09-10-2020 VC REG-A with attachments
VILLAGE OF NORTH PALM BEACH
REGULAR SESSION AGENDA
VILLAGE HALL COUNCIL CHAMBERS THURSDAY, SEPTEMBER 10, 2020
501 U.S. HIGHWAY 1 7:30 PM
Susan Bickel Mark Mullinix David B. Norris Darryl C. Aubrey Deborah Searcy
Mayor Vice Mayor President Pro Tem Councilmember Councilmember
Andrew D. Lukasik Leonard G. Rubin Jessica Green
Village Manager Village Attorney Village Clerk
In accordance with Executive Order No. 20-91 issued by Governor Ron DeSantis on April 1, 2020, all
senior citizens and individuals with a significant underlying medical condition are ordered to
stay at home and limit the risk of exposure to COVID-19. The Order further indicates that all
persons in Florida shall limit their personal interactions outside of their homes to only those
necessary to obtain or provide essential services or conduct essential activities. Similarly, the
Centers for Disease Control and Prevention guidance advises that all individuals adopt far-reaching
social distancing measures, including avoiding gatherings of more than 10 people. Therefore, in
accordance with Executive Order No. 20 -69 issued by the Governor on March 20, 2020, the
Village of North Palm Beach shall be conducting this meeting utilizing communications media
technology. The members of the Village Council will not be physically present in the Council
Chambers and shall be participating virtually. Members of the public may participate in the
meeting via internet access or by telephone as set forth below.
INSTRUCTIONS TO JOIN MEETING ELECTRONICALLY
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Regular Session Agenda, September 10, 2020 Page 2 of 3
Public Comments: Public comments can be submitted by filling out the public comment form that can
be accessed by clicking the following link Public Comment Card. Public comments can also be made
by leaving a voice message at 561-904-2126. All public comments will be read into the record at the
Public Comment portion of the meeting.
For full detailed instructions on how to the join the meeting by either telephone or by computer
please see the Village of North Palm Beach Village Council webpage or click on the following links:
Instructions for attending Village Council Meeting by phone
Instructions for attending Village Council Meeting by computer
ROLL CALL
INVOCATION - VICE MAYOR
PLEDGE OF ALLEGIANCE - MAYOR
AWARDS AND RECOGNITION
APPROVAL OF MINUTES
1. Minutes of the Special Session held 8/20/20
2. Minutes of the Regular Session held 8/27/20
COUNCIL BUSINESS MATTERS
STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS
Members of the public may address the Council concerning items on the Consent Agenda or any non agenda item
under Statements from the Public. Time Limit: 3 minutes
Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda
will be called on when the issue comes up for discussion. Time Limit: 3 minutes
Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chambers) and
submit it to the Village Clerk prior to the beginning of the meeting.
DECLARATION OF EX PARTE COMMUNICATIONS
PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS
3. 1ST READING OF ORDINANCES 2020-07 AND 2020-08 AD VALOREM TAX MILLAGE RATE
AND BUDGET – Consider a motion to adopt on first reading Final Ad-Valorem Tax Millage Rate and
Approved Fiscal 2020-2021 Village Budget.
4. 1ST READING OF ORDINANCE 2020-09 – GENERAL FUND BUDGET AMENDMENT Amending
the Adopted General Fund Budget for Fiscal Year 2020 to classify the total amount financed for the
2020 Mack Rear Loader Sanitation Truck as Capital Outlay.
Regular Session Agenda, September 10, 2020 Page 3 of 3
CONSENT AGENDA
The Consent Agenda is for the purpose of expediting issues of a routine or pro-forma nature. Councilmembers
may remove any item from the Consent Agenda, which would automatically convey that item to the Regular
Agenda for separate discussion and vote.
5. RESOLUTION – Authorizing the filing of the State Aid to Libraries Grant Funding Application and
authorizing execution of the Grant Agreement.
6. Receive for file Minutes of the Audit Committee Meeting held 8/27/20.
OTHER VILLAGE BUSINESS MATTERS
COUNCIL AND ADMINISTRATION MATTERS
MAYOR AND COUNCIL MATTERS/REPORTS
VILLAGE MANAGER MATTERS/REPORTS
7. Community Center and Osborne Park Building Colors
REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS)
ADJOURNMENT
If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Counci l meeting,
he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105).
In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting
should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date.
This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties
and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda.
DRAFT MINUTES OF THE SPECIAL SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
AUGUST 20, 2020
Present: Susan Bickel, Mayor
Mark Mullinix, Vice Mayor
Darryl C. Aubrey, Sc.D., Councilmember
Deborah Searcy, Councilmember
Len Rubin, Village Attorney
Andrew D. Lukasik, Village Manager
Jessica Green, MMC, Village Clerk
Absent: David B. Norris, President Pro Tem
ROLL CALL
Mayor Bickel called the meeting to order at 5:00 p.m. All members of Council were present
except, President Pro Tem Norris. All members of staff were present.
RESOLUTION 2020-50 – AMENDMENT TO INTERLOCAL COOPERATION AGREEMENT
WITH PALM BEACH COUNTY FOR PARTICIPATION IN THE URBAN COUNTY PROGRAM
A motion was made by Councilmember Searcy and seconded by Councilmember Aubrey to adopt
Resolution 2020-50 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING AN AMENDMENT TO THE INTERLOCAL
COOPERATION AGREEMENT WITH PALM BEACH COUNTY FOR PARTICIPATION IN
THE URBAN COUNTY PROGRAM; AUTHORIZING THE MAYOR AND VILLAGE CLERK
TO EXECUTE THE AMENDMENT; PROVIDING FOR CONFLICTS; AND PROVIDING
FOR AN EFFECTIVE DATE.
Mr. Lukasik explained the reason for the Amendment to the Interlocal Cooperation Agreement
with Palm Beach County and introduced Carlos Serrano, Director of Strategic Planning and
Operations with the Department of Housing and Economic Sustainability. Mr. Lukasik
recommended continuing participation in the Urban County Program since it would provide grant
funding opportunities for the Village if needed in the future.
Mayor Bickel read into the record a public comment received from Terri Kensington. In he r
comment Ms. Kensington stated that she was opposed to low-end housing in the Village.
Donald Solodar, 100 Lakeshore Drive, Apartment L-10 expressed his concerns regarding the
proposed Amendment. Mr. Solodar stated that he was concerned that the item did not come before
the Planning Commission.
Minutes of Village Council Special Session held August 20, 2020 Page 2 of 2
Councilmember Aubrey asked if the Agreement would require the Village to use the grant funds
or do anything that the Village or Council did not wish to do.
Mr. Serrano stated that the Agreement would not compel the Council or Village to use the grant
funds or do anything that was against their wishes.
Vice Mayor Mullinix expressed and discussed his concerns with the Interlocal Agreement.
Discussion ensued between Council, staff and Mr. Serrano regarding the purpose of and
implications of the Interlocal Agreement.
Mayor Bickel asked why the Interlocal Agreement was due by August 25th.
Mr. Serrano stated that the initial deadline imposed by HUD to enter into the Agreement was July
24th but because of the issues posed by the COVID-19 pandemic the deadline was extended to
August 25th.
Thereafter, the motion to adopt Resolution 2020-50 passed 3 to 1 with Mayor Bickel,
Councilmember Aubrey and Councilmember Searcy voting aye and Vice Mayor Mullinix voting nay.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 5:27 p.m.
DRAFT MINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
AUGUST 27, 2020
Present: Susan Bickel., Mayor
Mark Mullinix, Vice Mayor
David B. Norris, President Pro Tem
Darryl C. Aubrey, Sc.D., Councilmember
Deborah Searcy, Councilmember
Andrew D. Lukasik, Village Manager
Len Rubin, Village Attorney
Jessica Green, Village Clerk
ROLL CALL
Mayor Bickel called the meeting to order at 7:30 p.m. All members of Council were present. All
members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Vice Mayor Mullinix gave the invocation and Mayor Bickel led the public in the Pledge.
APPROVAL OF MINUTES
The Minutes of the Regular Session held August 13, 2020 was approved as written.
STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS
Richard Freseman, 419 Anchorage Lane, thanked Council and staff for repairing sidewalks
throughout the Village.
Dan Higgins, 106 Atlantic Road, expressed concerns regarding weeds and overgrowth on the south
side of Lakeside Park.
CONSENT AGENDA
Item 6 was removed from the Consent Agenda and placed on the Regular Agenda. Thereafter, the
Consent Agenda, as amended, was approved with all present voting aye. The following items
were approved:
Receive for file Minutes of the Police and Fire Pension Board meeting held 5/12/20.
Receive for file Minutes of the Golf Advisory Board meeting held 7/20/20.
Receive for file Minutes of the Library Advisory Board meeting held 7/28/20.
Receive for file Minutes of the Infrastructure Surtax Oversight Committee meeting held 8/13/20.
Resolution – Approving the Honorary Designation of Bridge Number 930361 on S.R.
A1A/Jack Nicklaus Drive as “Gold Star Family Memorial Bridge”, dedicated to Army
Captain Joseph M. Berkson.
Draft Village Council Regular Session held August 27, 2020 Page 2 of 3
RESOLUTION 2020-51 – GOLD STAR FAMILY MEMORIAL BRIDGE DESIGNATION
A motion was made by Councilmember Searcy and seconded by Vice Mayor Mullinix to adopt
Resolution 2020-51 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING THE HONORARY DESIGNATION OF BRIDGE
NUMBER 930361 ON S.R. A1A/JACK NICKLAUS DRIVE AS “GOLD STAR FAMILY
MEMORIAL BRIDGE, DEDICATED TO ARMY CAPTAIN JOSEPH M. BERKSON;” AND
PROVIDING FOR AN EFFECTIVE DATE.
Lauren Berkson, daughter of Joseph M. Berkson, thanked Council and staff for their support and
dedication to the Gold Star Family cause.
Amy Reese, Gold Star Family member also thanked Council and staff for their support and
dedication to the Gold Star Family cause.
Thereafter, the motion to adopt Resolution 2020-51 passed with all present voting aye.
RESOLUTION 2020-52 – AMENDMENT TO INTERLOCAL AGREEMENT WITH TREASURE
COAST REGIONAL PLANNING COUNCIL
A motion was made by Councilmember Aubrey and seconded by Councilmember Searcy to adopt
Resolution 2020-52 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING A FIRST AMENDMENT TO THE INTERLOCAL
AGREEMENT WITH THE TREASURE COAST REGIONAL PLANNING COUNCIL FOR
PLANNING ACTIVITIES RELATING TO THE U.S. HIGHWAY ONE CORRIDOR AND
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE SAME; PROVIDING
FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik explained the reason for the Amendment and gave an overview of the US Highway 1
Lane Repurposing Analysis. Mr. Luaksik discussed and explained the next steps and schedule for
the proposed repurposing. Mr. Lukasik concluded his presentation by giving an overview and
explanation of the budget detail for Phases 1 and 2 of the traffic study.
Mayor Bickel read into the record public comments received from the following residents who
were opposed to the repurposing of the lanes on U.S. Highway 1 and hiring Treasure Coast Regional
Planning Council for the planning activities:
Holly Perella, 106 Cruiser Road North
Gerry Arsenault, 109 Anchorage Drive South
Nancy Arsenault, 109 Anchorage Drive South
Lisa Commander, 2537 Pepperwood Circle
Mayor Bickel read into the record public comments received from the following residents who
were in favor of repurposing the lanes on U.S. Highway 1 and/or hiring Treasure Coast Regional
Planning Council for the planning activities:
Lisa Jensen, 606 Shore Road
Tim Hullihan, 840 Country Club Drive
Amber Searcy, 655 Lakeside Court
Marshall Gillespie, 731 Buoy Road
Draft Minutes of Village Council Meeting held August 27, 2020 Page 3 of 3
RESOLUTION 2020-52 – AMENDMENT TO INTERLOCAL AGREEMENT WITH TREASURE
COAST REGIONAL PLANNING COUNCIL continued
These residents addressed the Council regarding their concerns about the proposed repurposing of
the lanes on U.S. Highway 1 and/or hiring Treasure Coast Regional Planning Council for the planning activities:
Ryan Nagel, 136 Cruiser Road South
Richard Freseman, 419 Anchorage Lane
Vice Mayor Mullinix proposed using a referendum question placed on the ballot of the November
General Election in order for residents to make the decision regarding the repurposing of U.S.
Highway 1.
Councilmember Aubrey recommended first completing the study of the lane repurposing on U.S.
Highway 1 in order to have the information needed to place the referendum question on the ballot
and give residents enough information to make an informed decision.
Discussion ensued between Council and Mr. Rubin regarding a proposed referendum question.
Mr. Rubin stated that there would not be sufficient time to have a referendum question ready fo r
the November General Election.
Reverend John Frerking, 130 Cruiser Road South, commented and recommended that a
referendum question be placed on the March municipal election ballot.
Thereafter, the motion to adopt Resolution 2020-52 passed 4 to 1 with Mayor Bickel, President
Pro Tem Norris, Councilmember Aubrey and Councilmember Searcy voting aye and Vice Mayor
Mullinix voting nay.
Council came to consensus to move forward with the process of having a referendum question
regarding the lane repurposing of U.S. Highway 1 placed on the March municipal election ballot.
VILLAGE COUNCIL MATTERS/REPORTS
Councilmember Searcy asked Council to consider ways that the Village can support students
returning to school and providing for certain needs.
Discussion ensued between Council and it was decided that the Village should research ways to
support school students and provide for certain needs where possible.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 8:51 p.m.
VILLAGE OF NORTH PALM BEACH
FINANCE DEPARTMENT
TO: Honorable Mayor and Council
THRU: Andy Lukasik, Village Manager
FROM: Samia Janjua, Director of Finance
DATE: September 10, 2020
SUBJECT: ORDINANCES – 1st Reading of Final Ad Valorem Tax Millage Rate; and 1st Reading of Approved Fiscal Year 2020-2021 Village Budget
The attached Ad Valorem Tax Ordinance and Annual Budget Ordinance have been prepared for
Council’s use in setting the Village’s Ad Valorem Tax Millage Rate and Annual Budget for the
upcoming 2020-21 fiscal year. Council’s budget and millage rate adjustments will be incorporated
into Budget Summary and Notice of Proposed Tax Increase advertisements that will be published
in the Palm Beach Post prior to the Village’s final Ad Valorem Tax Millage Rate and Annual Budget
hearing on September 24, 2020.
The attached Ordinances establish and adopt the Village’s Fiscal Year 2020-2021 budget and set
its annual millage rate at $7.5000 mils. This millage rate is 3.81% above the Village’s Fiscal
Year 2020-2021 Rolled-Back Rate of $7.2247 mils.
This year’s Budget Ordinance provides for an appropriation of $510,000 to be transferred to the
Capital Projects Fund to finance the General Fund’s Capital Improvement Plan and an
appropriation of $274,000 to be transferred to the Country Club Fund to finance the Pool & Tennis
operations.
The attached Ordinances have been prepared and/or reviewed by the Village Attorney for legal
sufficiency.
Recommendation:
The Administration recommends Council actions as outlined below:
1. Attorney reads title of Ordinance establishing and adopting an Ad Valorem tax
millage rate for the fiscal year commencing 10/1/20 and ending 09/30/21.
2. Attorney reads title of Ordinance adopting a budget for the fiscal year
commencing 10/01/20 and ending 09/30/21.
3. Motion to adopt an Ordinance establishing the Ad Valorem Tax Millage Rate as
required by Statute.
4. Motion to adopt an Ordinance adopting the Budget for Fiscal Year 2020-2021.
5. Staff presentation on BOTH Ad Valorem Tax Millage Rate and Budget.
6. Mayor Opens Public Hearing on BOTH Ad Valorem Tax Millage Rate and
Budget.
7. Public Comment.
8. Mayor closes public hearing on BOTH Ad Valorem Tax Millage Rate and Budget.
9. Council discussion on BOTH Ad Valorem Tax Millage Rate and Budget.
10. Motion to Establish Ad Valorem Tax Millage Rate and Council vote on Ad
Valorem Tax Millage Rate.
11. Mayor publicly announces: (1) rolled back rate; (2) percentage increase over
rolled back rate; (3) millage rate to be levied.
12. Council vote on Motion to Adopt Ordinance establishing the Ad Valorem Tax
Millage Rate on 1st reading.
13. Council vote on Motion to Adopt Ordinance adopting the Budget on 1st reading.
ORDINANCE NO. 2020-____ 1
2
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF 3
NORTH PALM BEACH, FLORIDA, ESTABLISHING AND ADOPTING THE 4
FINAL LEVY OF AD VALOREM TAXES FOR THE FISCAL YEAR 5
COMMENCING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021; 6
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE 7
DATE. 8
9
WHEREAS, the Village Council and Village Administration of the Village of North Palm Beach, 10
having reviewed the budget for the fiscal year commencing October 1, 2020 and ending September 11
30, 2021 (“Fiscal Year 2020/2021”), have established a millage rate to finance said budget and 12
meet the needs and requirements of the Village and its residents. 13
14
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE 15
OF NORTH PALM BEACH, FLORIDA as follows: 16
17
Section 1. The Village Council hereby establishes and adopts an ad valorem tax operating 18
millage rate of 7.5000 mils for Fiscal Year 2020/2021 and an ad valorem debt service millage rate 19
of 0.000 mils for a total ad valorem tax millage rate of 7.5000 mils or $7.50 per one thousand 20
dollars of taxable assessed property value. This millage rate is 3.81% greater than the rolled back 21
rate of 7.2247 mils. 22
23
Section 2. All ordinances or parts of ordinances and resolutions or parts of resolutions in 24
conflict herewith are hereby repealed to the extent of such conflict. 25
26
Section 3. This Ordinance shall be effective immediately upon adoption and implemented as 27
of October 1, 2020. 28
29
PLACED ON FIRST READING THIS 10TH DAY OF SEPTEMBER, 2020. 30
31
PLACED ON SECOND, FINAL READING AND PASSED THIS 24TH DAY OF 32
SEPTEMBER, 2020. 33
34
35
36
(Village Seal) MAYOR 37
38
39
ATTEST: 40
41
42
VILLAGE CLERK 43
44
APPROVED AS TO FORM AND 45
LEGAL SUFFICIENCY: 46
47
48
VILLAGE ATTORNEY 49
Page 1 of 3
ORDINANCE NO. 2020-____ 1
2
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF 3
NORTH PALM BEACH, FLORIDA, ADOPTING THE ANNUAL BUDGET OF 4
THE VILLAGE OF NORTH PALM BEACH FOR THE FISCAL YEAR 5
COMMENCING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021 6
AND AUTHORIZING ALLOCATIONS, APPROPRIATIONS AND 7
EXPENDITURES IN ACCORDANCE WITH THE BUDGET AND AS 8
AUTHORIZED BY LAW; APPROVING A COMPREHENSIVE PAY PLAN 9
AND AUTHORIZING THE VILLAGE MANAGER TO MAKE TEMPORARY 10
APPOINTMENTS TO BUDGETED POSITIONS; APPROVING A MASTER 11
FEE SCHEDULE; PROVIDING FOR THE CREATION OF GOVERNMENTAL 12
FUNDS WHEN NECESSARY; PROVIDING FOR THE RECEIPT OF GRANTS 13
OR GIFTS; PROVIDING PROCEDURES FOR BUDGET AMENDMENTS; 14
PROVIDING FOR THE LAPSE OF OUTSTANDING ENCUMBRANCES AND 15
THE RE-APPROPRIATION OF UNEXPENDED APPROPRIATIONS FOR THE 16
PRIOR FISCAL YEAR; PROVIDING FOR CONFLICTS; PROVIDING FOR 17
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. 18
19
WHEREAS, on September 10, 2020 and September 24, 2020, the Village Council conducted duly 20
advertised public hearings to review the proposed Annual Budget for the fiscal year commencing 21
October 1, 2020 and ending September 30, 2021 (“Fiscal Year 2020/2021”) and has adopted a 22
final Annual Budget to meet the needs and requirements of the Village and its residents for the 23
upcoming fiscal year. 24
25
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE 26
OF NORTH PALM BEACH, FLORIDA as follows: 27
28
Section 1. The proposed Annual Budget for Fiscal Year 2020/2021 attached hereto as Exhibit 29
“A” and incorporated herein by this reference is hereby adopted and established as the Village of 30
North Palm Beach’s Annual Budget for Fiscal Year 2020/2021. 31
32
Section 2. The amounts allocated in the Annual Budget for expenditure effective October 1, 33
2020 are authorized in accordance with the purposes as set forth in the Annual Budget. 34
35
Section 3. The Annual Budget includes an appropriation in the amount of $510,000 to be 36
transferred to the Capital Projects Fund to finance the General Fund’s Capital Improvement Plan 37
and an appropriation of $274,000 to be transferred to the Country Club Fund to finance pool and 38
tennis operations. 39
40
Section 4. Except as otherwise provided herein, the Annual Budget establishes limitations on 41
expenditures by fund, and the total appropriation of each fund may not be increased or decreased 42
without specific authorization by a duly enacted Ordinance effecting such amendment or transfer. 43
44
Section 5. The Comprehensive Pay Plan, as set forth in the Annual Budget, is hereby 45
approved. In the event that an authorized position is vacant and monies are available within a 46
Page 2 of 3
department’s salary appropriation to fund a temporary appointment to the vacant position, the 1
Village Manager may appoint a temporary employee to fill said vacant position for a period not to 2
exceed 90 days. Said temporary appointment may be renewable for an additional 90-day period 3
and may only be made for the period pending the filling of the authorized position by a permanent 4
employee. The pay for a temporary employee shall be within the pay scale of an approved Village 5
Pay Plan position. The Village Council may revise the Comprehensive Pay Plan by Resolution 6
during the Fiscal Year without need to amend this Ordinance. 7
8
Section 6. The Master Fee Schedule for Fiscal Year 2020/2021, as set forth in the Annual 9
Budget, is hereby approved and adopted. The Village Council may revise the Master Fee Schedule 10
by Resolution during the Fiscal Year without need to amend this Ordinance. 11
12
Section 7. When the Village receives monies from any private or governmental source by gift, 13
grant, contribution or revenue share, to which there is attached as a condition of acceptance any 14
limitation regarding the use or expenditure of the monies received, the funds so received need not 15
be shown in the Annual Budget nor shall the Budget be subject to amendment or expenditure as a 16
result of the receipt of said monies. Said monies shall only be disbursed and applied toward the 17
purposes for which said funds were received. All monies received as contemplated by this section 18
shall be segregated and accounted for based on Generally Accepted Accounting Principles 19
(GAAP) and where appropriate, placed into separate and individual Governmental Fund accounts 20
from which monies are disbursed and applied in accordance with the terms and conditions of the 21
gift, grant or contribution. 22
23
Section 8. The omnibus appropriation and expenditure authorization set forth herein may be 24
temporarily or permanently suspended by Resolution of the Village Council if at any time it 25
appears that the projected revenue supporting the above-described budget is below anticipated 26
levels or may be temporarily or permanently suspended by Resolution of the Village Council for 27
any other reason or purpose deemed proper by the Village Council. 28
29
Section 9. Except as otherwise provided herein, in the event a variation from the total budget 30
appropriation is or becomes necessary, such variation shall only become legally effective upon the 31
adoption of an amending Ordinance consistent with Florida Statutes, the Village Charter and the 32
Village Code of Ordinances. 33
34
Section 10. All outstanding encumbrances for Non-Capital and Capital Expenditures on 35
September 30, 2020 shall lapse at that time, and all unexpended Capital Expenditure encumbrances 36
and appropriations and other encumbrances specifically designated to be carried over to the 37
subsequent year may be added to the corresponding approved 2020/2021 available budget balances 38
and be simultaneously re-appropriated for expenditure, as previously approved in the 2019/2020 39
Fiscal Year. 40
41
Section 11. If any section, paragraph, sentence, clause, phrase or word of this Ordinance is for 42
any reason held by a court of competent jurisdiction to be unconstitutional, inoperative or void, 43
such holding shall not affect the remainder of this Ordinance. 44
45
Page 3 of 3
Section 12. All ordinances or parts of ordinances and resolutions or parts of resolutions in 1
conflict herewith are hereby repealed to the extent of such conflict. 2
3
Section 13. This Ordinance shall be effective immediately upon adoption and shall be 4
implemented October 1, 2019. 5
6
PLACED ON FIRST READING THIS 10TH DAY OF SEPTEMBER, 2020. 7
8
PLACED ON SECOND, FINAL READING AND PASSED THIS 24TH DAY OF 9
SEPTEMBER, 2020. 10
11
12
13
(Village Seal) MAYOR 14
15
16
ATTEST: 17
18
19
VILLAGE CLERK 20
21
APPROVED AS TO FORM AND 22
LEGAL SUFFICIENCY: 23
24
25
VILLAGE ATTORNEY 26
Combined Budget Summary (General Fund & Country Club) FY 2021
The Village adopts an annual budget for two funds: General Fund and Country Club. The combined budget summary for
both funds is presented below.
Combined Budget Summary
FY 2021
Tentative
Budget
FY 2020
Adopted
Budget
% increase /
(decrease)
$ increase /
(decrease)
Millage Rate (General Fund Only) $7.50 $7.50 No Change No Change
Budgeted Positions Full-Time 152 153 -1 N/A Part-Time 104 102 +2
Revenues
Ad-Valorem Taxes $17,367,422 $ 16,736,574 3.8% $630,848
Utility Service Taxes 2,408,078 2,424,292 -0.7% (16,214)
Franchise Fees 1,137,000 1,315,000 -13.5% (178,000)
Sales & Use Taxes 267,461 308,655 -13.3% (41,194)
Licenses & Permits 1,102,200 1,110,200 -0.7% (8,000)
Intergovernmental 1,260,736 1,507,239 -16.4% (246,503)
Charges for Services 1,814,910 2,516,812 -27.9% (701,902)
Fines & Forfeitures 99,400 82,175 21.0% 17,225
Greens fee/cart rentals/membership fees 3,149,116 2,610,854 20.6% 538,262
Golf shop revenues 359,000 406,000 -11.6% (47,000)
Driving range revenues 335,000 360,000 -6.9% (25,000)
Restaurant revenues 305,150 329,500 0.0% (24,350)
Pool & Tennis Revenues 802,365 w/ charges for svcs 100.0% 802,365
Interest revenues 218,710 95,530 128.9% 123,180
Transfer In (Pool & Tennis) 274,000 0 100.0% 274,000
Miscellaneous revenues 246,880 304,734 7.8% (57,854)
Total Revenues $ 31,147,428 $ 30,107,565 3.5% $1,039,863
Expenses
General Government $3,363,932 $3,257,617 3.3% $106,315
Public Safety 10,569,018 10,290,842 2.7% 278,176
Public Works 5,714,792 5,540,658 3.1% 174,134
Community Development 1,658,019 1,773,946 -6.5% (115,927)
Leisure Services 1,974,036 3,058,612 -35.5% (1,084,576)
Contingency / Other 0 231,795 -100.0% (231,795)
Debt Service 2,073,689 1,987,046 4.4% 86,643
Transfer Out 784,000 417,150 87.9% 366,850
Golf course maintenance 1,764,100 1,430,000 23.4% 334,100
Clubhouse grounds 440,836 470,858 -6.4% (30,022)
Golf Shop 1,366,924 1,316,185 3.9% 50,739
Pool & Tennis 1,075,486 w/ leisure svcs 100.0% 1,075,486
Country Club Admin and F&B 362,596 332,856 8.9% 29,740
Total Expenses $31,147,428 $30,107,565 3.5% $1,039,863
Net $0 $0 $0
General Fund Budget Summary FY 2021
The General Fund is used to account for most of the day-to-day operations of the Village, which are financed
from property taxes, fees, licenses, permits, fines and forfeitures, intergovernmental and other general
revenue.
Note: The Tennis & Pool operations were transferred from the General Fund operating budget to the
Country Club operating budget as part of the Fiscal Year 2021 budgetary process.
FY 2021
Tentative
Budget
FY 2020
Adopted
Budget
%
increase /
(decrease)
$
increase /
(decrease) Actual
09/30/19
Actual
09/30/18
Millage Rate $7.5000 $7.5000 $7.5000 $7.3300
Revenues
Ad-Valorem Taxes $17,367,422 $16,736,574 3.77% $630,848 $16,185,283 $15,003,141
Utility Service Taxes 2,408,078 2,424,292 -0.67% (16,214) 2,521,955 2,511,876
Franchise Fees 1,137,000 1,315,000 -13.54% (178,000) 1,352,464 1,294,280
Sales & Use Taxes 267,461 308,655 -13.35% (41,194) 307,130 302,207
Licenses & Permits 1,102,200 1,110,200 -0.72% (8,000) 1,522,912 1,222,594
Intergovernmental 1,260,736 1,507,239 -16.35% (246,503) 1,582,512 1,482,113
Charges for Services 1,814,910 2,516,812 -27.89% (701,902) 2,410,113 2,210,437
Fines & Forfeitures 99,400 82,175 20.96% 17,225 89,247 90,559
Interest 218,710 95,530 128.94% 123,180 573,095 112,809
Debt Proceeds 0 0 0.00% 0 343,299 0
Miscellaneous 27,880 27,500 1.38% 380 510,688 412,519
Total Revenues $25,703,797 $26,123,977 -1.61% ($420,180) $27,398,697 $24,642,535
Expenditures
General Government $3,363,932 $3,257,617 3.26% $106,315 $3,265,558 $3,053,627
Police & Fire 10,569,018 10,290,842 2.70% 278,176 10,055,573 9,431,609
Public Works 5,714,792 5,540,658 3.14% 174,134 5,041,643 5,065,186
Community Development 1,658,019 1,773,946 -6.53% (115,927) 1,542,421 1,435,769
Library 849,389 836,815 1.50% 12,574 815,951 835,984
Parks & Recreation 1,124,647 2,221,797 -49.38% (1,097,150) 1,848,733 1,777,676
Debt service / Capital Lease 1,640,000 1,553,357 5.58% 86,643 1,714,862 1,293,101
Contingency / Other 0 231,795 -100.00% (231,795) 341,547 635,579
Transfers Out 784,000 417,150 87.94% 366,850 405,000 4,963,307
Total Expenditures $25,703,797 $26,123,977 -1.61% ($420,180) $25,031,288 $28,491,836
Net Revenue Over Expense $0 $0 $0 $2,367,409 ($3,849,302)
Country Club Budget Summary FY 2021
The Country Club is an Enterprise Fund used to account for operations of the Village’s Golf & Country
Club, where the costs of providing goods and services to the general public on a continuing basis are
financed or recovered through user charges. The Country Club can be divided into five operations:
Administration & Grounds, Golf, Pool, Tennis and Food & Beverage.
Note: The Tennis & Pool operations were transferred from the General Fund operating budget to the
Country Club operating budget as part of the Fiscal Year 2021 budgetary process.
Revenue
FY 2021
Tentative
Budget
FY 2020
Adopted
Budget
%
increase/
(decrease)
$
increase /
(decrease)
Actual
9/30/19
Actual
9/30/18
Greens fee/cart rentals/membership fees $3,149,116 $2,610,854 20.62% $538,262 $1,011,119 $1,743,760
Golf Shop revenues 359,000 406,000 -11.58% (47,000) 109,562 217,148
Driving range revenues 335,000 360,000 -6.94% (25,000) 164,020 276,244
Restaurant revenues 305,150 329,500 -7.39% (24,350) 4,611 0
Tennis revenues 685,365 0 0.00% 685,365 0 0
Pool revenues 117,000 0 0.00% 117,000 0 0
Interest revenues 0 0 0.00% 0 804 13,874
Sale of Surplus 0 0 0.00% 0 0 19,448
Transfer from General Fund 274,000 0 0.00% 274,000 0 0
Appropriated Retained Earnings 200,000 261,234 -23.44% (61,234) 0 0
Miscellaneous 19,000 16,000 18.75% 3,000 116,999 17,487
Total Revenues $5,443,631 $3,983,588 36.65% $1,460,043 $1,407,113 $2,287,962
Expenses
Personnel Costs $1,850,013 $1,006,219 83.86% $843,794 $546,089 $568,794
Operating Costs
Golf Course Maintenance 1,721,600 1,430,000 20.39% 291,600 1,340,158 1,159,940
Golf Shop & Range 555,919 600,925 -7.49% (45,006) 438,926 310,952
Food & Beverage 20,000 50,000 -60.00% (30,000) 23,943 46,201
Country Club Administration 29,390 13,700 114.53% 15,690 15,619 17,192
Clubhouse & Grounds 370,200 392,500 -5.68% (22,300) 75,859 68,350
Tennis 155,900 0 0.00% 155,900 0 0
Pool 157,420 0 0.00% 157,420 0 0
Insurance & General Liability 40,000 46,555 -14.08% (6,555) 27,035 42,711
Attorney Fees 10,000 10,000 0.00% 0 5,402 13,772
Capital Outlay
Capital Outlay 99,500 0 0.00% 99,500 370,003 1,363,664
Debt Service
Debt Service 433,689 433,689 0.00% 0 430,850 405,942
Total Expenses $5,443,631 $3,983,588 36.65% $1,460,043 $3,273,883 $3,997,519
Revenues over (under) expenses $0 $0 $0 ($1,866,770) ($1,709,557)
Capital Improvement Plan Summary FY 2021
Fiscal Year 2021-2025 Five-Year CIP Summary
Totals FY
2021
FY
2022
FY
2023
FY
2024
FY
2025 Total
Category
Vehicles $0 $181,000 $43,000 $88,000 $135,000 $447,000
Equipment 217,500 363,500 320,000 326,000 0 1,227,000
Technology 0 0 43,900 0 0 43,900
Village Facilities 71,450 241,450 210,000 250,000 110,000 882,900
Recreational Facilities 0 100,000 0 750,000 0 850,000
Park Development 477,500 470,000 224,000 0 0 1,171,500
Streets & Roads 605,000 710,000 1,210,000 810,000 1,510,000 4,845,000
Storm-water 0 150,000 550,000 550,000 550,000 1,800,000
Total (Category) $1,371,450 $2,215,950 $2,600,900 $2,774,000 $2,305,000 $11,267,300
Funding Source
General Revenues $418,950 $854,450 $268,900 $807,000 $205,000 $2,554,300
Country Club 72,500 219,500 0 0 0 292,000
Infrastructure Surtax 580,000 545,000 600,000 500,000 500,000 2,725,000
Grant Funding 300,000 552,500 1,182,000 917,000 1,025,000 3,976,500
Other - 44,500 550,000 550,000 575,000 1,719,500
Total (Funding Source) $1,371,450 $2,215,950 $2,600,900 $2,774,000 $2,305,000 $11,267,300
Fiscal Year 2021 Capital Outlay Summary
Project
General
Revenue
Country
Club
Infrastructure
Surtax Grants Total
Anchorage Park Dry Storage $200,000 $200,000 $400,000
Asphalt Resurfacing - Streets 310,000 310,000
Battery Extrication Tool 19,500 19,500
Breathing Air Compressor & Fill Station 68,000 68,000
Bridge Improvement – Prosperity Farms 170,000 170,000
Clock for Golf Course 15,000 15,000
Community Center Playground 50,000 50,000
Driving Range Mat Replacement 27,500 27,500
Lakeside Park Playground 35,000 35,000
Library Air Handler Replacement 71,450 71,450
Osborne Park Basketball Courts 50,000 50,000
Poolside Cabanas 30,000 30,000
Sidewalk Repairs 100,000 100,000
US 1 Study 25,000 25,000
Total $418,950 $72,500 $580,000 $300,000 $1,371,450
Village of North Palm Beach
FY 2021 Annual Budget
September 10, 2020
FY 2021 Annual Budget Summary
Category General Fund Country Club Total
Millage Rate $7.50 N/A $7.50
Personnel $17,083,228 $ 1,850,013 $18,933,241
Operating 6,186,569 3,060,429 9,246,998
Debt Service 1,640,000 433,689 2,073,689
Capital Outlay 10,000 99,500 109,500
CIP Transfer 510,000 0 510,000
Contingency 0 0 0
Transfer to Other Funds 274,000 0 274,000
Total $25,703,797 $5,443,631 $31,147,428
Position Type General Fund Country Club Total
Full-Time 142 10 152
Part-Time 49 55 104
Note: The Tennis & Pool Operations are now included in the Country Club Budget
•Decline in several revenue categories due to COVID
•Personnel Costs
–Generally flat in terms of staffing levels. Delaying
new hires and filling open positions when possible.
–Health –increase 0.3% or $6,900
–Pension –slight reduction for PD/FR due to State
and Employee contributions.
•Vehicle financing summary:
–Two Rear Load Sanitation Trucks and three police
vehicles
FY 2021 General Fund Highlights
•Clubhouse Debt Service
•Major Strategic Initiatives:
–Master Plan implementation
•US1 Lane Repurposing Study
•Redevelopment Code Implementation
•Residential Code Update
•US1 and Prosperity Farms Road Bridge Project
Planning
–Undergrounding Overhead Lines
–Anchorage Park Dry Storage
FY 2021 General Fund Highlights
•Commercial Business Initiatives
•Annexation Action Plan
•NPBCC generator
•Green/Sustainable Policy
•Stormwater Utility Study: fee development
•West Alleyway Pavement Rehabilitation
•LED Street & Pedestrian Lighting
•East Alleyway Wall Replacement
Strategic Initiatives and Projects
•Finalization of Boat/RV Ordinance: October
•Twin City Mall Redevelopment
•Collaborating with Lake Park
•Market Analysis and Financial Feasibility with Treasure
Coast Regional Planning Council
•Complete Code Rewrite with Dover Kohl
•Administer Parks & Recreation Needs Assessment:
policy decision per Recreation Advisory Board Request
•Anchorage Park South Marina: evaluation of floating vs
fixed docks
•Increasing availability of open gym at Community
Center, including weekends
Strategic Initiatives and Projects
FY 2021 General Fund Budget Summary
FY 2021
Budget
FY 2020
Budget
% increase /
(decrease)
$ increase /
(decrease)
Status as of
June 30, 2020
Millage Rate $7.5000 $7.5000
Revenues
Ad-Valorem Taxes $17,367,422 $16,736,574 3.77%$630,848 $16,627,828
Utility Service Taxes 2,408,078 2,424,292 -0.67%(16,214)1,881,863
Franchise Fees 1,137,000 1,315,000 -13.54%(178,000)896,144
Sales & Use Taxes 267,461 308,655 -13.35%(41,194)207,242
Licenses & Permits 1,102,200 1,110,200 -0.72%(8,000)1,038,907
Intergovernmental 1,260,736 1,507,239 -16.35%(246,503)1,150,134
Charges for Services 1,814,910 2,516,812 -27.89%(701,902)1,811,396
Fines & Forfeitures 99,400 82,175 20.96%17,225 104,824
Interest 218,710 95,530 128.94%123,180 429,991
Debt Proceeds 0 0 0.00%0 1,092,915
Miscellaneous 27,880 27,500 1.38%380 116,943
Total Revenues $25,703,797 $26,123,977 -1.61%($420,180)$25,358,154
Expenditures
General Government $3,363,932 $3,257,617 3.26%$106,315 $2,562,403
Police & Fire 10,569,018 10,290,842 2.70%278,176 7,765,577
Public Works 5,714,792 5,540,658 3.14%174,134 4,151,168
Community Development 1,658,019 1,773,946 -6.53%(115,927)1,056,909
Library 849,389 836,815 1.50%12,574 601,136
Parks & Recreation 1,124,647 2,221,797 -49.38%(1,097,150)1,229,404
Debt service / Capital Lease 1,640,000 1,553,357 5.58%86,643 2,519,927
Contingency / Other 0 231,795 -100.00%(231,795)95,249
Transfers Out 784,000 417,150 87.94%366,850 417,150
Total Expenditures $25,703,797 $26,123,977 -1.61%($420,180)$20,398,925
Net Revenue Over Expense $0 $0 $0 $4,959,230
FY 2021 Personnel Cost Assumptions & Total Positions
Description Budgetary Assumption
Non-Union PBA IAFF FPE
Salary Range Adjustment N/A 6%
(10/1/2020)
3%
(10/1/2020)N/A
Merit Increase 4%
(anniversary date)
3%
(anniversary date)
4%
(4/1/2021)
4%
(4/1/2021)
Wage Adjustment N/A 6%
(anniversary date)
3%
(10/1/2020)
$750 bonus
(10/1/2020)
Health Insurance No Increase
Workers’ Compensation
Insurance 10% increase
Pension Contribution
ICMA Police & Fire Pension General
Employees Pension
15%16%12%
FY 2021 FY 2020 Change
Full-Time 152 153 -1 FT
Part-Time 104 102 +2 PT
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
$20,000,000
FY 2018 FY 2019 FY 2020 Budget FY 2021 Budget
Wcomp 341,573 243,909 317,820 347,597
Pension 1,805,943 1,819,454 2,160,772 1,794,661
Pay 11,753,154 12,308,418 12,948,432 13,669,396
LTD 38,116 38,020 48,048 50,519
Life 12,799 12,463 13,690 13,603
Health 1,422,958 1,436,474 1,725,737 1,726,666
H.S.A.263,000 272,252 279,000 285,000
FICA / Medicare $842,506 $881,462 $990,555 $1,045,709
Total Personnel Costs
General Fund & Country Club combined
Total $16,480,049 $17,012,451 $18,484,055 $18,933,241
FY 2021 General Fund Revenues
Total Revenues = $25,703,797
AD VALOREM TAXES
$17,367,422
67.57%
UTILITY SERVICE
TAXES
2,408,078
9.37%
FRANCHISE FEES
1,137,000
4.42%
SALES & USE TAXES
267,461
1.04%
LICENSES AND PERMITS
1,102,200
4.29%
INTERGOVERNMENTAL
REVENUE
1,260,736
4.90%
CHARGES FOR
SERVICES
1,814,910
7.06%
FINES AND
FORFEITURES
99,400
0.39%
INTEREST
218,710
0.85%
MISCELLANEOUS
27,880
0.11%
FY 2021 General Fund Expenses (by Function)
Total Expenses = $25,703,797
Personnel
$17,083,228
66.46%
Operating
$6,186,569
24.07%
Debt Service
$1,640,000
6.38%
Transfer Out
$784,000
3.05%
Capital
$10,000
0.04%
FY 2021 General Fund Expenses (by Department)
Total Expenses = $25,703,797
General Government
$3,363,932
13.09%
Public Safety
$10,569,018
41.12%
Public Works
$5,714,792
22.23%
Community Development
$1,658,019
6.45%
Leisure Services
$1,974,036
7.68%
Transfer Out
$784,000
3.05%
Debt Service
$1,640,000
6.38%
FY 2021 –FY 2025 Five-Year CIP Plan (Governmental)
Total 5 Year CIP = $10,510,800
General
Revenues
$2.55
24%
Infrastructure
Surtax
$2.73
26%
Grant
Funding
$3.56
34%
Other
$1.68
16%
Total CIP
$10.51 million
Vehicles &
Equipment
$1.50
14%
Technology
$0.04
1%
Facilities
$1.38
13%
Park
Development
$0.94
9%
Streets &
Roads
$4.85
46%
Stormwater
$1.80
17%
Total CIP
$10.51 million
By Funding Source By Category
Capital Improvement Plan (Governmental)
Cash Flow Summary FY 2021 -2025
①CIP Transfer assumes 3% annual increase
FUNDING SOURCES :2021 2022 2023 2024 2025 Total
Beginning Balance $200,000 $311,050 $36,900 $309,059 $159,350
General Revenue -Ad Valorem ①510,000 525,300 541,059 557,291 574,009 2,707,659
Infrastructure Surtax 600,000 600,000 600,000 600,000 600,000 3,200,000
Grants 300,000 382,500 1,182,000 667,000 1,025,000 3,556,500
Other 0 0 550,000 550,000 575,000 1,675,000
TOTAL FUNDING SOURCES:1,610,000 1,818,850 2,909,959 2,683,350 2,933,359 11,139,159
PROJECTS :
Vehicles 0 181,000 43,000 88,000 135,000 447,000
Equipment 172,500 229,500 320,000 326,000 0 1,048,000
Technology 0 0 43,900 0 0 43,900
Village Facilities 71,450 241,450 210,000 250,000 110,000 882,900
Recreational Facilities 0 0 0 500,000 0 500,000
Park Development 450,000 270,000 224,000 0 0 944,000
Streets, Sidewalks, Bridges 605,000 710,000 1,210,000 810,000 1,510,000 4,845,000
Stormwater 0 150,000 550,000 550,000 550,000 1,800,000
TOTAL PROJECT COSTS :1,298,950 1,781,950 2,600,900 2,524,000 2,305,000 10,510,800
ESTIMATED ENDING BALANCE $311,050 $36,900 $309,059 $159,350 $628,359 $628,359
FY 2021 Capital Outlay
Description General
Revenues
Infrastructure
Surtax Grant Total
FYE 2020 Balance (Estimate)$0 $200,000 $0 $200,000
FY 2021 Budget 510,000 600,000 300,000 1,410,000
Available Balance $510,000 $800,000 $300,000 $1,610,000
FY 2021 Projects
Anchorage Park Dry Storage $200,000 $200,000 $400,000
Asphalt Resurfacing-Streets 310,000 310,000
Battery Extrication Tool 19,500 19,500
Breathing Air Compressor & Fill Station 68,000 68,000
Bridge Improvement -Prosperity Farms 170,000 170,000
Community Center Playground Replacement 50,000 50,000
Lakeside Park Playground Renovation 35,000 35,000
Library Air Handler Replacement 71,450 71,450
Osborne Park Basketball Courts 50,000 50,000
Sidewalk Repairs 100,000 100,000
US1 Study –Phase II 25,000 25,000
Grand Total $418,950 $580,000 $300,000 $1,298,950
Net $91,050 $220,000 $0 $311,050
FY 2021 Taxable Value & Millage Selection
FY 2021 FY 2020 % Increase /
(Decrease)
$ Increase /
(Decrease)
Millage Rate $7.50 mils $7.50 mils 0%$0
Gross Taxable Value $2,437,532,823 $2,344,581,746 3.96%92,951,077
Budgeted Ad-Valorem $17,367,421 $16,736,574 3.81%630,847
Description Millage Rate Budgetary
Ad-Valorem
$ Increase /
(Decrease) over
2020 Ad-Valorem
% increase /
(decrease) over
FY 2021 RBR
Retain FY 2020 Millage Rate $7.5000 $17,367,421 $630,847 3.81%
FY 2021 Rolled Back Rate
(RBR)$7.2247 $16,729,921 $ (6,653)0.00%
FY 2021 Majority Vote Rate $7.4573 $17,268,543 $531,969 3.22%
FY 2021 Two-Thirds Vote Rate $8.2030 $18,995,328 $2,258,754 13.54%
Tentative Millage Rate is $7.50 mils…This sets the maximum millage rate allowed for the Village.Council may reduce this rate for the FINAL Adopted Budget but may not increase it.
Millage Selection Options
FY 2021 Country Club Highlights
•Recover from COVID shutdown and cautious optimismforupcomingyear.
•Golf is performing well financially;exceeding last year’sperformance.–Continues to be the main revenue driver for the Clubhouse inbothdailysalesandmembershipdues.•Propose a 3%membership dues increase this year.•Increase walk-in rates up to $5/round based on day,timeandseason–Addition of a Full-Time Assistant Golf Professional in order toprovideadequatemanagerialcoverage.–Course maintenance has increased 15%to include funding forthebunkerandpondimprovements.
FY 2021 Country Club Highlights
•Restaurant financial performance was excellent pre-
COVID; met the $2m gross revenue threshold.
–Volume decreased after reopening but is showing positive signs of
recovery.
–Budget assumes $100,000 in rent and reaching $5m in gross sales
($150,000 in revenue).
•Reintroducing Tennis and Pool operations into the
Country Club Budget
–Continue to make a transfer from the General Fund to the
Country Club Budget to offset some of its costs.
–General Fund contribution is similar to years past with goal to
reduce overall transfer requirement.
–Costs have increased due to maintenance at the pool and costs
for the tennis pros.
FY 2021 Country Club Highlights
•Tennis &Pool Membership Increases
–3%increase in tennis &pool membership dues
–3%increase in Tennis League Fee
•Pool is increasing revenue
–Programming for events on the deck, private party rentals and
increased membership can enhance funding.
–Developing low-to no-cost community events.
–Extending hours of operations on Fridays and Saturdays.
•Tennis close to operating at break-even;excluding capital
investments.
–Restructuring fee schedule and enhanced caliber of instruction
ensure lesson revenues offset tennis pro payroll.
–More programming to be developed with higher rate of return and
increase total membership to close the funding gap.
FY 2021 Country Club Highlights
•Strategic Initiatives
–Develop a plan for the establishment of CC R&R Fund
–Develop strategic plan to secure financial sustainability
FY 2021 Country Club Budget Summary
Revenue
FY 2021
Budget
FY 2020
Adopted Budget
% increase /
(decrease)
$ increase /
(decrease)
Status as of
June, 30 2020
Greens fee/cart rentals/membership fees $3,149,116 $2,610,854 20.62%$538,262 $2,549,468
Golf Shop revenues 359,000 406,000 -11.58%(47,000)259,396
Driving range revenues 335,000 360,000 -6.94%(25,000)229,693
Restaurant revenues 305,150 329,500 -7.39%(24,350)29,460
Tennis revenues 685,365 0 0.00%685,365 0
Pool revenues 117,000 0 0.00%117,000 0
Interest revenues 0 0 0.00%0 0
Sale of Surplus 0 0 0.00%0 1,458
Transfer from General Fund for Pool & Tennis 274,000 0 0.00%274,000 0
Appropriated Retained Earnings 200,000 261,234 -23.44%(61,234)0
Miscellaneous 19,000 16,000 18.75%3,000 29,109
Total Revenues $5,443,631 $3,983,588 36.65%$1,460,043 $3,098,584
Expenses
Personnel Costs $1,850,013 $1,006,219 83.86%$843,794 $719,068
Operating Costs
Golf Course Maintenance 1,721,600 1,430,000 20.39%291,600 1,097,381
Golf Shop & Range 555,919 600,925 -7.49%(45,006)473,990
Food & Beverage 20,000 50,000 -60.00%(30,000)31,318
Country Club Administration 29,390 13,700 114.53%15,690 19,808
Clubhouse & Grounds 370,200 392,500 -5.68%(22,300)217,558
Tennis 155,900 0 0.00%155,900 0
Pool 157,420 0 0.00%157,420 0
Insurance & General Liability 40,000 46,555 -14.08%(6,555)21,104
Attorney Fees 10,000 10,000 0.00%0 3,517
Capital Outlay 0
Capital Outlay 99,500 0 0.00%99,500 18,331
Debt Service 0
Debt Service 433,689 433,689 0.00%0 199,079
Reserves 0
Contingency 0 0 0.00%0 0
Total Expenses $5,443,631 $3,983,588 36.65%$1,460,043 $2,801,156
Revenues over (under) expenses $0 $0 $0 $297,428
# Rounds 47,500 42,500 5,000 25,296
FY 2021 Country Club Budget Summary
Description Golf Tennis Pool F&B Admin &
Grounds Total
Total
Revenue $3,843,116 $777,365 $299,000 $305,150 $219,000 $5,443,631
Expenses
Personnel $801,005 $604,092 $110,074 $0 $333,842 $1,850,013
Operating 2,277,519 155,900 157,420 20,000 449,590 3,060,429
Capital 52,500 17,000 30,000 0 0 99,500
Debt Svc 433,689 0 0 0 0 433,689
Total
Expenses $3,564,713 $776,992 $298,494 $20,000 $783,432 $5,443,631
Net $278,403 $373 $506 $285,150 ($564,432)$0
Country Club Revenues
Total Revenues = $5,443,631
DRIVING RANGE
$335,000
6.15%
MEMBERSHIP
$1,047,481
19.24%
CART RENTAL & WALKING
FEES
$851,100
15.63%
GREENS FEES
$1,400,000
25.72%
PROGRAM FEES / LESSONS
$598,000
10.99%
MERCHANDISE SALES
$285,000
5.24%
FOOD & BEVERAGE
$305,150
5.61%
TRANSFER FROM GEN FUND
$274,000
5.03%
MISCELLANEOUS
$147,900
2.72%
APPROP. RETAINED EARNINGS
$200,000
3.67%
Country Club Expenses (by Function)
Total Expenses = $5,443,631
Personnel
$1,850,013
33.98%
Operating
$3,060,429
56.22%
Capital
$99,500
1.83%
Debt Service
$433,689
7.97%
Country Club Expenses (by Department)
Total Expenses = $5,443,631
GOLF COURSE
MAINTENANCE
$1,764,100
32.47%
GOLF SHOP
$1,366,924
25.16%
CLUBHOUSE & GROUNDS
$440,836
8.11%
FOOD & BEVERAGE
$20,000
0.37%
COUNTRY CLUB
ADMINISTRATION
$292,596
5.38%
TENNIS
$776,992
14.30%
POOL
$298,494
5.49%
INSURANCE & GENERAL
LIABILITY
$40,000
0.74%
DEBT SERVICE
$433,689
7.98%
Country Club Highlights
Debt Service -Golf
FY Golf Course
($4.89m)
Golf Course
($1.7m)
Total
Country
Club
2021 $398,159 $35,530 $433,689
2022 398,159 35,530 433,689
2023 398,159 35,530 433,689
2024 199,080 35,530 234,610
2025 447,436 447,436
2026 447,436 447,436
2027 447,436 447,436
2028 447,436 447,436
Total $1,393,557 $1,931,864 $3,325,421
Clubhouse Debt Discussion
FY Clubhouse
($8.9m)
Clubhouse
($6.1m)
Total
General
Fund
2021 $283,910 $1,007,884 $1,291,794
2022 283,910 1,010,187 1,294,097
2023 283,910 1,011,167 1,295,077
2024 283,910 1,010,824 1,294,734
2025 1,178,910 114,158 1,293,068
2026 1,295,360 1,295,360
2027 1,292,184 1,292,184
2028 1,293,051 1,293,051
2029 1,292,801 1,292,801
2030 1,296,435 1,296,435
2031 1,293,793 1,293,793
2032 1,295,035 1,295,035
Total $11,373,207 $4,154,220 $15,527,427
•Currently paid by General Fund
•Share between Country Club & General Fund generally based upon area allocation
FY 2020-2021 Budget Workshop Schedule
Day Date Time Subject
Thursday May 7, 2020 7 –10 pm Council Strategic Planning Workshop # 1
Tuesday June 9, 2020 8 –1 pm Council Strategic Planning Workshop # 2
Thursday July 9, 2020 7:30 pm Council Meeting
Council Strategic Planning Workshop # 3
Thursday July 16, 2020 7 –10 pm Manager’s Proposed Budget Overview
Thursday July 23, 2020 7:30 pm Council Meeting
Public Hearing to set Tentative Millage Rate
Saturday August 15, 2020 9 –3 pm Council Budget Workshop with Departments
Thursday September 10, 2020 7:30 pm Council Meeting –1st Public Hearing
Adopt FY2021 Budget & Final Millage on 1st Reading
Thursday September 24, 2020 7:30 pm Council Meeting –2nd Public Hearing
Adopt FY2021 Budget & Final Millage on 2nd Reading
VILLAGE OF NORTH PALM BEACH
FINANCE DEPARTMENT
TO: Honorable Mayor and Council
THRU: Andrew D. Lukasik, Village Manager
FROM: Samia Janjua, Finance Director
DATE: September 10, 2020
SUBJECT: ORDINANCE - 1st Reading – General Fund Budget Amendment for the lease of one 2020 Mack Rear Loader Sanitation Truck
Through the adoption of Resolution No. 2020-43 on June 25, 2020, the Village Council approved
a proposal from Pinnacle Public Finance, Inc. for the lease of one 2020 Mack Rear Loader
Sanitation Truck. The lease terms are provided below:
Description Lease
Term
Annual
Payment
Total
Payments
Total
Financed
Rear Loader Truck 7 years $38,704 $270,928 $246,111
Total $38,704 $270,928 $246,111
The annual debt service for capital leases is budgeted in the General Fund; however, the Village’s
Auditor has advised that the total amount financed for capital leases should be shown in the Fiscal
Year 2020 budget as “other financing sources/uses” and capital outlay for financial reporting
purposes. (Note: this requirement is for the first year of the lease only):
GASB
“When a capital lease represents the acquisition or construction of a general capital asset,
the acquisition or construction of that asset should be reflected as an expenditure and
other financing source, consistent with the accounting and financial reporting for general
obligation bonded debt.”
There will not be a net income effect in 2020; however, because the amendment increases the
total FY 2020 General Fund Budget, a budget amendment ordinance is required:
Budget Amendment:
Fund Account Description Use Source
General Fund A4200-09901 Capital Lease $246,111
General Fund A5540-66000 Capital Lease $246,111
Total $246,111 $246,111
The attached Ordinance has been prepared/reviewed for legal sufficiency by the Village Attorney.
Recommendation:
Village Staff recommends Council consideration and approval on first reading of the
attached Ordinance authorizing the Mayor and Village Clerk to execute the required budget
amendment for the Capital Lease in accordance with Village policies and procedures.
Page 1 of 2
ORDINANCE NO. 2020-____ 1
2
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH 3
PALM BEACH, FLORIDA, AMENDING THE ADOPTED GENERAL FUND 4
BUDGET FOR FISCAL YEAR 2020 TO CLASSIFY THE TOTAL AMOUNT 5
FINANCED FOR THE REAR LOADER SANITATION TRUCK AS CAPITAL 6
OUTLAY; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; 7
AND PROVIDING FOR AN EFFECTIVE DATE. 8
9
WHEREAS, during Fiscal Year 2020, the Village Council approved a lease with Pinnacle Public 10
Finance, Inc. for the lease of a 2020 Mack Rear Loader Sanitation truck; and 11
12
WHEREAS, while the Village has budgeted the annual debt service for this lease in the General Fund, 13
the Village Auditor has advised the Village that the total amount financed for capital leases should be 14
shown in the Fiscal Year 2020 budget as “other financing uses/sources” and capital outlay for 15
financial reporting purposes; and 16
17
WHEREAS, notwithstanding the lack of any net income effect, because this amendment increases 18
the total amount of the budget, this transfer must be accomplished by ordinance as required by Section 19
166.241, Florida Statutes; and 20
21
WHEREAS, the Village Council determines that the adoption of this budget amendment is in the best 22
interests of the residents and citizens of the Village of North Palm Beach. 23
24
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF NORTH PALM 25
BEACH, FLORIDA as follows: 26
27
Section 1. The foregoing recitals are hereby ratified as true and correct and incorporated herein. 28
29
Section 2. The Village Council hereby amends the adopted Village of North Palm Beach General 30
Fund budget for Fiscal Year 2020 as follows: 31
32
Budget Amendment: 33
34
Fund Account Description Use Source
General Fund A4200-09901 Capital Lease $246,111
General Fund A5540-66000 Capital Lease $246,111
Total $246,111 $246,111
35
Section 3. The Mayor and Village Clerk are hereby authorized and directed to execute the budget 36
amendment for and on behalf of the Village of North Palm Beach. 37
38
Section 4. If any section, paragraph, sentence, clause, phrase or word of this Ordinance is for any 39
reason held by a court of competent jurisdiction to be unconstitutional, inoperative or void, such 40
holding shall not affect the remainder of this Ordinance. 41
42
Section 5. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict 43
herewith are hereby repealed to the extent of such conflict. 44
Page 2 of 2
Section 6. This Ordinance shall be effective immediately upon adoption. 1
2
PLACED ON FIRST READING THIS _____ DAY OF ________________, 2020. 3
4
PLACED ON SECOND, FINAL READING AND PASSED THIS ________ DAY OF 5
___________, 2020. 6
7
8
(Village Seal) ______________________________ 9
MAYOR 10
11
12
ATTEST: 13
14
15
VILLAGE CLERK 16
17
APPROVED AS TO FORM AND 18
LEGAL SUFFICIENCY: 19
20
21
VILLAGE ATTORNEY 22
VILLAGE OF NORTH PALM BEACH
Public Library
TO: Honorable Mayor and Council
THRU: Andrew D. Lukasik, Village Manager
FROM: Zakariya M. Sherman, Director of Library
DATE: September 10, 2020
SUBJECT: RESOLUTION – Approval of State Aid to Libraries Grant Funding Application
The North Palm Beach Public Library has been a member of the Library Cooperative of the Palm
Beaches since 2007. It is now time to submit the Village’s application for State Aid for FY 2020-2021.
State Aid was successfully applied for and received during this current fiscal year with an award of
$19,179. State Aid is based on the amount the Village expended for library services two fiscal years
prior to the fiscal year the grant is distributed – in this case, FY 2018-2019. Samia Janjua, Finance
Director, provided the relevant fiscal information.
There are no spending restrictions for this money; it is considered Library revenue. An appropriate
budget revenue line will be used to reflect receipt of these funds. The State will issue the aid in one
electronic funds transfer (EFT) payment paid directly to the Village by June 30, 2021.
Village Staff is requesting that Council provide the required certifications and approve the filing of the
State Aid to Libraries Grant Funding Application. Administration is also seeking Council approval of the
State Aid to Libraries Grant Agreement and the FY2020-2021 library plan of services (Exhibit “A”) in
support of the Village’s application.
The attached Resolution has been prepared and/or reviewed for legal sufficiency by the Village
Attorney.
Account Information:
Fund Department Account
Number Account Description Amount
General
Fund Library A2127-03111 Cooperative Memb
State Aid
$14,364
State
Estimate
Contact person: Zakariya M. Sherman, Library Director
Recommendation:
Village Staff recommends Council consideration and approval of the attached Resolution
authorizing the filing of a State Aid to Libraries Grant funding application, including authorizing
members of Village Administration to take all steps necessary to apply for and receive such
funding, and approving the execution of the State Aid to Libraries Grant Agreement and plan of
services in accordance with Village policies and procedures.
RESOLUTION 2020-
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
PALM BEACH, FLORIDA, APPROVING THE SUBMISSION OF AN
APPLICATION FOR STATE AID TO LIBRARIES GRANT FUNDING; PROVIDING
THE REQUIRED ASSURANCES AND CERTIFICATIONS; AUTHORIZING THE
EXECUTION OF A GRANT AGREEMENT; APPROVING AN ANNUAL PLAN OF
SERVICES; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, Chapter 257, Florida Statutes, authorizes municipalities to file applications for State Aid to
Libraries Grant Funding; and
WHEREAS, the Village Council wishes to authorize the filing of an application for State Aid to Libraries
Grant Funding, provide the required certifications necessary for the receipt of such funding; and approve
the annual plan of services required as part of the application process; and
WHEREAS, the Village Council determines that the adoption of this Resolution benefits the public
health, safety and welfare.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA, as follows:
Section 1. The foregoing recitals are ratified and incorporated herein.
Section 2. The Village Council authorizes members of Village Administration and the appropriate
Village Officials to take all steps necessary to apply for and receive State Aid to Libraries Grant Funding,
including the filing of all required application forms, preparing the required supporting documentation,
and executing the State Aid to Libraries Grant Agreement, a copy of which is attached hereto and
incorporated herein as Exhibit “B.” The Village Council further authorizes the Mayor to execute all
required Certifications, including the: Certification of Hours, Free Library Service and Access to
Materials; and the Certification of Credentials.
Section 3. The Village Council hereby approves the annual plan of services attached hereto as
Exhibit “A,” which is incorporated herein by reference, and authorizes the submission of this document
in support of the Village’s State Aid to Libraries Grant Funding Application.
Section 4. All resolutions or parts of resolutions in conflict with this Resolution are hereby repealed
to the extent of such conflict.
Section 5. This Resolution shall be effective immediately upon adoption.
PASSED AND ADOPTED THIS ____ DAY OF__________, 2020.
(Village Seal)
MAYOR
ATTEST:
VILLAGE CLERK
Library FY 2021
Mission Statement
The North Palm Beach Public Library provides materials, services, and programs for community residents of
all ages while focusing on personal enrichment and enjoyment and meeting educational needs. The Library
has a special mission that encourages a love of reading and learning among children and their parents.
Service Levels Narrative
Library Services in North Palm Beach were first provided in 1963 by the Library Society at a room in the old
Country Club. With the library growing at a rapid pace, operations were turned over to the Village in 1965.
The decision to build a new library at its current location was made in 1968. A ground breaking ceremony
on October 24, 1968 launched the construction of the new building. Upon completion, Mayor Tom Lewis
cut the ribbon in front of the library during dedication services on October 4, 1969.
The two-story building, described as “modified Aztec,” sits behind the Village Hall, off U.S. 1, and includes
a multi-purpose meeting room, a Florida book collection, a genealogy section, the local history & archives, a
main reading area, a children’s library, and a computer lab.
The library is staffed with one (1) Director of Library, one (1) Administrative Coordinator, one (1) Librarian,
one (1) Senior Library Assistant, three (3) Library Assistants, and nine (9) part-time Library Clerks for a
total of 11.5 FTE. The Director and Librarian each have a Master’s degree in Library Science.
Staff provide an array of services and programs for patrons of all ages and abilities, and work hard to keep
the library safe, cozy, and friendly.
Services are available seven (7) days a week, sixty (60) hours per week, and many resources such as Mango
Languages, Rosetta Stone, Heritage Quest, MyHeritage, and ebooks and eaudiobooks from cloudLibrary and
Overdrive are accessible 24/7 through the library’s website.
The library’s collection includes 41,000 print and media items as well as a number of electronic resources
available through the website. Formats include print, large print, newspapers and magazines, books on CD,
DVDs, ebooks and eaudiobooks, and e-readers containing bestsellers and classics.
The computer lab provides access to twelve (12) Internet computers and offers printing, photocopying,
scanning, and faxing services. Microsoft Office is installed on the computers and patrons have in-house
access to Ancestry Genealogy and ABCmouse. Wi-Fi is available for free throughout the building.
The children’s department contains play areas and reading corners, soft seating, two (2) teen rooms, three (3)
large screen TVs for gaming and movies, two (2) kid-friendly computer stations with educational software,
fourteen (14) laptops for afterschool use, and toys, games and puzzles.
The Friends of the Library actively support the library’s many programs through fundraising activities and
have been integral to the success of the library in the community since 1982. Since that time they have
raised thousands of dollars. For Fiscal Year 2020/2021, the Friends gifted $25,000 to the library.
Library FY 2021
Personnel Changes
There are no personnel/title changes for Fiscal Year 2020/2021
Current Year Accomplishments and New Initiatives
During Fiscal Year 2019/2020, the Library achieved the following new initiatives and goals for
improvement:
Youth Services
Developed Library-Out-of-School-Time (L.O.S.T.) program for children and teens afterschool, where
participants engage in various planned activities according to age or grade.
Launched new program, Castaway Kids, in conjunction with Parks and Recreation to offer sports
programs to fourth and fifth grade children every Wednesday at Anchorage Park.
Coordinated with The Conservatory School to host weekly class visits to the library for children to get
library cards and check out books.
Developed Teen Advisory Group (T.A.G.) as a way to increase teen involvement, address developmental
needs, make teens feel more comfortable, and gather new ideas for programming and collections.
Purchased four (4) butcher block tables and sixteen (16) chairs, along with a big screen T.V. for Bob’s
Garage, to be used in teen-related programs.
Recruited nineteen (19) teen volunteers to help with day-to-day activities throughout the school year and
sixteen (16) more to help with summer reading.
Expanded teen program offerings to include facilitated field trips to PA BBQ one day per week for the
teens to order food and take it back to the library to eat in designated areas.
Rearranged layout of children’s room to create better lines of sight and more space for activities.
Added more gaming equipment to expand programming to multiple rooms and also created a video game
club for elementary students.
Partnered with The Conservatory School to deliver school supplies and workbooks to students in grades
K-3 as a result of the school closure related to Covid-19 back in March and the transition to virtual class.
Partnered with Parks and Recreation to host a day camp for children of employees affected by the school
closures due to Covid-19.
Partnered with Parks and Recreation to host summer camp classes for games and activities.
Participated in Village events such as Hot Cars and Chili Cook-Off, Veterans Day Ceremony, Santa’s
Trolley Rides, and Tree Lighting.
Participated in county events such as
Read for the Record and Families
Reading Together.
Circulation
Implemented curbside delivery service
from March 18 through May 31 as a
result of Covid-19, averaging 24.75
curbside deliveries per day (1,387 in
total), and answered 1,498 reference-
related questions and processed 43 new
3579 3926
7478 8225
0
2000
4000
6000
8000
10000
FY17/18
(Actual)
FY18/19
(Actual)
FY19/20
(Projected)
FY21/22
(Estimated)
Total eBook Circulation by
Fiscal Year
Library FY 2021
library card memberships over the
phone.
Increased year-over-year circulation of
electronic materials by 44%.
Adult Services
Hosted 50th anniversary library
celebration with mini-golf, face
painting, themed crafts, and games in
conjunction with the Friends of the
Library on October 19, 2019, netting
nearly $2,500 in profits.
Hosted monthly Wellness presentations
by HR in Obert room.
Hosted hearing loss group, rock painting club, yoga classes, and local camera club meetings/ classes.
Coordinated with Palm Beach Sail & Power Squadron for free boating safety courses.
Partnered with local language institute to provide face-to-face, conversational language courses to
residents.
Developed plan to host virtual book discussions and craft programs in the Fall due to Covid-19.
Collections
Added cloudLibrary, an ebook/eaudiobook platform with access to over 145,000 titles, available 24/7
from the library’s website or through the cloudLibrary app.
Added Mango Languages, a language learning platform with 74 languages, available 24/7 from the
library’s website or through the Mango app.
Continued to collect and digitize photos, documents, and news articles related to North Palm Beach for
inclusion into the local history & archives, for preservation and greater access.
Facilities
Removed three units of metal wall shelving upstairs as well as some floor shelving to make room for
more comfortable seating and wall art.
Replaced five (5) heavy wooden doors downstairs with full lite glass panel doors for a more inviting
atmosphere.
Purchased forty (40) new meeting room chairs, along with one (1) chair dolly for easy storage, bringing
our total new chairs to eighty (80) with three (3) dollies.
Installed new big screen T.V. in Obert room.
Installed new signage upstairs to highlight individual collections and to improve wayfinding and
aesthetics.
Revised and updated informational areas and displays.
Redesigned flyers, brochures, and handouts for a more cohesive, library branded experience.
Installed digital signage in lobby for better marketing, information dispersal, and to reduce sign clutter on
walls/windows.
Professionally cleaned all carpets and fabric covered chairs and will do so biannually.
713
1314
2490 2739
0
1000
2000
3000
4000
FY17/18
(Actual)
FY18/19
(Actual)
FY19/20
(Projected)
FY21/22
(Estimated)
Total eAudiobook Circulation
by Fiscal Year
Library FY 2021
Technology
Installed two (2) new iPad kiosks upstairs for looking up books, movies, placing Holds, and for searching
the library’s website.
Installed Office 2016 on all public and staff PCs.
Updated the library’s website to provide for a more intuitive searching experience and friendly interface.
Utilized third party software to schedule social media posts across platforms for a more consistent,
library branded experience.
Safety & Security
Installed additional HD security cameras upstairs.
Completed mandatory Security Awareness Training (All staff).
Completed mandatory Ethics training (All staff).
Removed three (3) wheelstops in front of the library to mitigate tripping hazards and installed three (3)
bollards (short, vertical posts) in their place.
Installed sneeze guards at circulation desk to keep staff and patrons safe in the midst of Covid-19.
Installed toe pull devices at the bottom of each public restroom entry door for people to safely open doors
hands-free.
The Friends of the Library
Allocated $25,000 to the Library in support of programs and events, including summer reading, and for
any items and materials not covered through the Library’s regular operating budget.
Broke all-time Annual Booksale record of $4,556, taking in $5,060.
Rearranged booksale shelves to increase access and visibility of materials, and also updated signage.
Sponsored Haunted House fundraiser at the library for 250 people, generating over $800 in ticket sales.
Grants
Applied for and received State Aid to Libraries grant in the amount of $19,179.
Conferences
Attended 2019 Special Libraries Association conference in Orlando; 2019 Florida Public Library
Directors Meeting in Tallahassee; and the 2020 SEFLIN Regional Conference virtually.
Goals and Objectives
In the coming year, the Library plans to achieve the following goals and objectives:
Strategic Goal:
Beautification & Quality of Life
Department Goal:
Implement services that meet the needs of the community
Objectives:
a. Continue speaker series to complement adult programming and bring interesting subjects to life with
community experts.
b. Continue partnership with schools and daycares in the area to include library card sign up, class visits,
out-of-school-time programs, summer reading, and volunteer opportunities for teens.
Library FY 2021
c. Expand afterschool sports program for kids and teens in conjunction with Parks and Recreation at
Anchorage Park.
d. Expand purview of Teen Advisory Group to other opportunities outside the library as well as involve
them in planning and implementation of special events for patrons of all ages.
e. Partner with Palm Beach Opera for storytime series for elementary students.
f. Partner with Institute for Academic and Career English to offer conversational language classes for
adults.
g. Continue participation in community activities such as Heritage Day Parade, Veterans Day Ceremony,
Trolley Rides, Holiday Tree Lighting, Hot Cars & Chili, etc.
Strategic Goal:
Organizational Excellence
Department Goal:
Continuously improve the way the Library operates
Objectives:
a. Increase Friends of the Library revenues through partnerships with Parks and Recreation and Farmer’s
Table.
b. Identify volunteer opportunities to match library needs.
c. Continue updating policies and procedures.
d. Make available online the newly digitized local history & archives for easy searching and greater
accessibility.
Performance Measures
*Library closed for 75 days from March 18 through May 31 due to Covid -19 and could only offer curbside service.
*Library reopened on June 1 with limited services and hours.
*FY21 will most likely be affected by Covid-19 as well.
continued on next page
Performance
Measure
FY 2019
Actual
FY 2020*
Projected
FY 2021*
Estimated
Materials in Collection 45,446 41,000 45,000
E-book Circulation 3,814 6,622 7,284
E-audiobook Circulation 1,312 2,259 2,484
Total Circulation 74,855 66,137 46,284
Registered Borrowers 8,671 8,460 8,500
Purchase Suggestions 1,278 1,330 1,330
Interlibrary Loans Received 286 181 286
Average Program Attendance 28 people per class 28 people per class 14 people per class
Average Length of a Computer
Session 101 minutes 97 minutes 90 minutes
Library FY 2021
As shown by the statistics above, total circulation, of which print materials and media play a big part, is
down significantly, all due to Covid-19. The library closed for 75 days from March 18 through May 31 and
could only offer curbside service during that time. Schools closed as well, which meant zero class visits
during the day to check out books and zero children walking to the library afterschool to attend programs.
Ebook and eaudiobook circulation, however, is on the rise, mainly due to more people staying at home and
opting to engage electronically, but also due in part to the acquisition of a new platform called cloudLibrary,
which contains over 145,000 titles.
In FY21 we expect e-books and e-audiobooks to maintain their strong circulation numbers. With schools
pushing back their starting dates to August 31 and opting to begin the year virtually, we expect the Fall to be
slow in terms of program numbers, new library card memberships, and print circulation.
Going forward in the midst of Covid-19, we plan to connect with more people via social media and through
virtual programming. Once Covid-19 is behind us, we’ll be back to our normal robust schedule of
programming and events.
a)
21-ST-61
North Palm Beach Public Library
STATE AID TO LIBRARIES GRANT
AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
AND
North Palm Beach Village Council for and on behalf of North Palm Beach Public
Library
This Agreement is by and between the State of Florida, Department of State, Division of Library and Information
Services, hereinafter referred to as the “Division," and the North Palm Beach Village Councilfor and on behalf of
North Palm Beach Public Library, hereinafter referred to as the "Grantee."
The Grantee has submitted an application and has met all eligibility requirements and has been awarded a State Aid to
Libraries Grant (CSFA 45.030) by the Division in the amount specified on the “Fiscal Year 2020-21 State Aid to
Libraries Final Grants” document (which is incorporated as part of this Agreement and entitled Attachment B). The
Division has the authority to administer this grant in accordance with Section 257, Florida Statutes. By reference, the
application and any approved revisions are hereby made a part of this agreement.
In consideration of the mutual covenants and promises contained herein, the parties agree as follows:
1.Grant Purpose.This grant shall be used exclusively for the “State Aid to Libraries Grant,” the public purpose
for which these funds were appropriated.
The Grantee shall perform the following Scope of Work:
In accordance with Sections 257.17-257.18, Florida Statutes, the Grantee shall receive a grant amount
that is calculated and based upon local funds expended during the second preceding fiscal year for the
operation and maintenance of the library. For this grant, the local expenditures shall have been made
during the period October 1, 2018 - September 30, 2019.
In order to be eligible to receive the grant funding, the Grantee shall manage or coordinate free library
service to the residents of its legal service area for the period October 1, 2018 through June 30, 2021.
The Grantee shall:
Have a single administrative head employed full time by the library’s governing body;
Provide free library service, including loaning materials available for circulation free of charge and
providing reference and information services free of charge;
Provide access to materials, information and services for all residents of the area served; and
Have at least one library, branch library or member library open 40 hours or more each week
(excluding holidays; between Sunday through Saturday, on a schedule determined by the library
system) during the length of the agreement.
Page: 1
State Aid to Libraries Grant Agreement (Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 03-2020
b )
c)
The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to
be awarded.
Payment 1, Deliverable/Task 1
Payment will be an advance in the amount of 50% of the grant award for the period October 1, 2018 through June 30, 2021. The
Grantee will:
Have expended funds to provide free library service during the period October 1, 2018 - September
30, 2019;
Provide an Expenditure Report and certification of Local Operating Expenditures for the period
October 1, 2018 - September 30, 2019 only; and
Provide the Certification of Credentials for the Single Administrative Head.
Payment 2, Deliverable/Task 2
Payment will be an advance in the amount of 50% of the grant award for the period October 1, 2018 through June 30, 2021. The
Grantee will:
Provide documentation showing that at least one library, branch library or member library is open
40 hours or more each week (excluding holidays; between Sunday through Saturday, on a schedule
determined by the library system) during the length of the agreement; and
Provide a Certification of Hours, Free Library Service and Access to Materials.
Grant funds shall be used for the operation and maintenance of the library. The allowable budget
categories are: Personnel Services (salaries, wages, and related employee benefits provided for all
persons employed by the reporting entity whether on full-time, part-time, temporary, or seasonal basis);
Operating Expenses (expenditures for goods and services which primarily benefit the current period and
are not defined as personal services or capital outlays); Non-Fixed Capital Outlay (outlays for the
acquisition of or addition to fixed assets); and Other (other operating expenditure categories in the library
budget).
2.Length of Agreement.This Agreement covers the period of October 1, 2018 to June 30, 2021, unless
terminated in accordance with the provisions of Section 28 of this Agreement. This period begins with the start
of the Grantee’s second preceding fiscal year (October 1, 2018) and concludes with the end of the State of
Florida’s current fiscal year (June 30, 2021).
3.Expenditure of Grant Funds. Grant funds will be used to reimburse a portion of local funds expended by the
Grantee during their second preceding fiscal year (October 1, 2018 – September 30, 2019) for the operation
and maintenance of a library and shall not exceed the amount specified in Attachment B. No costs incurred
after the second preceding fiscal year shall be allowed unless specifically authorized by the Division.
4.Contract Administration. The parties are legally bound by the requirements of this agreement. Each party's
contract manager, named below, will be responsible for monitoring its performance under this Agreement and
will be the official contact for each party. Any notice(s) or other communications in regard to this agreement
shall be directed to or delivered to the other party's contract manager by utilizing the information below. Any
change in the contact information below should be submitted in writing to the contract manager within 10 days
Page: 2
State Aid to Libraries Grant Agreement (Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 03-2020
a)
b )
of the change.
For the Division of Library and Information Services:
Marian Deeney, Library Program Administrator
Florida Department of State
R.A. Gray Building
500 South Bronough Street
Tallahassee, FL 32399-0250
Phone: 850.245.6620
Email: marian.deeney@dos.myflorida.com
For the Grantee:
Zakariya Sherman
North Palm Beach Public Library
303 Anchorage Drive North Palm Beach Florida 33408
Phone: 561.841.3373
Email: zsherman@village-npb.org
5.Grant Payments. The total grant award shall not exceed the amount specified on the Fiscal Year 2020-21
State Aid to Libraries Final Grants document (Attachment B), which shall be paid by the Division in
consideration for the Grantees minimum performance as set forth by the terms and conditions of this
Agreement. Payment will be made in accordance with the completion of the Deliverables.
The grant payment schedule is outlined below:
The first payment will be 50% of the grant award. Payment will be made in accordance with the
completion of the Deliverables.
The second payment will be 50% of the grant award. Payment will be made in accordance with the
completion of the Deliverables.
6.Electronic Payments. The Grantee can choose to use electronic funds transfer (EFT) to receive grant
payments. All grantees wishing to receive their award through EFT must submit a Vendor Direct Deposit
Authorization form (form number DFS-AI-26E, rev 6/2014), incorporated by reference, to the Florida Department of
Financial Services. If EFT has already been set up for your organization, you do not need to submit another
authorization form unless you have changed bank accounts. To download this form visit
myfloridacfo.com/Division/AA/Forms/DFS-A1-26E.pdf. The form also includes tools and information that
allow you to check on payments.
7.Florida Substitute Form W-9. A completed Substitute Form W-9 is required from any entity that receives a
payment from the State of Florida that may be subject to 1099 reporting. The Department of Financial Services
(DFS) must have the correct Taxpayer Identification Number (TIN) and other related information in order to
report accurate tax information to the Internal Revenue Service (IRS). To register or access a Florida Substitute
Form W-9 visit flvendor.myfloridacfo.com/. A copy of the Grantee’s Florida Substitute Form W-9 must
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be submitted by the Grantee to the Division before or with the executed Agreement.
8.Financial Consequences. The Department shall apply the following financial consequences for failure to
perform the minimum level of services required by this Agreement in accordance with Sections 215.971 and
287.058, Florida Statutes:
The Department shall require the return of the award in a prorated amount based upon the percentage of time
that the library failed to perform the minimum level of services. The prorated reduction will be in the same
percentage as the percentage of time that the library was not providing minimum level of services.
9.Credit Line(s) to Acknowledge Grant Funding. The Division requires public acknowledgement of State Aid
to Libraries Grant funding for activities and publications supported by grant funds. Any announcements,
information, press releases, publications, brochures, videos, web pages, programs, etc. created as part of a
State Aid to Libraries Grant project must include an acknowledgment that State Aid to Libraries Grant funds
were used to create them.
Use the following text:
“This project has been funded under the provisions of the State Aid to Libraries Grant program, administered
by the Florida Department of State’s Division of Library and Information Services.”
10.Non-allowable Grant Expenditures. The Grantee agrees to expend all grant funds received under this
agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in
compliance with the state guidelines for allowable project costs as outlined in the Department of Financial
Services’ Reference Guide for State Expenditures (as of January 2020), incorporated by reference, which are available
online at
https://www.myfloridacfo.com/division/aa/manuals/documents/ReferenceGuideforStateExpenditures.pdf.
Grant funds may not be used for the purchase or construction of a library building or library quarters.
11.Travel Expenses. The Grantee must pay any travel expenses, from grant or local matching funds, in
accordance to the provisions of Section 112.061, Florida Statutes.
12.Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, Florida
Statutes, the Grantee shall refund to the State of Florida any balance of unobligated funds which has been
advanced or paid to the Grantee. In addition, funds paid in excess of the amount to which the recipient is
entitled under the terms and conditions of the agreement must be refunded to the state agency. Further, the
recipient may expend funds only for allowable costs resulting from obligations incurred during the specified
agreement period. Expenditures of state financial assistance must be in compliance with the laws, rules and
regulations applicable to expenditures of State funds as outlined in the Department of Financial Service’s
Reference Guide for State Expenditures (as of January 2020)
(https://www.myfloridacfo.com/division/aa/manuals/documents/ReferenceGuideforStateExpenditures.pdf),
incorporated by reference.
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a)
13.Repayment. All refunds or repayments to be made to the Department under this agreement are to be made
payable to the order of “Department of State” and mailed directly to the following address: Florida Department
of State, Attention: Marian Deeney, Division of Library and Information Services, 500 South Bronough Street,
Mail Station #9D, Tallahassee, FL 32399. In accordance with Section 215.34(2), Florida Statutes, if a check or
other draft is returned to the Department for collection, Recipient shall pay to the Department a service fee of
$15.00 or five percent (5%) of the face amount of the returned check or draft, whichever is greater.
14.Single Audit Act. Each Grantee, other than a Grantee that is a State agency, shall submit to an audit pursuant
to Section 215.97, Florida Statutes. See Attachment A for additional information regarding this requirement. If a
Grantee is not required by law to conduct an audit in accordance with the Florida Single Audit Act because it
did not expend at least $750,000 in state financial assistance, it must submit a Financial Report on its operations
pursuant to Section 218.39, Florida Statutes within nine months of the close of its fiscal year.
15.Retention of Accounting Records. Financial records, supporting documents, statistical records and all other
records, including electronic storage media pertinent to the Project, shall be retained for a period of five (5)
fiscal years after the close out of the grant and release of the audit. If any litigation or audit is initiated or claim
made before the expiration of the five-year period, the records shall be retained for five fiscal years after the
litigation, audit or claim has been resolved.
16.Obligation to Provide State Access to Grant Records. The Grantee must make all grant records of
expenditures, copies of reports, books, and related documentation available to the Division or a duly authorized
representative of the State of Florida for inspection at reasonable times for the purpose of making audits,
examinations, excerpts and transcripts.
17.Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally
cancel this Agreement in the event that the Grantee refuses public access to all documents or other materials
made or received by the Grantee that are subject to the provisions of Chapter 119, Florida Statutes, known as
the Florida Public Records Act. The Grantee must immediately contact the Division's Contract Manager for
assistance if it receives a public records request related to this Agreement.
18.Noncompliance. Any Grantee that is not following Florida statutes or rules, the terms of the grant agreement,
Florida Department of State policies and guidance, local policies, or other applicable law or that has not
submitted required reports or satisfied other administrative requirements for other Division of Library and
Information Services grants or grants from any other Office of Cultural, Historical, and Information Programs
(OCHIP) Division will be in noncompliance status and subject to the OCHIP Grants Compliance Procedure.
OCHIP Divisions include the Division of Cultural Affairs, the Division of Historical Resources, and the
Division of Library and Information Services. Grant compliance issues must be resolved before a grant award
agreement may be executed and before grant payments for any OCHIP grant may be released .
19.Accounting Requirements. The Grantee must maintain an accounting system that provides a complete record
of the use of all grant funds as follows:
The accounting system must be able to specifically identify and provide audit trails that trace the receipt,
maintenance and expenditure of state funds;
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Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 03-2020
b )
c)
d )
e)
f)
Accounting records must adequately identify the sources and application of funds for all grant activities
and must classify and identify grant funds by using the same budget categories that were approved in the
grant application. If Grantee’s accounting system accumulates data in a different format than the one in
the grant application, subsidiary records must document and reconcile the amounts shown in the
Grantee’s accounting records to those amounts reported to the Division;
An interest-bearing checking account or accounts in a state or federally chartered institution may be used
for revenues and expenses described in the Scope of Work and detailed in the Estimated Project Budget;
The name of the account(s) must include the grant award number;
The Grantee's accounting records must have effective control over and accountability for all funds,
property and other assets; and
Accounting records must be supported by source documentation and be in sufficient detail to allow for a
proper pre-audit and post-audit (such as invoices, bills and canceled checks).
20.Availability of State Funds. The State of Florida’s performance and obligation to pay under this Agreement
are contingent upon an annual appropriation by the Florida Legislature. In the event that the state funds upon
which this Agreement is dependent are withdrawn, this Agreement will be automatically terminated and the
Division shall have no further liability to the Grantee beyond those amounts already expended prior to the
termination date. Such termination will not affect the responsibility of the Grantee under this Agreement as to
those funds previously distributed. In the event of a state revenue shortfall, the total grant may be reduced
accordingly.
21.Lobbying. The Grantee will not use any grant funds for lobbying the state legislature, the state judicial branch
or any state agency.
22.Independent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that its officers,
agents and employees, in performance of this Agreement, shall act in the capacity of independent contractors
and not as officers, agents or employees of the state. The Grantee is not entitled to accrue any benefits of state
employment, including retirement benefits and any other rights or privileges connected with employment by the
State of Florida.
23.Grantee's Subcontractors.The Grantee shall be responsible for all work performed and all expenses incurred
in connection with this Agreement. The Grantee may subcontract, as necessary, to perform the services and to
provide commodities required by this Agreement. The Division shall not be liable to any subcontractor(s) for
any expenses or liabilities incurred under the Grantee’s subcontract(s), and the Grantee shall be solely liable to
its subcontractor(s) for all expenses and liabilities incurred under its subcontract(s). The Grantee must take the
necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will
not be considered or permitted to be agents, servants, joint venturers or partners of the Division.
24.Liability. The Division will not assume any liability for the acts, omissions to act or negligence of the Grantee,
its agents, servants or employees; nor may the Grantee exclude liability for its own acts, omissions to act or
negligence to the Division.
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State Aid to Libraries Grant Agreement (Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 03-2020
a)
b )
c)
d )
The Grantee shall be responsible for claims of any nature, including but not limited to injury, death and
property damage arising out of activities related to this Agreement by the Grantee, its agents, servants,
employees and subcontractors. The Grantee shall indemnify and hold the Division harmless from any
and all claims of any nature and shall investigate all such claims at its own expense. If the Grantee is
governed by Section 768.28, Florida Statutes, it shall only be obligated in accordance with this Section.
Neither the state nor any agency or subdivision of the state waives any defense of sovereign immunity or
increases the limits of its liability by entering into this Agreement.
The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of
collection related to this Agreement.
The Grantee shall be responsible for all work performed and all expenses incurred in connection with the
project. The Grantee may subcontract as necessary to perform the services set forth in this Agreement,
including entering into subcontracts with vendors for services and commodities, provided that such
subcontract has been approved in writing by the Department prior to its execution and provided that it is
understood by the Grantee that the Department shall not be liable to the subcontractor for any expenses
or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor
for all expenses and liabilities incurred under the subcontract.
25.Strict Compliance with Laws. The Grantee shall perform all acts required by this Agreement in strict
conformity with all applicable laws and regulations of the local, state and federal law. For consequences of
noncompliance, see Section18, Noncompliance.
26.No Discrimination. The Grantee may not discriminate against any employee employed under this Agreement
or against any applicant for employment because of race, color, religion, gender, national origin, age, handicap,
pregnancy or marital status. The Grantee shall insert a similar provision in all of its subcontracts for services
under this Agreement.
27.Breach of Agreement. The Division will demand the return of grant funds already received, will withhold
subsequent payments and/or will terminate this agreement if the Grantee improperly expends and manages grant
funds; fails to prepare, preserve or surrender records required by this Agreement; or otherwise violates this
Agreement.
28.Termination of Agreement. The Division will terminate or end this Agreement if the Grantee fails to fulfill its
obligations herein. In such event, the Division will provide the Grantee a notice of its violation by letter and shall
give the Grantee fifteen (15) calendar days from the date of receipt to cure its violation. If the violation is not
cured within the stated period, the Division will terminate this Agreement. The notice of violation letter shall be
delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified address by a method
that provides proof of receipt. In the event that the Division terminates this Agreement, the Grantee will be
compensated for any work completed in accordance with this Agreement prior to the notification of termination
if the Division deems this reasonable under the circumstances. Grant funds previously advanced and not
expended on work completed in accordance with this Agreement shall be returned to the Division, with interest,
within thirty (30) days after termination of this Agreement. The Division does not waive any of its rights to
additional damages if grant funds are returned under this Section.
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Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 03-2020
a)
b )
29.Preservation of Remedies. No delay or omission to exercise any right, power or remedy accruing to either
party upon breach or violation by either party under this Agreement shall impair any such right, power or
remedy of either party; nor shall such delay or omission be construed as a waiver of any such breach or default
or any similar breach or default.
30.Non-Assignment of Agreement. The Grantee may not assign, sublicense or otherwise transfer its rights,
duties or obligations under this Agreement without the prior written consent of the Division, which shall not
unreasonably be withheld. The agreement transferee must demonstrate compliance with the requirements of the
project. If the Division approves a transfer of the Grantee’s obligations, the Grantee shall remain liable for all
work performed and all expenses incurred in connection with this Agreement. In the event the Legislature
transfers the rights, duties and obligations of the Division to another governmental entity, pursuant to Section
20.06, Florida Statutes or otherwise, the rights, duties and obligations under this Agreement shall be
transferred to the succeeding governmental agency as if it was the original party to this Agreement.
31.Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall provide
maximum open competition when procuring goods and services related to the grant-assisted project in
accordance with Section 287.057, Florida Statutes.
Procurement of Goods and Services Not Exceeding $35,000. The Grantee must use the applicable
procurement method described below:
1. Purchases Up to $2,500: Procurement of goods and services where individual purchases do not
exceed $2,500 do not require competition and may be conducted at the Grantee’s discretion.
2. Purchases or Contract Amounts Between $2,500 and $35,000: Goods and services costing
between $2,500 and $35,000 require informal competition and may be procured by purchase order,
acceptance of vendor proposals or other appropriate procurement document.
Procurement of Goods and Services Exceeding $35,000. Goods and services costing over $35,000 may
be procured by either Formal Invitation to Bid, Request for Proposals or Invitation to Negotiate and may
be procured by purchase order, acceptance of vendor proposals or other appropriate procurement
document.
32.Conflicts of Interest. The Grantee hereby certifies that it is cognizant of the prohibition of conflicts of interest
described in Sections 112.311 through 112.326, Florida Statutes and affirms that it will not enter into or
maintain a business or other relationship with any employee of the Department of State that would violate those
provisions. The Grantee further agrees to seek authorization from the General Counsel for the Department of
State prior to entering into any business or other relationship with a Department of State Employee to avoid a
potential violation of those statutes.
33.Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives of the
Grantee and of any legal entity that succeeds to the obligations of the Division of Library and Information
Services.
34.Employment of Unauthorized Aliens. The employment of unauthorized aliens by the Grantee is considered a
violation of Section 274A (a) of the Immigration and Nationality Act. If the Grantee knowingly employs
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Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 03-2020
unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement.
35.Severability. If any term or provision of the Agreement is found to be illegal and unenforceable, the remainder
will remain in full force and effect, and such term or provision shall be deemed stricken.
36.Americans with Disabilities Act. All programs and facilities related to this Agreement must meet the
standards of Sections 553.501-553.513, Florida Statutes and the Americans with Disabilities Act of
1990 (ada.gov (as of January 2020)), incorporated by reference).
37.Governing Law. This Agreement shall be construed, performed and enforced in all respects in accordance
with the laws and rules of Florida. Venue or location for any legal action arising under this Agreement will be in
Leon County, Florida.
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Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 03-2020
a)
b )
c)
38.Entire Agreement. The entire Agreement of the parties consists of the following documents:
This Agreement
Florida Single Audit Act Requirements (Attachment A)
Fiscal Year 2020-21 State Aid to Libraries Final Grants (Attachment B)
The Grantee hereby certifies that they have read this entire Agreement and will comply with all of its
requirements.
Grantee:Department of State
By: _________________________________
Chair of Governing Body or Chief Executive Officer
By: _________________________________
_____________________________________
Typed name and title
Amy Johnson, Director
Division of Library and Information Services
Department of State, State of Florida
Typed name and title
_____________________________________
Date
_____________________________________
Date
_____________________________________
Clerk or Chief Financial Officer
____________________________________
Witness
_____________________________________
Typed name and title
_____________________________________
Date
_____________________________________
Date
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State Aid to Libraries Grant Agreement (Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 03-2020
ATTACHMENT A
FLORIDA SINGLE AUDIT ACT REQUIREMENTS
AUDIT REQUIREMENTS
The administration of resources awarded by the Department of State to the Grantee may be subject to audits and/or
monitoring by the Department of State as described in this Addendum to the Grant Award Agreement.
Monitoring
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and
section 215.97, Florida Statutes (F.S.), as revised (see Audits below), monitoring procedures may include, but not
be limited to, on-site visits by Department of State staff, limited scope audits as defined by 2 CFR 2 §200.425, or
other procedures. By entering into this agreement, the recipient agrees to comply and cooperate with any monitoring
procedures/processes deemed appropriate by the Department of State. In the event the Department of State
determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional
instructions provided by the Department of State staff to the recipient regarding such audit. The recipient further
agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the
Chief Financial Officer (CFO) or Auditor General.
Audits
Part I: Federally Funded
This part is applicable if the recipient is a state or local government or a nonprofit organization as defined in 2 CFR
§200.90, §200.64, and §200.70.
1. A recipient that expends $750,000 or more in federal awards in its fiscal year must have a single or program-
specific audit conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements.
Exhibit 1 to this agreement lists the federal resources awarded through the Department of State by this
agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all sources
of federal awards, including federal resources received from the Department of State. The determination of
amounts of federal awards expended should be in accordance with the guidelines established by 2 CFR
200.502-503. An audit of the recipient conducted by the Auditor General in accordance with the provisions of 2
CFR 200.514, will meet the requirement of this Part.
2. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to
auditee responsibilities as provided in 2 CFR 200.508-512.
3. A recipient that expends less than $750,000 in federal awards in its fiscal year is not required to have an audit
conducted in accordance with the provisions of 2 CFR 200, subpart F - Audit Requirements. If the recipient
expends less than $750,000 in federal awards in its fiscal year and elects to have an audit conducted in
accordance with the provisions of 2 CFR 200, subpart F - Audit Requirements, the cost of the audit must be
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paid from non-federal resources (i.e. the cost of such an audit must be paid from recipient resources obtained
from other than federal entities).
Part II: State Funded
This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2) F.S.
1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of
$750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017 and thereafter), the recipient
must have a state single or project-specific audit for such fiscal year in accordance with Section 215.97, F.S. ;
Rule Chapter 69I-5 F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) and
10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this agreement
indicates state financial assistance awarded through the Department of State by this agreement. In determining
the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial
assistance, including state financial assistance received from the Department of State, other state agencies, and
other nonstate entities. State financial assistance does not include federal direct or pass-through awards and
resources received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that the audit complies
with the requirements of Section 215.97(8), F.S. This includes submission of a financial reporting package as
defined by Section 215.97(2) F.S. , and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and
for-profit organizations), Rules of the Auditor General.
3. If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal years ending
June 30, 2017 and thereafter), an audit conducted in accordance with the provisions of Section 215.97, F.S., is
not required. In the event that the recipient expends less than $750,000 in state financial assistance in its fiscal
year and elects to have an audit conducted in accordance with the provisions of Section 215.97, F.S., the cost
of the audit must be paid from the nonstate entity’s resources (i.e., the cost of such an audit must be paid from
the recipient’s resources obtained from other than State entities).
The Internet web addresses listed below will assist recipients in locating documents referenced in the text of this
agreement and the interpretation of compliance issues.
State of Florida Department Financial Services (Chief Financial Officer)
http://www.myfloridacfo.com/
State of Florida Legislature (Statutes, Legislation relating to the Florida Single Audit Act)
http://www.leg.state.fl.us/
Part III: Report Submission
1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F - Audit
Requirements, and required by PART I of this agreement shall be submitted, when required by 2 CFR 200.512,
by or on behalf of the recipient directly to each of the following:
A. The Department of State at each of the following addresses:
Office of Inspector General
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Florida Department of State
R. A. Gray Building, Room 114A
500 South Bronough St.
Tallahassee, FL 32399-0250
B. The Federal Audit Clearinghouse (FAC) as provided in 2 CFR 200.6 and section 200.512
The FAC's website prides a data entry system and required forms for submitting the single audit reporting
package. Updates to the location of the FAC and data entry system may be found at the OMB website.
2. Copies of financial reporting packages required by PART II of this agreement shall be submitted by or on behalf
of the recipient directly to each of the following:
A. The Department of State at each of the following addresses:
Office of Inspector General
Florida Department of State
R. A. Gray Building, Room 114A
500 South Bronough St.
Tallahassee, FL 32399-0250
B. The Auditor General’s Office at the following address:
Auditor General
Local Government Audits/342
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
3. Any reports, management letter, or other information required to be submitted to the Department of State
pursuant to this agreement shall be submitted timely in accordance with 2 CFR 200.512, section 215.97 F.S. and
Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the
Auditor General, as applicable.
4. Recipients, when submitting financial reporting packages to the Department of State for audits done in
accordance with 2 CFR 200, Subpart F - Audit Requirements or Chapters 10.550 (local governmental entities)
and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that
the reporting package was delivered to the recipient in correspondence accompanying the reporting package.
Part IV: Record Retention
1. The recipient shall retain sufficient records demonstrating its compliance with the terms of the award(s) and this
agreement for a period of five years from the date the audit report is issued, and shall allow the Department of
State, or its designee, the CFO, or Auditor General access to such records upon request. The recipient shall
ensure that audit working papers are made available to the Department of State, or its designee, the CFO, or
Auditor General upon request for a period of at least three years from the date the audit report is issued, unless
extended in writing by the Department of State.
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EXHIBIT – 1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Not applicable.
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Not applicable.
STATE RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
Not applicable.
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
Florida Department of State, State Aid to Libraries;
CSFA Number. 45.030
Award Amount: See Attachment B.
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
The compliance requirements of this state project may be found in Part Four (State Project Compliance
Requirements) of the State Projects Compliance Supplement located at https://apps.fldfs.com/fsaa/.
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ATTACHMENT B
Fiscal Year 2020-21 State Aid to Libraries Final Grants
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FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Hours, Free Library Service and Access to Materials
The North Palm Beach Village Council, governing body for the North Palm Beach Public Library hereby certifies that the following
statements are true for the time period October 1, 2018 through June 30, 2021:
Provides free library service, including loaning materials available for circulation free of charge and providing reference and
information services free of charge;
Provides access to materials, information and services for all residents of the area served; and
Has at least one library, branch library or member library open 40 hours or more each week (excluding holidays; between Sunday
through Saturday, on a schedule determined by the library system).
Signature
______________________________________________ __________________
Chair, Library Governing Body Date
_____________________________________________
Name (Typed)
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State Aid to Libraries Grant Certification of Credentials (Form DLIS/SA01)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 07/2017 Page 1 of 1
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Credentials – Single Library Administrative Head
The __________________________________________________________________,
(Name of library governing body)
governing body for the
_____________________________________________________________________,
(Name of library)
hereby certifies that the incumbent single library administrative head,
_____________________________________________________________________,
(Name of incumbent)
Has completed a library education program accredited by the American Library
Association;
Has at least two years full-time paid professional experience, after completing the
library education program, in a public library open to the public for a minimum of 40
hours per week;
Is employed full time by the library’s governing body;
Is responsible for the overall management or coordination of the library within the
framework established by interlocal or other agreements, plans, policies and
budgets;
Is responsible for developing a single long-range plan for all library outlets, a single
annual plan of service and a budget; and
Is responsible for implementing the long-range plan, annual plan of service and
budget as well as preparing reports on behalf of the library.
Signature
______________________________________________ __________________
Chair, Library Governing Body Date
_____________________________________________
Name (Typed)
Division of Library and Information Services
FY2020-21 Estimated Grants
3/8/2020
County
Operating
Grant
Equalization
Grant
Total Grant:
Operating and
Equilization
Alachua 285,473$ -$ 285,473$
Baker 2,734$ 41,229.02$ 43,963$
Bay 42,473$ -$ 42,473$
Bradford 8,537$ 257,257.03$ 265,794$
Brevard 323,562$ -$ 323,562$
Broward 1,075,084$ -$ 1,075,084$
Calhoun 6,542$ 199,157.73$ 205,699$
Charlotte 90,605$ -$ 90,605$
Citrus 53,923$ -$ 53,923$
Clay 61,646$ -$ 61,646$
Collier 157,981$ -$ 157,981$
Columbia 14,903$ 435,226.78$ 450,130$
DeSoto 3,756$ 55,773.06$ 59,529$
Dixie 5,377$ 163,311.84$ 168,689$
Duval 582,094$ -$ 582,094$
Escambia 97,154$ -$ 97,154$
Flagler 19,782$ -$ 19,782$
Franklin 3,793$ 56,103.93$ 59,897$
Gadsden 10,168$ 303,847.79$ 314,016$
Gilcrhist 2,407$ 36,385.17$ 38,792$
Glades 1,580$ 23,942.85$ 25,522$
Gulf 2,572$ 38,264.07$ 40,836$
Hamilton 6,808$ 205,770.00$ 212,578$
Hardee 3,428$ 51,039.73$ 54,468$
Hendry 8,004$ 118,174.08$ 126,178$
Hernando 41,577$ 467,524.77$ 509,102$
Highlands 10,994$ 153,271.03$ 164,265$
Hillsborough 768,315$ -$ 768,315$
Holmes 2,340$ 35,594.87$ 37,935$
Indian River 63,888$ -$ 63,888$
Jackson 6,774$ 100,861.58$ 107,636$
Jefferson 9,027$ 273,798.94$ 282,826$
Lafayette 2,338$ 71,346.43$ 73,684$
Lake 134,164$ -$ 134,164$
Lee 482,214$ -$ 482,214$
Leon 117,305$ -$ 117,305$
Levy 5,335$ 78,986.66$ 84,322$
Liberty 1,368$ 20,869.10$ 22,237$
Madison 6,361$ 192,608.58$ 198,970$
Manatee 122,360$ -$ 122,360$
2020-21 Estimated Grants
Page 1 of 3
Division of Library and Information Services
FY2020-21 Estimated Grants
3/8/2020
County
Operating
Grant
Equalization
Grant
Total Grant:
Operating and
Equilization
2020-21 Estimated Grants
Marion 96,004$ -$ 96,004$
Martin 76,244$ -$ 76,244$
Miami-Dade 1,250,560$ -$ 1,250,560$
Monroe 59,902$ -$ 59,902$
Nassau 24,937$ -$ 24,937$
Okaloosa 67,041$ -$ 67,041$
Okeechobee 5,674$ 83,903.23$ 89,577$
Orange 646,502$ -$ 646,502$
Osceola 124,417$ -$ 124,417$
Palm Beach 754,643$ -$ 754,643$
Pasco 121,160$ -$ 121,160$
Pinellas 527,980$ -$ 527,980$
Polk 201,025$ -$ 201,025$
Putnam 7,492$ 107,341.18$ 114,833$
Saint Johns 104,481$ -$ 104,481$
Saint Lucie 84,824$ -$ 84,824$
Santa Rosa 33,873$ -$ 33,873$
Sarasota 217,830$ -$ 217,830$
Seminole 106,751$ -$ 106,751$
Sumter 47,538$ -$ 47,538$
Suwannee 21,293$ 467,524.77$ 488,818$
Taylor 3,759$ 56,271.32$ 60,030$
Union 2,326$ 71,018.87$ 73,345$
Volusia 284,589$ -$ 284,589$
Wakulla 5,938$ 89,037.53$ 94,975$
Walton 14,292$ -$ 14,292$
Washington 6,153$ 185,659.41$ 191,812$
Municipality
Altamonte Springs 7,905$ 7,905$
Apalachicola 1,662$ 1,662$
Boynton Beach 44,853$ 44,853$
Delray Beach 40,710$ 40,710$
Fort Myers Beach 17,473$ 17,473$
Hialeah 28,015$ 28,015$
Indian Rocks Beach -$ -$
Lake Park 4,583$ 4,583$
Lake Worth Beach -$ -$
Lantana 3,314$ 3,314$
Maitland 13,299$ 13,299$
Page 2 of 3
Division of Library and Information Services
FY2020-21 Estimated Grants
3/8/2020
County
Operating
Grant
Equalization
Grant
Total Grant:
Operating and
Equilization
2020-21 Estimated Grants
New Port Richey 16,462$ 16,462$
North Miami 18,595$ 18,595$
North Miami Beach 15,314$ 15,314$
North Palm Beach 14,364$ 14,364$
Oakland Park 12,720$ 12,720$
Palm Springs 12,451$ 12,451$
Riviera Beach 16,935$ 16,935$
Sanibel 28,063$ 28,063$
West Palm Beach 78,992$ 78,992$
Wilton Manors 13,089$ 13,089$
Winter Park 48,306$ 48,306$
Subtotal 9,979,076$ 4,441,101$ 14,420,178$
Multicounty
Heartland 450,000$
New River 327,087$
Northwest Regional 350,000$
PAL Public Library Cooperative 350,000$
Panhandle Public Library
Cooperative 338,764$
Suwannee River Regional 350,000$
Three Rivers Regional 368,043$
Wilderness Coast 350,000$
Subtotal 2,883,894$
Total 17,304,072$
Page 3 of 3
DRAFT DRAFT DRAFT
VILLAGE OF NORTH PALM BEACH AUDIT COMMITTEE
MEETING MINUTES-AUGUST 27, 2020
The Meeting was called to order at 6 PM via Zoom connection.
Attending
COMMITTEE ADMINISTRATION
Tom Andres Andrew Lasik- Village Manager
Ed Katz Samia Janjua- Finance Director
Don Kazimir Michael Applegate IT Director
Marie Silvani
Suzanne Meheragan
David Talley
Tom Magill- Chairman.
Items Discussed:
1. Minutes of the March 11, 2020 meeting were approved.
2. PFM Quarterly Investment Report: Effective: June 30 2020.
Ms.Silvani provided an analysis of the report. Her review indicated that our
returns though modest; (1.64%) outperformed the benchmark of 1.51%.
The 12 month performance on return was 4.22% compared to the
benchmark of 4.07%. No substantial change is expected from the Federal
Reserve in interest rates which should keep these returns stable. We do not
recommend any change in our current list of investment restrictions.
3. The Q3 Village financial results were reviewed. The Village Manager
provided comment on the financial activity of both the Club Restaurant and
the Golf course. The Farmer’s Market operation while not operating at its’
pre-virus level appears to be recovering. Discussion of financial agreement is
ongoing. The golf operation is doing well. Regular play continues at a high
level. Note was made of the importance of the driving range to the overall
success. Extended hours re being considered.
4. Comment was r provided on the 2020-2021 Village Budget. No change in
millage rate is being considered. Public hearings on the Budget are
scheduled for September.
5. Considerable discussion reviewed plans for both business and housing
development along the U.S. 1 corridor. In addition a review of planning for
the potential repurposing of U.S. 1 from 6 to 4 lanes was provided. A
lengthy discussion at the subsequent Council meeting at 7:30 on 8/27.
The Council concession indicates continued presentation of both
development and traffic considerations. The objective is to provide public
information presentations prior to a referendum choice in March 2021.
The Committee is grateful to the Village Manager, the Finance Director and
her staff for their valuable contribution to these discussions.
The meeting concluded at: 6:47 PM.
Tom Magill- Chairman.
VILLAGE OF NORTH PALM BEACH
PARKS & RECREATION
TO: Honorable Mayor and Council
THRU: Andrew D. Lukasik, Village Manager
FROM: Stephen Poh, Director of Parks & Recreation
DATE: September 10, 2020
SUBJECT: Discussion on Community Center and Osborne Park building colors
Village Staff is seeking Village Council direction regarding the paint color scheme for the exterior
of the Community Center and Osborne Park buildings.
Funding is currently available to paint the exterior of the Community Center and Osborne Park
buildings. The Community Center needs to be painted in particular since it has not been repainted
for many years and we need to cover the worn areas around the building that were recently repaired
and where new doors were recently installed.
Village staff met with the Planning Commission on Tuesday, September 1st to review four different
painting schemes. On a 6-1 vote, the Planning Commission recommended that the Village Council
select “Option D – Yellow”. Village Staff will be meeting with the Recreation Board on Tuesday,
September 8th to ask for their recommendation as well.
Village of North Palm Beach
Community Center Painting
Council Meeting 9/10/2020
NPB Community Center
Exterior Color Study
North Palm Beach, Florida
September 14, 2017
Village of North Palm Beach
Blue Color Scheme
North Palm Beach, Florida
September 14, 2017
Grey Color Scheme
North Palm Beach, Florida
September 14, 2017
Beige Color Scheme
North Palm Beach, Florida
September 14, 2017
Yellow Color Scheme
North Palm Beach, Florida
September 14, 2017