12-13-2018 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
DECEMBER 13, 2018
Present: David B. Norris, Mayor
Mark Mullinix, Vice Mayor
Susan Bickel, President Pro Tem
Darryl C. Aubrey, Sc.D., Councilmember
Deborah Searcy, Councilmember
Andrew D. Lukasik, Village Manager
Len Rubin, Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Norris called the meeting to order at 7:30 p.m. All members of Council were present
except President Pro Tem Bickel, who arrived at 7:35 pm. All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Councilmember Aubrey gave the invocation and Vice Mayor Mullinix led the public in the Pledge.
APPROVAL OF MINUTES
The Minutes of the Regular Session held November 8, 2018 were approved as written.
PUBLIC HEARING AND SECOND READING OF ORDINANCE 2018-09 — CODE
AMENDMENT — PARKING
A motion was made by Vice Mayor Mullinix and seconded by President Pro Tem Bickel to
adopt and enact on second reading Ordinance 2018-09 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, AMENDING ARTICLE III, "STOPPING, STANDING AND PARKING," OF
CHAPTER 18, "MOTOR VEHICLES AND TRAFFIC," OF THE VILLAGE CODE OF
ORDINANCES BY AMENDING SECTION 18-34.1, "VEHICLE, TRAILER OR BOAT PARKING
PROHIBITED UPON PAVED OR UNPAVED AREA OF THE ROAD RIGHT-OF-WAY OF
SPECIFIC ROADWAYS," TO PROHIBIT VEHICULAR PARKING ON DESIGNATED
ROADWAYS IN THE VICINITY OF LAKESIDE PARK WITHIN THE YACHT CLUB
ADDITION TO THE VILLAGE OF NORTH PALM BEACH; PROVIDING FOR CODIFICATION;
PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING
FOR AN EFFECTIVE DATE.
Mr. Lukasik stated the proposed parking restrictions were recommended in order to manage
capacity at Lakeside Park and eliminate overflow parking on neighborhood streets.
Mayor Norris opened the public hearing. There being no comments from the public, Mayor Norris
closed the public hearing.
Thereafter, the motion to adopt and enact Ordinance 2018-09 on second reading passed unanimously.
Minutes Village Council Regular Session held December 13, 2018 Page 2 of 5
CONSENT AGENDA APPROVED
President Pro Tem Bickel moved to approve the Consent Agenda. Councilmember Searcy
seconded the motion, which passed unanimously. The following items were approved:
Motion authorizing the final retainage payment to Hinterland Group, Inc. in the amount
of $38,575.87 for the Earman River Transfer Pump Station project.
Motion approving Change Order #2 in the amount of $3,200.00 for Therma Seal Roof
Systems, LLC to remove and install 1600 sq. ft. of plywood decking, and Change Order
#3 granting a 75 -day time extension due to delays in manufacturing of Crown Tile.
Motion accepting the proposal submitted by Shamrock Flooring Contractors, LLC to supply and
install carpeting in the Village Clerk's office at a cost of $3,232.00.
Resolution approving an Easement in favor of Florida Power and Light for the relocation
of guy wires in connection with the Country Club Clubhouse project and authorizing
execution of the Easement.
Resolution amending Resolution 2018-52 to increase the amount of the blanket purchase
order issued to Precision Landscape by $3,350 for work performed in connection with the
renovation of the Golf Course.
Resolution accepting the proposal of Precision Landscape Company of Palm Beach
County, Inc. to replace and install landscape materials in the U.S. Highway One median
at a total cost of $10,535.96.
Receive for file Minutes of the Police & Fire Pension Board meeting held 8/21/18.
Receive for file Minutes of the Planning Commission meeting held 10/2/18.
Receive for file Minutes of the Recreation Advisory Board meeting held 11/13/18.
RESOLUTION 2018-104 — A/C DUCT CLEANING CONTRACT
A motion was made by Vice Mayor Mullinix and seconded by President Pro Tem Bickel to adopt
Resolution 2018-104 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, ACCEPTING THE PROPOSAL SUBMITTED BY AIR DUCT ASEPTICS, LLC
FOR AIR CONDITIONING AND AIR DUCT CLEANING SERVICES FOR VILLAGE
FACILITIES AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A
CONTRACT FOR SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik reported on the proposals received in response to the Village's Request for Proposals for
Air Conditioning and Air Duct Cleaning Services for Village facilities and recommended accepting
the top-ranked and lowest cost proposal from Air Duct Aseptics, LLC at a cost of $118,127.00
Public Works Director Steven Hallock advised that 98,000 square feet of air ducts in Village
facilities would be cleaned. Discussion ensued on air duct cleaning methods as well as regular
maintenance performed by Public Works employees. Discussion was held regarding the budget and
allocation of funding for various projects.
Thereafter, the motion to adopt Resolution 2018-104 passed unanimously.
Minutes Village Council Regular Session held December 13, 2018 Page 3 of 5
RESOLUTION 2018-105 — FIRE ENGINE LEASE AGREEMENT
A motion was made by Councilmember Searcy and seconded by Councilmember Aubrey to adopt
Resolution 2018-105 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA ACCEPTING A PROPOSAL FROM LEASING 2, INC. FOR THE LEASE OF ONE
SUTPHEN FIRE ENGINE EQUIPPED TO VILLAGE SPECIFICATIONS PURSUANT TO
PRICING ESTABLISHED BY FLORIDA SHERIFFS ASSOCIATION CONTRACT;
APPROVING A DEFERRED PURCHASE VALUE AGREEMENT WITH BRINDLEE
MOUNTAIN FIRE APPARATUS, LLC; AUTHORIZING THE VILLAGE MANAGER TO
EXECUTE THE LEASE AGREEMENT AND RELATED DOCUMENTS IN ACCORDANCE
WITH THE TERMS OF THE PROPOSAL; DECLARING ONE FIRE ENGINE AS SURPLUS
PROPERTY; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik related that due to the cost of a direct purchase, Fire Rescue staff evaluated the
option of using a leasing program to acquire fire apparatus and recommended accepting the
proposal from Leasing 2, Inc. to supply a Sutphen Monarch FSA20 fire engine at a total cost of
$481,350.00. Mr. Lukasik reviewed the lease terms and explained the Deferred Purchase Value
Agreement with Brindlee Mountain Fire Apparatus, LLC.
Thereafter, the motion to adopt Resolution 2018-105 passed unanimously.
RESOLUTION 2018-106 — DRIVING RANGE LED LIGHTS
A motion was made by Councilmember Searcy and seconded by Vice Mayor Mullinix to adopt
Resolution 2018-106 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING THE PURCHASE OF LED FLOOD LIGHTS FOR THE COUNTRY
CLUB DRIVING RANGE FROM BEST LIGHTING SUPPLY, INC.; AND PROVIDING FOR AN
EFFECTIVE DATE.
Mr. Lukasik reviewed the improvements being made to the driving range, including re -sprigging,
installation of tee boxes, and upgrading the ground lights to LED flood lights.
Assistant Golf Professional Zack Shriver responded to Council questions. Discussion took place
concerning the color, temperature, and brightness of the proposed 5,000 kelvin (K) LED lights;
driving range hours of operation; photometrics; and location and positioning of the lighting. Council
expressed its preference to use 3000K or 3500K LED lights. In order to avoid delaying the opening
of the driving range, the Council agreed to hold a special meeting, if necessary, if 3500K lights
can't be acquired for the same cost.
Thereafter, a motion was made by Councilmember Searcy to amend Section 2 of the resolution to
specify approval of the purchase of 13 LED flood lights [language regarding wattage and kelvin
rating specifications of the lights to be removed]. Councilmember Aubrey seconded the motion,
which passed unanimously.
Thereafter, the motion to adopt Resolution 2018-106, as amended, passed unanimously.
Minutes Village Council Regular Session held December 13, 2018 Page 4 of 5
RESOLUTION 2018-107 — STRATEGIC PLANNING TECHNICAL ASSISTANCE CONTRACT
A motion was made by Councilmember Aubrey and seconded by Vice Mayor Mullinix to adopt
Resolution 2018-107 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH FLORIDA
ATLANTIC UNIVERSITY ON BEHALF OF THE INSTITUTE OF GOVERNMENT FOR
STRATEGIC PLANNING TECHNICAL ASSISTANCE AND AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE THE AGREEMENT; AND PROVIDING FOR AN
EFFECTIVE DATE.
Mr. Lukasik explained the need to engage a consultant to provide professional assistance with the
Village's strategic planning process.
Thereafter, the motion to adopt Resolution 2018-107 passed unanimously.
RESOLUTION 2018-108 — AGREEMENT WITH TREASURE COAST REGIONAL PLANNING
COUNCIL FOR U.S. HIGHWAY 1 CORRIDOR UPDATE
A motion was made by Vice Mayor Mullinix and seconded by Councilmember Aubrey to adopt
Resolution 2018-108 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING AN INTERLOCAL AGREEMENT WITH THE TREASURE
COAST REGIONAL PLANNING COUNCIL FOR PLANNING ACTIVITIES RELATING TO THE
U.S. HIGHWAY ONE CORRIDOR AND AUTHORIZING THE MAYOR AND VILLAGE
CLERK TO EXECUTE THE AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik reviewed the agreement with Treasure Coast Regional Planning Council (TCRPC) to
provide analysis and conduct public engagement related to the U.S. Highway One Corridor.
Kim Delaney, TCRPC, explained the scope of work and various components of the study.
Regarding any reduction in travel lanes on U.S. Highway One, councilmembers expressed the intent
to gather the data and obtain citizen input before making a decision on the size of the roadway.
Thereafter, the motion to adopt Resolution 2018-108 passed unanimously.
VILLAGE COUNCIL MATTERS/REPORTS
Mayor Norris thanked outgoing Community Development Director Denise Malone for her work.
In honor of Mrs. Malone's service to the Village, Mayor Norris invited the public to join the
Council and staff for refreshments in the break room immediately following the Regular Session.
Vice Mayor Mullinix noted the Smart Cities grant awarded to North County.
Councilmember Searcy asked about status of the Boat/RV survey. Mr. Lukasik described the
process and advised that the contractor who will conduct the survey requested the Village wait
until after the holidays to begin this project.
Minutes Village Council Regular Session held December 13, 2018 Page 5 of 5
VILLAGE MANAGER MATTERS/REPORTS
Mr. Lukasik discussed Code Section 15-2(c)(1) Housing: Property Maintenance Standards;
Exterior property areas; Landscaping (Hedge Encroachment on Sidewalk) and distributed photos
of the property in question. Discussion ensued. Council consensus was that the code needs to be
enforced. A suggestion was made to consider amending the code in the future.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 8:53 p.m.
Melissa Teal, MMC, Village Clerk