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09-26-2019 VC REG-A VILLAGE OF NORTH PALM BEACH REGULAR SESSION AGENDA VILLAGE HALL COUNCIL CHAMBERS THURSDAY, SEPTEMBER 26, 2019 501 U.S. HIGHWAY 1 7:30 PM Darryl C. Aubrey Mark Mullinix David B. Norris Susan Bickel Deborah Searcy Mayor Vice Mayor President Pro Tem Councilmember Councilmember Andrew D. Lukasik Leonard G. Rubin Jessica Green Village Manager Village Attorney Village Clerk ROLL CALL INVOCATION – COUNCILMEMBER SEARCY PLEDGE OF ALLEGIANCE – COUNCILMEMBER BICKEL AWARDS AND RECOGNITION APPROVAL OF MINUTES 1. Minutes of the Emergency Special Session held 8/29/19 2. Minutes of the Emergency Special Session held 8/30/19 3. Minutes of the Regular Session held 9/12/19 COUNCIL BUSINESS MATTERS STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS Members of the public may address the Council concerning items on the Consent Agenda or any non agenda item under Statements from the Public. Time Limit: 3 minutes Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda will be called on when the issue comes up for discussion. Time Limit: 3 minutes Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chambers) and submit it to the Village Clerk prior to the beginning of the meeting. DECLARATION OF EX PARTE COMMUNICATIONS PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS 4. PUBLIC HEARING AND 2ND READING OF ORDINANCES 2019-09 AND 2 019-10 AD VALOREM TAX MILLAGE RATE AND BUDGET - 2nd Reading of Final Ad-Valorem Tax Millage Rate and Fiscal Year 2019-2020 Budget. Regular Session Agenda, September 26, 2019 Page 2 of 3 CONSENT AGENDA The Consent Agenda is for the purpose of expediting issues of a routine or pro-forma nature. Councilmembers may remove any item from the Consent Agenda, which would automatically convey that item to the Regular Agenda for separate discussion and vote. 5. MOTION – Approval and ratification of Change Orders #2 and #3 from Murray Logan Construction, Inc. in the amount of $7,542.75 to install protective fender to the boat ramp floating staging docks and installation of additional waterline. 6. RESOLUTION – Approving a FY 2020 blanket purchase order to Mullinax Ford for automotive parts and mechanical repair services in an amount not to exceed $20,000. 7. RESOLUTION – Approving a FY 2020 blanket purchase order to Al Packer Ford for automotive parts and mechanical repair services in an amount not to exceed $20,000. 8. RESOLUTION – Approving a FY 2020 blanket purchase order to Horizon Distributors, Inc. for irrigation parts and irrigation system repairs in an amount not to exceed $20,000. 9. RESOLUTION –Approving a FY 2020 blanket purchase order to Melrose Irrigation for irrigation parts and irrigation system repairs in an amount not to exceed $20,000. 10. RESOLUTION – Approving a FY 2020 blanket purchase order to Tiresoles of Broward, Inc. d/b/a Elpex Tires for automotive tires and retread/repair services in an amount not to exceed $70,000. 11. RESOLUTION – Approving a FY 2020 blanket purchase order to K & M Electric for electrical supplies and materials in an amount not to exceed $12,000. 12. RESOLUTION – Approving a blanket purchase order to Cintas Corporation for uniform rental and cleaning service, floor mats cleaning service, and shop towel services in an amount not to exceed $21,700. 13. RESOLUTION – Approving a FY 2020 blanket purchase order to Acushnet Company for Pinnacle golf range balls in an amount not to exceed $15,000. 14. RESOLUTION – Approving a payment of an invoice from D.S. Eakins Construction Corp. in the amount of $19,834.15 for repairing concrete decking and backfilling and compacting areas of excavation around the perimeter of the Country Club Clubhouse pool. 15. RESOLUTION – Approving an Amendment to Resolution 2019-82 to purchase additional office/meeting room furniture for the Country Club Clubhouse from Berwin, Inc. d/b/a J.C. White Office Furniture at an additional cost not to exceed $2,118.11. 16. RESOLUTION – Approving the sole source purchase of a key card access control system from Holb-Sierra Corp. in the amount of $13,561.50 for the new Country Club Clubhouse and authorizing execution of the Contract. 17. RESOLUTION – Approving a FY 2020 blanket purchase orders to Baker & Taylor, Inc. in the amount of $37,000 and Midwest Tape, LLC in the amount of $22,000 for Village Library books and audio-visual materials. 18. Receive for file Minutes of the Planning Commission meeting held 8/6/19. 19. Receive for file Minutes of the Golf Advisory Board meeting held 8/19/19. 20. Receive for file Minutes of the Library Advisory Board meeting held 8/27/19. 21. Receive for file Minutes of the Infrastructure Surtax Oversight Committee meeting held 9/11/19. Regular Session Agenda, September 26, 2019 Page 3 of 3 OTHER VILLAGE BUSINESS MATTERS 22. RESOLUTION – ENVIRONMENTAL COMMITTEE APPOINTMENT Approving one resident member to the Environmental Committee. 23. RESOLUTION – LANDSCAPING AND GROUNDS MAINTENANCE SERVICES CONTRACT Approving a Contract with Precision Landscape Company of Palm Beach County, Inc. for Landscaping and Grounds Maintenance Services at an annual cost of $670,000 and authorizing execution of the Contract. 24. RESOLUTION – TENNIS ACADEMY LEASE AGREEMENT Approving a Lease Agreement with Johan Kriek Tennis Academy for use of the North Palm Beach Country Club Tennis Courts in the amount of $19,500 and authorizing execution of the Agreement. 25. RESOLUTION – THIRD AMENDMENT TO RESTAURANT OPERATOR AGREEMENT Approving a Third Amendment to the Restaurant Operator Agreement with Farmer’s Table to Conduct Food and Beverage Operations at the North Palm Beach Country Club and to modify the provisions relating to the Pavilion Improvements and authorizing execution of the Amendment. 26. RESOLUTION – SYNTHETIC TURF PURCHASE FOR PUTTING GREEN Approving the purchase of synthetic turf to create a putting green adjacent to the outdoor seating area at the new Country Club Clubhouse from Synthetic Turf of Florida, Inc. at a cost not to exceed $15,447.25. 27. RESOLUTION – FIRST AMENDMENT TO COMMUNICATIONS SITE LEASE AGREEMENT Approving a First Amendment to the Communications Site Lease Agreement with New Cingular Wireless PCS, LLC, as successor in interest to AT&T Wireless Services of Florida, Inc. for a telecommunications tower and related equipment adjacent to the Community Center and authorizing execution of the Amendment. COUNCIL AND ADMINISTRATION MATTERS MAYOR AND COUNCIL MATTERS/REPORTS VILLAGE MANAGER MATTERS/REPORTS 28. Country Club Clubhouse Budget Update REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS) ADJOURNMENT If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Council meeting, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date. This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda.