05-23-2019 VC REG-MPresent:
Absent:
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MINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
MAY 239 2019
Darryl C. Aubrey, Sc.D., Mayor
Mark Mullinix, Vice Mayor
David B. Norris, President Pro Tem
Deborah Searcy, Councilmember
Andrew D. Lukasik, Village Manager
Len Rubin, Village Attorney
Melissa Teal, Village Clerk
Susan Bickel, Councilmember
Mayer Aubrey called the meeting to order at 7:30 p.m. All members of Council were present,
except Councilmember Bickel. All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Vice Mayor Mullinix gave the invocation and Councilmember Searcy led the public in the Pledge.
AWARDS AND RECOGNITION
On behalf of the Village Council, Mayor Aubrey presented a Certificate of Appreciation to
Christian D. Searcy, Jr. in recognition of his service on the Audit Committee.
Mayor Aubrey proclaimed May 19-26, 2019 as National Public Works Week in the Village of
North Palm Beach. Public Works Director Steve Hallock was present to receive the proclamation.
Mayor Aubrey proclaimed June 7, 2019 as National Gun Violence Awareness Day in the Village of
North Palm Beach. Lauren Eskra of Moms Demand Action was present to accept the proclamation.
APPROVAL OF MINUTES
The Minutes of the Regular Session held May 9, 2019 were approved as written.
PUBLIC HEARING AND SECOND READING OF ORDINANCE 2019-04 CODE AMENDMENT —
AUDIT COMMITTEE & GOLF ADVISORY BOARD
A motion was made by Vice Mayor Mullinix and seconded by Councilmember Searcy to adopt
and enact on second reading Ordinance 2019-04 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, RELATING TO VILLAGE BOARDS AND COMMITTEES; AMENDING
ARTICLE III, "ADMINISTRATIVE CODE," OF CHAPTER 2, "ADMINISTRATION," OF THE
VILLAGE CODE OF ORDINANCES BY AMENDING DIVISION 2, "AUDIT COMMITTEE,"
TO REMOVE REDUNDANT LANGUAGE AND RENUMBER REMAINING SECTIONS;
AMENDING ARTICLE II, "GOLF ADVISORY BOARD," OF CHAPTER 9, "COUNTRY CLUB,"
OF THE VILLAGE CODE OF ORDINANCES TO REMOVE REDUNDANT LANGUAGE
AND RENUMBER REMAINING SECTIONS; PROVIDING FOR CODIFICATION;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Mayor Aubrey opened the public hearing. There were no comments from the public. Mayor Aubrey
closed the public hearing
Thereafter, the motion to adopt and enact Ordinance 2019-04 on second reading passed with all
present voting aye.
Minutes of the Village Council Regular Session held May 23, 2019 Page 2 of 4
CONSENT AGENDA APPROVED
Vice Mayor Mullinix moved to approve the Consent Agenda. Councilmember Searcy seconded
the motion, which passed with all present voting aye. The following items were approved:
Motion approving and ratifying Change Order #1 from Murray Logan Construction, Inc.
in the amount of $6,497 to remove the existing sub -level c6ncrete pile/panel precast
concrete wall and rip rap on the south side of the boat ramp to eliminate the conflict with
the new floating dock at low tide.
Receive for file Minutes of the Recreation Advisory Board meeting held 4/9/19.
RESOLUTION 2019-41 — TREE/PALM TRIMMING & PRUNING SERVICES CONTRACT
A motion was made by President Pro Tem Norris and seconded by Councilmember Searcy to
adopt Resolution 2019-41 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, ACCEPTING THE PROPOSAL SUBMITTED BY PRECISION LANDSCAPE
COMPANY OF PALM BEACH COUNTY, INC. FOR TREE/PALM TRIMMING AND PRUNING
SERVICES AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A
CONTRACT FOR SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik reported on the Request for Proposals issued for the maintenance of trees and palms
on Village -owned land (parks and municipal properties). Public Works Director Steve Hallock
reviewed the project and confirmed that trees in the swales were not included.
Thereafter, the motion to adopt Resolution 2019-41 passed with all present voting aye.
RESOLUTION 2019-42 — NORTHLAKE BOULEVARD & U.S. HIGHWAY ONE MEDIAN
LANDSCAPING CONTRACT
A motion was made by Vice Mayor Mullinix and seconded by Councilmember Searcy to adopt
Resolution 2019-42 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING A PROPOSAL FROM PRECISION LANDSCAPE COMPANY OF
PALM BEACH COUNTY, INC. FOR THE PURCHASE, DELIVERY AND INSTALLATION
OF LANDSCAPING MATERIALS FOR THE NORTHLAKE BOULEVARD AND U.S.
HIGHWAY ONE MEDIANS AND AUTHORIZING THE MAYOR AND VILLAGE CLERK
TO EXECUTE A CONTRACT FOR SUCH SERVICES; WAIVING THE VILLAGE'S
PURCHASING POLICES AND PROCEDURES; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik discussed plans to remove and replace Northlake Boulevard and U.S. Highway One
median plantings that are in poor condition.
Discussion ensued regarding irrigation. Public Works Director Steve Hallock reported the
irrigation system on U.S. Highway One had 27 main line breaks this year. Mr. Lukasik stated
the Capital Improvement Plan for fiscal year 2020 would include projects to address replacement
of some irrigation infrastructure. Mr. Hallock detailed the irrigation pumps that were replaced
through Council approved funding, and discussed plans to replace the pipes and valves in the
medians, beginning on U.S. Highway One, as funds become available in the future.
Thereafter, the motion to adopt Resolution 2019-42 passed with all present voting aye.
Minutes of the Village Council Regular Session held May 23, 2019 Page 3 of 4
RESOLUTION 2019-43 — ENGINEERING SERVICES FOR CULVERT REPAIRS
A motion was made by Vice Mayor Mullinix and seconded by Councilmember Searcy to adopt
Resolution 2019-43 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A PROPOSAL FROM ENGENUITY GROUP, INC. FOR ENGINEERING,
BIDDING AND CONSTRUCTION PHASE SERVICES FOR PEPPERWOOD CIRCLE SOUTH
AND ANCHORAGE DRIVE (SOUTH OF MARLIN ROAD) CULVERT REPAIRS; AND
PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik detailed the necessity of repairing the stormwater drainage systems on Pepperwood
Circle South and Anchorage Drive (south of Marlin Road). Mr. Lukasik recommended accepting
the proposal from the Village Engineer, Engenuity Group, in the amount of $26,076 to provide
design and construction management services for both of the stormwater projects.
Thereafter, the motion to adopt Resolution 2019-43 passed with all present voting aye.
RESOLUTION 2019-44 — GOLF COURSE MAINTENANCE SERVICES CONTRACT
A motion was made by President Pro Tem Norris and seconded by Vice Mayor Mullinix to adopt
Resolution 2019-44 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A CONTRACT FOR GOLF COURSE MAINTENANCE SERVICES
WITH BRIGHTVIEW GOLF MAINTENANCE, INC. AND AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE THE CONTRACT ON BEHALF OF THE VILLAGE;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Director of Golf Allan Bowman reported the Village received seven proposals for golf course
maintenance services. Mr. Bowman reviewed the criteria used by the evaluation committee to rate
the proposals and stated that BrightView Golf Maintenance, Inc. had the top-ranked proposal.
Mr. Bowman detailed the additional research he conducted, including consulting with agronomists
and superintendents, and in-person visits to three golf courses that are maintained by BrightView.
Mr. Bowman explained the selection process for the golf course superintendent and the transition
process with the current contractor, International Golf Maintenance, Inc.
Mr. Lukasik commented on the grow -in phase and distributed a list of materials to be used
during the warm weather in order to expedite improvements in the condition of the golf course.
Thereafter, the motion to adopt Resolution 2019-44 passed with all present voting aye.
RESOLUTION 2019-45 — RUBBERIZED FLOORING PURCHASE FOR SPLASH PAD
A motion was made by Vice Mayor Mullinix and seconded by President Pro Tem Norris to adopt
Resolution 2019-45 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING THE PURCHASE OF RUBBERIZED FLOORING MATERIAL
FOR THE INTERACTIVE WATER FEATURE AT THE NEW COUNTRY CLUB CLUBHOUSE
FROM SPECIALTY SURFACES, LLC; WAIVING THE VILLAGE'S PURCHASING POLICIES
AND PROCEDURES; AND PROVIDING FOR AN EFFECTIVE DATE.
Minutes of the Village Council Regular Session held May 23, 2019 Page 4 of 4
RESOLUTION 2019-45 — RUBBERIZED FLOORING PURCHASE FOR SPLASH PAD continued
Mr. Lukasik explained the recommendation to upgrade the splash pad area from a concrete surface to
a rubberized flooring material, which would be a softer surface for children using the water feature.
Discussion took place concerning the amount of available contingency funds. Mr. Lukasik
reported there would be a balance of approximately $100,000 in contingency, after the
rubberized flooring and pavers have been purchased. Mr. Lukasik advised that if an alternative
funding source is used for the pavers, the amount of contingency available would increase to
approximately $250,000.
Thereafter, the motion to adopt Resolution 2019-45 passed with all present voting aye.
VILLAGE COUNCIL MATTERS/REPORTS
Vice Mayor Mullinix asked for a status report on the pool. Special Projects Director Chuck Huff
commented on the removal of the pool deck pavers and relocation of fencing. Mr. Lukasik
reported on the condition of the pool infrastructure. Mr. Huff stated the pool was still expected
to reopen during the month of August.
President Pro Tem Norris requested an update on the Country Club parking lot and suggested
better directional signage was needed. Mr. Huff estimated a larger portion of the parking lot on
the north side of the clubhouse would be open within the next week. Mr. Huff advised that
installation of utilities just north of the front entrance should be completed in time for the entrance
to be open for Fourth of July festivities.
VILLAGE MANAGER MATTERS/REPORTS
Mr. Lukasik reported on the improvements Farmer's Table has planned for the clubhouse open-air
pavilion, including installing NanaWall doors (a folding glass wall system), air conditioning, and
a new bar on the back wall. Mr. Lukasik stated that Farmer's Table was adding banquettes in the
main dining area to increase the amount of seating. Mr. Lukasik noted a portion of the reception
area at the main entrance would become the Farmer's Table Express location where patrons can
pick up pre -made meals.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 8:41 p.m.
Melissa Teal, MMC, Village Clerk