08-14-2018 VC BWS-MPresent:
RnT,T, CAT,T.
MINUTES OF THE BUDGET WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
AUGUST 14, 2018
David B. Norris, Mayor
Mark Mullinix, Vice Mayor
Susan Bickel, President Pro Tem
Darryl C. Aubrey, Sc.D., Councilmember
Deborah Searcy, Councilmember
Andrew D. Lukasik, Village Manager
Melissa Teal, Village Clerk
Mayor Norris called the meeting to order at 7:00 p.m. All members of Council were present. All
members of staff were present, except the Village Attorney. Finance Director Samia Janjua, Public
Works Director Steven Hallock, Public Works Manager Susanne Hachigian, Fleet and Facilities
Supervisor Dennis Nentwick, Streets Maintenance Supervisor Travis Hawthorne, Sanitation
Supervisor Jacolby Washington, Library Director Zak Sherman, and Communications Manager
Ed Cunningham were present.
PURPOSE OF THE MEETING
Mr. Lukasik explained the purpose of the meeting was to give an overview of the proposed FY 2018-
2019 Public Works Department budget and the Public Works Department Five Year Capital
Improvement Plan (CIP). He distributed the Capital Improvement Plan Cash Flow FY 2019-2023 and
FY 2019 Capital Outlay Summary. Brief discussion ensued regarding the Infrastructure Surtax
revenues and developer fees.
FY 2019 SUMMARY OF BUDGET CHANGES
Mr. Lukasik reviewed changes to the General Fund budget resulting in a positive impact of $20,715.
No changes had been made to the Country Club budget since the last meeting.
PUBLIC WORKS REVENUES
Mr. Lukasik discussed revenues received from refuse collection, cardboard recycling, and Solid
Waste Authority recycling revenue sharing, as follows:
FY 2019 Budget
FY 2018 Budget
% increase /
$ increase /
decrease)
decrease
Refuse
$513,500
$54000
-4.91%
($26,500)
Collection
Cardboard
$1400
$179500
-20%
($3,500)
Recycling
SWA Recycling
$9,000
$1600
-43.75%
($79000)
Revenue Sharing
TOTAL
$5369500
1 $573,500
-6.45%
$37,000)
Village Council Budget Workshop Session held August 14, 2018 Page 2 of 4
Mr. Lukasik and Mr. Hallock explained the need for future review of commercial refuse collection
rates to ensure fairness based on use. It was requested that staff check on the amount of refuse
generated by medical facilities. A question was raised regarding whether residential recovery
residences with multiple adults should pay more for refuse collection, as this use requires a
business tax receipt.
Mr. Lukasik outlined issues with the recycling market and highlighted potential operational
changes that might be necessary to follow the market. Discussion ensued regarding contamination
of recycling and related education.
PUBLIC WORKS COMBINED SUMMARY
Category
Personnel
Operating
Total Expenses
FY 2019 Budget
$3,014,803
$2,269,025
$5,283,828
FY 2018 Budget
$2,785,603
$2,442,401
$5,228,004
% Increase/
Decrease
8.23%
-7.10%
1.07%
$ Increase/
Decrease
$229,200
($173,376)
$55,824
Mr. Lukasik explained a change in policy regarding vacation pay and a shift of professional
services expenses to the CIP budget had contributed to keeping the Public Works Department
budget increase to 1.07 percent.
ADMINISTRATION
Category
Personnel
Operating
Total Expenses
FY 2019 Budget
$341,012
$75,815
$416,827
FY 2018 Budget
$316,332
$68,213
$384,545
% Increase/
Decrease
7.80%
11.14%
8.39%
$ Increase/
Decrease
$24,680
$7,602
$33,282
Mr. Lukasik noted there was not much change the Administration Department budget. He pointed
out an increase to salary and benefits came as a result of an employee health insurance change.
Communications Manager Ed Cunningham commented on increased communication efforts.
Discussion ensued regarding reductions in utility bills after adopting the Florida. Power and Light
(FP&L) plan and switching to LED.
FACILITY SERVICES
Category FY 2019 Budget FY 2018 Budget
Personnel $350,568 $34109
Operating $492,050 $4245850
Total Expenses $8429618 $7669519
% Increase/
Decrease
2.60%
15.82%
9.93%
$ Increase/
Decrease
$8,899
$67,200
$76,099
Village Council Budget Workshop Session held August 14, 2018 Page 3 of 4
Mr. Lukasik pointed to changes in the Facilities Services budget. He noted the vacant position was
budgeted at a reduced salary in comparison to the prior employee, and the janitorial services budget
had been increased. He stated the Solid Waste Authority assessment fee for annual collection of
the dumpsters and containers for the Village had increased by a yet to be determined amount. A
question was raised regarding pressure washing roofs. Discussion ensued regarding air
conditioning units and building investment.
VEHICLE MAINTENANCE
Category
Personnel
Operating
Total Expenses
FY 2019 Budget
$289,572
$236,770
$526,342
FY 2018 Budget
$267,662
$272,950
$540,612
% Increase/
Decrease
8.19%
-13.26%
-2.64%
$ Increase/
Decrease
$21,910
($36,180)
($14,270)
Mr. Lukasik stated overall vehicle repair costs should be less due to use of the implementation of
the vehicle leasing program.
SANITATION
Category
Personnel
Operating
Total Expenses
FY 2019 Budget
$1,508,363
$238,900
$1,747,263
FY 2018 Budget
$1,378,335
$223,950
$1,602,285
% Increase/
Decrease
9.43%
6.68%
9.05%
$ Increase/
Decrease
$130,028
$14,950
$144,978
Mr. Washington shared a brief PowerPoint presentation regarding the current state of the
Sanitation Department and planned changes. He opened by making clear that no services would
be impacted by the changes planned. Mr. Washington reviewed the status of the aging fleet of
vehicles and discussed services provided by the Department. Discussion ensued regarding the
contacts required to collect vegetation and recycling and potential adjustments.
Mr. Washington explained the plan to require all Sanitation Department employees to train for
their Commercial Drivers License (CDL) and to add two (2) part-time staff members. A question
was posed regarding eligibility for CDL training. Discussion ensued regarding the program and
the benefits to employees and the Village.
STREETS AND GROUNDS
Category FY 2019 Budget FY 2018 Budget
Personnel $525,288 $481,605
Operating $1,225,490 $15452,438
Total Expenses $197509778 $199349043
% Increase/
Decrease
9.07%
-15.63%
-9.48%
$ Increase/
Decrease
$43,683
($226,948)
($183,265)
Village Council Budget Workshop Session held August 14, 2018 Page 4 of 4
Mr. Lukasik outlined the items included within Professional Services, which were moved to more
appropriate places in the budget. He explained studies associated with Capital projects had been
moved to the CIP budget and repair and maintenance associated with playgrounds had been moved
to the Recreation Department budget. Discussion ensued regarding maintenance projects.
PUBLIC WORKS CAPITAL IMPROVEMENT PLAN
Mr. Lukasik reviewed the Public Works Five (5) Year CIP. Projects included:
• Sanitation Collection Vehicle Replacement
• Construction Equipment Replacement
• New Complex
• Asphalt Resurfacing
• Alley Wall Replacement
• Sidewalk Repairs
• Bridge Repairs (Monet)
• Bridge Replacement (Lighthouse)
• Bridge Improvement (Prosperity Farms)
• Bridge Improvement (US 1)
• Seawall — Lakeside Park
• Seawall — Monet Road
• Parking Lot — Anchorage Park
• Parking Lot — Community Center
• Stormwater Repair and Replacement
Mr. Lukasik outlined the schedule to replace the sanitation collection trucks on a regular schedule.
Mr. Hallock explained the plan to sell a front-end loader and purchase a rear -load truck in FY2019
to offset costs. Mr. Lukasik reviewed upcoming opportunities to invest in fuel-efficient vehicles
through a State of Florida grant program in FY2020. A question regarding seawalls led to
discussion regarding logistics of the plan. Mr. Lukasik pointed out the new complex line item was
a placeholder to keep the need from dropping off the radar as staff investigates options.
Mr. Lulcasik discussed the Village costs associated with bridge repair, replacement, and
improvement planned by Palm Beach County and the Florida Department of Transportation
(FDOT). He noted the Council would review bridge amenities prior to firming up the budget
numbers as those projects approach and explained that the CIP included outside funding sources.
Mr. Lukasik briefly reviewed a stormwater fee and stated the study would include a proposal.
ADJOURNMENT
The next Budget Workshop meeting was scheduled for Monday, August 20 to review the Police, Fire
Rescue, and Community Development budgets.
With no further business to come before the Council, the meeting adjourned at 8:28 p.m.
Co eted by Jessica Gre MC, Village Clerk
U