10-18-2018 VC SP-MPresent:
Absent:
ROLL CALL
MINUTES OF THE SPECIAL SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
OCTOBER 18, 2018
David B. Norris, Mayor
Mark Mullinix, Vice Mayor
Darryl C. Aubrey, Sc.D., Councilmember
Deborah Searcy, Councilmember
Andrew D. Lukasik, Village Manager
Len Rubin, Village Attorney
Melissa Teal, Village Clerk
Susan Bickel, President Pro Tem
Mayor Norris called the meeting to order at 7:30 p.m. All members of Council were present,
except President Pro Tem Bickel, who was ill. All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Mayor Norris gave the invocation and Councilmember Aubrey led the public in the Pledge.
APPROVAL OF MINUTES
The Minutes of the Regular Session held September 27, 2018 and Minutes of the Special Session
held October 1, 2018 were approved as written.
STATEMENTS FROM THE PUBLIC
The following residents addressed the Council regarding concerns about Lakeside Park:
Warren Hahn, 119 Cruiser Road North
Stephen Harber, 731 Lakeside Drive
Ryan Nagle, 136 Cruiser Road South
Samm Millar, 119 Cruiser Rd South
Adam Farkas, 725 Buoy Road
Brianna Beatty, 118 Cruiser Road
Mr. Lukasik explained the purpose of the parking survey for Lakeside Park and discussed plans
to implement parking restrictions. Mr. Lukasik discussed police monitoring of the park. Chief
Jenkins reported that crime was down 26.5% in North Palm Beach over the last year, and the
Police Department's case clearance rate was 47.7%. Chief Jenkins noted that in the last three years,
the Village has been in the top 20 safest cities in Florida. Chief Jenkins encouraged residents to
call the police when necessary and to lock their cars.
Council discussion ensued. By consensus, it was determined that staff would collect and analyze
data for three months following implementation of the parking restrictions. At that time, the
Council will consider whether further action is warranted regarding the use of Lakeside Park.
John Samadi, 512 Marlin Road, delivered a letter to Council concerning the application and
administration of the zoning code.
CONSENT AGENDA ITEM REMOVED
Item 6D7, resolution approving a blanket purchase order with Precision Landscape Company of
Palm Beach County Inc., was removed from the Consent Agenda and placed on the Regular
Session agenda.
Minutes of Village Council Special Session held October 18, 2018 Page 2 of 4
CONSENT AGENDA APPROVED
Thereafter, Vice Mayor Mullinix moved to approve the Consent Agenda. Councilmember Aubrey
seconded the motion, which passed with all present voting aye. The following items were approved:
Motion to suspend 11/22/18 and 12/27/18 Council meetings in observance of national holidays.
Resolution 2018-77 approving blanket purchase order with The Home Depot in an
amount not to exceed $13,000.00 for various facility and grounds improvement materials
and supplies in the Public Works Department.
Resolution 2018-78 approving a blanket purchase order with Lowes Home Improvement
in an amount not to exceed $13,000.00 for various facility and grounds improvement
materials and supplies in the Public Works Department.
Resolution 2018-79 approving a blanket purchase order with Tiresoles of Broward, Inc.
d/b/a Elpex Tires in an amount not to exceed $85,000.00 for automotive tires and
retread/repair services in the Public Works Department.
Resolution 2018-80 approving a blanket purchase order with Florida Brake & Truck in an
amount not to exceed $15,000.00 for automotive parts and mechanical repair services in
the Public Works Department.
Resolution 2018-81 approving a blanket purchase order with Freightliner, Inc. in an
amount not to exceed $14,000.00 for automotive parts and mechanical repair services in
the Public Works Department.
Resolution 2018-83 declaring one 2018 Mack Front Load Sanitation Collection Truck as
surplus property and authorizing its disposal.
Resolution 2018-84 approving the Agreement for Vote Processing Equipment Use and
Election Services between the Palm Beach County Supervisor of Elections and the
Village of North Palm Beach.
Receive for file Minutes of the Library Advisory Board meeting held 8/28/18.
Receive for file Minutes of the Planning Commission meeting held 9/11/18.
Receive for file Minutes of the Library Advisory Board meeting held 9/25/18.
Receive for file Minutes of the Audit Committee meeting held 10/2/18.
RESOLUTION 2018-82 — BLANKET PURCHASE ORDER WITH PRECISION LANDSCAPE
OF PALM BEACH COUNTY, INC.
A motion was made by Vice Mayor Mullinix and seconded by Councilmember Aubrey to adopt
Resolution 2018-82 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A BLANKET PURCHASE ORDER WITH PRECISION LANDSCAPE
COMPANY OF PALM BEACH COUNTY, INC. IN AN AMOUNT NOT TO EXCEED
$5000 FOR ANNUALS AND PLANTINGS FOR ROADWAYS, FACILITIES AND PARKS;
AND PROVIDING FOR AN EFFECTIVE DATE.
Public Works Director Steve Hallock noted the traditional use of annuals for seasonal color and
stated expenditures are largely for major projects, such as landscaping at Anchorage Park or
Northlake Boulevard medians, as well as replacing trees damaged in traffic accidents. During
Council discussion, it was suggested that staff consider more frequent use of perennials.
Thereafter, the motion to adopt Resolution 2018-82 passed with all present voting aye.
Minutes of Village Council Special Session held October 18, 2018 Page 3 of 4
RESOLUTION 2018-85 — SECOND AMENDMENT TO FY 2018 BUILDING DEPARMENT
SERVICES AGREEMENT
A motion was made by Councilmember Aubrey and seconded by Councilmember Searcy to adopt
Resolution 2018-85 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A SECOND AMENDMENT TO AN AGREEMENT WITH
M.T. CAUSLEY, LLC FOR BUILDING OFFICIAL, PLAN REVIEW AND INSPECTION SERVICES
FOR FISCAL YEAR 2018 PURSUANT TO PRICING ESTABLISHED IN AN EXISTING
AGREEMENT BETWEEN M.T. CAUSLEY AND THE CITY OF FORT LAUDERDALE
AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE AMENDMENT
ON BEHALF OF THE VILLAGE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR
AN EFFECTIVE DATE.
Mr. Lukasik explained the use of contractual services in fiscal year 2018 to assist with Building
Official duties and the necessity of amending the Agreement with M.T. Causley.
Thereafter, the motion to adopt Resolution 2018-85 passed with all present voting aye.
RESOLUTION 2018-86 — AMENDMENT TO FY 2019 BUILDING DEPARMENT SERVICES
AGREEMENT
A motion was made by Vice Mayor Mullinix and seconded by Councilmember Aubrey to adopt
Resolution 2018-86 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING AN AMENDMENT TO AN AGREEMENT WITH M.T. CAUSLEY, LLC
FOR BUILDING OFFICIAL, PLAN REVIEW AND INSPECTION SERVICES FOR FISCAL
YEAR 2019 PURSUANT TO PRICING ESTABLISHED IN AN EXISTING AGREEMENT
BETWEEN M.T. CAUSLEY AND THE CITY OF FORT LAUDERDALE AND
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE AMENDMENT
ON BEHALF OF THE VILLAGE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR
AN EFFECTIVE DATE.
Mr. Lukasik stated the Village would be relying on M.T. Causley to provide building official
services until a new building official is hired. Mr. Lukasik advised that he executed an agreement
pursuant to the $10,000.00 limit in the purchasing regulations; however, an increase in compensation
to a total of $50,000.00 is recommended in order to ensure services through the end of the fiscal year.
Thereafter, the motion to adopt Resolution 2018-86 passed with all present voting aye.
RESOLUTION 2018-87 — SIDEWALK REMOVAL AND REPLACEMENT CONTRACT
A motion was made by Councilmember Searcy and seconded by Councilmember Aubrey to adopt
Resolution 2018-87 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A CONTRACT AWARD TO M & M ASPHALT MAINTENANCE, INC.
D/B/A ALL COUNTY PAVING FOR SIDEWALK REMOVAL AND REPLACEMENT AND
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE CONTRACT ON
BEHALF OF THE VILLAGE; AND PROVIDING FOR AN EFFECTIVE DATE.
Thereafter, the motion to adopt Resolution 2018-87 passed with all those present voting aye.
Minutes of Village Council Special Session held October 18, 2018 Page 4 of 4
RESOLUTION 2018-88 — VILLAGE -WIDE VEHICLE LEASE PROGRAM FOR FY 2019
A motion was made by Vice Mayor Mullinix and seconded by Councilmember Aubrey to adopt
Resolution 2018-88 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA ACCEPTING A PROPOSAL FROM FORD MOTOR CREDIT COMPANY, LLC
FOR THE LEASE OF TWELVE VEHICLES PURSUANT TO PRICING ESTABLISHED BY
STATE CONTRACT AND THE OUTFITTING OF SUCH VEHICLES TO VILLAGE
SPECIFICATIONS; AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE
NECESSARY LEASE AGREEMENTS AND RELATED DOCUMENTS IN ACCORDANCE
WITH THE TERMS OF THE PROPOSAL; DECLARING SPECIFIED VEHICLES AS
SURPLUS PROPERTY; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Lukasik discussed the policy change in favor of vehicle leasing instead of outright purchase.
Public Works Manager Susanne Hachigian addressed Council questions regarding the vehicles being
surplused and replaced.
Discussion ensued regarding those persons authorized to execute the lease agreements. By consensus,
the phrase "and other members of Village Staff' was deleted from Section 3 of the resolution.
Thereafter, the motion to adopt Resolution 2018-88, as amended, passed with all present voting aye.
VILLAGE COUNCIL MATTERS/REPORTS
Councilmember Searcy commended the Recreation Department on its Touch -a -Truck event.
Councilmember Searcy noted the approval of a new development at former TCM
Councilmember Searcy encouraged the public to participate in Operation Holiday Cheer, by
donating items or making a monetary contribution toward the annual holiday shipment to service
men and women stationed overseas.
Vice Mayor Mullinix supported expanding the use of license plate readers.
Vice Mayor Mullinix discussed keeping the driving range open in future when re -grassing the
golf course.
VILLAGE MANAGER MATTERS/REPORTS
Mr. Lukasik noted an error in the final payment amount approved on August 23, 2018 to Proshot
Concrete for work on the Lighthouse Bridge. A motion was made by Councilmember Aubrey,
seconded by Vice Mayor Mullinix, to authorize final payment to Proshot Concrete in the amount
of $24,858. All present voted aye.
Mr. Lukasik gave an update on status of the golf course and clubhouse project. Special Projects
Director Chuck Huff gave an update on clubhouse construction.
Mr. Lukasik reported on the status of hiring the head golf pro position and Country Club general
manager position.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 8:50 p.m.
Melissa Teal, MMC, Village Clerk