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12-12-2019 VC REG-MMINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA DECEMBER 12, 2019 Present: Darryl C. Aubrey, Sc.D., Mayor Mark Mullinix, Vice Mayor David B. Norris, President Pro Tem Susan Bickel, Councilmember Deborah Searcy, Councilmember Andrew D. Lukasik, Village Manager Len Rubin, Village Attorney Jessica Green, Village Clerk 17a7M WNeIMS Mayor Aubrey called the meeting to order at 7:30 p.m. All members of Council were present. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Aubrey gave the invocation and Vice Mayor Mullinix led the public in the Pledge. APPROVAL OF MINUTES The Minutes of the Regular Session held November 14, 2019 were approved as written. DECLARATION OF EX PARTE COMMUNICATIONS There were no declarations of ex parte communication related to the Special Exception Application item on the Agenda. PUBLIC HEARING AND MOTION — SPECIAL EXCEPTION APPLICATION — GREGORY AND VIRGINIA KELLER — 2750 OMEGA PLACE — Consideration of an application for a Special Exception from Section 18-35(3) of the Village Code of Ordinances requiring that boats be stored at least five feet from the rear property line. Community Development Director Jeremy Hubsch discussed and explained the application for the Special Exception. Mr. Hubsch stated that due to the orientation of the home and the location of the attached garage, the applicants were unable to meet the code requirement which states that a boat must be stored within at least five feet of the rear property line. The only location that the applicant's boat can be stored would be within the rear set back. Mr. Hubsch reviewed and described the property through photographs provided by the applicant. Mr. Hubsch explained that any property owner that does not meet the rear setbacks is eligible to apply for a Special Exception and that the applicant must meet the criteria by demonstrating that due to the size, shape, or configuration of the property there is no suitable alternative storage location on the property. The applicant must meet all other requirements of the code including but not limited to required screening. Mr. Hubsch stated that staff was of the opinion that the property meets the criteria for the Special Exception due to the fact that there were no other alternative locations to store the boat and the applicant was able to meet the screening requirements. Staff's recommended conditions for approval were that the storage shall be in conformance with what has been presented and that the Special Exception shall not run with the property and a new approval would be required if there is a change in the boat that is stored or if the property changed ownership. Minutes of Village Council Meeting held December 12, 2019 Page 2 of 6 PUBLIC HEARING AND MOTION — SPECIAL EXCEPTION APPLICATION — GREGORY AND VIRGINIA KELLER — 2750 OMEGA PLACE continued The applicant, Mr. Keller introduced himself and expressed his concerns regarding the conditions for approval of his Special Exception application. Mr. Keller stated that in the future he may want to purchase another boat or a different boat. Mr. Keller discussed and explained his concerns with the condition of re -applying for Special Exception if he purchased another boat. Mayor Aubrey opened the public hearing. Karen Marcus, 920 Evergreen Drive, stated that Mr. Keller was her neighbor and lived around the corner from her. Mrs. Marcus stated that she does not see or notice the boat when driving by and that it did not appear offensive. There being no further comments from the public, Mayor Aubrey closed the public hearing. Attorney Rubin explained that the reason for the re-application condition was in the possible case that a new or different boat may not meet the screening requirements. Discussion between Council and Attorney Rubin ensued regarding possible options and changes to the conditions of the Special Exception approval. Council agreed that the conditions for approval of the Special Exception application would be storage of the boat shall be in conformance to the submitted plans and any boat stored on the property shall meet all applicable screening requirements as required by Section 18-35 of the Village Code of Ordinances. A motion was made by Vice Mayor Mullinix and seconded by Councilmember Bickel to approve the Special Exception Application submitted by Gregory and Virginia Keller with the modified conditions for approval. Thereafter, the motion passed unanimously. CONSENT AGENDA Item 9 was removed from the Consent Agenda and placed on the Regular Agenda. Thereafter, the Consent Agenda, as amended, was approved with all present voting aye. The following items were approved: Resolution — Adopting the revised 2020 Palm Beach County Local Mitigation Strategy Plan. Resolution — Approving a Professional Services Agreement with Florida Atlantic University ("FAU") on behalf of The John Scott Dailey Florida Institute of Government at a total cost not to exceed $23,062.50; and authorizing execution of the Agreement. Resolution — Approval of a Sixth Amendment to an Agreement for Grant Services with RMPK Funding, Inc. at a cost not to exceed $20,000. Resolution — Approving a Contract to Florida Sidewalk Solutions for repair of sidewalk trip hazards in the amount of $17,324.58 and authorizing execution of the Contract. Resolution — Approving a Blanket Purchase Order to King's Ranch Turfgrass for the purchase of Latitude 36 sod for the Country Club golf course in an amount not to exceed $25,000. Minutes of Village Council Meeting held December 12, 2019 Page 3 of 6 CONSENT AGENDA continued Resolution — Approving a Contract with M.R.I. Inspection, LLC in the amount of $16,489 for the purchase and installation of a Wet Well Treatment System for snails at the Golf Course Pump Station, authorizing execution of the Contract and waiving the Village's purchasing policies and procedures. Receive for file Minutes of the Police & Fire Pension Board meeting held 8/20/19. Receive for file Minutes of the Golf Advisory Board meeting held 10/21/19. Receive for file Minutes of the Library Advisory Board meeting held 10/22/19. Receive for file Minutes of the Planning Commission meeting held 11/5/19. Receive for file Minutes of the Recreation Advisory Board meeting held 11/12/19. Receive for file Minutes of the Audit Committee meeting held 11/13/19. RESOLUTION 2019-138 — VIRTUALIZATION HARDWARE PURCHASE A motion was made by Councilmember Bickel and seconded by Councilmember Searcy to adopt Resolution 2019-138 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING THE PURCHASE OF VIRTUALIZATION HARDWARE FROM DELL COMPUTERS PURSUANT TO PRICING ESTABLISHED BY A FLORIDA STATE CONTRACT FOR COMPUTER EQUIPMENT; AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO AMEND THE CAPITAL PROJECTS FUND BUDGET TO TRANSFER $62,150.00 FROM THE CAPITAL RESERVE ACCOUNT TO THE INFORMATION TECHNOLOGY — MACHINERY AND EQUIPMENT CAPITAL ACCOUNT; AND PROVIDING FOR AN EFFECTIVE DATE. Information Technology Director Michael Applegate stated that the Village's servers were completely virtualized five years ago. Mr. Applegate explained that the hardware is now outdated. New technology is available with new securities and encryption. The purchase will be an upgrade that will support the Village for the next five to seven years. Councilmember Searcy asked if the upgrade was an occurrence that would normally happen every five to seven years. Mr. Applegate stated yes the new hardware and software was an upgrade to support new and improved technologies. Mayor Aubrey asked if the servers were being replaced and if there was money in the budget for the upgrade. Mr. Applegate stated that the old servers would not be discarded but will be used to test applications before they are deployed onto the new hardware and software and that there would be no impact to the budget. Thereafter, the motion to adopt Resolution 2019-138 passed unanimously. Minutes of Village Council Meeting held December 12, 2019 Page 4 of 6 RESOLUTION 2019-139 — ENVIRONMENTAL COMMITTEE APPOINTMENT By written ballot, the originals of which are attached to the minutes of record, the Council appointed Mary Phillips to serve as a resident member of the Environmental Committee with a term expiring April 30, 2020. Thereafter, the name of Mary Phillips was entered into Resolution 2019-139. A motion was made by Vice Mayor Mullinix and seconded by Councilmember Bickel to adopt Resolution 2019-139 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPOINTING A RESIDENT MEMBER TO THE ENVIRONMENTAL COMMITTEE; AND PROVIDING FOR AN EFFECTIVE DATE. Thereafter, the motion to adopt Resolution 2019-139 passed unanimously. RESOLUTION 2019-140 — COUNTRY CLUB EMPLOYEE PARKING LOT A motion was made by Councilmember Searcy and seconded by Councilmember Bickel to adopt Resolution 2019-140 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A CONTRACT AWARD TO D.S. EAKINS CONSTRUCTION CORP. FOR CONSTRUCTION OF AN EMPLOYEE PARKING LOT AT THE NORTH PALM BEACH COUNTRY CLUB PURSUANT TO PRICING ESTABLISHED IN AN AGREEMENT FOR MISCELLANEOUS PUBLIC WORKS PROJECTS WITH THE CITY OF PALM BEACH GARDENS AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE CONTRACT ON BEHALF OF THE VILLAGE; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Lukasik discussed and explained the need for an employee parking lot at the Country Club and stated that staff was pursuing the option of temporarily leasing parking spaces across the street at the corner of Yacht Club Drive and U.S. Highway 1 staff was also looking into the possibility of creating parking spaces around the maintenance barn at the Country Club. Mr. Lukasik discussed and explained the proposed design of the employee parking lot and asked for approval of the contract with D.S. Eakins in order to move forward with the project. L. John Samadi, 512 Marlin Road, explained and discussed his concerns with moving forward with the employee parking lot project without first having design plans created by an engineer. Discussion ensued between Council and Mr. Lukasik regarding the employee parking lot project, and the steps that would be taken to start and complete the project. Councilmember Bickel expressed her concerns about lighting at the employee parking lot and requested sufficient lighting be installed for safety reasons. Mayor Aubrey asked if cameras would be installed at the employee parking lot. Mr. Lukasik stated that he would look into the option of having cameras installed at the employee parking lot and that he would be in contact with engineering to provide feedback and approval of the parking lots' construction and design. Thereafter, the motion to adopt Resolution 2019-140 passed unanimously. Minutes of Village Council Meeting held December 12, 2019 Page 5 of 6 VILLAGE COUNCIL MATTERS/REPORTS continued Vice Mayor Mullinix stated that the Palm Beach County organization who heads up the oyster - restoration program will be coming to speak to the Village about areas they found in the Village that would be great to utilize for harvesting oysters. Vice Mayor Mullinix stated that he attended a meeting at the North Palm Beach Chamber of Commerce where they discussed disaster resiliency. Vice Mayor Mullinix discussed and explained how disaster resiliency is measured and recommended that the Village and the County be informed on the concept in order to find ways to become more disaster resilient. Vice Mayor Mullinix wished everyone a happy holiday and new year. Councilmember Bickel announced that there was a group of children from the Village who would be going caroling for the holiday and if anyone was interested in joining them to please contact her. Mayor Aubrey stated that in response to his request at a previous meeting, staff had a presentation ready regarding the compensation adjustment for Police Captains. Mayor Aubrey asked Mr. Lukasik to begin his presentation. VILLAGE MANAGER MATTERS/REPORTS Mr. Lukasik began his presentation and stated that the data that he compiled was not a complete and detailed analysis of the Village's wage and salary structure. Mr. Lukasik explained recent and future wage and salary changes for the Village's union and non-union employees. Mr. Lukasik discussed a comparison of compensations for various positions within the Village. Mr. Lukasik continued by discussing wage comparisons of police employees in the Village and other municipalities. Mr. Lukasik explained how changing Captain Coliskey's title from Captain to Deputy Chief would be appropriate. Mr. Lukasik concluded the presentation by recommending a 2% adjustment to the Captains' base salary effective on the next payroll cycle and an increase in the maximum potential merit increase from 5% to 7% for both Captain Coliskey and Captain Dallesandro. Mayor Aubrey stated that he supported changing Captain Coliskey's title to Deputy Chief. Mayor Aubrey recommended a 4% adjustment to the Captains' base salary and supported the 5% to 7% maximum potential merit increase. Councilmember Searcy stated that she supported changing Captain Coliskey's title to Deputy Chief but was not comfortable with a salary adjustment that was greater than what staff recommended. Councilmember Searcy stated that there were other staff salaries within the Village that would also need to be evaluated and possible adjustments made before any major changes were made. Councilmember Bickel asked why there were fewer positions in the Village's Police Department compared to other municipalities. Chief Richard Jenkins explained that positions in the Village's Police Department were dropped during the economic recession. Councilmember Bickel stated that she supported changing Captain Coliskey's title to Deputy Chief and would also support a 2% to 3% salary adjustment. Minutes of Village Council Meeting held December 12, 2019 Page 6 of 6 VILLAGE MANAGER MATTERS/REPORTS continued President Pro Tem Norris stated that he supported changing Captain Coliskey's title to Deputy Chief and would also support a 4% salary adjustment. Vice Mayor Mullinix stated that he agreed with the recommendations of changing Captain Coliskey's title to Deputy Chief and would also support a 4% salary adjustment. Council came to consensus to change Captain Coliskey's title to Deputy Chief, raise Captain Coliskey and Captain Dallesandro's base salaries by 4%, and increase the maximum potential merit increase from 5% to 7%. Mr. Lukasik stated that a Resolution would be brought back to adjust the wage and salary schedule and implement the Deputy Chief position. The 4% salary adjustment would be reflected on the next possible payroll. Chief Jenkins thanked Mr. Lukasik and Council. Mr. Lukasik and staff gave an update on the Country Club Clubhouse project. Country Club General Manager Beth Davis gave an update on the Country Club Clubhouse Grand Opening Event taking place on December 21 st and also gave updates on upcoming Country Club events. Community Development Director Jeremy Hubsch gave an overview and explanation of the Planning Commission's recommendations for the Country Club marquee sign. Discussion ensued between Council, staff and Attorney Rubin regarding the design and color options for the Country Club marquee sign. Council gave their design and color recommendations and came to consensus to move forward with the Country Club Clubhouse marquee sign. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:04 p.m. �s ica Green, M , Village Clerk CLERK'S TALLY SHEET ENVIRONMENTAL COMMITTEE December 12, 2019 Positions: 1 Resident Member Vote for 1 Round 1 Round 2 Phillips, Mary J I 1 1 Sanchez, Curt ignature) (Signature) Round 3 BALLOT ENVIRONMENTAL COMMITTEE December 12, 2019 Positions: 1 Resident Member Vote for 1 Round 1 Phillips, Mary 1XI Sanchez, Curt (Signature) Round 2 Round 3 BALLOT ENVIRONMENTAL COMMITTEE December 12, 2019 Positions: 1 Resident Member Vote for 1 Round Round 2 Phillips, Mary Sanchez, Curt (Sig Round 3 BALLOT ENVIRONMENTAL COMMITTEE December 12, 2019 Positions: 1 Resident Member Vote for 1 Round Round 2 Phillips, Mary Sanchez, Curt Round 3 BALLOT ENVIRONMENTAL COMMITTEE December 12, 2019 Positions: 1 Resident Member Vote for 1 Round 1 Round2 Phillips, Mary Sanchez, Curt Round 3 BALLOT ENVIRONMENTAL COMMITTEE December 12, 2019 Positions: 1 Resident Member Vote for 1 Round Round 2 Phillips, Mary Sanchez, Curt (Signature) Round 3