R2020-53 State Aid to Libraries GrantRESOLUTION 2020-53
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
PALM BEACH, FLORIDA, APPROVING THE SUBMISSION OF AN
APPLICATION FOR STATE AID TO LIBRARIES GRANT FUNDING; PROVIDING
THE REQUIRED ASSURANCES AND CERTIFICATIONS; AUTHORIZING THE
EXECUTION OF A GRANT AGREEMENT; APPROVING AN ANNUAL PLAN OF
SERVICES; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, Chapter 257, Florida Statutes, authorizes municipalities to file applications for State Aid to
Libraries Grant Funding; and
WHEREAS, the Village Council wishes to authorize the filing of an application for State Aid to Libraries
Grant Funding, provide the required certifications necessary for the receipt of such funding; and approve
the annual plan of services required as part of the application process; and
WHEREAS, the Village Council determines that the adoption of this Resolution benefits the public
health, safety and welfare.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, as follows:
Section 1. The foregoing recitals are ratified and incorporated herein.
Section 2. The Village Council authorizes members of Village Administration and the appropriate
Village Officials to take all steps necessary to apply for and receive State Aid to Libraries Grant Funding,
including the filing of all required application forms, preparing the required supporting documentation,
and executing the State Aid to Libraries Grant Agreement, a copy of which is attached hereto and
incorporated herein as Exhibit "B." The Village Council further authorizes the Mayor to execute all
required Certifications, including the: Certification of Hours, Free Library Service and Access to
Materials; and the Certification of Credentials.
Section 3. The Village Council hereby approves the annual plan of services attached hereto as
Exhibit "A," which is incorporated herein by reference, and authorizes the submission of this document
in support of the Village's State Aid to Libraries Grant Funding Application.
Section 4. All resolutions or parts of resolutions in conflict with this Resolution are hereby repealed
to the extent of such conflict.
Section 5. This Resolution shall be effective immediately upon adoption.
PASSED AND ADOPTED THIS l OT' -'DAY OF SEPTEMBER, 2020.
(Village Seal)
ATTEST:
VILLAGE CLERK
4 4L ,
MAYOR
FLORIDA DEPARTMENT OF STATE
DIVISION OFLIBRARYAND INFORMATION SERVICES
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Hours, Free Library Service and Access to Materials
The North Palm Beach Village Council, governing body for the North Palm Beach Public Library hereby certifies that the following
statements are true for the time period October 1, 2018 through June 30, 2021:
• Provides free library service, including loaning materials available for circulation free of charge and providing reference and
information services free of charge;
• Provides access to materials, information and services for all residents of the area served; and
• Has at least one library, branch library or member library open 40 hours or more each week (excluding holidays; between Sunday
through Saturday, on a schedule determined by the library system).
Signature
Chair, Library Governing Body
Name (Typed)
Page: 1
Date
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Credentials — Single Library Administrative Head
The
governing body for the
(Name of library governing body)
(Name of library)
hereby certifies that the incumbent single library administrative head,
(Name of incumbent)
• Has completed a library education program accredited by the American Library
Association;
• Has at least two years full-time paid professional experience, after completing the
library education program, in a public library open to the public for a minimum of 40
hours per week;
• Is employed full time by the library's governing body;
• Is responsible for the overall management or coordination of the library within the
framework established by interlocal or other agreements, plans, policies and
budgets;
• Is responsible for developing a single long-range plan for all library outlets, a single
annual plan of service and a budget; and
• Is responsible for implementing the long-range plan, annual plan of service and
budget as well as preparing reports on behalf of the library.
Signature
Chair, Library Governing Body
ame (Typed)
State Aid to Libraries Grant Certification of Credentials (Form DLIS/SA01)
Chapter 1 B -2.011(2)(a), Florida Administrative Code, Effective 07/2017
Dat
Page 1 of 1
STATE AID TO LIBRARIES GRANT
NOTIFICATION OF GRANT AWARD
Recipient:
North Palm Beach Public Library
303 Anchorage Drive
North Palm Beach, Florida 33408
Zakariya Sherman, Library Director
PROJECT
State Aid to Libraries Grant
Fiscal Year 2020-21
Project Period:
October 1, 2018 to June 30, 2021
PROJECT # CSFA*
*Catalog of State Financial Assistance
Grant Payment
21 -ST -61
45.030
The first grant payment will be requested upon execution of the grant agreement.
Grant Reviews
AWARD
Per Department of State policies, the division will be performing desk audits or reviews of active
grants with the division. Each year, 20% of the active grants in the State Aid to Libraries grant
program are selected for this review. If this grant is selected, you will be notified of the review
and of any additional information that may be needed as a part of the review.
Amyl! -!Joh
Director
c3
Date
Florida Department of State, Division of Library and Information Services
500 South Bronough Street, Tallahassee, Florida 32399-0250, 850.245.6620
21 -ST -61
North Patin Beach Public Library
STATE AID TO LIBRARIES GRANT
AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
AND
North Palm Beach Village Council for and on behalf of North Palm Beach Public
Library
This Agreement is by and between the State of Florida, Department of State, Division of Library and Information
Set -vices, hereinafter referred to as the "Division," and the North Palm Beach Village Councilfor and on behalf of
North Palm Beach Public Library, hereinafter referred to as the "Grantee."
The Grantee has submitted an application and has met all eligibility requirements and has been awarded a State Aid to
Libraries Grant (CSFA 45.030) by the Division in the amount specified on the "Fiscal Year 2020-21 State Aid to
Libraries Final Grants" document (which is incorporated as part of this Agreement and entitled Attachment B). The
Division has the authority to administer this grant in accordance with Section 257, Flo1-idcr Statutes. By reference, the
application and any approved revisions are hereby made a part of this agreement.
In consideration of the mutual covenants and promises contained herein, the parties agree as follows:
1. Grunt Purpose.This grant shall be used exclusively for the "State Aid to Libraries Grant," the public purpose
for which these funds were appropriated.
a) The Grantee shall perform the following Scope of Work:
In accordance with Sections 257.17-257.18, Florida Statutes, the Grantee shall receive a grant amount
that is calculated and based upon local finds expended during the second preceding fiscal year for the
operation and maintenance of the library. For this grant, the local expenditures shall have been made
during the period October 1, 2018 - September 30, 2019.
In order to be eligible to receive the grant funding, (lie Grantee shall manage or coordinate free library
service to the residents of its legal service area 1br the period October 1, 2018 through June 30, 2021.
The Grantee shall:
o Have a single administrative head employed full time by the library's governing body;
• Provide free library service, including loaning materials available for circulation free of charge and
providing reference and information services free of charge;
a Provide access to materials, information and services for all residents of the area served; and
o Have at least one library, branch library or member library open 40 hours or more each week
(excluding holidays; Between Sunday through Saturday, on a schedule determined by the library
system) during the length of the agreement.
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b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to
be awarded.
Paymmnt 1, Deliveiable/fask l
Paynrmt %vill be an a(Kance pl the aim nit of50% ofthe grant award for the period October 1, 2018 tltrmgi l knte 30, 2021. 'Tile
Grantee will:
o Have expended funds to provide tree library service during the period October I, 2018 - September
30, 2019;
• Provide an Expenditure Report and certification of Local Operating Expenditures for the period
October 1, 2018 - September 30, 2019 only; and
• Provide the Certification of Credentials for the Single Administrative Head.
Payment 2, DefnerabWrask 2
Payti rnt ,gill be an advance in the amount of 50% of the giant a\vard for the period October 1, 2018 tiv-otq l Junc 30, 2021. The
Grantee will:
o Provide documentation showing that at least one library, branch library or member library is open
40 hours or more each week (excluding holidays; between Sunday through Saturday, on a schedule
deternnnned by the library system) during the length of the agreement; and
o Provide a Certification of Hours, Free Library Set -vice and Access to Materials.
c) Grant finds shall be used for the operation and maintenance of the library. The allowable budget
categories are: Personnel Services (salaries, wages, and related employee benefits provided for all
persons employed by the reporting entity whether on full-time, part-time, temporary, or seasonal basis);
Operating Expenses (expenditures for goods and services which primarily benefit the current period and
are not defined as personal services or capital outlays); Non -Fixed Capital Outlay (outlays for the
acquisition of or addition to fixed assets); and Other (other operating expenditure categories in the library
budget).
2. length of Agreement.This Agreement covers the period of October 1, 2018 to June 30, 2021, unless
terminated to accordance with the provisions of Section 28 of this Agreement.This period begins with the start
of the Grantee's second preceding fiscal year (October 1, 2018) and concludes with the end of the State of
Florida's current fiscal year (June 30, 2021).
3. Expenditure of Grant Funds. Grant funds will be used to reimburse a portion of local Binds expended by the
Grantee during their second preceding fiscal year (October 1, 2018 — September 30, 2019) for the operation
and maintenance of a library and shall not exceed the amount specified in Attachment B. No costs incurred
after the second preceding fiscal year shall be allowed unless specifically authorized by the Division.
4. Contract Administration. The parties are legally bound by the requirements of this agreement. Each party's
contract manager, named below, will be responsible for monitoring Its performance under this Agreement and
will be the official contact for each party. Any notice(s) or other communications in regard to this agreement
shall be directed to or delivered to the other party's contract manager by utilizing the information below. Any
change in the contact information below should be submitted in writing to the contract manager \\'Ithin 10 days
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CI I th of ltin2l 1 aid 4.bri, ro i, I F I It, ,1I .I
of the change.
For the Division of Library and Information Services:
Marian Dcency, Library Program Administrator
Florida Department of State
R.A. Gray Building
500 South Bronough Street
Tallahassee, FL 32399-0250
Phone: 850.245.6620
Email: marian.deeney@dos.ntyflorida.conl
For the Grantee:
Zakariya Sherman
North Palm Beach Public Library
303 Anchorage Drive North Patin Beach Florida 33408
Phone: 561.841.3373
Entail: zshennan@village-npb.org
5. Grant Payments. The total grant award shall not exceed the amount specified on the Fiscal Year 2020-21
State Aid to Libraries Final Grants document (Attachment B), which shall be paid by the Division in
consideration for the Grantees tn►nanum perfotlnance as set forth by the terms and conditions of this
Agreement. Payment will be made in accordance with the completion of the Deliverables.
The grant payment schedule is outlined bcloa,:
a) The first payment will be 50% of the grant award. Payment will be made in accordance with the
completion of the Deliverables.
b) The second payment will be 50% o f the grant award. Payment will be made in accordance with the
completion of the Deliverables.
6. Electronic Payments. The Grantee can choose to use electronic funds transfer (EFT) to receive grant
payments. All grantees wishing to receive their award through EFT trust submit a Vendor Direct Deposit
Authorization form (tdrntnwnber DFS -AI -264 t -c%-0/2014), iixmpoi-ated bywFerence, to the Florida Department of
Financial Services. If EFT has already been set up for your organization, you (to not need to submit another
authorization fortll unless you have Changed bank accounts. To download this form visit
t_yfloridacfo comdDivision/AA/Fonns/DFS-Al-26E pd£ The form also includes tools and information that
allow you to check on payments.
7. Florida Substitute Form NV -9. A completed Substitute Form W-9 is required front any entity that receives a
payment from the State of Florida that may be subject to 1099 reporting. The Department of Financial Services
(DFS) must have the correct Taxpayer Identification Number (TIN) and other related information in order to
report accurate tax Information to the Internal Revenue Service (IRS). To register or access a Florida Substitute
Form W-9 visit flvendor myfloridacfo cont!. A copy of the Grantee's Florida Substitute Form VV -9 must
Pa�v: 3
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be submitted by the Grantee to the Division before or with the executed Agreement.
Financial Consequences. The Department shall apply the following financial consequences for failure to
perform the minimum level of services required by this Agreement in accordance with Sections 215.971 and
287.058, Florida Statutes:
The Department shall require the return of the award in a prorated amount based upon the percentage of time
that the library failed to perform the minimum level of services. The prorated reduction will be in the same
percentage as the percentage of time that the library was not providing mini num level of services.
Credit Line(s) to Acknowledge Grant Funding. The Division requires public acknowledgement of State Aid
to Libraries Grant finding for activities and publications supported by grant finds. Any announcements,
information, press releases, publications, brochures, videos, web pages, programs, etc. created as part of a
State Aid to Libraries Grant project must include an acknowledgment that State Aid to Libraries Grant finds
were used to create then.
Use the following text:
"This project has been funded under the provisions of the State Aid to Libraries Grant program, administered
by the Florida Department of State's Division of Library and Information Services."
10. Non -allowable Grant Expenditures. The Grantee agrees to expend all grant finds received under this
agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in
compliance with the state guidelines for allowable project costs as outlined in the Department of Financial
Services' Reference Guide for State Expenditures (as ofJarxruy2020), incorporated by reference, which are available
online at
htt.psY/ m^v tLyfloridacfo corn/division/aa/ma_nuals/documents/ReferemeGrtideforStatgExpenditures.pdf.
Grant funds may not be used tm• the purchase or construction of a library building or library quarters.
11. Travel Expenses. The Grantee must pay any travel expenses, from grant or local matching funds, in
accordance to the provisions of Section 112.061, Florida Statutes.
12. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, Florida
Statatcs, the Grantee shall refund to the State of Florida any balance of unobligated fiuuls which has been
advanced or paid to the Grantee. lin addition, finds paid in excess of the amount to which tire. recipient is
entitled under the terns and conditions of the agreement must be refunded to the state agency. Further, the
recipient may expend funds only for allowable costs resulting from obligations incurred during the specified
agreement period. Expenditures of state financial assistance must be in compliance with the laws, rules and
regulations applicable to expenditures of State fiuuls as outlined in the Department of Financial Service's
Reference Guide for State Expenditures (as of.lanuary 2020)
(htt.ps j/www mvfloridacfo corn/divisioiV-aa/maiitialt/docutitetits/Re,fere,nceG,uid forStateExpenditures.pdfl,
incorporated by reference.
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13. Repayment. All refunds or repayments to be made to the Department under this agreement are to be made
payable to the order of"Department of State" and mailed directly to the following address: Florida Department
of State, Attention: Marian Dceney, Division of Library and Information Set -vices, 500 South Bronough Street,
Mail Station #9D, Tallahassee, FL 32399. in accordance with Section 21534(2), Florida Statutes, if a check or
other draft is returned to the Department for collection, Recipient shall pay to the Department a service fee of
$15.00 or five percent (5%) of the face amount of the returned check or di -aft, whichever is greater.
14. Single Audit Act. Each Grantee, other than a Grantee that is a State agency, shall submit to an audit pursuant
to Section 215.97, Florida Statutes. See Attachment A for additional information regarding this requirement. If a
Grantee is not required by law to conduct an audit in accordance with the Florida Single Audit Act because it
did not expend at least $750,000 in state financial assistance, it must submit a Financial Report on its operations
pursuant to Section 218.39, Florida Statutes within nine months of the close of its fiscal year.
15. Retention of Accounting Records. Financial records, supporting documents, statistical records and all other
records, including electronic storage media pertinent to the Project, shall be retained for a period of five (5)
fiscal years after the close out of the grant and release of the audit. If any litigation or audit is initiated or claim
made before the expiration of the five-year period, the records shall be retained for five fiscal years after the
litigation, audit or claim has been resolved.
16. Obligation to ProAde State Access to Grant Records. The Grantee must make all grant records of
expenditures, copies of reports, books, and related documentation available to the Division or a duly authorized
representative of the State of Florida for inspection at reasonable times for the purpose of making audits,
examinations, excerpts and transcripts.
17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally
cancel this Agreement in the event that the Grantee refuses public access to all documents or other materials
made or received by the Grantee that are subject to the provisions of Chapter 119, Florida SkNttles, known as
the Florida Public. Records Act. The Grantee must inimediately contact the Division's Contract Manager for
assistance if it receives a public records request related to this Agreement.
18. Noncompliance. Any Grantee that is not following Florida statutes or rules, the terms of the grant agreement,
Florida Department of State policies and guidance, local policies, or other applicable law or that has not
submitted required reports or satisfied other administrative requirements for other Division of Library and
information Services grants or grants from any other Office of Cultural, Historical, and Information Programs
(OCIIIP) Division will be in noncompliance status and subject to the OCHIP Grants Compliance Procedure.
OCHIP Divisions include the Division of Cultural Affairs, the Division of Historical Resources, and the
Division of Library and In[brination Services. Grant compliance issues must be resolved before a grant award
agreement may be executed and before grant payments for any OCHIP grunt may be released.
19. Accounting Requirements. The Grantee must maintain an accounting system that prOVICICs a c0111plCte record
of the use of all grant funds as follows:
a) The accounting system must be able to specifically identify and provide audit trails that trace the receipt,
maintenance and expenditure of state funds;
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b) Accounting records must adequately identify the sources and application of fiends for all grant activities
and must classify and identify grant funds by using the same budget categories that were approved in the
grant application. If Grantee's accounting system accumulates data in a different format than the one in
the grant application, subsidiary records must document and reconcile the amounts shown in the
Grantee's accounting records to those amounts repotted to the Division;
c) An interest-bearing checking account or accounts in a state or federally chartered institution may be used
for revenues and expenses described in the Scope of Work and detailed in the Estimated Project Budget;
d) The name of the account(s) must include the grant award number;
e) The Grantee's accounting records must have effective control over and accountability for all funds,
property and other assets; and
fl Accounting records must be supported by source documentation and be in sufficient detail to allow for a
proper pre -audit and post -audit (such as invoices, bills and canceled checks).
20. Availability of State Funds. The State of Florida's performance and obligation to pay under this Agreement
are contingent upon an annual appropriation by tine Florida Legislature. In the event that the state fiords upon
which this Agreement is dependent are tvithdr-awn, this Agreement will be automatically terllinated and the
Division shall have no fiother liability to the Grantee beyond those amounts already expended prior to the
termination date. Such termination will not affect the responsibility of the Grantee under this Agreement as to
those ftnnds previously distributed. In the event of a state revenue shortfall, the total grant may be reduced
accordingly.
21. Lobbying. The Grantee will not use any grant finals for lobbying the state legislature, the slate judicial branch
or any state agency.
22. Independent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that its officers,
agents and employees, in performance of this Agreement, shall act in the capacity of independent contractors
and not as officers, agents or employees of the state. The Grantee is not entitled to accrue any benefits of state
employment, including retirement benefits and any other rights or privileges connected with employment by the
State of Florida.
23. Grantee's Subcontractors.The Grantee shall be responsible for all work performed and all expenses incurred
in connection with this Agreement. The Grantee may subcontract, as necessary, to perform the services and to
provide commodities required by this Agreement. The Division shall not be liable to any subcontractor(s) for
any expenses or liabilities incurred under the Grantee's subcontract(s), and the Grantee shall be solely liable to
its subcontractors) for all expenses and liabilities Incurred under Its subcontract(s). Tile Grantee n1Llgt take the
necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will
not be considered or permitted to be agents, servants, joint venturers or partners of the Division.
24. Liability. The Division will not assume any liability for the acts, omissions to act or negligence of the Grantee,
its agents, servants or employees; nor may the (grantee exclude liability for its own acts, omissions to act or
negligence to the Division.
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a) The Grantee shall be responsible for claims of any nature, including but not limited to injury, death and
property damage arising out of activities related to this Agreement by the Grantee, its agents, servants,
employees and subcontractors. The Grantee shall indemnify and hold the Division harmless from any
and all claims of any nature and shall investigate all such claims at its own expense. If the Grantee is
governed by Section 768.28, Floi•idu Sfnlufc�v, it shall only be obligated in accordance with this Section.
b) Neither the state nor any agency or subdivision of the state waives any defense of sovereign immunity or
increases the lit -nits of its liability by entering into this Agreement.
c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of
collection related to this Agreement.
d) The Grantee shall be responsible for all work performed and all expenses incurred in connection with the
project. The Grantee may subcontract as necessary to perform the set -vices set forth in this Agreement,
including entering into subcontracts with vendors for services and commodities, provided that such
subcontract has been approved in writing by the Department prior to its execution and provided that it is
understood by the Grantee that the Department shall not be liable to the subcontractor for any expenses
or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor
for all expenses and liabilities incurred under the subcontract.
25. Strict Compliance with Laws. The Grantee shall perform all acts required by this Agreement in strict
conformity with all applicable laws and regulations of the local, state and federal law. For consequences of
noncompliance, see Section 18, Noncompliance.
26. No Discrimination. The Grantee may not discriminate against any employee employed under this Agreement
or against any applicant for employment because of race, color, religion, gender, national origin, age, handicap,
pregnancy or marital status. The Grantee shall insert a si nilar provision in all of its subcontracts for services
under this Agreement.
27. Breach of Agreement. The Division will demand the return of grant funds already received, will withhold
subsequent payments and/or will terminate this agreement if the Grantee improperly expends and manages grant
funds; fails to prepare, preserve or suri-ender records required by this Agreement; or otherwise violates this
Agreement.
28. Termination of Agreement. The Division will terminate or end this Agreement if the Grantee fails to fulfill its
obligations herein. In such event, the Division will provide the Grantee a notice of its violation by letter and shall
give the Grantee fifteen (15) calendar days frons the (late of receipt to cure its violation. If the violation is not
cued �-vithin the stated period, the Division will terminate this Agreement. The notice of violation letter shall be
delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified address by a method
that provides proof of receipt. In the event that the Division terminates this Agreement, the Grantee will be
compensated for any work completed in accordance with this Agreement prior to the notification of termination
if the Division deems this reasonable under the circunnstances. Grant funds previously advanced and not
expended oil work completed it accordance with this Agreement shall be returned to till' Division, with interest,
within thirty (30) (lays after termination of this Agreement. The Division docs not waive any of its rights to
additional damages if grant finds are retunned under this Section.
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29. Preservation of Remedies. No delay or omission to exercise any right, power or remedy accruing to either
party upon breach or violation by either party under this Agreement shall unpair any such right, power or
remedy of either patty; nor shall such delay or omission be construed as a waiver of any such breach or default
or any similar breach or default.
30. Non -Assignment of Agreement. The Grantee may not assign, sublicense or otherwise transfer its rights,
duties or obligations under this Agreement without the prior written consent of the Division, which shall not
unreasonably be withheld. The agreement transferce must demonstrate compliance with the requirements of the
project. If the Division approves a transfer of the Grantee's obligations, the Grantee shall remain liable for all
work performed and all expenses incurred in connection with this Agreement. In the event the Legislature
transfers the rights, duties and obligations of the Division to another governmental entity, pursuant to Section
20.06, Florida Statutes or otherwise, the rights, duties and obligations under this Agreement shall be
transferred to the succeeding governmental agency as if it was the original party to this Agreement.
31. Required Procurement Procedures for Obtaining Goods and Semites. Tile Grantee shall provide
maxinuun open competition when procuring goods and services related to the grant -assisted project in
accordance with Section 287.057, Florida Statutes.
a) Procurement of Goods and Services Not Exceeding $35,000. The Grantee must use (lie applicable
procurement method described below:
I. Purchases Up to 52,500: Procurement of goods and services where individual purchases do not
exceed 52,500 do not require competition and may be conducted at the Grantee's discretion.
2. Purchases or Contract Amounts Between $2,500 and $35,000: Goods and services costing
benveen $2,500 and $35,000 require in(brmal competition and may be procured by purchase order,
acceptance of vendor proposals or other appropriate procurement document.
b) Procurement of Goods and Services Exceeding 535,000. Goods and services costing over $35,000 may
be procured by tither Formal Invitation to Bid, Request for Proposals or Invitation to Negotiate and may
be procured by purchase order, acceptance of vendor proposals or other appropriate procurement
document.
32. Conflicts of Interest. The Grantee hereby certif fes that it is cognizant of (lie prohibition of conflicts of interest
described in Sections 112.311 through 112.326, Florida Stalrtles and alliunlns that it will not enter into or
maintain it business or other relationship with any employee of tine Department of State that would violate those
provisions. The Grantee father agrees to seek authorization from the General Counsel for the Department of
State prior to entering into any business or other relationship with a Department of State F.nnployee to avoid a
potential violation of those statutes.
33. Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives of the
Grantee and of any legal entity that succccds to the obligations of the Nvision ofl-ibraty and Information
Set -vices.
34. Ennployment of Unauthorized Aliens. The enlpl0yrllent of 1.111authorized intens by the Grantee is considered a
violation of Section 274A (a) of the Immigration and Nationality Act. if the Grantee knowingly employs
1'•lCE1,c: 8
unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement.
35. Severability. If any term or provision of the Agreement is found to be illegal and unenforceable, the remainder
will remain in hill force and effect, and such tern or provision shall be deemed stricken.
36. Americans with Disabilities Act. All programs and facilities related to this Agreement nwst meet the
standards of Sections 553.501-553.513, Florida Statutes and the Americans with Disabilities Act of
1990 (ad&ggy (as of January 2020)), incorporated by reference).
37. Governing Law. This Agreement shall be construed, performed and enforced in all respects in accordance
with the laws and rules of Florida. Venue or location for any legal action arising under this Agreement will be in
Leon County, Florida.
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38. Entire Agreement. The entire Agreement of the parties consists of the following documents:
a) This Agreement
b) Florida Single Audit Act Requirements (Attachment A)
c) Fiscal Year 2020-21 State Aid to Libraries Final Grants (Attachment B)
The Grantee hereby certifies that they have read this entire Agreement and will comply with all of its
requirements.
Grantee:
Chair of Governing Body or Chief Executive Officer
Department of State
Amy Johnson, Director
� f ,i �
Ne"'De
Division of Library and Information Services
vpailment of State. State of Florida
Typed name and title Typed name and title
Date Date
C rk or Chief Financial Officer W' ass
--(
Typed name and title Date
atd O ��
Date
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1, Ii IIt'nt, I •ii,I,A.1 - iu,ii 1'I1L.l
ATTACHMENT A
FLORIDA SINGLE AUDIT ACT REQUIREMENTS
DIT REQUIREMENTS
The administration of resources awarded by the Department of State to the Grantee may be subject to audits and/or
monitoring by the Department of State as described in this Addendum to the Grant Award Agreement.
Monitoring
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and
section 215.97, Florida Statutes (F.S.), as revised (see Audits below), monitoring procedures may include, but not
be limited to, on-site visits by Department of State staff, limited scope audits as defined by 2 CFR 2 §200.425, or
other procedures. By entering into this agreement, the recipient agrees to comply and cooperate with any monitoring
procedures/processes deemed appropriate by the Department of State. In the event the Department of State
determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional
instructions provided by the Department of State staff to the recipient regarding such audit. The recipient further
agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the
Chief Financial Officer (CFO) or Auditor General.
Audits
Part I: Federally Funded
This part is applicable if the recipient is a state or local government or a nonprofit organization as defined in 2 (:FR
§200.90, §200.64, and §200.70.
A recipient that expends $750,000 or more in federal awards in its fiscal year must have a single or program -
specific audit conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements.
Exhibit I to this agreement lists the federal resources awarded through the Department of State by this
agreement. In determining the federal mwards expended in its fiscal year, the recipient shall consider all sources
of federal awards, including federal resources received frons the Department of State. The determination of
amounts of federal awards expended should be in accordance with the guidelines established by 2 CFR
200.502-503. An audit of the recipient conducted by trine Auditor General in accordance with the provisions of 2
CFR 200.514, will meet the requirement of this Part.
2. For the audit requirements addressed in Part I, paragraph I, the recipient shall fulfill the requirements relative to
auditcc responsibilities as provided in 2 CFR 200.508-512.
3. A recipient that expends less than $750,000 in federal awards in its fiscal year is not required to have an audit
conducted in accordance 4vith the provisions of 2 C'FR 200, subpart F - Audit Rcquircnnents. If the recipient
expends less than $750,000 in federal awards in its fiscal year and elects to have an audit conducted in
accordance with the provisions oft CFR 200, subpart F - Audit Requirements, the cost of the audit must be
Page: I I
I \0' j 1 err (QA'1A1'1..1•. 111 . I I�sn'A.-9
t' ,.til Ili ,4111 ,u,a.I 1k -j I .\ I .i I , I.•I. . f, 7'.
paid from non-federal resources (i.e. the cost of such an audit must be paid from recipient resources obtained
from other than federal entities).
Part II: State Funded
This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2) F.S.
in the event that the recipient expends a total amount of state financial assistance equal to or in excess of
$750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017 and thereafter), the recipient
must have a state single or project -specific audit for such fiscal year in accordance with Section 215.97, F.S. ;
Rule Chapter 69I-5 F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) and
10.650 (nonprofit and For-profit organizations), Rules of the Auditor General. EXHIBIT I to this agreement
indicates state financial assistance awarded through [lie Department of State by this agreement. In determining
the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial
assistance, including state financial assistance received from the Department of State, other state agencies, and
other nonstate entities. State financial assistance does not include federal direct or pass-through awards and
resources received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Pail II, paragraph 1, the recipient shall ensure that the audit complies
with the requirements of Section 215.97(8), F.S. This includes submission of a financial repotting package as
defined by Section 215.97(2) F.S. , and Chapters 10.550 (local govenunental entities) and 10.650 (nonprofit and
for-profit organizations), Rules of the Auditor General.
3. If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal years ending
June 30, 2017 and thereafter), an audit conducted in accordance with the provisions of Section 215.97, F.S., is
not required. In the event that the recipient expends less than $750,000 in state financial assistance in Its fiscal
year and elects to have an audit conducted in accordance with the provisions of Section 215.97, F.,S., the cost
of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from
the recipient's resources obtained from other than State entities).
The Internet web addresses listed below will assist recipients in locating documents referenced in the text of this
agreennent and the interpretation of compliance issues.
State of Florida Department Financial Services (Chief Financial Officer)
lhUp J/www.mvfloridacfo.com/
State of Florida Legislature (Statutes, Legislation relating to the Florida Single Audit Act)
hUV1m8Yw.leg.state.fl.us/
Part III: Report Submission
1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200. Subpart F - Audit
Requirements, and required by PART I of this agrecnncnt shall be submitted, WIMI raluircd by 2 CFR 200.512,
by or on behalf of tine recipient directly to each of the lollowing:
A. The Department of State at each of the Ibllowing addresses:
Office of inspector General
Pag'r: 12
Florida Department of State
R. A. Gray Building, Room 114A
500 South Bronough St.
Tallahassee, FL 32399-0250
B. The Federal Audit Clearinghouse (FAC) as provided in 2 CFR 200.6 and section 200.512
The FAC's website prides a data entry system and required foams for submitting the single audit reporting
package. Updates to the location of the FAC and data entry system may be found at the OMB website.
2. Copies of financial reporting packages required by PART II of this agreement shall be submitted by or on behalf
of the recipient directly to each of the following:
A. The Department of State at each of the following addresses:
Office of Inspector General
Florida Department of State
R. A. Gray Building, Room 114A
500 South Bronough St.
Tallahassee, FL 32399-0250
B. The Auditor General's Office at the following address:
Auditor General
Local Government Audits/342
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
3. Any reports, management letter, or other information required to be sobmrtted to the Department of State
pursuant to this agreement shall be submitted timely in accordance with 2 CFR 200.512, section 215.97 F.S. and
Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the
Auditor General, as applicable.
4. Recipients, when submitting financial reporting packages to the Departnnent of State for audits done in
accordance with 2 CFR 200, Subpart F - Audit Requirements or Chapters 10.550 (local governmental entities)
and 10,650 (nonprofit and for-profit organizations), Ruks of the Auditor General, should indicate the date that
the reporting package was delivered to the recipient in correspondence accompanying the reporting package.
Part IV: Record Retention
The recipient shall retain sufficient records demonstrating its compliance with the terms of the awards) and this
agreement fora period of five years from the date the audit report is issued, and shall allow the Department of
State, or its designee, the CFO, or Auditor General access to such records upon request. The recipient shall
ensure that audit xxorking papers are made available to the Department of State, or its designee, the CFO, or
Auditor General upon request for a period of at least three years from the date the audit report is issued, unless
extended in writing by the Department of State.
Paw: 13
1 1.
it - . ; ( . 1 1'•1
EXHIBIT - 1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT
PURSUANTTO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Not applicable.
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Not applicable.
STATE RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOI,LOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
Not applicable.
SUBJECT TO SECTION 215,97, FLORIDA STATUTES:
Florida Department of State, State Aid to Libraries;
CSFA Number. 45.030
Award Amount: See Attachment B.
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
The compliance requirements of this state project may be found in Part Four (State Project Compliance
Requirements) of (lie State Projects Compliance Supplement located at banns fldfs com/fsaa/.
Paw: 14
Attachment B
Fiscal Year 2020-21 State Aid to Libraries
Final Grants
This table shows the final State Aid to Libraries grant amounts that each eligible
library will receive in 2020-21. For 2020-21, the available funding for State Aid grants
is $15,669,030, which is 9.7 percent of what would be required for full funding. At
this level, Operating Grants pay 1.45 cents on the dollar of expenditure by a
$articipating library during the second preceding year. Operating Grants total
8,646,694; Equalization Grants total $4,147,499; and Multicounty Grants total
$2,874,837.
COUNTY/MUNICIPALITY
OPERATING
GRANT
EQUALIZATION
GRANT
TOTAL GRANT
ALACHUA COUNTY
$251,022
$0
$251,022
BAKER COUNTY
$2,156
$35,884
$38,040
BAY COUNTY
$37,290
$0
$37,290
BRADFORD COUNTY
$6,745
$224,391
$231,136
BREVARD COUNTY
$255,462
$O
$255,462
BROWARD COUNTY
$950,083
$0
$950,083
CALHOUN COUNTY
$5,694
$191,418
$197,112
CHARLOTTE COUNTY
$77,258
$0
$77,258
CITRUS COUNTY
$45,719
$0
$45,719
CLAY COUNTY
$54,828
$0
$54,828
COLLIER COUNTY
$123,755
$0
$123,755
COLUMBIA COUNTY
$15,083
$434,682
$449,765
DESOTO COUNTY
$2,919
$47,849
$50,768
DIXIE COUNTY
$2,978
$99,815
$102,793
DUVAL COUNTY
$507,872
$0
$507,872
ESCAMBIA COUNTY
$79,851
$0
$79,851
FLAGLER COUNTY
$16,188
$0
$16,188
FRANKLIN COUNTY
$3,095
$50,625
$53,720
GADSDEN COUNTY
$7,093
$234,013
$241,106
GILCHRIST COUNTY
$2,026
$33,832
$35,858
GLADES COUNTY
$1,070
$17,890
$18,960
GULF COUNTY
$2,060
$33,900
$35,960
HAMILTON COUNTY
$5,751
$191,517
$197,268
HARDEE COUNTY
$1,510
$24,841
$26,351
HENDRY COUNTY
$6,872
$112,035
$118,907
HERNANDO COUNTY
$36,138
$434,682
$470,820
HIGHLANDS COUNTY
$10,563
$163,282
$173,845
HILLSBOROUGH COUNTY
$694,592
$0
$694,592
HOLMES COUNTY
$1,959
$32,878
$34,837
INDIAN RIVER COUNTY
$56,127
$0
$56,127
JACKSON COUNTY
$5,795
$95,453
$101,248
JEFFERSON COUNTY
$7,703
$257,842
$265,5451
State Aid to Libraries Grant Agreement (Form DLIS/SA02) 3/2021
Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 03-2020. Page 1 of 3
COUNTY/MUNICIPALITY
OPERATING
GRANT
EQUALIZATION
GRANT TOTAL GRANT
LAFAYETTE COUNTY
$2,162
$72,816 $74,978
LAKE COUNTY
$128,118
$0 $128,118
LEE COUNTY
$414,049
$0 $414,049
LEON COUNTY
$95,358
$0 $95,358
LEVY COUNTY
$3,192
$52,180 $55,372
LIBERTY COUNTY
$1,366
$46,026 $47,392
MADISON COUNTY
$5,220
$174,471 $179,691
MANATEE COUNTY
$103,625
$O $103,625
MARION COUNTY
$80,766
$0 $80,766
MARTIN COUNTY
$67,033
$0 $67,033
MIAMI-DADE COUNTY
$1,012,494
$0 $1,012,494
MONROE COUNTY
$48,598
$0 $48,598
NASSAU COUNTY
$21,368
$0 $21,368
OKALOOSA COUNTY
$55,736
$0 $55,736
OKEECHOBEE COUNTY
$8,268
$133,535 $141,803
ORANGE COUNTY
$574,264
$0 $574,264
OSCEOLA COUNTY
$115,567
$O $115,567
PALM BEACH COUNTY
$663,665
$0 $663,665
PASCO COUNTY
$102,953
$0 $102,953
PINELLAS COUNTY
$494,336
$0 $494,336
POLK COUNTY
$170,864
$0 $170,864
PUTNAM COUNTY
$7,971
$126,222 $134,193
SAINT JOHNS COUNTY
$87,844
$0 $87,844
SAINT LUCIE COUNTY
$73,073
$0 $73,073
SANTA ROSA COUNTY
$32,893
$0 $32,893
SARASOTA COUNTY
$187,997
$0 $187,997
SEMINOLE COUNTY
$88,600
$0 $88,600
SUMTER COUNTY
$40,773
$0 $40,773
SUWANNEE COUNTY
$18,375
$434,682 $453,057
TAYLOR COUNTY
$3,159
$52,180 $55,339
UNION COUNTY
$1,949
$65,655 $67,604
VOLUSIA COUNTY
$245,927
$0 $245,927
WAKULLA COUNTY
$4,609
$76,228 $80,837
WALTON COUNTY
$12,810
$0 $12,810
WASHINGTON COUNTY
$5,904
$196,675 $2029579
State Aid to Libraries Grant Agreement (Form DLIS/SA02) 3/2021
Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 03-2020. Page 2 of 3
COUNTY/MUNICIPALITY
OPERATING
GRANT
EQUALIZATION
GRANT
TOTAL GRANT
ALTAMONTE SPRINGS
$6,664
$0
$6,664
APALACHICOLA
BOYNTON BEACH
$35,7281
$0
$35,728
DELRAY BEACH
$34,1441
$0
$34,144
FORT MYERS BEACH
$13,8081
$0
$13,808
HIALEAH
$25,843
$O
$25,843
LAKE PARK
$5,543
$0
$5,543
LAKE WORTH BEACH
$7,786
$0
$7,786
LANTANA
$2,586
$0
$2,586
MAITLAND
$10,911
$0
$10,911
NEW PORT RICHEY
$13,560
$0
$13,560
NORTH MIAMI
$16,211
$0
$16,211
NORTH MIAMI BEACH
$13,7901
$0
$13,790
NORTH PALM BEACH
$11,511
$0
$11,511
OAKLAND PARK
$10,686
$0
$10,686
PALM SPRINGS
$14,501
$0
$14,501
RIVIERA BEACH
$14,674
$0
$14,674
SANIBEL
$27,021
$0
$27,021
WEST PALM BEACH
$72,612
$0
$72,612
WILTON MANORS
$11,187
$0
$11,187
WINTER PARK
$39,785
$01$39,785
Total
$8,646,694
$4,147,499
$12,794,193
Multicounty Grants
HEARTLAND LIBRARY COOPERATIVE
$450,000
NEW RIVER PUBLIC LIBRARY COOPERATIVE
$324,957
NORTHWEST REGIONAL LIBRARY SYSTEM
$350,000
PAL PUBLIC LIBRARY COOPERATIVE
$350,000
PANHANDLE PUBLIC LIBRARY COOPERATIVE SYSTEM
$342,899
SUWANNEE RIVER REGIONAL LIBRARY SYSTEM
$350,000
THREE RIVERS REGIONAL LIBRARY SYSTEM
$356,981
WILDERNESS COAST PUBLIC LIBRARIES
$350,000
Total
$2,874,837
Grand Total
$15,669,030
*Apalachicola opted to not submit an application for FY2020-21.
State Aid to Libraries Grant Agreement (Form DLIS/SA02) 3/2021
Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 03-2020. Page 3 of 3
Mission Statement
The North Palm Beach Public Library provides materials, services, and programs for community residents of
all ages while focusing on personal enrichment and enjoyment and meeting educational needs. The Library
has a special mission that encourages a love of reading and learning among children and their parents.
Service Levels Narrative
Library Services in North Palm Beach were first provided in 1963 by the Library Society at a room in the old
Country Club. With the library growing at a rapid pace, operations were turned over to the Village in 1965.
The decision to build a new library at its current location was made in 1968. A ground breaking ceremony
on October 24, 1968 launched the construction of the new building. Upon completion, Mayor Tom Lewis
cut the ribbon in front of the library during dedication services on October 4, 1969.
The two-story building, described as "modified Aztec," sits behind the Village Hall, off U.S. 1, and includes
a multi-purpose meeting room, a Florida book collection, a genealogy section, the local history & archives, a
main reading area, a children's library, and a computer lab.
The library is staffed with one (1) Director of Library, one (1) Administrative Coordinator, one (1) Librarian,
one (1) Senior Library Assistant, three (3) Library Assistants, and nine (9) part-time Library Clerks for a
total of 11.5 FTE. The Director and Librarian each have a Master's degree in Library Science.
Staff provide an array of services and programs for patrons of all ages and abilities, and work hard to keep
the library safe, cozy, and friendly.
Services are available seven (7) days a week, sixty (60) hours per week, and many resources such as Mango
Languages, Rosetta Stone, Heritage Quest, MyHeritage, and ebooks and eaudiobooks from cloudLibrary and
Overdrive are accessible 24/7 through the library's website.
The library's collection includes 41,000 print and media items as well as a number of electronic resources
available through the website. Formats include print, large print, newspapers and magazines, books on CD,
DVDs, ebooks and eaudiobooks, and e -readers containing bestsellers and classics.
The computer lab provides access to twelve (12) Internet computers and offers printing, photocopying,
scanning, and faxing services. Microsoft Office is installed on the computers and patrons have in-house
access to Ancestry Genealogy and ABCmouse. Wi-Fi is available for free throughout the building.
The children's department contains play areas and reading corners, soft seating, two (2) teen rooms, three (3)
large screen TVs for gaming and movies, two (2) kid -friendly computer stations with educational software,
fourteen (14) laptops for afterschool use, and toys, games and puzzles.
The Friends of the Library actively support the library's many programs through fundraising activities and
have been integral to the success of the library in the community since 1982. Since that time they have
raised thousands of dollars. For Fiscal Year 2020/2021, the Friends gifted $25,000 to the library.
Personnel Chan
There are no personnel/title changes for Fiscal Year 2020/2021
Current Year Accomplishments and New Initiatives
During Fiscal Year 2019/2020, the Library achieved the following new initiatives and goals for
improvement:
Youth Services
• Developed Library -Out -of -School -Time (L.O.S.T.) program for children and teens afterschool, where
participants engage in various planned activities according to age or grade.
• Launched new program, Castaway Kids, in conjunction with Parks and Recreation to offer sports
programs to fourth and fifth grade children every Wednesday at Anchorage Park.
• Coordinated with The Conservatory School to host weekly class visits to the library for children to get
library cards and check out books.
• Developed Teen Advisory Group (T.A.G.) as a way to increase teen involvement, address developmental
needs, make teens feel more comfortable, and gather new ideas for programming and collections.
• Purchased four (4) butcher block tables and sixteen (16) chairs, along with a big screen T.V. for Bob's
Garage, to be used in teen -related programs.
• Recruited nineteen (19) teen volunteers to help with day-to-day activities throughout the school year and
sixteen (16) more to help with summer reading.
• Expanded teen program offerings to include facilitated field trips to PA BBQ one day per week for the
teens to order food and take it back to the library to eat in designated areas.
• Rearranged layout of children's room to create better lines of sight and more space for activities.
• Added more gaming equipment to expand programming to multiple rooms and also created a video game
club for elementary students.
• Partnered with The Conservatory School to deliver school supplies and workbooks to students in grades
K-3 as a result of the school closure related to Covid-19 back in March and the transition to virtual class.
• Partnered with Parks and Recreation to host a day camp for children of employees affected by the school
closures due to Covid-19.
• Partnered with Parks and Recreation to host summer camp classes for games and activities.
• Participated in Village events such as Hot Cars and Chili Cook -Off, Veterans Day Ceremony, Santa's
Trolley Rides, and Tree Lighting.
• Participated in county events such as
Read for the Record and Families Total eBook Circulation by
Reading Together. I Fiscal Yea r
Circulation 10000 - - —N-8225
• Implemented curbside delivery service 8000 ■ 7478
from March 18 through May 31 as a 6000 --
4000 3579 3926
result of Covid-19, averaging 24.75
curbside deliveries per day (1,387 in _
2000
total), and answered 1,498 reference-
related questions and processed 43 new FY17/18 FY18/19 FY19/20 FY21/22
(Actual) (Actual) (Projected) (Estimated)
library card memberships over
phone.
• Increased year -over -year circulation
electronic materials by 44%.
the
of
Total eAudiobook Circulation
by Fiscal Year
Adult Services 4000 ---
• Hosted 50th anniversary library 3000 M-2490 N 2739
celebration with mini -golf, face 2000
painting, themed crafts, and games in 1314
713
conjunction with the Friends of the 1000
Library on October 19, 2019, netting 0 _ _M __..._.�..._ _—T..
nearly $2,500 in profits. FY17/18 FY18/19 FY19/20 FY21/22
• Hosted monthly Wellness presentations (Actual) (Actual) (Projected) (Estimated)
by HR in Obert room. - — -- — -- --
• Hosted hearing loss group, rock painting club, yoga classes, and local camera club meetings/ classes.
• Coordinated with Palm Beach Sail & Power Squadron for free boating safety courses.
• Partnered with local language institute to provide face-to-face, conversational language courses to
residents.
• Developed plan to host virtual book discussions and craft programs in the Fall due to Covid-19.
Collections
• Added cloudLibrary, an ebook/eaudiobook platform with access to over 145,000 titles, available 24/7
from the library's website or through the cloudLibrary app.
• Added Mango Languages, a language learning platform with 74 languages, available 24/7 from the
library's website or through the Mango app.
• Continued to collect and digitize photos, documents, and news articles related to North Palm Beach for
inclusion into the local history & archives, for preservation and greater access.
Facilities
• Removed three units of metal wall shelving upstairs as well as some floor shelving to make room for
more comfortable seating and wall art.
• Replaced five (5) heavy wooden doors downstairs with full lite glass panel doors for a more inviting
atmosphere.
• Purchased forty (40) new meeting room chairs, along with one (1) chair dolly for easy storage, bringing
our total new chairs to eighty (80) with three (3) dollies.
• Installed new big screen T.V. in Obert room.
• Installed new signage upstairs to highlight individual collections and to improve wayfinding and
aesthetics.
• Revised and updated informational areas and displays.
• Redesigned flyers, brochures, and handouts for a more cohesive, library branded experience.
• Installed digital signage in lobby for better marketing, information dispersal, and to reduce sign clutter on
walls/windows.
• Professionally cleaned all carpets and fabric covered chairs and \N ill do so biannually.
Technology
• Installed two (2) new iPad kiosks upstairs for looking up books, movies, placing Holds, and for searching
the library's website.
• Installed Office 2016 on all public and staff PCs.
• Updated the library's website to provide for a more intuitive searching experience and friendly interface.
• Utilized third party software to schedule social media posts across platforms for a more consistent,
library branded experience.
Safety & Security
• Installed additional HD security cameras upstairs.
• Completed mandatory Security Awareness Training (All staff).
• Completed mandatory Ethics training (All staff).
• Removed three (3) wheelstops in front of the library to mitigate tripping hazards and installed three (3)
bollards (short, vertical posts) in their place.
• Installed sneeze guards at circulation desk to keep staff and patrons safe in the midst of Covid-19.
• Installed toe pull devices at the bottom of each public restroom entry door for people to safely open doors
hands-free.
The Friends of the Library
• Allocated $25,000 to the Library in support of programs and events, including summer reading, and for
any items and materials not covered through the Library's regular operating budget.
• Broke all-time Annual Booksale record of $4,556, taking in $5,060.
• Rearranged booksale shelves to increase access and visibility of materials, and also updated signage.
• Sponsored Haunted House fundraiser at the library for 250 people, generating over $800 in ticket sales.
Grants
• Applied for and received State Aid to Libraries grant in the amount of $19,179.
Conferences
• Attended 2019 Special Libraries Association conference in Orlando; 2019 Florida Public Library
Directors Meeting in Tallahassee; and the 2020 SEFLIN Regional Conference virtually.
Goals and Objectives
In the coming year, the Library plans to achieve the following goals and objectives:
Strategic Goal:
Beautification & Quality of Life
Department Goal:
Implement services that meet the needs of the community
Objectives:
a. Continue speaker series to complement adult programming and bring interesting subjects to life with
community experts.
b. Continue partnership with schools and daycares in the area to include library card sign up, class visits,
out -of -school -time programs, summer reading, and volunteer opportunities for teens.
c. Expand afterschool sports program for kids and teens in conjunction with Parks and Recreation at
Anchorage Park.
d. Expand purview of Teen Advisory Group to other opportunities outside the library as well as involve
them in planning and implementation of special events for patrons of all ages.
e. Partner with Palm Beach Opera for storytime series for elementary students.
f. Partner with Institute for Academic and Career English to offer conversational language classes for
adults.
g. Continue participation in community activities such as Heritage Day Parade, Veterans Day Ceremony,
Trolley Rides, Holiday Tree Lighting, Hot Cars & Chili, etc.
Strategic Goal:
Organizational Excellence
Department Goal:
Continuously improve the way the Library operates
Objectives:
a. Increase Friends of the Library revenues through partnerships with Parks and Recreation and Farmer's
Table.
b. Identify volunteer opportunities to match library needs.
c. Continue updating policies and procedures.
d. Make available online the newly digitized local history & archives for easy searching and greater
accessibility.
Performance Measures
Performance
Measure
FY 2019
Actual
FY 2020*
Projected
FY 2021*
Estimated
Materials in Collection
45,446
41,000
45,000
E -book Circulation
3,814
6,622
7,284
E-audiobook Circulation
1,312
2,259
2,484
Total Circulation
74,855
66,137
46,284
Registered Borrowers
8,671
8,460
8,500
Purchase Suggestions
1,278
1,330
1,330
Interlibrary Loans Received
286
181
286
Average Program Attendance
28 people per class
28 people per class
14 people per class
Average Length of a Computer
Session
101 minutes
97 minutes
90 minutes
*Library closed for 75 days from March 18 through May 31 due to Covid-19 and could only offer curbside service.
*Library reopened on June 1 with limited services and hours.
*FY21 will most likely be affected by Covid-19 as well.
continued on nextZJQlc�,,e
As shown by the statistics above, total circulation, of which print materials and media play a big part, is
down significantly, all due to Covid-19. The library closed for 75 days from March 18 through May 31 and
could only offer curbside service during that time. Schools closed as well, which meant zero class visits
during the day to check out books and zero children walking to the library afterschool to attend programs.
Ebook and eaudiobook circulation, however, is on the rise, mainly due to more people staying at home and
opting to engage electronically, but also due in part to the acquisition of a new platform called cloudLibrary,
which contains over 145,000 titles.
In FY21 we expect e -books and e-audiobooks to maintain their strong circulation numbers. With schools
pushing back their starting dates to August 31 and opting to begin the year virtually, we expect the Fall to be
slow in terms of program numbers, new library card memberships, and print circulation.
Going forward in the midst of Covid-19, we plan to connect with more people via social media and through
virtual programming. Once Covid-19 is behind us, we'll be back to our normal robust schedule of
programming and events.