06-11-2020 VC REG-A with attachments_Revised
VILLAGE OF NORTH PALM BEACH
REVISED REGULAR SESSION AGENDA
VILLAGE HALL COUNCIL CHAMBERS THURSDAY, JUNE 11, 2020
501 U.S. HIGHWAY 1 7:30 PM
Susan Bickel Mark Mullinix David B. Norris Darryl C. Aubrey Deborah Searcy
Mayor Vice Mayor President Pro Tem Councilmember Councilmember
Andrew D. Lukasik Leonard G. Rubin Jessica Green
Village Manager Village Attorney Village Clerk
In accordance with Executive Order No. 20-91 issued by Governor Ron DeSantis on April 1, 2020, all
senior citizens and individuals with a significant underlying medical condition are ordered to
stay at home and limit the risk of exposure to COVID-19. The Order further indicates that all
persons in Florida shall limit their personal interactions outside of their homes to only those
necessary to obtain or provide essential services or conduct essential activities. Similarly, the
Centers for Disease Control and Prevention guidance advises that all individuals adopt far-reaching
social distancing measures, including avoiding gatherings of more than 10 people. Therefore, in
accordance with Executive Order No. 20 -69 issued by the Governor on March 20, 2020, the
Village of North Palm Beach shall utilize communications media technology to facilitate public
participation in this meeting electronically, via internet access or telephone.
INSTRUCTIONS TO JOIN MEETING ELECTRONICALLY
To join meeting by computer (video & audio) click or type the following link in address bar:
https://us02web.zoom.us/j/87010218119?pwd=QkROd2pSVFdPenNzZTNwM2lyQk5ydz09
Meeting ID: 870 1021 8119
Password: 504333
To join meeting by phone (voice only):
888 475 4499 US Toll-free
877 853 5257 US Toll-free
Meeting ID: 870 1021 8119
Public Comments: Public comments can be submitted by filling out the public comment form that can
be accessed by clicking the following link Public Comment Card. Public comments can also be made
by leaving a voice message at 561-904-2126. All public comments will be read into the record at the
Public Comment portion of the meeting.
Regular Session Agenda, June 11, 2020 Page 2 of 3
For full detailed instructions on how to the join the meeting by either telephone or by computer
please see the Village of North Palm Beach Village Council webpage or click on the following
links:
Instructions for attending Village Council Meeting by phone
Instructions for attending Village Council Meeting by computer
REVISED AGENDA
ROLL CALL
INVOCATION - VICE MAYOR
PLEDGE OF ALLEGIANCE - MAYOR
AWARDS AND RECOGNITION
APPROVAL OF MINUTES
1. Minutes of the Regular Session held 5/28/2020
COUNCIL BUSINESS MATTERS
STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS
Members of the public may address the Council concerning items on the Consent Agenda or any non agenda item
under Statements from the Public. Time Limit: 3 minutes
Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda
will be called on when the issue comes up for discussion. Time Limit: 3 minutes
Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chambers) and
submit it to the Village Clerk prior to the beginning of the meeting.
DECLARATION OF EX PARTE COMMUNICATIONS
PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS
CONSENT AGENDA
The Consent Agenda is for the purpose of expediting issues of a routine or pro -forma nature. Councilmembers
may remove any item from the Consent Agenda, which would automatically convey that item to the Regular
Agenda for separate discussion and vote.
2. RESOLUTION – Approving the issuance of a blanket purchase order to GL Staffing Services, Inc.
for temporary Sanitation Collector staffing in an amount not to exceed $15,000.
3. Receive for file Minutes of the Planning Commission meeting held 4/28/20.
Regular Session Agenda, June 11, 2020 Page 3 of 3
OTHER VILLAGE BUSINESS MATTERS
4. RESOLUTION – Approving a payment to Peacock + Lewis Architects and Planners, LLC for
additional design services relating to the Country Club Clubhouse in the amount of $102,537.50.
COUNCIL AND ADMINISTRATION MATTERS
MAYOR AND COUNCIL MATTERS/REPORTS
VILLAGE MANAGER MATTERS/REPORTS
REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS)
ADJOURNMENT
If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Counci l meeting,
he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105).
In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting
should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date.
This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties
and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda.
DRAFT MINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
MAY 28, 2020
Present: Susan Bickel., Mayor
Mark Mullinix, Vice Mayor
David B. Norris, President Pro Tem
Darryl C. Aubrey, Sc.D., Councilmember
Deborah Searcy, Councilmember
Andrew D. Lukasik, Village Manager
Len Rubin, Village Attorney
Jessica Green, Village Clerk
ROLL CALL
Mayor Bickel called the meeting to order at 7:30 p.m. All members of Council were present. All
members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Vice Mayor Mullinix gave the invocation and Mayor Bickel led the public in the Pledge.
APPROVAL OF MINUTES
The Minutes of the Regular Session held May 14, 2020 were approved as written.
CONSENT AGENDA
Councilmember Aubrey moved to approve the Consent Agenda. Vice Mayor Mullinix seconded
the motion which passed unanimously. The following item was approved:
Motion – Authorizing the Mayor to sign a letter on behalf of the Village supporting the
distribution and use of FDLE JAG Grant funds for FY 2019-2020.
RESOLUTION 2020-38 – AMENDMENT TO IAFF COLLECTIVE BARGAINING AGREEMENT
A motion was made by Councilmember Aubrey and seconded by Councilmember Searcy to
adopt Resolution 2020-38 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING AN AMENDMENT TO ARTICLE 24 OF THE
COLLECTIVE BARGAINING AGREEMENT WITH THE PROFESSIONAL
FIREFIGHTERS/PARAMEDICS OF PALM BEACH COUNTY, LOCAL 2928, IAFF, INC.;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik explained that the amendment would provide a Captain’s promotional list which
was not available at the time that Article 24 was approved.
Thereafter, the motion to adopt Resolution 2020-38 passed unanimously.
Draft Minutes of Village Council Meeting held May 28, 2020 Page 2 of 3
MOTION – Designation of voting delegate and alternates for PBC League of Cities
A motion was made by Councilmember Searcy and seconded by President Pro Tem Norris to
designate Vice Mayor Mullinix as voting delegate and Councilmember Aubrey as alternate
voting delegate for the Palm Beach County League of Cities.
Thereafter the motion passed unanimously.
VILLAGE COUNCIL MATTERS/REPORTS
Councilmember Searcy commended Finance Director Samia Janjua for receiving the
Government Finance Officers Association Distinguished Budget Presentation Award for Fiscal
Year 2019-2020.
Councilmember Aubrey stated that he recently went to Farmer’s Table for lunch and stated that
everything was well organized in response to COVID-19 protocols and requirements.
Councilmember Aubrey stated that the food was very good and that he felt very comfortable
eating at the Farmer’s Table restaurant.
Mayor Bickel stated that in response to COVID-19, the Village’s police cars would be outfitted
with a system that would heat the cars to kill any viruses.
Chief Richard Jenkins thanked Mayor Bickel for recommending the system and thanked P ublic
Works Manager Susanne Hachigian for implementing it.
VILLAGE MANAGER MATTERS/REPORTS
Mr. Lukasik asked for policy direction concerning the upcoming 4th of July celebration. Mr.
Lukasik stated that the Village was not planning on having the 4th of July event, but there was an
option to have a fireworks display only. Mr. Lukasik stated that some communities were having
a fireworks display only event, but Village staff was not recommending having a fireworks
display. Mr. Lukasik stated that if the Village had a fireworks display only, he believed a lot of
people would show up even though they would be asked not to.
Discussion ensued between staff and Council on whether or not to have a 4 th of July fireworks
display only.
The Council came to consensus to not have a 4th of July fireworks event or display only and
directed staff to wait and see if a fireworks display could be held at a later date towards the end
of the year.
Mr. Lukasik gave an update on the re-opening of the Library which would take place on June 1st.
Mr. Lukasik stated that the projected date for the re-opening of all other Village facilities was
June 8th and explained the processes and protocols that would be implemented in order to re-open.
Mr. Lukasik stated that the next Council meeting on June 11th would take place in the Council
Chambers with only staff and Council present utilizing social distancing and the public would
continue to participate by virtual means.
Mr. Lukasik gave an update on the Strategic Planning activities, tasks and upcoming workshops.
Draft Minutes of Village Council Meeting held May 28, 2020 Page 3 of 3
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 8:00 p.m.
VILLAGE OF NORTH PALM BEACH
PUBLIC WORKS DEPARTMENT
TO: Honorable Mayor and Council
THRU: Andrew D. Lukasik, Village Manager
FROM: Steven J. Hallock, Director of Public Works
DATE: June 11, 2020
SUBJECT: RESOLUTION – Approval of the issuance of a blanket purchase order to GL
Staffing Services, Inc. for temporary Sanitation Collector staffing in an
amount not to exceed $15,000.
The Public Works Department is requesting the approval of a blanket purchase order to GL
Staffing Services, Inc. in the amount of $15,000 for temporary agency staffing for the Sanitation
Division on an as needed basis. This purchase order is needed when a significant amount of
Sanitation staff is off due to vacation time, sick time, bereavement leave, worker’s compensation,
and/or staff turnover. If the Department does not have enough Sanitation staff, it cannot complete
collection without working into the evenings, rolling over some of the collection to the next day,
and/or mixing garbage and vegetation. None of these options are acceptable with the level of
service our residents and customers have come to expect.
The Public Works Department previously generated purchase orders for $7,000 (PO 101463) and
$22,500 (PO 101547 approved by Resolution No. 2020-04) for temporary agency staffing and
this funding has been exhausted. This funding was expected to provide sufficient staffing for the
remainder of the fiscal year; however, there are still four Sanitation vacancies that need to be
filled. The requested purchase order for $15,000 and will bring the total compensation for GL
Staffing Services, Inc. to $44,500 for the fiscal year. The Department believes that such funding
will be sufficient to the remainder of the fiscal year, especially if Sanitation vacancies are filled
and the Department is fully staffed. When the Department is fully staffed, there is rarely a need
for temporary agency staffing.
In accordance with the Village’s purchasing policies and procedures: “All purchases in excess of
$25,000 and up to $50,000 shall be brought to the Village Council on Consent Agenda for
approval.” Since the cumulative purchases fall within this range, Village Staff is requesting Council
approval. Funding is available for this blanket purchase order due to the difficulty in filling the
Sanitation vacancies. There is $98,330 in Sanitation salary savings during the first eight months
of the fiscal year.
The attached Resolution has been prepared/reviewed by your Village Attorney for legal sufficiency.
Additionally, any agreements with GL Staffing Services, Inc. will be subject to the review and approval
of the Village Attorney.
Account Information:
Fund Department/
Division Account Number Account Description Amount
General
Fund Public Works/Sanitation A7020-33491 Contractual Services $15,000
Recommendation:
Village Staff requests Council consideration and approval of the attached Resolution
approving the issuance of a blanket purchase order to GL Staffing Services, Inc. for
temporary Sanitation Collector staffing in an amount not to exceed $15,000 (for a total of
$44,500 for the fiscal year), with funds expended from Account No. A7020-33491 (Public
Works/Sanitation – Contractual Services), in accordance with Village policies and
procedures.
RESOLUTION 2020-
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
NORTH PALM BEACH, FLORIDA APPROVING THE ISSUANCE OF A
BLANKET PURCHASE ORDER TO GL STAFFING SERVICES, INC. FOR
TEMPORARY SANITATION COLLECTOR STAFFING IN AN AMOUNT
NOT TO EXCEED $15,000.00; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Public Works Department is requesting the issuance of a blanket purchase order
to GL Staffing Services, Inc. in an amount not to exceed $15,000.00 for temporary Sanitation
Collector staffing for the remainder of the fiscal year; and
WHEREAS, the Village has already approved purchase orders to GL Staffing Services, Inc. in the
amount of $29,500 for this fiscal year, and Village Council approval is required when the aggregate
fiscal year spending for a single vendor exceeds $25,000; and
WHEREAS, the Village Council determines that the adoption of this Resolution , including the
waiver of any conflicting purchasing policies and procedures, is in the best interests of the Village
and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE
OF NORTH PALM BEACH, FLORIDA as follows:
Section 1. The foregoing recitals are ratified as true and incorporated herein.
Section 2. The Village Council hereby approves the issuance of a blanket purchase order to
GL Staffing Services, Inc. for temporary Sanitation Collector staffing services for the Public
Works Department in an amount not to exceed $15,000.00, with funds expended from Account
No. A7020-33491 (Public Works/Sanitation – Contractual Services). All agreements with GL
Staffing for such services shall be subject to review and approval by the Village Attorney.
Section 3. This Resolution shall be effective immediately upon adoption.
PASSED AND ADOPTED THIS ____DAY OF ____________, 2020. .
(Village Seal)
MAYOR
ATTEST:
VILLAGE CLERK
VILLAGE OF NORTH PALM BEACH
PLANNING COMMISSION
REGULAR MEETING MINUTES
TUESDAY, APRIL 28, 2020
Present: Cory Cross, Chairman
Donald Solodar, Vice Chair
Thomas Hogarth, Member
Jake Furlott, Member
Kathryn DeWitt, Member
Jonathan Haigh, Member
Lori Rainaldi, Member
Len Rubin, Village Attorney
Jeremy Hubsch, Community Development Director
Paola West, Principal Planner
Justin Revis, Planner
Michael Applegate, IT Director
In accordance with Governor Ron DeSantis' Executive Order No. 20- 91 and Executive Order No. 20- 69, the
meeting was conducted electronically, via internet access or telephone. There were five people present in the
Council Chambers which consisted of staff, Village Attorney Len Rubin, and Planning Commission Chairman
Cory Cross. The remaining Planning Commission members, additional staff and the COA applicants attended
via internet connection or telephonically.
I. CALL TO ORDER
Chairman Cross called the meeting to order at 6:30 PM.
IA. ROLL CALL
All members of the Planning Commission were present.
II. APPROVAL OF MINUTES
The Minutes of the February 4, 2020 Regular Meetings were approved as written.
III. DELARATION OF EX PARTE COMMUNICATIONS
There were no Ex Parte Communications declared by the Board.
IV. QUASI JUDICIAL MATTERS / PUBLIC HEARING
A. CERTIFICATES OF APPROPRIATENESS
1. COA 2020-0342: 165 US Highway 1 – Northlake Petroleum, Inc.
Minutes of Village Planning Commission Regular Meeting held on April 28, 2020
2
Request: An application submitted by Walli Butt on behalf of Northlake Petroleum, Inc.
requesting a Certificate of Appropriateness (COA) for building paint colors.
Mrs. West presented the Staff report and recommendation. The applicant is requesting approval of paint colors
for the BP gas station convenience store building. The building has been painted without approvals and has an
active Code Compliance case related to not obtaining prior color approvals and a paint permit (Ref. #5663). The
building’s previous color was a beige/off-white color with the only accent being a reddish clay tile roof. The
building colors being requested for approval are a gray for the body (Sherwin Williams 7053 Adaptive Shade)
and a bright green for the building accent (Sherwin Williams BM 2003-10 Lizard Green). It is Staff’s analysis
that this application is inconsistent with the appearance criteria provided herein. It is staff’s opinion that the
accent should be reduced so that the main color of the building is Adaptive Shade and allow the Lizard Green
color to remain strictly as an accent/trim color. Staff requests the Commission include the following
condition(s) as a part of their order:
1. Obtain a paint permit within 30 days of this approval for the proposed building colors and obtain final
inspection within 60 days of this approval.
Walli Butt, 13358 Machiavelli Way, Palm Beach Gardens, was present to represent the project.
The Planning Commissions discussion included the question as to what is being considered as the trim of the
building; the opinion that the wainscot and trim painted in the middle are too loud, and only the trim be painted;
and that the appearance of the building should maintain consistent with the other buildings within the total
PUD.
Motion: Mr. Hogarth moved to approve the application with Staff’s recommendation that the coping at the top
of the building be painted Lizard Green, the dumpster enclosure and the rest of the building be painted Adaptive
Shade (Gray), the permit be obtained within 90 days and final inspection within 120 days. Ms. Rainaldi
seconded the motion, which passed 7-0.
2. COA 2019-1908: 400 US Highway 1 – Frigates Holdings, LLC.
Request: An application submitted by Steve Muller on behalf of the Frigates Holdings LLC,
requesting a Certificate of Appropriateness (COA) for an observation platform over the C-17
Canal.
Mr. Revis presented the Staff report and recommendation. The Applicant is requesting approval to build an
observation platform over the C-17 Canal (a/k/a the Earman River) at Frigate’s Waterfront Bar & Grill. The
proposed platform will be located on the southwestern portion of the Property, immediately south of the
existing Tiki Hut. The structure will extend over the existing seawall into the C-17 Canal and will be located
completely within the existing boundaries of the Property. The proposed platform will be 684 square feet and
will be completely enclosed by 36-inch handrails to prevent the mooring of boats. The main section of the
platform will extend 20 feet waterward and will have a width of 28 feet. A smaller section of the platform will
extend toward the eastern side of the property along the seawall for 31 feet with a waterward extension of 4
feet. The structure will be constructed of pressure treated marine grade lumber and will utilize marine grade
stainless steel hardware. The Applicant intends to utilize the platform as a place where restaurant patrons can
wait until their table is ready. There will be no tables or service at the platform, though patrons will be able to
obtain drinks from the bar while waiting for a table. The Applicant has received approvals from both the Army
Corps of Engineers and Florida Department of Environmental Protection for the project. Staff requests the
Commission include the following condition(s) as a part of their order:
Minutes of Village Planning Commission Regular Meeting held on April 28, 2020
3
1. Obtain a building permit for the scope of work as approved herein.
2. No tables shall be located on the observation platform.
Steve Muller, 100 Ebbtide Dr., North Palm Beach, was present to represent the project.
The Planning Commissions discussion included whether there will be a need to increase the number of parking
spaces due to increased occupancy; whether vertical slats are allowed or if they must be horizontal for safety
concerns; whether the dock is within the property limits; whether a precedent is being set by allowing a deck
over the water; whether the South Florida Water Management District has been contacted; whether signage or
umbrellas will be used on the deck; and whether another COA will be needed should the applicant wish to add
lighting to the deck.
Motion: Mr. Hogarth moved to approve the application as submitted and with the conditions that no tables,
seating, umbrellas, awnings, or anything else not shown on the application, and subject to verification by Staff
that a permit from the South Florida Water Management District be obtained if required. Ms. DeWitt seconded
the motion, which passed 7-0.
V. ADMINISTRATION MATTERS
A. Staff Updates: Department closed to public, but still, taking in permit and zoning applications, and
doing inspections; operating steadily. Too quick to hold the regularly scheduled May meeting, but
would like to schedule another meeting in mid to late May as there are a few items to bring before the
Board. New Code updates hoping to bring forward in June. The Village Manager doesn’t want to hold
public meetings quite yet due to social distancing guidelines.
B. Commission Member Comments: None
VI. ADJOURNMENT
With there being no further business to come before the Board, the meeting adjourned at 7:25 P.M.
Minutes typed by Jane Lerner
VILLAGE OF NORTH PALM BEACH
VILLAGE MANAGER’S OFFICE
TO: Honorable Mayor and Council
FROM: Andrew D. Lukasik, Village Manager
DATE: June 11, 2020
SUBJECT: RESOLUTION – Authorization of Payment for Additional Services associated with the
North Palm Beach Country Club Project to Peacock & Lewis in the Amount of
$102,537.50.
Village staff is recommending Village Council’s approval of a payment to Peacock & Lewis in the amount
of $97,687.50 for additional services associated with the design of the four (4) pool deck buildings – the
locker room, snack shack, and the two check-in buildings -- included as part of the North Palm Beach
Country Club Project. Additionally, staff is recommending a payment that will address an additional scope
of work performed by Simmons and White in the amount of $4,850.
The original scope of work approved by the Village and Peacock & Lewis when the base contract was
executed anticipated the inclusion of pool deck functions within the clubhouse itself. In January 2017,
the Village determined that the buildings should be moved to the pool deck following a public meeting.
Additionally, in early-December 2017, Peacock & Lewis made modifications to buildings (relocating the
lockers) in advance of submitting plans to the Building Department prior to the end of the 2017 calendar
year.
Additionally, the work performed by Simmons and White was related to engineering services necessary
to redirect sanitary sewer flow from the driving range to US1. This was added to create a positive slope
for the gravity sewer system and eliminate a prior flaw in the system that led to frequent sewer back-ups.
It should be noted that Village staff and Peacock & Lewis continue to have differing perspectives
regarding other outstanding charges for additional services. The discussion relates to charges for the
development of plans and permit documents for the temporary trailers as well as services provided during
the value engineering process with Weitz. The total amount in dispute is $236,013.75. This does not
include charges from Simmons and White, incurred during the value engineering process, in the amount
of $14,500. These issues continue to be discussed and will be presented to the Village Council for
resolution at a later date.
The attached Resolution has been prepared by the Village Attorney.
Account Information:
Fund Department Account Number Account Description Amount
Capital Projects
Country Club
Clubhouse
Project
K7600-66210 Construction and
Major Renovation $102,537.50
Recommendation:
Village Staff requests Council consideration and adoption of the attached resolution to approve
a payment to Peacock & Lewis for additional services delivered as part of the North Palm Beach
Country Club Project in the amount of $102,537.50.
RESOLUTION 2020-___
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
PALM BEACH, FLORIDA, APPROVING A PAYMENT TO PEACOCK + LEWIS
ARCHITECTS AND PLANNERS, LLC FOR ADDITIONAL DESIGN SERVICES
RELATING TO THE COUNTRY CLUB CLUBHOUSE; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, through the adoption of Resolution 2016-83 on November 10, 2016, the Village Council
approved an Agreement for Final Schematic Design through Construction Administration Services
with Peacock + Lewis Architects and Planners, LLC (“Peacock + Lewis”) for the new North Palm
Beach Country Club facility; and
WHEREAS, through the adoption of Resolution 2017-99 on October 26, 2017, the Village Council
approved an Agreement for Additional Architectural and Design Services based on changes to the
design concept initiated by the Village, as well as an additional payment for conceptual design
services; and
WHEREAS, earlier in 2017, the Village had modified the design to move certain functions from the
Clubhouse to four buildings located on the pool deck (locker room, snack shack and two check -in
buildings), and the Village wishes to compensate Peacock + Lewis for these additional design services,
as well as compensate its subconsultant, Simmons and White, Inc., for additional work relating to the
sanitary sewer flow; and
WHEREAS, the Village Council determines that the adoption of this Resolution is in the best interests
of the residents and citizens of the Village of North Palm Beach.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM
BEACH, FLORIDA as follows:
Section 1. The foregoing recitals are ratified as true and are incorporated herein.
Section 2. The Village Council hereby approves payment to Peacock + Lewis Architects and
Planners, LLC in the amount of $102,537.50 ($97,687.50 to Peacock + Lewis and $4,850.00 to
Simmons and White) for additional design services for the new Clubhouse, with funds expended from
Account No. K7600-66210 (Country Club Project – Construction/Major Renovation – Contractual
Services).
Section 3. All resolutions or parts of resolution in conflict with this Resolution are hereby repealed
to the extent of such conflict.
Section 4. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS _____ DAY OF ________________, 2020.
(Village Seal)
MAYOR
ATTEST:
VILLAGE CLERK
Clubhouse Project SummaryBudget:Loan $15,000,000Country Club 227,818 GF Unassigned Fund Balance 3,922,527 Total Budget $19,150,345Less Expenses (includes open p.o.'s):DescriptionAmountRow Labels Sum of AMOUNTArchitect 1,350,166Architect ‐ Addt'l Services #1 81,650Architect ‐ Addt'l Services #2 102,538Fiscal Year Cash Dividend Interest TotalArchitect ‐ Master Plan 227,818 2017 $19,471 $46,652 $66,123Bag Storage System 18,770 2018 132,195 120,284 252,479 Construction Mgr 339,615 2019 97,465 132,631 230,097 Farmers Table 166,760 2020 ‐ 213 213 FPL 25,712Grand Total $249,131 $299,780 $548,911Furniture, Fixtures & Equipment230,063Loan Financing 40,483Material Testing 116,863ProjectAmountMiscellaneous 20,688 Employee Parking Lot $71,381Permit / Application / License Fees 147,663 Brightview ‐ Materials & Repair Tee Boxes 35,820Pool 86,605 Cart Paths 51,266Restroom & Shower Trailers 18,058 Pool Equipment w/ installation 82,452Signage 21,978 Brightview ‐ Replace Sod 6,848Synthetic Turf15,447 Pool Drain Work 19,834Technology 249,171 Precision (Additional Landscaping) 22,404Temporary Facilities 428,689 Relocation of Force Main 43,090Weitz 12,411,372 Marquee Sign (*) $42,000Weitz DPO 3,021,298Total Interest Earnings' Projects (375,096)Weitz Pre‐Construction 27,500Grand Total 19,148,908Total Expenses (19,148,908) Balance ‐ Clubhouse Project $1,437 Balance ‐ Interest Earnings' Projects $173,815(*) Marquee signBalance ‐ Clubhouse Project $1,437VendorQuoteBalance ‐ Interest earnings projects $173,815Art Sign 62,062Balance before CIP budget amendment$175,251 Bennet 41,700Budget Amendment to CIP ($100,000) Ferrin 29,764Net Available $75,251ASG 34,344Interest Earnings & ProjectsInvestment of Clubhouse Loan ProceedsTotal $$ AvailableProject not yet approved by Council; $42k estimate used based on 4 vendor quotes Updated 6/3/2020