08-29-2019 VC BWS-MSUMMARY MINUTES OF BUDGET WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
August 29, 2019
Present: Darryl C. Aubrey, Sc.D., Mayor
Mark Mullinix, Vice Mayor
David B. Norris, President Pro Tem
Susan Bickel, Councilmember
Deborah Searcy, Councilmember
Andrew D. Lukasik, Village Manager
Leonard G. Rubin, P.A., Village Attorney
Jessica Green, Village Clerk
ROLL CALL
Mayor Aubrey called the meeting to order at 7:00 p.m. All members of Council were present. All
members of staff were present.
PURPOSE OF THE MEETING
Mr. Lukasik provided an overview of the Five -Year Capital Improvement Plan (CIP) and recapped
the Proposed Budget and Millage. He explained a part of the discussion was cashflow and where
the Village stands on its long-range plan. The following items were reviewed:
• FY 2020-2024 FIVE-YEAR CIP SUMMARY
• FY 2020 CAPITAL OUTLAY
• FY 2020-2023 CIP CASH FLOW SUMMARY
• FY 2020-2024 VEHICLE LEASE PROGRAM PAYMENTS
• FY 2020 COMBINED BUDGET SUMMARY
• FY 2020 GENERAL FUND BUDGET SUMMARY
• FY 2020 MILLAGE RATE OPTIONS
• FY2020 COUNTRY CLUB BUDGET SUMMARY
FIVE-YEAR CIP SUMMARY
Total CIP $13.74 million
Category
Amount (in millions)
Percentage
Streets and Roads
$9.03
66
Park Development
$1.52
11
Facilities
$1.15
8
Stormwater
$0.93
7
Vehicle and Equipment
$1.01
7
Technology
$0.11
1
Funding Source
Amount(in millions)
Percentage
Grant Funding
$4.43
32
Other
$3.35
24
Infrastructure Surtax
$3.26
24
General Revenues
$2.42
18
Country Club
$0.29
2
Village Council Workshop Session held August 29, 2019
FY 2020 CAPITAL OUTLA
Mr. Lukasik broke down the FY 2020 capital projects totaling $1,335,700, including:
• Ventilation/Rehab Fans
• Virtualization
• Rebuild Evidence Room
• Lakeside Park Paths
• Anchorage Park Enhancement
• Asphalt Resurfacing
• Pool Chiller
• Alley Wall Replacement
• Sidewalk Repairs
• Bridge Improvement — US 1
• Seawall — Lakeside Park
• Stormwater Study
Page 2 of 3
Discussion ensued regarding the prioritization of dry storage over improvements to the dog park.
FY 2020 CIP CASH FLOW SUMMARY
Mr. Lukasik reviewed the FY 2020-2024 CIP Cash Flow Summary, including beginning balance,
revenue sources, projects, and estimated ending balances in each fiscal year. He highlighted the
air handler in the library in FY 2021 and stated the Village was already on borrowed time for that
expenditure. He noted it cannot be repaired if it goes out and discussion ensued.
Mr. Lukasik pointed out an estimated negative cash flow during FY 2021 and 2022, followed by
increases in the following three years to end 2024 at $907,806. He stated that year would fill with
other expenditures as the plan was not fully developed.
FY 2020 VEHICLE LEASE PROGRAM PAYMENTS
Mr. Lukasik distributed documents related to purchasing garbage trucks. Discussion ensued
regarding the lease -to -own terms of a garbage truck compared to purchase and grant options. The
Commission agreed by consensus to apply for the grant before making a decision and to revisit
the issue as the long-range needs become clearer.
FY 2020 COMBINED BUDGET SUMMARY
Mr. Lukasik presented the combined budget summary.
Category
General Fund
Millage Rate
$7.50
Personnel
$17,477,921
Operating
$6,443,754
Debt Service
$19553,357
CIP Transfer
$417,150
Contingency
$231,795
Total
$2691239977
Country Club
Total
N/A
$7.50
$1,006,219
$18,484,140
$2,54300
$8,987,434
$4331689
$1,987,046
N/A
$417,150
N/A
$231,795
$3,9839588
$3091079565
Village Council Workshop Session held August 29, 2019
Position Type
General Fund
Country Club
Total
Full -Time
146
7
153
Part -Time
68
28
96
FY 2020 GENERAL FUND BUDGET SUMMARY
Page 3 of 3
Mr. Lukasik outlined the General Fund budget summary and changes. He explained the total
expenditures increased 4.59 percent, largely attributed to increased cost in police and fire rescue,
along with increased facility services and building costs.
FY 2020 MILLAGE RATE OPTIONS
The rollback rate is $7.1798. Mr. Lukasik reviewed the millage table and presented the impact of
three (3) millage rate options:
Milla eg Rate
Budgetary
Ad -Valorem
% increase/
decrease
over RBR
CIP Transfer
Council
Contingency
Vote
Required
7.50
$16,736,574
4.46%
$417,150
$231,795
Two -Thirds
7.42
$16,558,050
3.35%
$417,150
$53,271
Majority
7.40
$16,513,419
3.07%
$417,150
$8,640
Majority
FY 2020 COUNTRY CLUB BUDGET SUMMARY
Mr. Lukasik outlined the Country Club budget summary and changes and outlined the sources of
revenue and expenses.
Category
FY 2020
Personnel
$19006,219
Operating
$2,54300
Debt Service
$43309
Total Budget
$399839588
%, Tnt-.rPacP/
FY 2019
Decrease
$828,298
21.48%
$1,618,269
57.19%
$433,689
0
$298809256
38.31%
$ Increase/
Decrease
$177,921
$925,411
0
$1,103,332
COUNCIL CONSENSUS
Discussion ensued regarding the millage rate and budgetary challenges, and by unanimous
consensus, the millage rate was set at 7.50
FY 2020 BUDGET HEARING AND WORKSHOP DATES
Mr. Lukasik outlined the Budget Workshop dates and stated hearings would be scheduled for
September 12 and 26.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 7:57 p.m.
J. ss'ca Green, MMC, Village Clerk