R2021-57 Interlocal Agreement with TCRPC for Development of Complete Streets and Beautification PlanRESOLUTION 2021-57
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING AN INTERLOCAL AGREEMENT WITH THE
TREASURE COAST REGIONAL PLANNING COUNCIL FOR THE DEVELOPMENT
OF A COMPLETE STREETS AND BEAUTIFICATION PLAN FOR THE U.S.
HIGHWAY ONE CORRIDOR NORTH OF THE PARKER BRIDGE AND
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE
AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, based on input from the community regarding the need for various improvements on the U.S.
Highway One corridor north of the Parker Bridge to the Village's northern boundary, Village Staff
recommended engaging the services of the Treasure Coast Regional Planning Council for the development
of a complete streets and beautification plan; and
WHEREAS, the Treasure Coast Regional Planning Council ("TCRPC") was created by interlocal
agreement among Indian River, St. Lucie, Martin and Palm Beach Counties for the purpose of providing
planning/technical assistance related to growth management for governments within its jurisdiction, and
WHEREAS, Part I of Chapter 163, Florida Statutes, permits public agencies to enter into interlocal
agreements for the performance of public functions, and interlocal agreements are exempt from purchasing
policy restrictions; and
WHEREAS, TCRPC has proposed an Interlocal Agreement to perform the requested services, and the
Village Council determines that the execution of an Interlocal Agreement with TCRPC is in the interests of
the public health, safety and welfare.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, as follows:
Section 1. The foregoing recitals are ratified and are incorporated herein.
Section 2. The Village Council hereby approves an Interlocal Agreement with the Treasure Coast
Regional Planning Council for the development of a complete streets and beautification plan for U.S.
Highway One north of the Parker Bridge to the Village's northern boundary, a copy of which is attached
hereto and incorporated herein, and authorizes the Mayor and Village Clerk to execute the Interlocal
Agreement on behalf of the Village. The total amount of compensation paid to TCRPC by the Village shall
not exceed $34,050.00 with funds expended from Account No. A5206-33190 (Community Planning —
Professional Services).
Section 3. This Resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED THIS 8TH DAY OF JULY, 2021.
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(Village f
g Seal)
NtMYOR
ATTEST:
VILLAGE CLERK
INTERLOcAL AGREEMENT
BETWEEN THE VILLAGE OF NORTH PALM BEACH
AND THE TREASURE COAST REGIONAL PLANNING COUNCIL
FOR THE US1 CORRIDOR NoRTH
This Interlocal Agreement (herein referred to as "Agreement") is entered into this
day of -401%1 , 2021 by and between the Village of North Palm Beach (herein referred
to as "North Pam Beach") and the Treasure Coast Regional Planning Council (herein referred to
as "Council"), each constituting a public agency as defined in Part I of Chapter 163, Florida
Statutes; collectively referred to herein as the "Parties".
WITNESSETH:
WHEREAS, Section 163.01, Florida Statutes, known as the "Florida Interlocal
Cooperation Act of 1969," authorizes local governmental units to make the most efficient use of
their powers by enabling them to cooperate with other localities and public agencies on a basis of
mutual advantage and thereby to provide services and facilities in a manner and pursuant to
forms of governmental organization that will accord best with geographic, economic, population,
and other factors influencing the needs and development of local communities; and
WHEREAS, Part I of Chapter 163, Florida Statutes, permits public agencies as defined
therein to enter into interlocal agreements with each other to exercise jointly any power,
privilege, or authority which such agencies share in common and which each might exercise
separately; and
WHEREAS, the Council is permitted to provide services to North Palm Beach as the
Council is established by the state of Florida and considered a public agency in accordance with
state law; and
WHEREAS, North Palm Beach and the Council desire to enter into this Agreement to
facilitate complete street and beautification planning activities for the US 1 Corridor North.
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NOW THEREFORE, in consideration of the mutual covenants, promises and
representations herein, the Parties agree as follows:
SECTION 1. PURPOSE
A. The purpose of this Agreement is to memorialize the terms under which the Council will
assist North Palm Beach with USI Corridor North complete street and beautification
planning activities as described herein.
B. North Palm Beach and the Council agree to act in a spirit of mutual cooperation and good
faith in the implementation of the Agreement and its purpose.
SECTION 2. EFFECTIVE DATE
This Agreement shall become effective upon its approval by the Village Council of North
Palm Beach and the Executive Director of the Treasure Coast Regional Planning Council,
the due execution thereof by the proper officer of the Village of North Palm Beach and
the Treasure Coast Regional Planning Council, and the filing of a certified copy hereof
with the Clerk of the Circuit Court of Palm Beach County, Florida.
SECTION 3. SCOPE OF SERVICES
A. The Council shall fully perform the work, which has been requested by North Palm
Beach and which is specified 'in the Scope of Work contained in Attachment A of this
Agreement, in accordance with general industry standards and best practices.
B. As detailed in Attachment "C" North Palm Beach shall:
1. Provide all available files, data, maps, and information upon request of the
Council.
2. Provide all necessary public notice as required by Florida Statutes.
3. Provide venues for all public workshops and meetings.
4. Process all requests for reimbursement in a timely manner.
C. Both North Palm Beach and the Council agree to be governed by applicable State and
Federal laws, rules, and regulations in the performance of their respective obligations
under this Agreement.
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SECTION 4. FUNDING/CONSIDERATION
A. This is a fixed fee Agreement based on the scope of work as identified in Attachment
"A". As consideration for performance of work rendered under this Agreement, North
Palm Beach agrees to pay the Council a fixed fee not to exceed the fee schedule and
allowances provided for in Attachment "A", including travel, attendance at all required
public meetings and workshops, out-of-pocket expenses (printing and reproduction
costs), mail, couriers, and other costs related to the services provided.
B. The satisfactory completion of deliverables by the Council, in accordance with general
industry standards and best practices, shall be considered the Council's request for
payment according to the schedule contained in Attachment "A".
SECTION 5. RECORD KEEPING
A. All records submitted by the Council shall be kept for three years after the termination
of this Agreement and shall be sufficient and complete to verify compliance with the
requirements of this Agreement.
B. The Council shall allow access to its records during normal business hours and upon
reasonable advance requests of North Palm Beach, its employees and agents.
SECTION 6. INDEMNIFICATION
The Parties to this Agreement shall, to the extent permitted by law, save, defend,
reimburse, indemnify, and hold harmless each other, and each other's respective officers,
employees, servants or agents from its own negligence or willful misconduct and from
any and all claims, demands, damages, liabilities, causes of actions, legal or
administrative proceeds, judgments, interest, attorney's fees, costs and expenses arising
in any manner directly or indirectly in connection with or incidental to the performance
of this Agreement. Nothing in this provision shall be construed as consent by the Parties
to be sued, nor as a waiver of sovereign immunity beyond the limits provided for in
Section 768.28, Florida Statutes, including limits on attorney's fees.
SECTION 7. TERM; TERMINATION
This Agreement shall commence on the Effective Date and shall remain in full force and
effect until all deliverables are complete as identified in the Scope of Work and schedule
contained in Attachment "A", and accepted by North Palm Beach, unless terminated
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earlier. This Agreement may be terminated for convenience by either party by providing
30 days written notice as required by Section 8, to the other party. North Palm Beach
shall be obligated to pay the Council for only its work completed up to the date of
termination pursuant to this paragraph.
SECTION 8. NOTICE AND CONTACT
All notices required by this Agreement shall be in writing, delivered either by hand,
overnight express mail, or by first class, certified mail, return receipt requested, to the
representatives identified below at the address set forth below:
For North Palm Beach:
Andy Lukasik, Village Manager
Village of North Palm Beach
501 US Highway 1
North Palm Beach, FL 33408
For the Council:
Thomas J. Lanahan, Executive Director
Treasure Coast Regional Planning Council
421 SW Camden Avenue
Stuart, FL 34994
SECTION 9. REMEDIES
No remedy herein conferred upon the Parties is intended to be exclusive of any other
remedy, and each and every such remedy shall be cumulative and shall be in addition to
every other remedy given hereunder or now or hereafter existing at law or in equity or by
statute or otherwise. No single or partial exercise by any party of any right, power, or
remedy hereunder shall preclude any other or further exercise thereof.
SECTION 10. CHOICE OF LAW; VENUE
This Agreement shall be governed by the laws of the State of Florida. Venue for any
action arising to enforce the terms of this Agreement shall be in Palm Beach County,
Florida.
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SECTION 11. ATTORNEY'S FEES
Any costs or expense (including reasonable attorney's fees) associated with the
enforcement of the terms and conditions of this Agreement shall be borne by the
respective Parties, however, this clause pertains only to the Parties to this Agreement.
SECTION 12. DELEGATION OF DUTY
Nothing contained herein shall deem to authorize the delegation of the constitutional or
statutory duties of the officers of North Palm Beach or the Council.
SECTION 13. EQUAL OPPORTUNITY PROVISION
North Palm Beach and the Council agree that no person shall, on the grounds of race, color,
creed, religion, sex, national origin, political affiliation, age, marital status, family status,
pregnancy, sexual orientation, or gender identity be excluded from the benefit of, or be
subject to, any form of discrimination under any activity carried out by the performance of
the Agreement.
SECTION 14. FILING
This Agreement and any subsequent amendments thereto shall be filed with the Clerk of
the Circuit Court of Palm Beach County pursuant to Section 163.01(11), Florida Statutes.
SECTION 13. SEVERABILITY
Should any provision of this Agreement be declared invalid or unenforceable by a court
of competent jurisdiction, the same shall be deemed stricken here from and all other
terms and conditions of this Agreement shall continue in full force and effect as if such
invalid provision had never been made a part of the Agreement.
SECTION 16. ENTIRETY OF AGREEMENT
This Agreement represents the entire understanding between the Parties. Modifications
of this Agreement may be requested by North Palm Beach or the Council. Changes,
which are mutually agreed upon, shall be valid only when reduced to writing, duly signed
by North Palm Beach and the Council and attached to the original Agreement.
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SECTION 17. PUBLIC RECORDS
IF THE COUNCIL HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE COUNCIL'S DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT: (561) 841-3355; NPBCLERK@VILLAGE-
NPB.ORG; OR 501 U.S. HIGHWAY ONE, NORTH PALM BEACH, FL 33408.
In performing services pursuant to this Agreement, the Council shall comply with all
relevant provisions of Chapter 119, Florida Statutes. As required by Section 119.0701,
Florida Statutes, the Council shall:
A. Keep and maintain public records required by North Palm Beach to perform this service.
B. Upon request from North Palm Beach's custodian of public records, provide North Palm
Beach with a copy of the requested records or allow the records to be inspected or copied
within a reasonable time at a cost that does not exceed the cost provided in Chapter 119,
Florida Statutes, or as otherwise provided by law.
C. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the
duration of the Agreement term and following completion of the Agreement if the
Council does not transfer the records to North Palm Beach.
D. Upon completion of the Agreement, transfer, at no cost, to North Palm Beach all public
records in possession of the Council or keep and maintain public records required by
North Palm Beach to perform the services. If the Council transfers all public records to
North Palm Beach upon completion of the Agreement, the Council shall destroy any
duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. If the Council keeps and maintains public records upon
completion of the Agreement, the Council shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to North Palm
Beach, upon request from North Palm Beach's custodian of public records, in a format
that is compatible with the information technology systems of North Palm Beach.
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t�I`1�1''W�TNESS WHEREOF, the Parties have executed this Agreement as of the date set
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By:
0e ica Green
Vi age Clerk
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By: y.
hyllis Castro Tho as anahan
Accounting Manager Executive 'rector
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Approved o for
Village of North Palm Beach
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By:
Darryl Aubre -
Mayor of Nort Palm Beach
Approved as to form:
Leonard G. Rubin
=d_G, F.ubin,..l?A.
Village Attorney
Treasure Coast regional Planning Council
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ATTACHMENT A
NORTH PALM BEACH USI CORRIDOR NORTH
COMPLETE STREETS/BEAUTIFICATION PLAN
SCOPE OF SERVICES
JUNE 18, 2021
PROJECT DESCRIPTION
The Village of North Palm Beach (Village) and the Treasure Coast Regional Planning Council
(TCRPC) seek to evaluate US 1 in the Village, obtain input from community representatives, and
consider various complete streets and beautification improvements to support improved safety,
mobility, and appearance. The project area for the work is focused on the USI Corridor from the
northern Village limits south to the Parker Bridge (referred to as "US 1 North" herein), including
the road right-of-way and abutting private properties. Additional areas may be included if it is
determined additional analyses would benefit the US 1 Corridor master planning efforts.
The key elements of the project shall include:
• Confirmation of existing conditions, plans, and improvements
• Project coordination meetings with Village staff
• Public meetings with community stakeholders as identified by the Village
• Agency coordination with Palm Beach County, the City of Palm Beach Gardens, Palm
Beach Transportation Planning Agency, and Florida Department of Transportation
• Public presentation to the Village Council regarding the project
• Completion of a complete streets/beautification plan
SCOPE OF SERVICES
Task 1: Kickoff and Due Diligence
TASK 1.1: Staff Meeting #1: Proiect Kickoff
TCRPC will facilitate all project coordination meetings needed for project development and
stakeholder participation. The project coordination meetings will ensure clarity and consistency
among all team members of the project mission and goals.
A project kickoff meeting (Staff Meeting #1) will be scheduled with Village staff in the first
month following execution of the interlocal agreement. TCRPC will be responsible for kickoff
meeting logistics, agendas, facilitation, and meeting notes. Additional staff coordination
meetings will be conducted in a similar manner throughout the project schedule as noted herein.
TASK 1.2: Document Review and Base Map Preparation
TCRPC will review background documents as provided by Village staff, including the
Comprehensive Plan, Land Development Regulations, property ownership maps, site plans,
infrastructure and utilities data, and other documents as deemed appropriate by the Village as
well as FDOT right-of-way maps. Subsequently, TCRPC will develop base documentation for
the corridor plan representing appropriate data for the planning process.
TASK 1.3: Field Work
TCRPC will conduct field work and site visits to develop a photo database and review on-site
conditions. During field visits, TCRPC team members will schedule to meet with Village staff
and other representatives to tour specific areas to gain a greater understanding of relevant issues
and opportunities.
TASK 1: Deliverables
Specific deliverables will include:
1. Updated Project Schedule
2. Facilitation of Project Kickoff Meeting (Staff Meeting #1)
3. Project Kickoff Meeting Agenda, Sign -in Sheet, and Meeting Notes
4. Project Base Map
Task 2: Public and Agency Outreach
There will be coordinated public outreach efforts through the development of the plan to
engender public interest and a sense of ownership in the process. The public outreach efforts will
continue as needed throughout the development of the corridor plan.
TASK 2 1 • Agency Stakeholder Meetings #1-4: Review of Conditions & Plans
To review background conditions, anticipated improvements, opportunities, and constraints, a
series of four agency stakeholder virtual meetings will be facilitated with representatives from
Palm Beach County, City of Palm Beach Gardens, Palm Beach Transportation Planning Agency,
and Florida Department of Transportation. Village staff will be encouraged to participate in the
agency stakeholder meetings. TCRPC will be responsible for meeting logistics, facilitation, and
meeting notes.
TASK 2.2: Community Stakeholder Meeting; #1: Identification of Opportunities
To identify opportunities for corridor improvements, a meeting will be held with community
stakeholders along the corridor, including business and property owners, as identified by the
Village. Village staff will be encouraged to participate in the community stakeholder meeting.
TCRPC will be responsible for meeting logistics, facilitation, and meeting notes, and the Village
will be responsible for the meeting venue, public notice, and refreshments.
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TASK 2.3: Staff Meeting #2 — Review of Agency/Community Input
A second staff meeting (Staff Meeting #2) will be scheduled with Village staff following the
agency and community stakeholder meetings to review findings, identify additional data needs,
and revise the project base map as needed. This meeting will be held virtually. TCRPC will be
responsible for the meeting logistics, agenda, facilitation, and meeting notes.
TASK 2: Deliverables
Specific deliverables will include:
1. Facilitation of Agency and Community Stakeholder Meetings (Agency Meetings #1-
#4, Community Meeting #1)
2. Meeting Agendas, Sign -in Sheets, and Meeting Notes
3. Revised Project Base Map (if needed)
Task 3: Complete Streets/Beautification Plan Development and Presentation
TASK 3.1: Draft Complete Streets/Beautification Plan
Based on input gathered in public outreach and an assessment of corridor conditions,
opportunities, challenges, and constraints, TCRPC will develop a draft Complete
Streets/Beautification Plan that identifies conceptual improvements within the public right-of-
way and on adjacent private parcels. The plan will include a scaled corridor plan in Autocad as
well as perspectives and cross-sections to illustrate key improvements.
TASK 3.2: Staff Meeting#3 — Review of Draft Plan
A third staff meeting (Staff Meeting #3) will be scheduled with Village staff to review the draft
Complete Streets/Beautification Plan and obtain additional staff input. Based on staff input,
TCRPC will revise the draft plan as appropriate.
TASK 3.3: Public Agency Review of Draft Plan
TCRPC will transmit the revised draft plan to Palm Beach County, City of Palm Beach Gardens,
Palm Beach Transportation Planning Agency, and Florida Department of Transportation for
review and comments. If requested, virtual meetings will be arranged with agency
representatives. Based on agency input, TCRPC will revise the plan as appropriate.
TASK 3.4: Community Stakeholder Meeting #2: Presentation of Draft Plan
A second community stakeholder meeting (Community Meeting #2) will be held with
community stakeholders along the corridor to review the improvements identified in the draft
plan. TCRPC will be responsible for meeting logistics, facilitation, and meeting notes, and the
Village will be responsible for the meeting venue, public notice, and refreshments. Based on
community input, TCRPC will revise the plan as appropriate.
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TASK 3.5: Final Complete Streets/Beautification Plan & Village Council Presentation
Based on agency and community input gathered through agency review and Community Meeting
#2, TCRPC will develop a final Complete Streets/Beautification Plan that identifies conceptual
improvements within the public right-of-way and on adjacent private parcels. The plan will
include a scaled corridor plan in Autocad as well as perspectives and cross-sections to illustrate
key improvements. TCRPC will also develop a PowerPoint presentation summarizing the project
process, outreach, findings, and recommendations.
TASK 3.6: Staff Meeting #4 — Review of Final Plan and Village Council Presentation
A fourth staff meeting (Staff Meeting #4) will be scheduled with Village staff to review the final
Complete Streets/Beautification Plan and Village Council presentation. Based on staff input,
TCRPC will revise the final plan and presentation as appropriate.
TASK 3.7: Village Council Presentation
In coordination with Village staff, TCRPC will provide an overview presentation to the Village
Council detailing the project process, outreach, findings, and recommended Complete
Streets/Beautification Plan.
TASK 3: Deliverables
Specific deliverables will include:
1. Draft Complete Streets/Beautification Plan
2. Facilitation of Public Agency Reviews and Community Meeting #2
3. Staff Meetings #3 and #4
4. Meeting Agendas, Sign -in Sheets, and Meeting Notes
5. Final Complete Streets/Beautification Plan
6. Village Council Presentation
DELIVERABLES:
DELIVERABLE
FORMAT
Agendas, Sign -In Sheets and Meeting Notes
Electronic
copies in MS Word & PDF
from Staff and Agency Work Sessions
formats
Base Map and Draft Complete Street /
Electronic
copies in AutoCad & PDF
Beautification Plan
formats
Electronic
copies in Power Point & PDF
Project and Workshop Presentations
formats
Electronic
copies in Autocad & PDFformats
Final Complete Street /Beautification Plan
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FEES AND REIMBURSABLE EXPENSES:
1. Fees: The total fee for the North Palm Beach US 1 Corridor North Complete
Streets/Beautification Plan as described in the scope above shall be $34,050. The total
fee includes travel, out of pocket expenses (printing and reproduction costs), mail,
couriers, and other costs related to the professional services to be provided, including
all sub -consultant costs.
2. Payment Schedule: The fee payments to the Council shall be according to the
following schedule:
• 20% ($6,810) of the professional fees due upon execution of this agreement.
• 40% ($13,620) of the professional fees due upon completion of Task 2
(Public and Agency Outreach)
• 20% ($6,810) of the professional fees due upon completion of Task 3.1 (Draft
Complete Streets/Beautification Plan)
• 20% ($6,810) of the professional fees due upon completion of Task 3.7
(Village Council Presentation of final Complete Streets/Beautification Plan)
ANTICIPATED SCHEDULE
An anticipated project schedule, contingent upon exucution of the Interlocal Agreement in June
2021, is included as Attachment B.
ATTACHMENT B
NORTH PALM BEACH - US1 CORRIDOR NORTH
COMPLETE STREETS/BEAUTIFICATION PLAN
ANTICIPATED PROJECT SCHEDULE
PALM BEACH - US -1 NORTH - COMPLETE STREETS/BEAUTIFICATION OPPORTUNITIES PLAN
(PARKERNORTH
. NORTHERN VILLAGE
PROJECT TASKS 2021
JUL AUG SEP OCT NOV DEC
TASK
ONE: KICKOFF
1-1
Staff Meeting # 1: Project Kick-off
1-2
Document Review & Base Map Preparation
1-3
Field Work to Verify/Photograph Conditions
TASK
. PUBLIC& AGENCY OUTREACH
2-1
Public Agency Stakeholder Meetings # 1, 2, 3 & 4: Review of Conditions/Plans
2-2
Community Stakeholder Meeting # 1: Identification of Opportunities
2-3
Staff Meeting # 2: Review of Agency/Community Input
COMPLETETASK THREE: . •. .. •
3-1
Develop Draft Complete Streets/Beautification Opportunities Plan (Draft Plan)
3-2
Staff Meeting # 3: Review of Draft Plan
3-3
Public Agency Stakeholder Review: Review of Draft Plan
3-4
Community Stakeholder Meeting # 2: Review of Draft Plan
3-5
Develop Final Complete Streets/Beautification Opportunities Plan
3-6
Staff Meeting # 4: Review of Final Plan & Village Council Presentation
3-7
Village Council Presentation
ATTACHMENT C
NORTH PALM BEACH - US1 CORRIDOR NORTH
COMPLETE STREETS/BEAUTIFICATION PLAN
VILLAGE TO PROVIDE
BASE INFORMATION:
• AutoCAD files and hard copies to scale showing public rights-of-way, easements,
building footprints, edge of pavement of existing streets, lot lines (property lines), street
names, etc. of study area.
• Aerial and corridor photographs (TIF or JPEG format) to scale of study area in digital
and hard copy formats.
• Base information regarding engineering, stormwater, drainage, and/or regulatory
constraints of the study area (if any).
• Zoning and Future Land Use Information (GIS data set, hard copy). Existing codes,
regulating plans or other adopted zoning requirements. Traffic counts for all main roads
(if available).
• Site plans and as -built drawings for properties along corridor.
GENERAL:
• Community Stakeholder Meetings Venue and Refreshments. The Village shall
provide an appropriate location and refreshments for the community meetings.
• Advertising Costs. Council will assist in the creation of flyers, development of press
releases, and other forms of advertising. Costs associated with public notice, mailing, and
postage are the Village's responsibility.
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