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11-14-2019 VC REG-MMINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA NOVEMBER 14, 2019 Present: Darryl C. Aubrey, Sc.D., Mayor Mark Mullinix, Vice Mayor David B. Norris, President Pro Tem Susan Bickel, Councilmember Deborah Searcy, Councilmember Andrew D. Lukasik, Village Manager Len Rubin, Village Attorney Jessica Green, Village Clerk ROLL CALL Mayor Aubrey called the meeting to order at 7:30 p.m. All members of Council were present. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Councilmember Bickel gave the invocation and President Pro Tem Norris led the public in the Pledge. APPROVAL OF MINUTES The Minutes of the Regular Session held October 24, 2019 were approved as written. STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS Tom Magill, 119 Atlantic Road, congratulated Council, Village Manager Andy Lukasik and Finance Director Sarnia Janjua on the fact that the unallocated fund balance for the ending of Fiscal Year 2019 would increase by approximately 1.5 million dollars. CONSENT AGENDA Item 4 was removed from the Consent Agenda and placed on the Regular Agenda. Thereafter, the Consent Agenda, as amended, was approved with all present voting aye. The following items were approved: Motion — Final Close Out, Release of Contractual Retainage, and Payment of Application #4 for the Pool Pump Room Renovation at the North Palm Beach Country Club to Family Pools Inc. in the amount of $18,575. Resolution — Approving payment of an outstanding invoice from Precision Landscape Company of Palm Beach County, Inc. for removal of the temporary facilities at the Country Club in the amount of $18,730; waiving the Village's purchasing policies and procedures. Resolution — Approving a Contract with Commercial Roof Maintenance Systems, LLC for repairs to the Osborne Park Facility Roof in the amount of $19,900 and authorizing execution of the Contract. Resolution — Approval of an Emergency Purchase from Carrier Corporation for a temporary chiller and replacement of the condenser coils on the existing chiller for the Public Safety Building at a total cost of $29,837. Resolution — Approval of a Blanket Purchase Order to Galls, LLC for Police Department uniforms, equipment and accessories in an amount not to exceed $22,000. Minutes of Village Council Meeting held November 14, 2019 Page 2 of 7 CONSENT AGENDA continued Resolution — Appointing a Representative and Alternative Representative to the Public Risk Management of Florida Board of Directors. Receive for file Minutes of the General Employees' Pension Board meeting held 8/6/19. Receive for file Minutes of the Golf Advisory Board meeting held 9/16/19. Receive for file Minutes of the Environmental Committee meeting held 9/23/19. Receive for file Minutes of the Library Advisory Board meeting held 9/24/19. Receive for file Minutes of the Planning Commission meeting held 10/1/19. Receive for file Minutes of the Recreation Advisory Board meeting held 10/8/19. RESOLUTION 2019-123 — COUNTRY CLUB POOL CHEMICALS PURCHASE A motion was made by President Pro Tem Norris and seconded by Vice Mayor Mullinix to adopt Resolution 2019-123 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A BLANKET PURCHASE ORDER WITH COMMERCIAL ENERGY SPECIALISTS INC. IN AN AMOUNT NOT TO EXCEED $25,000 FOR POOL CHEMICALS UTILIZED AT THE COUNTRY CLUB; AND PROVIDING FOR AN EFFECTIVE DATE. President Pro Tem Norris asked why it was requested to waive the purchasing policy and procedure. Mr. Lukasik explained that the pool system was acquired at no cost from Commercial Energy Specialists, Inc. (CES) and that it would be in the Village's best interest to purchase the chlorine tablets from CES who is providing the chemicals at a fair price. President Pro Tem Norris recommended that the purchasing policy regulations be changed so that they are not continuously waived. Mayor Aubrey agreed with President Pro Tem Norris and stated that it would be in the Village's best interest to have fewer waivers of the purchasing policy. Mr. Lukasik agreed to bring back recommendations on revising the Village's purchasing policies and procedures. Thereafter, the motion to adopt Resolution 2019-123 passed unanimously. RESOLUTION 2019-128 — COUNTRY CLUB POOL EQUIPMENT PURCHASE AND INSTALLATION A motion was made by Vice Mayor Mullinix and seconded by Councilmember Bickel to adopt Resolution 2019-128 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING AND AUTHORIZING THE PURCHASE OF EQUIPMENT FOR THE COUNTRY CLUB POOL FROM LINCOLN AQUATICS PURSUANT TO PRICING ESTABLISHED IN AN EXISTING PALM BEACH COUNTY CONTRACT AND Minutes of Village Council Meeting held November 14, 2019 Page 3 of 7 RESOLUTION 2019-128 — COUNTRY CLUB POOL EQUIPMENT PURCHASE AND INSTALLATION continued THE INSTALLATION OF EQUIPMENT BY FAMILY POOLS, INC.; AND PROVIDING FOR AN EFFECTIVE DATE. Country Club General Manager Beth Davis explained that the purchase would replace the old, discarded Country Club pool equipment. The new equipment would include two (2) one meter diving stands, one (1) three meter diving stand, three (3) diving boards and additional lane lines, reels, pool covers and life guard chairs. Councilmember Bickel asked if the purchase included short course lane lines or long course lane lines. Ms. Davis stated that the purchase included both short course lane lines and long course lane lines. Councilmember Searcy asked where the diving boards would be installed. Ms. Davis stated that the diving boards would be installed on the west side of the pool. Councilmember Bickel asked if the Country Club would be hiring a diving coach. Ms. Davis stated that the hiring of a diving coach would be taken into consideration. Thereafter, the motion to adopt Resolution 2019-128 passed unanimously. RESOLUTION 2019-129 — MAINTENANCE REPAIR WORK TO GOLF COURSE A motion was made by President Pro Tem Norris and seconded by Councilmember Searcy to adopt Resolution 2019-129 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING A PROPOSAL FROM BRIGHTVIEW GOLF MAINTENANCE, INC. FOR REPAIR WORK TO THE TEE BOXES AND SURROUNDING AREAS FOR HOLE NUMBERS 10 AND 16 AT THE NORTH PALM BEACH COUNTRY CLUB GOLF COURSE AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT FOR SUCH SERVICES; WAIVING THE VILLAGE'S PURCHASING POLICES AND PROCEDURES; AND PROVIDING FOR AN EFFECTIVE DATE. Director of Golf Allan Bowman explained the repair work that would be completed at the golf course. Mr. Bowman stated that the repair work has been approved by the Nicklaus Design Group, thus keeping the Jack Nicklaus Signature golf course status. Mr. Lukasik stated that the funds to make the repairs would be provided by the cash dividends and interest earnings from the Country Club Clubhouse construction loan. Thereafter, the motion to adopt Resolution 2019-129 passed unanimously. Minutes of Village Council Meeting held November 14, 2019 Page 4 of 7 RESOLUTION 2019-130 — CONCRETE REMOVAL AND CART PATH INSTALLATION AT COUNTRY CLUB A motion was made by President Pro Tem Norris and seconded by Councilmember Searcy to adopt Resolution 2019-130 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A CONTRACT AWARD TO D.S. EAKINS CONSTRUCTION CORP. FOR CONCRETE REMOVAL AND CART PATH INSTALLATION AT THE NORTH PALM BEACH COUNTY CLUB PURSUANT TO PRICING ESTABLISHED IN AN AGREEMENT FOR MISCELLANEOUS PUBLIC WORKS PROJECTS WITH THE CITY OF PALM BEACH GARDENS AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE CONTRACT ON BEHALF OF THE VILLAGE; AND PROVIDING FOR AN EFFECTIVE DATE. Special Projects Director Chuck Huff stated that the section of golf cart path that leads from the driving range parking lot to an area just south of the 18th green was damaged during the construction of the Clubhouse and would be reconstructed. Mayor Aubrey asked about the cost of the repair project. Mr. Huff stated that the project would be approximately $12 per square foot. Mr. Huff stated that he received a comparative quote from another contractor which was a higher amount. Councilmember Searcy asked what the average depth of concrete was for a golf cart path. Mr. Huff stated that golf cart paths were typically four inches thick but the new cart path would be six inches thick. Discussion ensued between Mr. Huff and Council regarding the construction and installation of the golf cart path. Thereafter, the motion to adopt Resolution 2019-130 passed unanimously. RESOLUTION 2019-131 — FDEP LAND AND WATER CONSERVATION FUND GRANT FOR ANCHORAGE PARK A motion was made by Vice Mayor Mullinix and seconded by Councilmember Searcy to adopt Resolution 2019-131 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A GRANT AGREEMENT WITH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE RECEIPT OF LAND AND WATER CONSERVATION GRANT FUNDS FOR THE ANCHORAGE PARK PHASE FOUR PROJECT; APPROVING BUDGET AMENDMENTS TO TRANSFER $175,000 FROM THE CAPITAL PROJECTS FUND TO THE SPECIAL REVENUE RECREATION GRANT FUND TO PROVIDE MATCHING FUNDS AND TO ACCOUNT FOR BOTH THE EXPENDITURE AND THE MATCHING FUNDS WITHIN THE SPECIAL REVENUE FUND; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Lukasik explained the reason for the grant and the scope of work that would be done. A new wall would be constructed around the dry storage area and improvements would also be made to the dog park area. Minutes of Village Council Meeting held November 14, 2019 Page 5 of 7 RESOLUTION 2019-131 — FDEP LAND AND WATER CONSERVATION FUND GRANT FOR ANCHORAGE PARK continued Councilmember Searcy asked for clarification on the scope of work that would done at Anchorage Park, specifically the dog park and the south side of the marina. Mr. Lukasik explained that work would not be done on the south side of the marina with this grant. The renovation of the dry storage area and the dog park are what the grant funds will be utilized for. Councilmember Searcy stated that she attended a Recreation Advisory Board meeting where they suggested looking at the aluminum fencing that surrounded the Manatee Center in Riviera Beach which may be a cheaper alternative to using the concrete wall that is being considered for the dry storage area at Anchorage Park. Mayor Aubrey asked for clarification on the amount of the grant. Mr. Rubin explained that the grant was for $200,000 with a $200,000 match and the cost of the total project would be $400,000. Councilmember Bickel asked for clarification on the grant approval. Recreation Director Russ Ruskay stated that the grant had been approved. Councilmember Bickel asked what the time frame of the project would be. Mr. Ruskay stated that the grant conditions give until 2021 with the option of a one year extension. Staff has concept designs and will be moving forward with the project. Discussion ensued between Council and staff regarding the different fencing options for the dry storage area. Councilmember Bickel asked when the deadline for RV owners who are in violation to obtain a spot to store their RV in the dry storage area. Mr. Lukasik stated that courtesy notices were mailed within the last month and those RV owners who were in violation were given approximately one month to respond. Thereafter, the motion to adopt Resolution 2019-131 passed unanimously. VILLAGE COUNCIL MATTERS/REPORTS Mayor Aubrey stated that the Veterans Day ceremony went exceptionally well and had very good speakers. Mayor Aubrey thanked Executive Secretary Barbara Bruckner for her contributions in organizing the event and obtaining the speakers and thanked Pat Friedman for providing baked goods. Mayor Aubrey distributed information to Councilmembers regarding Police Captains' salary adjustment considerations. Mayor Aubrey explained and discussed a salary compression issue with the Village's Police Captains. Mayor Aubrey stated that the Police Captains were not eligible for overtime pay and because of this their salaries were lower than that of the Sergeants. Mayor Aubrey discussed and explained comparisons between the salaries of the Village's Minutes of Village Council Meeting held November 14, 2019 Page 6 of 7 VILLAGE COUNCIL MATTERS/REPORTS continued Captains and Captains in neighboring cities and also comparisons between the salaries of the Village's Captains and the Village's management team. Mayor Aubrey proposed the salary range and salaries of the Village's Captains be raised by 8%. Discussion ensued between Council and staff regarding Mayor Aubrey's proposal. Council came to consensus that the salaries of the Village's Police Captains should be evaluated and directed staff to bring back more information on the matter in order to make an informed decision. Councilmember Bickel commended Officer Newman for her efforts in providing a fun experience and interacting with the neighborhood children on Halloween. President Pro Tem Norris commended the Police Awards Ceremony and recommended that in the future, residents and the public be more informed of the event. Vice Mayor Mullinix asked if the cause of the pool leak at the Country Club pool was determined. Mr. Huff stated that the pool leak was related to the underground pipe that drains the pool. The pool pump wheel that used to drain the pool has seized and is not closed all of the way. This has allowed some water to bypass the valve. Mr. Huff stated that he was working with Seacoast Utilities to get a camera into the pipe to confirm staff s suspicions that the pipe is the culprit. If they are not able to work with Seacoast Utilities, they will excavate around the manhole that the valve dumps into in order to determine the cause of the leak. Vice Mayor Mullinix explained and discussed utilizing a program for oyster restoration in the C-18 canal at Anchorage Park. Discussion ensued between Council regarding the oyster restoration program. Vice Mayor Mullinix stated that Manager Lukasik would bring the idea to the Environmental Committee for discussion. Council agreed that they would like to have the Environmental Committee review and discuss the oyster restoration program and to review their findings before agreeing to move forward with the program. Vice Mayor Mullinix stated that the Public Service Commission gave permission to Florida Power and Light to begin rating for undergrounding costs. Discussion ensued between Council regarding cable buffering issues in the Village. VILLAGE MANAGER MATTERS/REPORTS Presentation — Review of new Country Club Monument Sign Mr. Lukasik gave a history and explanation of the options that were previously discussed for the new Country Club monument sign. Mr. Lukasik introduced Mike Sidello of The Weitz Construction Company to discuss and explain the new options for the sign. Mr. Sidello presented, explained and discussed the potential sign options for the Country Club. Minutes of Village Council Meeting held November 14, 2019 Page 7 of 7 VILLAGE MANAGER MATTERS/REPORTS continued Discussion ensued between Council, Mr. Sidello and staff regarding the sign options and their cost differences. Council provided recommendations to Mr. Sidello of what they would like to see in the new monument sign. Mr. Huff stated that Mr. Sidello would take the Council's recommendations for the sign into consideration when presenting the proposed design to the Planning Commission. Mr. Lukasik discussed and explained a proposal for an employee parking lot to be added to Country Club. Mr. Lukasik discussed and explained the possibilities of not having enough parking spaces at the Country Club. Mr. Lukasik stated that he was proposing eighty additional parking spaces at the Country Club specifically for employees to park. Mr. Lukasik stated that the addition of the parking lot including the landscaping and lighting would cost approximately $80,000. Discussion ensued between Council and staff regarding the proposed employee parking lot. Council came to consensus to move forward with the process of adding additional parking spaces to the Country Club. Mr. Lukasik gave an update on the new Country Club Clubhouse construction and the tentative grand opening dates. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:04 p.m. J9sic'a Green, MMC, Village Clerk