05-07-2020 VC WS-MMINUTES OF STRATEGIC PLAN WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
MAY 79 2020
Present: Susan Bickel, Mayor
Mark Mullinix, Vice Mayor
David B. Norris, President Pro Tem
Darryl C. Aubrey, Sc.D., Councilmember
Deborah Searcy, Councilmember
Andrew D. Lukasik, Village Manager
Leonard G. Rubin, P.A., Village Attorney
Jessica Green, Village Clerk
ROLL CALL
Mayor Bickel called the meeting to order at 7:00 p.m. All members of Council were present. All
members of staff were present.
Mr. Lukasik provided a brief overview of the meeting objectives. He explained Melinda Miller
and Trina Pulliam with Trainnovations had been brought in as a third party to assist with the
Strategic Planning process.
STRATEGIC PLANNING PROCESS
Ms. Pulliam reviewed the agenda and explained Trainnovations had held numerous previous
planning meetings with the Village Manager and staff. She stated the plan had also included a
retreat which was cancelled due to COVID-19. She noted this meeting was the first session of
several planned with the Village Council. Ms. Pulliam explained the Strategic Plan would be
utilized to assess where the Village is now and where it is going, while integrating input from staff
and elected officials to determine what priorities are most important and passing a budget which
funds those priorities.
Ms. Pulliam outlined the process for updating the Strategic Plan and the steps involved. She noted
the Strategic Plan included an action plan owned by Department Heads which identifies tasks,
deadlines, and progress.
Ms. Miller reviewed the list of Village projects from the previous year's plan, explaining that of
61 total projects identified, as of April, seven (7) had been completed, five (5) had been completed
and moved to Operations or removed from the plan, and 49 remained. Ms. Miller stated the full
list of projects would be reviewed in-depth at future meetings.
REVIEW SWOT
Ms. Miller reviewed the Strengths, Weaknesses, Opportunities, and Threats (SWOT) list
brainstormed from work sessions with Village staff. She reviewed each individual section and
asked for input from the Councilmembers.
Ms. Miller outlined items identified as strengths, including garbage services, Anchorage Park
Marina, the Clubhouse, recreational activities, youth programming utilizing the library, and
Village Council Workshop Session held May 7, 2020 Page 2 of 3
engaged boards. Council discussed adding items such as the world-class waterways and civic pride
felt in the Village.
Ms. Miller discussed items identified as internal weaknesses, including delayed infrastructure
maintenance and its impact on the budget, the need to rely less on surtax revenue, and staff
resistance to change. Council asked for clarification on items and Mr. Lukasik provided additional
background. Councilmember Searcy asked staff to break down which items were weaknesses
across municipalities, and which were specific to the Village.
Ms. Miller discussed the items identified as opportunities. Mr. Lukasik highlighted the creation
of a golf cart community as an opportunity to keep the Village connected and engaged and
discussed focus on the environment as a renewed interest among residents. Council discussed
items to add to the list.
Ms. Miller reviewed the list of threats identified through work with staff, including environmental
issues (natural and man-made), labor market and employment, and aging buildings. Council
discussed the list and their experiences.
Ms. Miller shared a draft of the Vision, Mission, and Core Values of North Palm Beach, explaining
they had been created from Council interviews the previous year:
• Vision — North Palm Beach will be known for our unparalleled amenities and innovative
approach to meeting the needs of our safe and secure community through continuous
improvement in infrastructure and service delivery as identified by our stakeholders.
• Mission — We sustain North Palm Beach as "best place to live under the sun" through
superior services, timeless traditions, and quality amenities.
• Core Values — Our People: We care about our people and actively advocate diversity,
safety, and personal growth. Continuous Improvement: We are committed to excellence
and professionalism. Integrity: We are transparent, honest, ethical, and have mutual
respect for all people.
Council discussed the wording of the Vision, Mission, and Core Values. Ms. Pulliam invited the
Council to help to redevelop the items as part of the Strategic Planning process. It was determined
the items would be reviewed if time was available.
REVIEW VILLAGE STRATEGIC GOALS
Mr. Lukasik reviewed the Village Strategic Goals, expanding on the intent of each, including:
• All neighborhoods as desirable places to live
• Mobility
• Financial sustainability
• Beautification and quality of life
• Strong local economy
• Organizational excellence
• Community outreach
• Waterways and recreation
Village Council Workshop Session held May 7, 2020
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Council discussed the need for the goals be rewritten to be phrased in a way that would make them
more achievable. Ms. Miller explained the goals would be improved through the process, along
with the creation of metrics to measure success.
NEXT STEPS
Ms. Miller provided a calendar and explained the next steps of the Strategic Planning process,
including Councilmember individual interviews to review the current state of the Village, prioritize
projects, and discuss new projects, followed by a Council Workshop in July and delivery of the
final Strategic Plan at the July Council Meeting.
NEXT STRATEGIC PLANNING WORKSHOP
The next Strategic Planning Workshop Session will be held June 25, 2020 to conduct a first pass
review, dialog, and ranking exercise.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 9:04 p.m.
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J psi a Green, MMC, Village Clerk