R2021-69 Toshiba Copier LeaseRESOLUTION 2021-69
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
PALM BEACH, FLORIDA, ACCEPTING A PROPOSAL FROM TOSHIBA
AMERICA BUSINESS SOLUTIONS FOR THE LEASE OF MULTI -FUNCTION
COPIERS FOR VARIOUS VILLAGE DEPARTMENTS UTILIZING PRICING
ESTABLISHED IN A STATE OF FLORIDA CONTRACT FOR COPIERS AND
MANAGED PRINT SERVICES; PROVIDING FOR CONFLICTS; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Village's current lease agreements for multi -function copiers is scheduled to expire on
September 30, 2021, and Village Staff is recommending accepting a proposal from Toshiba American
Business Solutions to lease twelve (12) new multi -function copiers utilizing the terms and pricing set
forth in a State of Florida Contract for Copiers and Managed Print Services (Contract No. 44000000-
NASPO-I9-ACS); and
WHEREAS, the lease payments for the multi -function copiers over the three-year term exceed $25,000
and therefore require Village Council approval on the consent agenda; and
WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests
of the Village and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA as follows:
Section 1. The foregoing recitals are ratified as true and incorporated herein.
Section 2. The Village Council hereby approves a proposal from Toshiba America Business
Solutions for the lease of twelve (12) multi -function copiers for Village departments utilizing the terms
and pricing set forth in a State of Florida Contract for Copiers and Managed Print Services (Contract No.
44000000-NASPO-I9-ACS). The total annual lease payments (exclusive of usage fees) total
$28,366.20, with funds allocated as follows:
Department
Account No.
Annual Payment
Building
A6019-33491
$3065.28
Country Club
L8046-33491
2,100.12
Public Works
A6018-33491
2,255.28
Recreation
A8028-33491
2,255.28
Police
A5711-33491
65890.88
Fire
A5812-33491
2,347.32
Finance
A5003-33491
2,255.28
Village Hall
A4902-33491
305.28
Library
A7927-33491
1,876.20
Village Clerk
A4904-33491
2,255.28
TOTAL
$28,366.20
Usage (or per copy) fees are estimated to cost an additional $12,544.00 annually and shall be allocated
by department.
Section 3. The Village Council further authorizes the Village Manager to execute agreements with
Toshiba America Business Solutions in accordance with the proposal submitted pursuant to the State
Contract.
Section 4. All resolutions or parts of resolutions in conflict with this Resolution are hereby repealed
to the extent of such conflict.
Section 5. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED THIS 26TH DAY OF AUGUST, 2021.
'ORTjyp
(l'
aage Seal)'%2FLORIDA
MAYOR
FEST:
VILLAGE CLERK