10-25-2018 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
OCTOBER 25 2018
Present: Mark Mullinix, Vice Mayor
Susan Bickel, President Pro Tem
Darryl C. Aubrey, Sc.D., Councilmember
Deborah Searcy, Councilmember
Andrew D. Lukasik, Village Manager
Len Rubin, Village Attorney
Melissa Teal, Village Clerk
Absent: David B. Norris, Mayor
ROLL CALL
Vice Mayor Mullinix called the meeting to order at 7:30 p.m. All members of Council were
present, except Mayor Norris, who was out of town. All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Vice Mayor Mullinix gave the invocation and Councilmember Searcy led the public in the Pledge.
APPROVAL OF MINUTES
The Minutes of the Special Session held October 18, 2018 were approved as written.
CONSENT AGENDA APPROVED
Councilmember Aubrey moved to approve the Consent Agenda. Councilmember Searcy seconded
the motion, which passed with all present voting aye. The following items were approved:
Resolution approving a blanket purchase order with Commercial Energy Specialists Inc.
in an amount not to exceed $25,000.00 for the purchase of pool chemicals.
Receive for file Minutes of the Recreation Advisory Board meeting held 10/9/18.
RESOLUTION 2018-90 — CRYSTAL COVE COMMONS CPDD AMENDMENTS
A motion was made by Councilmember Aubrey and seconded by Councilmember Searcy to adopt
Resolution 2018-90 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING MINOR AMENDMENTS TO THE CRYSTAL COVE COMMONS
COMMERCIAL PLANNED UNIT DEVELOPMENT TO REFLECT AS -BUILT CONDITIONS;
MODIFYING THE SITE PLAN, THE LANDSCAPE PLANS, THE ARCHITECTURAL PLANS,
PHOTOMETRIC PLANS AND MATERIALS BOARDS; PROVIDING FOR A CONDITION OF
APPROVAL; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Minutes of Village Council Regular Session held October 25, 2018 Page 2 of 4
RESOLUTION 2018-90 — CRYSTAL COVE COMMONS CPDD AMENDMENTS continued
Community Development Director Denise Malone reviewed the proposed amendments and
recommended approval with the condition that security lighting at the rear entrances to the business
bays along the Golfview Road fagade shall be down lit wall lighting with a motion sensor; the
revised pedestrian scale lighting (bollard and column lighting) on the east side of the plaza shall be
placed on a timer and reduced by a minimum of 50% or turned off after business hours; and all
lighting shall have a color temperature of no more than 2700 Kelvin.
Nick Mihelich, Urban Design Kilday, presented the requested amendments to the project and
responded to Council questions.
Thereafter, the motion to adopt Resolution 2018-90 passed with all present voting aye.
RESOLUTION 2018-91— COUNTRY CLUB CLUBHOUSE LOW VOLTAGE SYSTEMS CONTRACT
A motion was made by Councilmember Searcy and seconded by President Pro Tem Bickel to adopt
Resolution 2018-91 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA ACCEPTING THE PROPOSAL SUBMITTED BY ATLANTIC SMART
TECHNOLOGIES, INC. FOR DESIGN/BUILD SERVICES FOR LOW VOLTAGE SYSTEMS
AT THE NEW COUNTRY CLUB CLUBHOUSE AND AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE A CONTRACT FOR SUCH SERVICES; AND PROVIDING
FOR AN EFFECTIVE DATE.
Information Technology Director Michael Applegate reviewed the Request for Proposals (RFP) for
Design/Installation Services for Low Voltage Systems and discussed the responses to the RFP.
Mr. Applegate recommended acceptance of the proposal from Atlantic Smart Technologies, and noted
that this firm received the highest rated score from the evaluation team. Mr. Applegate clarified
the cost of the project includes these extra items: reconnecting the fiber cabling across the
parking lot to the Tennis facility; adding another IT closet on the second floor of the clubhouse;
and additional TV locations and speakers. Mr. Applegate confirmed that Wi-Fi would be available
for public use throughout the facility.
Thereafter, the motion to adopt Resolution 2018-91 passed with all present voting aye.
RESOLUTION 2018-92 — FIFTH AMENDMENT TO GRANT SERVICES CONTRACT
A motion was made by President Pro Tem Bickel and seconded by Councilmember Aubrey to
adopt Resolution 2018-92 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A FIFTH AMENDMENT TO THE AGREEMENT FOR GRANT
SERVICES WITH RMPK FUNDING, INC. AND AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE THE FIFTH AMENDMENT; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik recommended extending the agreement with RMPK Funding for grant preparation and
management services. Mr. Lukasik stated the Village is seeking $500,000 to $600,000 in grant
funding in fiscal year 2019.
Thereafter, the motion to adopt Resolution 2018-92 passed with all present voting aye.
Minutes of Village Council Regular Session held October 25, 2018 Page 3 of 4
RESOLUTION 2018-93 — FIND GRANT AGREEMENT FOR ANCHORAGE PARK PHASE TWO
A motion was made by Councilmember Searcy and seconded by Councilmember Aubrey to adopt
Resolution 2018-93 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A PROJECT AGREEMENT WITH THE FLORIDA INLAND NAVIGATION
DISTRICT FOR THE RECEIPT OF GRANT FUNDS FOR THE ANCHORAGE PARK
PHASE TWO PROJECT; APPROVING A BUDGET AMENDMENT TO TRANSFER $110,000
FROM THE CAPITAL PROJECTS FUND TO THE SPECIAL REVENUE RECREATION
FUND TO PROVIDE MATCHING FUNDS AND TO FUND AN ENGINEERING STUDY
ASSOCIATED WITH THE PROJECT; ALLOCATING ADDITIONAL MATCHING FUNDS
FROM GRANT REVENUES; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik reported the project agreement with Florida Inland Navigation District (FIND) would
provide $300,000.00 for Phase Two of the Anchorage Park project. Grant consultant Ryan Ruskay,
RMPK Funding Inc., stated the project must be completed in two years in order to receive grant funds.
Mr. Ruskay discussed grant funding for the seawall. Mr. Lukasik discussed replacement of the seawall.
Thereafter, the motion to adopt Resolution 2018-93 passed with all those present voting aye.
RESOLUTION 2018-94 — LIBRARY AUTOMATION SOFTWARE CONTRACT
A motion was made by President Pro Tem Bickel and seconded by Councilmember Searcy to
adopt Resolution 2018-94 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A CONTRACT WITH BYWATER SOLUTIONS, LLC FOR THE
KOHA INTEGRATED LIBRARY MANAGEMENT SYSTEM AND AUTHORIZING THE
MAYOR AND VILLAGE CLERK TO EXECUTE THE CONTRACT ON BEHALF OF THE
VILLAGE; AND PROVIDING FOR AN EFFECTIVE DATE.
Library Director Zak Sherman reviewed the advantages of the KORA system. Mr. Sherman stated
all the current scanners, receipt printers, and computers would work with the new system.
Thereafter, the motion to adopt Resolution 2018-94 passed with all present voting aye.
RESOLUTION 2018-95 — SECOND AMENDMENT TO NZ CONSULTANTS AGREEMENT
A motion was made by President Pro Tem Bickel and seconded by Councilmember Aubrey to
adopt Resolution 2018-95 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A SECOND AMENDMENT TO AN AGREEMENT WITH NZ
CONSULTANTS, INC. FOR CURRENT AND LONG-RANGE PLANNING AND ZONING
SERVICES FOR FISCAL YEAR 2018 PURSUANT TO PRICING ESTABLISHED IN AN
EXISTING CONTRACT WITH THE CITY OF LAKE WORTH AND AUTHORIZING THE
MAYOR AND VILLAGE CLERK TO EXECUTE THE SECOND AMENDMENT ON BEHALF OF
THE VILLAGE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Because the amount previously approved by Council for fiscal year 2018 was exceeded by $1,655.00,
Mr. Lukasik requested approval of the amendment and authorization of the additional expenditure.
Thereafter, the motion to adopt Resolution 2018-95 passed with all present voting aye.
Minutes of Village Council Regular Session held October 25, 2018 Page 4 of 4
RESOLUTION 2018-96 — BUILDING DIVISION, CODE ENFORCEMENT AND RELATED
SERVICES AGREEMENT
A motion was made by Councilmember Aubrey and seconded by Councilmember Searcy to adopt
Resolution 2018-96 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING AN AGREEMENT WITH HY-BYRD INCORPORATED TO
PROVIDE BUILDING DIVISION, CODE ENFORCEMENT AND RELATED SERVICES
PURSUANT TO PRICING ESTABLISHED IN AN EXISTING AGREEMENT WITH THE
CITY OF LAKE WORTH AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE THE AGREEMENT ON BEHALF OF THE VILLAGE; AND PROVIDING FOR
AN EFFECTIVE DATE.
Mr. Lukasik stated the Hy -Byrd agreement provides the Village with additional resources for
building -related services. Community Development Director Denise Malone reported Hy -Byrd
is currently being used primarily for inspections.
Thereafter, the motion to adopt Resolution 2018-96 passed with all present voting aye.
VILLAGE COUNCIL MATTERS/REPORTS
President Pro Tem Bickel related that the Friends of MacArthur Beach State Park has a junior
group of 6th -12th graders who perform a community service project. President Pro Tem Bickel
suggested the Village could engage students in this age group to complete a community service
project (possibly for parks and recreation) and then report on it to the Council.
Regarding crime at Lakeside Park, President Pro Tem Bickel stated her research on the amount of
crime this year versus prior years shows that there has not been an uptick in crime at Lakeside Park.
President Pro Tem Bickel noted other issues with parking and off -leash dogs at the park.
Councilmember Searcy encouraged participation in Saturday's ghost run and noted the road
closure during the event.
Vice Mayor Mullinix discussed the Lyle Sumek's presentation on Leadership and Governance at
the recent Palm Beach County League of Cities meeting. Vice Mayor Mullinix provided the
Council with a copy of the presentation.
VILLAGE MANAGER MATTERS/REPORTS
Mr. Lukasik thanked Kathy Grayson of South Florida PGA and Village staff who assisted with
interviews for the golf professional position. Mr. Lukasik will set up a meeting to introduce the
three finalists to Council and the Golf Advisory Board.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 8:30 p.m.
Melissa Teal, MMC, Village elerk