGLE AUDIT ACT REQUIREMENTS
AUDIT REQUIREMENTS
The administration of resources awarded by the Department of State to the Grantee may be subject to audits and/or
monitoring by the Department of State as described in this Addendum to the Grant Award Agreement.
Monitoring
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and
section 215.97, Florida Statutes (F.S.), as revised (see Audits below), monitoring procedures may include, but not
be limited to, on-site visits by Department of State staff, limited scope audits as defined by 2 CFR 2 §200.425, or
other procedures. By entering into this agreement, the recipient agrees to comply and cooperate with any monitoring
procedures/processes deemed appropriate by the Department of State. In the event the Department of State
determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional
instructions provided by the Department of State staff to the recipient regarding such audit. The recipient further
agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the
Chief Financial Officer (CFO) or Auditor General.
Audits
Part I: Federally Funded
This part is applicable if the recipient is a state or local government or a nonprofit organization as defined in 2 CFR
§200.90, §200.64, and §200.70.
1. A recipient that expends $750,000 or more in federal awards in its fiscal year must have a single or program -
specific audit conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements.
Exhibit 1 to this agreement lists the federal resources awarded through the Department of State by this
agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all sources
of federal awards, including federal resources received from the Department of State. The determination of
amounts of federal awards expended should be in accordance with the guidelines established by 2 CFR
200.502-503. An audit of the recipient conducted by the Auditor General in accordance with the provisions of 2
CFR 200.514, will meet the requirement of this Part.
2. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to
auditee responsibilities as provided in 2 CFR 200.508-512.
3. A recipient that expends less than $750,000 in federal awards in its fiscal year is not required to have an audit
conducted in accordance with the provisions of 2 CFR 200, subpart F - Audit Requirements. If the recipient
expends less than $750,000 in federal awards in its fiscal year and elects to have an audit conducted in
accordance with the provisions of 2 CFR 200, subpart F - Audit Requirements, the cost of the audit must be
Page: 10
State Aid to Libraries Grant Agreement (Fo nDUS/SA02)
Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 03-2020
paid from non-federal resources (i.e. the cost of such an audit must be paid from recipient resources obtained
from other than federal entities).
Part II: State Funded
This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2) F.S.
1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of
$750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017 and thereafter), the recipient
must have a state single or project -specific audit for such fiscal year in accordance with Section 215.97, F.S. ;
Rule Chapter 69I-5 F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) and
10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this agreement
indicates state financial assistance awarded through the Department of State by this agreement. In determining
the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial
assistance, including state financial assistance received from the Department of State, other state agencies, and
other nonstate entities. State financial assistance does not include federal direct or pass-through awards and
resources received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that the audit complies
with the requirements of Section 215.97(8), F.S. This includes submission of a financial reporting package as
defined by Section 215.97(2) F.S. , and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and
for-profit organizations), Rules of the Auditor General.
3. If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal years ending
June 30, 2017 and thereafter), an audit conducted in accordance with the provisions of Section 215.97, F.S., is
not required. In the event that the recipient expends less than $750,000 in state financial assistance in its fiscal
year and elects to have an audit conducted in accordance with the provisions of Section 215.97, F.S., the cost
of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from
the recipient's resources obtained from other than State entities).
The Internet web addresses listed below will assist recipients in locating documents referenced in the text of this
agreement and the interpretation of compliance issues.
State of Florida Department Financial Services (Chief Financial Officer)
bnp://www.m floridacfo.com/
State of Florida Legislature (Statutes, Legislation relating to the Florida Single Audit Act)
hU://www.leg. state. flus/
Part III: Report Submission
1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F - Audit
Requirements, and required by PART I of this agreement shall be submitted, when required by 2 CFR 200.512,
by or on behalf of the recipient directly to each of the following:
A. The Department of State via. the DOS Grants System at httpsY//dosgrants.com
B. The Federal Audit Clearinghouse (FAC) as provided in 2 CFR 200.6 and section 200.512
Page: l l
State Aid to Libraries Grant Agreement (FonnDLIS/SA02)
Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 03-2020
The FAC's website prides a data entry system and required forms for submitting the single audit reporting
package. Updates to the location of the FAC and data entry system may be found at the OMB website.
2. Copies of financial reporting packages required by PART II of this agreement shall be submitted by or on behalf
of the recipient directly to each of the following:
A. The Department of State via. the DOS Grants System at lmsy//dosgrarns.com
B. The Auditor General's Office at the following address:
Auditor General
Local Government Audits/342
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
3. Any reports, management letter, or other information required to be submitted to the Department of State
pursuant to this agreement shall be submitted timely in accordance with 2 CFR 200.512, section 215.97 F.S. and
Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the
Auditor General, as applicable.
4. Recipients, when submitting financial reporting packages to the Department of State for audits done in
accordance with 2 CFR 200, Subpart F - Audit Requirements or Chapters 10.550 (local governmental entities)
and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that
the reporting package was delivered to the recipient in correspondence accompanying the reporting package.
Part IV: Record Retention
1. The recipient shall retain sufficient records demonstrating its compliance with the terms of the award(s) and this
agreement for a period of five years from the date the audit report is issued, and shall allow the Department of
State, or its designee, the CFO, or Auditor General access to such records upon request. The recipient shall
ensure that audit working papers are made available to the Department of State, or its designee, the CFO, or
Auditor General upon request for a period of at least three years from the date the audit report is issued, unless
extended in writing by the Department of State.
Page: 12
State Aid to Libraries Grant Agreement (ForniDLIS/SA02)
Chapter 1B -2.011(2)(a), Florida Admniistrative Code, Effective 03-2020
EXHIBIT -1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Not applicable.
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Not applicable.
STATE RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
Not applicable.
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
Florida Department of State, State Aid to Libraries;
CSFA Number. 45.030
Award Amount: See Attachment B.
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
The compliance requirements of this state project may be found in Part Four (State Project Compliance
Requirements) of the State Projects Compliance Supplement located at haps://apps.fldfs.com/fsaa/.
Page: 13
State Aid to Libraries Grant Agreeinent (Fo nDL1S/SA02)
Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 03-2020
ATTACHMENT B
Fiscal Year 2021-22 State Aid to Libraries Final Grants
Page: 14
State Aid to Libraries Gant Agreement (FOII11DL1S/SA02)
Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 03-2020
Division of Library and Information Services
FY2021-22 Estimated Grants
6/28/2021
Page 1 of 3
2021-22 Estimated Grants
COUNTY
OPERATING
GRANT
EQUALIZATION
GRANT
TOTAL GRANT:
Operating and
Equalization
ALACHUA
$
3687236
$
-
$
3681236
BAKER
$
27958
$
451449
$
48,407
BAY
$
531793
$
-
$
537793
BRADFORD
$
87703
$
2677210
$
275,913
BREVARD
$
3867660
$
-
$
3867660
BROWARD
$
1,2567649
$
-
$
112561649
CALHOUN
$
61924
$
2141832
$
2211756
CHARLOTTE
$
957061
$
-
$
951061
CITRUS
$
617077
$
-
$
611077.
CLAY
$
777339
$
-
$
771339
COLLIER
$
1631954
$
-
$
1637954
COLUMBIA
$
187527
$
5387031
$
556,558
DESOTO
$
37528
$
537393
$
567921
DIXIE
$
27528
$
397110
$
411639
DUVAL
$
6671367
$
-
$
6671367
ESCAMBIA
$
1031627
$
-
$
1031627
FLAGLER
$
237764
$
-
$
231764
FRANKLIN
$
37851
$
581141
$
617993
GADSDEN
$
10,835
$
329,967
$
3401802
GILCHRIST
$
27691
$
41,487
$
441178
GLADES
$
17207
$
187636
$
197844
GULF
$
2,965
$
457020
$
471985
HAMILTON
$
87465
$
2601196
$
2687660
HARDEE
$
37950
$
597968
$
631918
HENDRY
$
91686
$
1457762
$
1551448
H ERNAN DO
$
441851
$
5381031
$
5827882
HIGHLANDS
$
14787
$
2101976
$
2257763
HILLSBOROUGH
$
8707897
$
-
$
8707897
HOLMES
$
931
$
14,428
$
151360
INDIAN RIVER
$
767272
$
-
$
767272
JACKSON
$
71342
$
1117628
$
1187970
JEFFERSON
$
91045
$
2797456
$
2881501
LAFAYETTE
$
17167
$
181143
$
191310
LAKE
$
1787346
$
-
$
1787346
Page 1 of 3
Division of Library and Information Services
FY2021-22 Estimated Grants
6/28/2021
County
Operating Grant
Equalization
Grant
Total Grant:
Operating and
Equalization
LEE
$
5737401
$
-
$
5737401
LEON
$
1157054
$
-
$
1157054
LEVY
$
41147
$
627584
$
661731
LIBERTY
$
27257
$
707163
$
727419
MADISON
$
77534
$
2327431
$
2397965
MANATEE
$
1531912
$
-
$
1537912
MARION
$
1087305
$
-
$
108,305
MARTIN
$
857201
$
-
$
857201
M IAM I-DADE
$
173137906
$
-
$
1, 313, 906
MONROE
$
667810
$
-
$
66,810
NASSAU
$
287710
$
-
$
281710
OKALOOSA
$
727120
$
-
$
727120
OKEECHOBEE
$
61862
$
102,303
$
1097166
ORANGE
$
8977956
$
-
$
897,956
OSCEOLA
$
1561543
$
-
$
1567543
PALM BEACH
$
7957262
$
-
$
7957262
PASCO
$
1421705
$
-
$
1427705
PI N ELLAS
$
6687026
$
-
$
668, 026
POLK
$
2807833
$
-
$
2807833
PUTNAM
$
107978
$
1607455
$
1717433
SAINT JOHNS
$
1157517
$
-
$
1157517
SAINT LUCIE
$
967755
$
-
$
967755
SANTA ROSA
$
437347
$
-
$
431347
SARASOTA
$
2447082
$
-
$
2447082
SEMINOLE
$
1357049
$
-
$
1357049
SU MTER
$
561826
$
-
$
567826
SUWANNEE
$
241932
$
5387031
$
5627963
TAYLOR
$
31758
$
577294
$
617052
UNION
$
27906
$
907346
$
937252
VOLUSIA
$
3447188
$
-
$
3447188
WAKULLA
$
47897
$
747765
$
797662
WALTON
$
177236
$
-
$
177236
WASHINGTON
$
77530
$
231,538
$
2391068
Page 2 of 3
Division of Library and Information Services
FY2021-22 Estimated Grants
6/28/2021
Municipality
ALTAMONTE SPRINGS
$
8,921
$
-
$
87921
APALACHICOLA
$
-
BOYNTON BEACH
$
527257
$
-
$
521257
DELRAY BEACH
$
431337
$
-
$
431337
FORT MYERS BEACH
$
321983
$
-
$
321983
HIALEAH
$
341134
$
-
$
341134
INDIAN ROCKS BEACH
$
-
$
-
$
-
LAKE PARK
$
77657
$
-
$
71657
LAKE WORTH BEACH
$
7,974
$
-
$
71974
LANTANA
$
37703
$
-
$
31703
MAITLAN D
$
13,579
$
-
$
131579
NEW PORT RICHEY
$
171295
$
-
$
171295
NORTH MIAMI
$
21,200
$
-
$
217200
NORTH MIAMI BEACH
$
22,530
$
-
$
22530
NORTH PALM BEACH
$
147272
$
-
$
147272
OAKLAND PARK
$
17,077
$
-
$
17,077
PALM SPRINGS
$
207140
$
-
$
207140
RIVIERA BEACH
$
197288
$
-
$
191288
SAN I BEL
$
34, 038
$
-
$
341038
WEST PALM BEACH
$
917179
$
-
$
91,179
WILTON MANORS
$
12,916
$
-
$
127916
WINTER PARK
$
517292
$
511292
Subtotal
$
11,661,299
$
41909,775
$
16,5713074
Multicounty
HEARTLAND
$
4507000
NEW RIVER
$
3257041
NORTHWEST REGIONAL
$
3507000
PAL PUBLIC LIBRARY
COOPERATIVE
$
350,000
PANHANDLE PUBLIC
LIBRARY COOPERATIVE
$
3287288
SUWANNEE RIVER
REGIONAL
$
3507000
THREE RIVERS REGIONAL
$
328,387
WILDERNESS COAST
$
3417667
Total
$
2,823,383
Total
$
199394,457
Page 3 of 3
' }
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--
Exhibit "A"
Mission Statement
The North Palm Beach Public Library provides materials, services, and programs for community residents of
all ages while focusing on personal enrichment and enjoyment and meeting educational needs. The Library
has a special mission that encourages a love of reading and learning among children and their parents.
Service Levels Narrative
Library Services in North Palm Beach were first provided in 1963 by the Library Society at a room in the old
Country Club. With the library growing at a rapid pace, operations were turned over to the Village in 1965.
The decision to build a new library at its current location was made in 1968. A ground breaking ceremony on
October 24, 1968 launched the construction of the new building. Upon completion, Mayor Tom Lewis cut
the ribbon in front of the library during dedication services on October 4, 1969.
The two-story building, described as "modified Aztec," sits behind the Village Hall, off U.S. 1, and includes
a multi-purpose meeting room, a Florida book collection, a genealogy section, the local history & archives, a
main reading area, a children's library, and a computer lab.
The library is staffed with one (1) Director of Leisure Services, one (1) Library Manager, one (1)
Administrative Coordinator, one (1) Librarian, one (1) Senior Library Assistant, two (2) Library Assistants,
and nine (9) part-time Library Clerks for a total of 11.5 FTE. Staff provide an array of services and programs
for patrons of all ages and abilities, and work hard to keep the library safe, cozy and friendly.
Services are available seven (7) days a week, sixty (60) hours per week, and many resources such as Mango
Languages, Rosetta Stone, Heritage Quest, MyHeritage, and ebooks and eaudiobooks from cloudLibrary and
Overdrive are accessible 24/7 through the library's website.
The library's collection includes 40,000 print and media items as well as a number of electronic resources
available through the website. Formats include print, large print, newspapers and magazines, books on CD,
DVDs, ebooks and eaudiobooks, and e -readers containing bestsellers and classics.
The computer lab provides access to twelve (12) Internet computers and offers printing, photocopying,
scanning, and faxing services. Microsoft Office 2016 is installed on the computers and patrons have in-house
access to Ancestry Genealogy and ABCmouse. Wi-Fi is available for free throughout the building.
The children's department contains play areas and reading corners, soft seating, two (2) teen rooms, three (3)
large screen TVs for gaming and movies, two (2) kid -friendly computer stations with educational software,
twelve (12) laptops for afterschool use, and toys, games and puzzles.
The Friends of the Library actively support the library's many programs through fundraising activities and
have been integral to the success of the library in the community since 1982. Since that time they have raised
thousands of dollars. In March of 2021, the Friends gifted $20,000 to the library.
Personnel Cham
The personnel changes for Fiscal Year 2020/2021 are:
• Add one (+1) Director of Leisure Services/ Delete one (4) Director of Library
• Add one (+l) Pt Library Manager/ Delete one (4) f/t Library Assistant
Current Year Accomplishments and New Initiatives
During Fiscal Year 2020/2021, the Library achieved the following new initiatives and goals for
improvement:
Youth Services
• Provided virtual learning space for children of Village employees during Covid-19.
• Won "Best Small Municipality" award by reading to 600+ kids virtually for Read for the Record and
making a promotional video.
• Provided craft/STEM takeaway kits as a way to continue programming during Covid-19.
• Provided 91 children with holiday -themed takeaway kits in December so they could better enjoy virtual
pajama storytime from home.
• Participated in Village Tree Lighting by live -streaming event on social media.
• Partnered with Parks and Recreation to provide a socially distant Santa Claus program on Trolley Ride
night for over 200 people.
• Partnered with the Homeless Coalition of Palm Beach County and The Conservatory School to host a
successful toiletry drive at the library.
• Launched virtual book discussion program for teens as a way to expand literacy and help teens gain
community service hours for participating.
• Collaborated with the Country Club to help facilitate their spring break camp for children at the pool and
tennis courts.
• Created first ever Book Walk in Veterans Park by using yard signs to display giant pages of picture book.
• Collaborated with Parks and Recreation to provide a socially distant Easter Bunny program in April for
over 200 people.
• Recruited fourteen (14) teen volunteers to help with day-to-day activities and summer reading.
• Planned and implemented successful virtual/in-person hybrid Summer Reading program.
• Partnered with Parks and Recreation to host summer camp classes for games and activities.
Circulation
• Increased year -over -year circulation of electronic
materials by 43%.
• Added 5 mobile Hotspots for checkout.
Adult Services
• Hosted virtual book discussions and craft
programs as well as interviews with guest
speakers.
• Provided craft/STEM takeaway kits as a way to
continue programming during Covid-19.
9
Personnel Cham
The personnel changes for Fiscal Year 2020/2021 are:
• Add one (+1) Director of Leisure Services/ Delete one (4) Director of Library
• Add one (+l) Pt Library Manager/ Delete one (4) f/t Library Assistant
Current Year Accomplishments and New Initiatives
During Fiscal Year 2020/2021, the Library achieved the following new initiatives and goals for
improvement:
Youth Services
• Provided virtual learning space for children of Village employees during Covid-19.
• Won "Best Small Municipality" award by reading to 600+ kids virtually for Read for the Record and
making a promotional video.
• Provided craft/STEM takeaway kits as a way to continue programming during Covid-19.
• Provided 91 children with holiday -themed takeaway kits in December so they could better enjoy virtual
pajama storytime from home.
• Participated in Village Tree Lighting by live -streaming event on social media.
• Partnered with Parks and Recreation to provide a socially distant Santa Claus program on Trolley Ride
night for over 200 people.
• Partnered with the Homeless Coalition of Palm Beach County and The Conservatory School to host a
successful toiletry drive at the library.
• Launched virtual book discussion program for teens as a way to expand literacy and help teens gain
community service hours for participating.
• Collaborated with the Country Club to help facilitate their spring break camp for children at the pool and
tennis courts.
• Created first ever Book Walk in Veterans Park by using yard signs to display giant pages of picture book.
• Collaborated with Parks and Recreation to provide a socially distant Easter Bunny program in April for
over 200 people.
• Recruited fourteen (14) teen volunteers to help with day-to-day activities and summer reading.
• Planned and implemented successful virtual/in-person hybrid Summer Reading program.
• Partnered with Parks and Recreation to host summer camp classes for games and activities.
Circulation
• Increased year -over -year circulation of electronic
materials by 43%.
• Added 5 mobile Hotspots for checkout.
Adult Services
• Hosted virtual book discussions and craft
programs as well as interviews with guest
speakers.
• Provided craft/STEM takeaway kits as a way to
continue programming during Covid-19.
y
-
-
FY 2022
'�r
• Participated in Veterans Day Ceremony in November.
• Offered socially distant outdoor yoga classes every Friday in Veterans Park.
• Collaborated with AARP to offer tax help to Village residents from February through April
• Collaborated with Country Club and Farmer's Table to host first ever Books & Bites program at the
clubhouse for 49 people with New York Times bestselling author Marie Bostwick.
• Encouraged residents to read and share poetry for National Poetry Month by posting videos of staff
reading poems on social media.
• Partnered with Village Manager's office to host annual resident art show in library's meeting room.
• Celebrated Earth Day in April by hosting a
scavenger hunt and plant swap in Veterans Park.
• Helped make local parks clean and safe by
partnering with the Environmental Committee to
host cleanup days at Lakeside and Anchorage
Parks.
• Hosted in person meditation program in Veterans
Park to raise awareness about Mental Health
Awareness Month.
• Hosted quilting, chess, knit and crochet, and local
camera club classes.
• Planned and implemented successful virtual/in-
person hybrid Summer Reading program.
Collections
• Continued to collect and digitize photos, documents, and news articles related to North Palm Beach for
inclusion into the local history and archives, for preservation and greater access.
• Made available online the newly digitized local history & archives for easy searching and greater
accessibility.
Public Relations
• Redesigned library website for a more consistent, unified theme and user-friendly experience.
• Created YouTube channel for the library.
• Added new software Canva to design better marketing materials and Pinnacle Studio to create and edit
video content.
• Added Constant Contact to create and send newsletters.
• Added Social Pilot to manage social media accounts and increase performance.
• Added Revel Digital software to schedule and post TV advertisements for the lobby TVs.
Facilities
• Re -caulked front lobby windows.
• Repaired cracks in library exterior and re -painted building same color as Country Club.
• Revised and updated meeting room rental policy and procedures.
• Professionally cleaned all carpets and fabric -covered chairs biannually.
Technology
• Leased new Toshiba all -in -one printer/copier/scanner for computer lab.
• Installed new print release software and print release station.
�,=i<`�'- a.� rc���- zr� �. •fi,4;. �t� �z�,A,��: �t.,"; ,3 � �. •��i-i ,. �, .,' � � , ��;j,,3.� ,s�,'S`t,� �k�3; �e�' e
*�s., ��.:` ax,".��,� -.3r. ,y x. .: 1. ,,.'�.r to .��� .�`.. .���.:: „i*,,.'sx�"�•�.i. •..'
' •d, �. •� eai *E3: �.,r 5... .. ,afi-.v - ti.r �£�'. a� -� 5� �w� '�.��.a-:. '�i�"' zc,,. §,a�...: � -
� "ar� „ ,mac. ���s „'1•� � �.� , v S, '� -x � ��;,�.a;
• Purchased new coin/bill machine.
Safety & Security
• Completed mandatory Security Awareness training (All staff).
• Completed mandatory Ethics training (All staff).
• Completed CPR and AED training (All staff).
The Friends of the Library
• Allocated $20,000 to the Library in support of programs and events, including summer reading, and for
any items and materials not covered through the Library's regular operating budget.
• Hosted socially distant Boutique & Bakeless Bake sale
• Hosted virtual gingerbread house party via zoom.
• Generated over $2,200 for socially distant annual booksale
Grants
• Applied for and received State Aid to Libraries grant in the amount of $13,110.00.
Conferences
• Attended 2021 Florida Public Library Directors Meeting virtually.
• Attended 2021 Florida Library Association Conference virtually.
• Attended 2021 SEFLIN Regional Conference virtually.
Goals and Ob 'eco tives
In the coming year, the Library plans to achieve the following goals and objectives:
Strategic Goal: Beautification & Quality of Life
Department Goal:
Implement services that meet the needs of the community
Objectives:
a. Continue speaker series to complement adult programming and bring interesting subjects to life with
community experts.
b. Continue partnership with schools and daycares in the area to include library card sign up, class visits,
out -of -school -time programs, summer reading and volunteer opportunities for teens.
c. Expand afterschool sports program for teens in conjunction with Parks and Recreation at Anchorage
Park.
d. Expand purview of Teen Advisory Group to other opportunities outside the library as well as involve
them in planning and implementation of special events for patrons of all ages.
e. Partner with Palm Beach Opera for storytime series for elementary students.
f. Partner with Institute for Academic and Career English to offer conversational language classes for
adults.
g. Continue participation in community activities such as Heritage Day Parade, Veterans Day Ceremony,
Trolley Rides, Holiday Tree Lighting, Hot Cars and Chili, etc.
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Strategic Goal: Organizational Excellence
Department Goal:
Continuously improve the way the Library operates
Objectives:
a. Increase Friends of the Library revenues through partnerships with Parks and Recreation and Farmer's
Table.
b. Identify volunteer opportunities to match library needs.
c. Continue updating policies and procedures.
Performance Measures
Performance
Measure
FY 2020*
Actual
FY 2021**
Projected
FY 2022
Estimated
E -book circulation
7,292
9,700
10,185
E-audiobook circulation
2,586
4400
4,620
Total E -circulation
9,878
14,100
1405
Total Print Circulation (books &
magazines)
40,321
3600
38,000
Total Circulation (includes AV
items)
63,246
63,334
69,667
Registered Borrowers
89370
8,300
8,300
Purchase Suggestions
1,330
1,335
1,332
Interlibrary Loans Sent
234
193
213
Interlibrary Loans Received
186
181
183
Average Program Attendance
27 per class
23 per class
25 per class
Average Length of a Computer
Session
83 minutes
38 minutes
101 minutes
* Library closed due to Covid-19 March 18, 2020 and reopened June 1, 2020, but with limited services and hours.
**The limited services and hours continued throughout most of FY21.
As shown by the statistics above, circulation of electronic materials is projected to increase 43% year over
year, while print circulation is projected to decrease 11%. Much of this can be contributed to Covid-19
restrictions such as social distancing and limits on gatherings. To many residents, it was much safer (and
oftentimes easier) to access library materials electronically from the comforts of their home. Without the
usual number of patrons visiting the library, including zero class visits during the day to check out books and
zero children walking to the library after school to attend programs, circulation of print and media items
could only decrease.
Throughout the Village, social distancing and mask mandates began to ease in May 2021. Shortly thereafter,
the library opened the computer lab to the public and began hosting in person programs. Many of the
summer reading programs were planned prior to May, so most were still conducted virtually.
In FY22, we expect e -books and e-audiobooks to maintain their strong circulation numbers. With schools
(mostly) going back to normal, we expect classes to start visiting again in the Fall and our print circulation to
increase. We also expect a healthy number of attendees to our after school programs. In addition, we plan to
work more closely with the Clubhouse and Parks and Recreation on events and programming.
STATE AID TO LIBRARIES GRANT
NOTIFICATION OF GRANT AWARD
Recipient:
North Palm Beach Public Library
303 Anchorage Drive
North Palm Beach, Florida 33408
Julie Morrell, Library Director
Fiscal Year 2021-22
Project Period:
October 1, 2019 to June 30, 2022
PROJECT PROJECT # CSFA* # AWARD
State Aid to Libraries Grant 22 -ST -62 45.030 $14,481
*Catalog of State Financial Assistance
Grant Payment
The grant payment will be requested upon execution of the grant agreement.
Grant Reviews
Per Department of State policies, the division will be performing desk audits or reviews of active
grants with the division. Each year, 20% of the active grants in the State Aid to Libraries grant
program are selected for this review. If this grant is selected, you will be notified of the review
and of any additional information that may be needed as a part of the review.
Date
Florida Department of State, Division of Library and Information Services
500 South Bronough Street, Tallahassee, Florida 32399-0250, 850.245.6620