07-12-2018 VC WS-MMINUTES OF THE WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
JULY 129 2018
Present: David B. Norris, Mayor
Mark Mullinix, Vice Mayor
Susan Bickel, President Pro Tem
Darryl C. Aubrey, Sc.D., Councilmember
Deborah Searcy, Councilmember
Andrew D. Lukasik, Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Norris called the meeting to order at 8:42 p.m. All members of Council were present. All
members of staff were present.
COUNTRY CLUB CLUBHOUSE DESIGN OPTIONS
Mr. Lukasik recapped unresolved items following the last meeting regarding design options for the
North Palm Beach Country Club Clubhouse, including options to subdivide the banquet room to
accommodate small groups, pavilion expansion options, and swapping the concrete finish on the
second floor for porcelain tile.
Mr. Lukasik pointed Council to two (2) options for subdividing the banquet room offered by Peacock
+ Lewis and shared a PowerPoint presentation with additional detail and a third option. He discussed
the costs, advantages, and drawbacks of each.
Mr. Lukasik reviewed alternative options to expand the pavilion from what was planned and showed
concrete and tile flooring options. He explained conversations with the restaurant vendor regarding
prioritizing the addition of under air seating and noted that he was not sure the partnership with the
vendor would work if a change was not made. Mr. Lukasik stated the restauranteur was offering to
cost share for the seating change. He outlined the financial terms and cost sharing included in the
Request for Qualifications (RFQ) and stated a signed agreement was not yet in place.
Discussion ensued regarding the inclusion of air-conditioned space in the existing covered pavilion
and the difference between needs and wants in the project. Discussion continued on the restauranteur
and his expectations. Council agreed by consensus to leave the banquet room as designed.
Mr. Lukasik shared photos of the flooring options and discussion was held on the costs,
advantages, and drawbacks of each of the choices. Council agreed by consensus to trade the
concrete for tile.
Discussion continued regarding pavilion expansion, the number of seats that would be added under
air with different configurations, whether more outdoor seating was necessary, flexibility of the
space, and sound suppression.
Council agreed to add structural steel that would allow for revision later, but to otherwise leave
the design as is.
Minutes of Village Council Workshop Session held July 12, 2018 Page 2 of 3
VILLAGE BOARDS AND COMMITTEES
Mr. Lukasik reviewed items discussed by Council during its May 16, 2018 Strategic Planning Session,
including challenging the Boards to participate in the strategic planning process by generating ideas
the Village needs to pursue in terms of long-term planning for the community; re-establishing the
Business Advisory Board, and encouraging Committees to assist with community building efforts,
such as beautification and events.
Discussion was held regarding possible changes to the goals, operations, and composition of
Village Boards and the appointment process.
Discussion took place regarding establishing an advisory board to consider matters related to the
environment, beautification, and appearance of the Village. Consensus of Council was to establish
an advisory board. Further discussion on the duties and composition of the board will be held at
an upcoming Workshop Session.
By consensus, the Council determined that a Business Advisory Board was needed. This item will
be placed on a Workshop Session agenda for further consideration.
Communication between boards and the Council was discussed. A suggestion was made to invite
boards to send a representative to attend Council meetings and give a brief update.
Councilmember Searcy proposed scheduling one (1) or two (2) Village boards per Council meeting
to give a short report of five (5) minutes or less on discussions at the most recent board meeting.
Discussion continued regarding inviting advisory board members to speak on issues as identified
versus on a schedule.
Discussion took place concerning advisory board minutes. Ms. Teal explained the purpose of
including these minutes on the Regular Session under the Consent Agenda. Discussion ensued
regarding draft minutes and approved minutes. Ms. Teal and Mr. Rubin clarified that Council
receives minutes of board meetings; however, the minutes are approved by the respective boards.
Committee and board members present shared their feedback on the discussion regarding reporting
back to Council.
Council agreed to invite and encourage boards to designate a member to attend Village Council
meetings and provide updates on board discussions as well as information on Village special
events, such as Heritage Day and the Anchorage Aweigh Fishing Tournament.
Council mandated that meetings should not begin earlier than 5:30 p.m. Mr. Rubin advised this
provision could be included in the code under general provisions for boards and committees.
Discussion was held concerning eliminating alternate positions and making all positions voting
members. Consensus of Council was to amend the Code to provide for seven member boards.
Discussion ensued regarding the position of Village Historian.
Minutes of Village Council Workshop Session held July 12, 2018 Page 3 of 3
Mr. Lukasik reported that Library employees have been scanning documents for the archives and
suggested that Library staff provide technical support. Mr. Lukasik expressed that a Historian was
needed to make presentations, interact with the public, and speak on historical matters related to the
Village. It was noted that the Village has received an application for the Historian position. Mr.
Lukasik advised that staff rework and refine the job description for the Village Historian position
and bring it back to Council for further discussion.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 10:33 p.m.
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CIleted by Jessica Green, MMC, Village Clerk