07-19-2017 VC BWS-MMINUTES OF THE BUDGET WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
JULY 199 2017
Present: Darryl C. Aubrey, Sc.D., Mayor
Robert A. Gebbia, Vice Mayor
Mark Mullinix, President Pro Tem
David B. Norris, Councilmember
Susan Bickel, Councilmember
Andrew D. Lukasik, Village Manager
Melissa Teal, Village Clerk
ROLL CALL
Mayor Aubrey called the meeting to order at 7:00 p.m. All members of Council were present. All
members of staff were present, except the Village Attorney. Finance Director Sarnia Janjua,
Community Development Director Denise Malone, and Public Works Director Steven Hallock
were present.
PURPOSE OF THE MEETING
Mr. Lukasik gave a general overview of the proposed budget. The following items were reviewed:
• FY 2018 proposed budget summary
• FY 2018 Country Club Budget overview and General Fund Budget overview
• FY 2018 millage selection options and tentative millage rate
• FY 2018 budget hearings
FY 2018 PROPOSED BUDGET SUMMARY
Mr. Lukasik proposed a millage rate of 7.33, a total General Fund budget of $23,449,125, and a
total Country Club budget of $2,852,626. Mr. Lukasik explained the General Fund operating
budget included $1,293,101 debt service.
Mr. Lukasik proposed a combined General Fund and Country Club full-time and part-time
workforce of 245.
FY 2018 COUNTRY CLUB BUDGET OVERVIEW
Mr. Lukasik reviewed the budget for the Country Club. Mr. Lukasik explained the budget
contemplated that the Country Club would be closed for restoration from May 1, 2018 through the
entirety of FY 2018. Mr. Lukasik discussed research staff had done to come up with the numbers
utilized and stated projected revenue totaled $2,852,626, including:
• Cart Rental and Walking Fees: $581,229 or 20.38% of the budget
• Greens Fees: $655,902 or 22.99% of the budget
• Golf Merchandise Sales: $100,000 or 3.51 % of the budget
• Golf Lessons: $100,000 or 3.51 % of the budget
• Membership: $500,180 or 17.53% of the budget
• Driving Range: $327,866 or 11.49% of the budget
• Appropriated Retained Earnings: $526,649 or 18.46% of the budget
Minutes of the Village Council Budget Workshop Session held July 19, 2017 Page 2 of 4
Mayor Aubrey asked whether membership fees would be prorated for the year.
Mr. Lukasik discussed reciprocal agreements with other clubs and the history of the relationships
required.
Discussion ensued regarding the driving range budget and opportunities to attract additional people
to the range and the balance of retained earnings.
Continuing, Mr. Lukasik reviewed Country Club budgeted expenditures. The total of $2,852,626
included:
• Personnel: $766,177 or 26.86% of the budget
• Operating: $1,615,447 or 56.63% of the budget
• Property and General Liability Insurance: $49,843 or 1.75% of the budget
• Debt service: $398,159 or 13.96% of the budget
• Capital: $23,000, or 0.81 % of the budget
Council and staff discussed expenditure changes due to closure for the construction project and
maintenance contracts.
Mr. Lukasik noted that personnel expenses- were decreasing significantly, but staff was working to
avoid a mass layoff during the course reconstruction. Mr. Lukasik pointed to other ways in which
people could be redeployed for other temporary roles within the Village.
FY 2018 SUMMARY OF COUNTRY CLUB POSITION CHANGES
FY 2018 GENERAL FUND BUDGET OVERVIEW
Mr. Lukasik reviewed the General Fund budget. He stated projected revenue totaled $23,449,125,
which included:
• Ad valorem taxes: $14,789,868; 63.07% of the budget
• Utility service taxes: $2,283,734; 9.74% of the budget
• Charges for services: $2,326,050; 9.92% of the budget
Continuing, Mr. Lukasik reviewed budgeted expenditures by Department. Mr. Lukasik explained
the total of $23,449,125 included:
• Police and Fire: $9,139,741; 39.98% of the budget
• Public Works: $5,280,368; 22.52% of the budget
• General Government: $3,270,956; 13.95 % of the budget
• Leisure Services: $2,855,695; 12.18% of the budget
• Community Development: $1,609,264; 6.86% of the budget
FY 2018
FY 2017
Change
Full -Time
5
8
-3
Part -Time
T2_7
62
-35
FY 2018 GENERAL FUND BUDGET OVERVIEW
Mr. Lukasik reviewed the General Fund budget. He stated projected revenue totaled $23,449,125,
which included:
• Ad valorem taxes: $14,789,868; 63.07% of the budget
• Utility service taxes: $2,283,734; 9.74% of the budget
• Charges for services: $2,326,050; 9.92% of the budget
Continuing, Mr. Lukasik reviewed budgeted expenditures by Department. Mr. Lukasik explained
the total of $23,449,125 included:
• Police and Fire: $9,139,741; 39.98% of the budget
• Public Works: $5,280,368; 22.52% of the budget
• General Government: $3,270,956; 13.95 % of the budget
• Leisure Services: $2,855,695; 12.18% of the budget
• Community Development: $1,609,264; 6.86% of the budget
Minutes of the Village Council Budget Workshop Session held July 19, 2017 Page 3 of 4
Mr. Lukasik discussed the Village's communications and marketing needs, as well as the need to
bring the Human Resources position to a more competitive range.
President Pro Tem Mullinix asked questions regarding the Police and Fire costs, including
personnel increases and equipment investments. Discussion continued.
Mr. Lukasik reviewed budgeted expenditures by category, which included:
• Personnel: $15,986,869; 68.18% of the budget
• Operating: $6,169,155, 26.31% of the budget
• Debt Service: $1,293,101, 5.51% of the budget
Councilmember Bickel commented on overtime increases over the past few years in the Public
Works Department.
Mr. Lukasik stated staff was reviewing the issue and noted his observations from conducting a
ride -along on a sanitation truck. Mr. Lukasik shared plans to increase efficiency.
Mr. Lukasik discussed planning needs for Lighthouse Point, and discussion ensued regarding
consulting fees to realize the vision of the Master Plan. Mr. Lukasik continued reviewing the
Village's planning needs, revision of the Land Development Regulations, and associated
budgetary line items. Discussion ensued regarding potential grant funding.
Mr. Lukasik explained that funds from the Friends of the Library to create a children's area in the
library were reflected within the budget.
Councilmember Bickel commented on recreation and opportunities for growth utilizing the
underutilized resource of the swimming pool. Discussion ensued regarding programs in other
communities and budget requirements.
FY 2018 SUMMARY OF GENERAL FUND POSITION CHANGES
Mr. Lukasik reviewed the budgetary assumptions made related to General Fund personnel,
including insurance costs, merit increases, and pension contributions. He discussed proposed
position changes, including:
• Add 2 FT Police Officers
• Add 2 PT Crossing Guards
• Add 1 FT Planner
FY 2018
FY 2017
Change
Full -Time
144
139
+5
Part -Time
69
70
-1
Volunteers
43
52
-9
Contracted
Employees (PT)
14
14
No Change
Mr. Lukasik reviewed the budgetary assumptions made related to General Fund personnel,
including insurance costs, merit increases, and pension contributions. He discussed proposed
position changes, including:
• Add 2 FT Police Officers
• Add 2 PT Crossing Guards
• Add 1 FT Planner
Minutes of the Village Council Budget Workshop Session held July 19, 2017 Page 4 of 4
• Add 1 FT Public Information Officer
• Add 1 FT Accounting Clerk
• Delete 1 PT Accounting Clerk
• Add 2 PT Library Clerks
• Delete 4 PT Library Pages
Council and staff discussed priorities and Capital Improvement projects.
FY 2018 MILLAGE RATE
Mr. Lukasik explained the draft budget was programmed based on a flat millage rate of 7.33. Mr.
Lukasik shared a millage table and millage selection options prepared by Ms. Janjua. Mr. Lukasik
reviewed the options ahead of the trim hearing, where a maximum millage rate would be set.
FY 2018 BUDGET WORKSHOP SCHEDULE
Mr. Lukasik shared a calendar for the remaining Budget Workshop meetings and asked for input
on priorities to integrate prior to future meetings.
Discussion ensued regarding finding ways to meeting the Village's needs long-term. Mayor
Aubrey recapped the issues briefly.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 8:36 p.m.
Con& ted by Jessica Green, Village Clerk