04-29-2019 VC SPWS-MMINUTES OF THE STRATEGIC PLAN WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
APRIL 29, 2019
Present: Darryl C. Aubrey, Sc.D., Mayor
Mark Mullinix, Vice Mayor
David B. Norris, President Pro Tem
Susan Bickel, Councilmember
Deborah Searcy, Councilmember
Andrew D. Lukasik, Village Manager
Leonard G. Rubin, P.A., Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Aubrey called the meeting to order at 7:00 p.m. All members of Council were present. All
members of staff were present. All Department Directors were present.
Mr. Lukasik explained that the purpose of the meeting was to make further progress on the
Village's Strategic Plan and introduced Melinda Miller and Trina Pulliam with Trainnovations.
Mr. Lukasik stated they would be walking Council through a prioritization exercise surrounding
the goals listed in the draft Strategic Plan. Mr. Lukasik pointed out it was important to look at both
the overall number of initiatives on the list and how those initiatives are balanced throughout the
organization.
STRATEGIC PLANNING PRIORITIZATION
Ms. Pulliam provided a brief background on the Strategic Planning process, noting Trainnovations
had met with Councilmembers and staff individually and then reviewed the list as a group at the
April 9, 2019 Council Workshop. Ms. Pulliam pointed Council to the document in the meeting
backup which showed how the projects on the list, including current, future, and goal projects,
had been ranked.
Mayor Aubrey stated the list seemed inordinately large and asked for feedback from Ms. Pulliam
regarding that issue. Ms. Pulliam explained the consultants' job is to help the elected body to
recognize their current state and choose those strategic items which are most important for the
Village to bring into the budget process.
Ms. Pulliam explained the format and the process. Ms. Pulliam stated projects were grouped by
department and strategic goal, then marked with the average ranking from the previous meeting.
Ms. Pulliam noted the items were not weighted.
In response to questions from Councilmember Searcy, Ms. Pulliam outlined how in process
projects would be handled in the ranking. Mr. Lukasik provided additional background.
Ms. Pulliam invited Council to mark their preferences on posters on the back wall of Council
Chambers, starting with 10 items each in the first round of prioritization.
Councilmembers spent from 7:14 p.m. to 8:10 p.m. away from the dais prioritizing goals by
placing checkmarks on the posters.
Village Council Strategic Plan Workshop Session held April 29, 2019 Page 2 of 2
Ms. Pulliam explained the second round of ranking. Councilmembers spent from 8:12 p.m. to 8:28
away from the dais completing the second round of the prioritization exercise.
Mr. Lukasik asked for a third round to give staff additional direction once in progress projects
were completed. Councilmembers spent from 8:29 p.m. to 8:34 p.m. prioritizing the third round.
Ms. Pulliam stated 18 items had been prioritized with four (4) or five (5) checkmarks, making
those items the "top bucket." She explained the next tier of items with three (3) checkmarks would
be placed in a "middle bucket," allowing staff to move items based on capacity. Ms. Pulliam
recommended that items that did not receive any checkmarks not be removed from the list, noting
they were there because at some point Council thought they were good ideas. Ms. Pulliam
explained the recommendation would be to table those items to future discussion. Ms. Pulliam
outlined the process moving forward into future years.
Ms. Pulliam noted input was received from staff and elected officials, and at some point, there
may be benefit in seeking community input through a survey or other means.
NEXT STEPS
Ms. Pulliam explained the next steps were for Trainnovations to put the priorities together in a report.
Councilmember Bickel asked for clarification regarding how the Strategic Plan is evolved with the
election of new members. Ms. Pulliam outlined how those new Councilmembers would be brought
into the process.
Discussion ensued regarding timing of the planning in relation to election dates and items which
would be added to future sessions, including revision of the mission statement.
Council and staff discussed the connection between the Village's grant strategy and the changing
priorities of the Strategic Plan.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 8:48 p.m.
Com, 1 ted by Jessica Green, MMC, Deputy Village Clerk