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11-09-2017 VC REG-A VILLAGE OF NORTH PALM BEACH REVISED AGENDA REGULAR SESSION THURSDAY, NOVEMBER 9, 2017 COUNCIL CHAMBERS 7:30 P.M. Darryl C. Aubrey Robert A. Gebbia Mark Mullinix David B. Norris Susan Bickel Mayor Vice Mayor President Pro Tem Councilmember Councilmember Andrew D. Lukasik Leonard Rubin Melissa Teal Village Manager Village Attorney Village Clerk 1. ROLL CALL 2. INVOCATION – COUNCILMEMBER BICKEL 3. PLEDGE OF ALLEGIANCE – MAYOR AUBREY 4. AWARDS AND RECOGNITION 5. APPROVAL OF MINUTES a. Minutes of Regular Session held 10/26/17 6. COUNCIL BUSINESS MATTERS A. STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS Members of the public may address the Council concerning items on the Consent Agenda or any non-agenda item under Statements from the Public. Time Limit: 3 minutes Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda will be called on when the issue comes up for discussion. Time Limit: 3 minutes Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chambers) and submit it to the Village Clerk prior to the beginning of the meeting. B. DECLARATION OF EX PARTE COMMUNICATIONS C. PUBLIC HEARINGS AND QUASI-JUDICIAL MATTERS 1. PUBLIC HEARING AND 2ND READING OF ORDINANCE 2017-19 – BUDGET AMENDMENT FOR ANCHORAGE PARK FLOATING DOCKS PROJECT Consider a motion to adopt and enact on second reading Ordinance 2017-19 amending the adopted General Fund Budget for Fiscal Year 2017-2018 to transfer $252,000 in recreation developer fees from the General Fund to the Capital Projects Fund and amending the Capital Projects Fund to transfer the recreation developer fees and $45,500 from the Pool – Construction and Major Renovation Capital Account to the Recreation – Construction and Major Renovation Capital Account to finance the Anchorage Park floating docks project; and authorizing execution of the budget amendment. ACTION Regular Session Agenda, November 9, 2017 REVISED Page 2 of 4 2. PUBLIC HEARING AND 2ND READING OF ORDINANCE 2017-20 – BUDGET AMENDMENT FOR TEMPORARY SITE SET UP Consider a motion to adopt and enact on second reading Ordinance 2017-20 amending the Adopted General Fund Budget for Fiscal Year 2016-2017 to transfer $53,082 from the Capital Projects Fund Country Club Project – Construction and Major Renovation Account and $33,817 from the Reserve Expense – Professional Services Account to the General Fund Reserve Expense – Construction and Major Renovation Account to provide additional funding for the temporary site set up at the North Palm Beach Country Club; and authorizing execution of the budget amendment. ACTION 3. 1ST READING OF ORDINANCE 2017-21 – ZONING CODE AMENDMENT – MEDICAL MARIJUANA TREATMENT CENTERS Consider a motion to adopt on first reading Ordinance 2017-21 amending Appendix C, Chapter 45 of the Village Code of Ordinances to prohibit medical marijuana treatment center dispensing facilities within the Village’s corporate limits and to allow medical marijuana treatment centers in the I-1 Light Industrial District subject to the additional requirements imposed by state law. ACTION 4. 1ST READING OF ORDINANCE 2017-22 – ZONING CODE AMENDMENT – GROUP LIVING FACILITIES Consider a motion to adopt on first reading Ordinance 2017-21 amending Appendix C, Chapter 45 of the Village Code of Ordinances to address group living facilities and codify the reasonable accommodation process. ACTION 5. 1ST READING OF ORDINANCE 2017-23 – ZONING CODE AMENDMENT – WALLS AND FENCES IN PUBLIC DISTRICT Consider a motion to adopt on first reading Ordinance 2017-23 amending Appendix C, Chapter 45 of the Village Code of Ordinances to exempt properties in the Public Zoning District from restrictions pertaining to walls and fences. ACTION 6. 1ST READING OF ORDINANCE 2017-24 – CODE AMENDMENT – FIRE PREVENTION CODE AND PROPERTY MAINTENANCE AND HOUSING STANDARDS Consider a motion to adopt on first reading Ordinance 2017-24 revising Chapter 12 of the Village Code of Ordinances to provide for enforcement of the Florida Fire Prevention Code by the Village’s Fire Rescue Department and amending Chapter 15 of the Village Code of Ordinances to adopt updated and revised property maintenance standards and minimum housing standards. ACTION 7. 1ST READING OF ORDINANCE 2017-25 – RECREATIONAL TRAILS PROGRAM GRANT AGREEMENT AND BUDGET AMENDMENT Consider a motion to adopt on first reading Ordinance 2017-25 approving an agreement with the Florida Department of Environmental Protection for the receipt of Recreational Trails Grant Program funds for the Community Center; approving a budget amendment to transfer $50,000 from the Unassigned Fund Balance Account to the General Fund Budget to provide matching funds for the grant award; and authorizing execution of the Agreement and the budget amendment. ACTION Regular Session Agenda, November 9, 2017 REVISED Page 3 of 4 D. CONSENT AGENDA The Consent Agenda is for the purpose of expediting issues of a routine or pro-forma nature. Councilmen may remove any item from the Consent Agenda, which would automatically convey that item to the Regular Agenda for separate discussion and vote. 1. Resolution 2017-101 directing the Village Clerk to publish notice of the General Election on March 13, 2018; naming the time and place where the election shall be held; declaring the offices to be filled; requesting that the Palm Beach County Supervisor of Elections conduct the election; delegating certain duties to the Supervisor; and providing for the composition of the Municipal Canvassing Board. 2. Resolution 2017-102 approving the Agreement for Vote Processing Equipment Use and Election Services by and between the Palm Beach County Supervisor of Elections and the Village of North Palm Beach. 3. Resolution 2017-103 confirming the Village’s participation in the Palm Beach County Property Assessed Clean Energy (PACE) Program. 4. Receive for file Minutes of the General Employees Pension Board meeting held 8/2/17 5. Receive for file Minutes of the Library Advisory Board meeting held 9/26/17 6. Receive for file Minutes of the Golf Advisory Board meeting held 10/16/17 7. Receive for file Minutes of the Library Advisory Board meeting held 10/24/17 E. OTHER VILLAGE BUSINESS MATTERS 1. RESOLUTION – BERMUDA TURF MAINTENANCE CONTRACT Consider a motion to adopt a proposed resolution accepting the proposal submitted by STO Landscape Services, Inc. for athletic field turf maintenance services at a total annual cost not to exceed $199,673.00 and authorizing execution of the contract. ACTION 2. RESOLUTION – BLANKET PURCHASE ORDER FOR POOL CHEMICALS Consider a motion to adopt a proposed resolution approving a blanket purchase order with Commercial Energy Specialists Inc. in an amount not to exceed $25,000.00 for pool chemicals utilized by the Parks and Recreation Department. ACTION 3. RESOLUTION – ANCHORAGE PARK FIND GRANT AGREEMENT Consider a motion to adopt a proposed resolution approving a Project Agreement with the Florida Inland Navigation District for a Waterways Assistance Project Grant for Anchorage Park and authorizing execution of the Agreement; and approving a budget amendment to modify the account for the project’s funding component. ACTION 4. RESOLUTION – PURCHASING POLICY REVISION Consider a motion to adopt a proposed resolution revising the Village’s Purchasing Policy as set forth in the Village’s Accounting Policies and Procedures Manual for Internal Controls. ACTION Regular Session Agenda, November 9, 2017 REVISED Page 4 of 4 5. RESOLUTION – HURRICANE PAY Consider a motion to adopt a proposed resolution approving the payment of overtime compensation to non-exempt Village employees and the establishment of an administrative leave bank for exempt employees for work performed before, during, and after Hurricane Irma. ACTION F. COUNCIL AND ADMINISTRATION MATTERS 1. MAYOR AND COUNCIL MATTERS/REPORTS 2. VILLAGE MANAGER MATTERS/REPORTS a. Evaluation and Appraisal Report (EAR) Update 7. REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS) 8. ADJOURNMENT If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Council meeting, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date. This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda.