05-25-2017 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
MAY 25, 2017
Present: Darryl C. Aubrey, Sc.D., Mayor
Mark Mullinix President Pro Tem
David B. Norris, Councilmember
Len Rubin, Village Attorney
Melissa Teal, Village Clerk
Chuck Huff, Director of Special Projects
Absent: Robert A. Gebbia, Vice Mayor
Susan Bickel, Councilmember
Andrew D. Lukasik, Village Manager
ROLL CALL
Mayor Aubrey called the meeting to order at 7:30 p.m. All members of Council were present
except Vice Mayor Gebbia and Councilmember Bickel, who were out of town. All members of
staff were present except Village Manager Andrew Lukasik, who had a scheduling conflict.
INVOCATION AND PLEDGE OF ALLEGIANCE
President Pro Tem Mullinix gave the invocation and Councilmember Norris led the public in the
Pledge of Allegiance.
AWARDS AND RECOGNITION
On behalf of the Village Council, Mayor Aubrey proclaimed May 20 through May 26, 2017 as
National Safe Boating Week in the Village of North Palm Beach. Lt/C Richard McClain, SN,
Executive Officer of the Palm Beach Sail and Power Squadron was present to accept the proclamation.
Mr. Huff introduced the new Director of Public Works, Steven Hallock.
APPROVAL OF MINUTES
The Minutes of the Regular Session held May 11, 2017 were approved as written.
PUBLIC HEARING AND SECOND READING OF ORDINANCE 2017-08 — BUDGET AMENDMENT
AND TRANSFER TO CAPITAL PROJECTS FUND
A motion was made by President Pro Tem Mullinix and seconded by Councilmember Norris to
adopt and enact on second reading Ordinance 2017-08 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, AMENDING THE ADOPTED GENERAL FUND BUDGET FOR FISCAL YEAR
2016-2017 TO APPROPRIATE $15,000,000.00 FROM LOAN PROCEEDS FOR THE NORTH
PALM BEACH COUNTRY CLUB PROJECT TO REIMBURSE THE GENERAL FUND
UNASSIGNED FUND BALANCE IN THE AMOUNT OF $1,400,000.00 AND TRANSFER
$13,600,000.00 TO THE CAPITAL PROJECTS FUND TO PROVIDE FUNDING FOR THE
PROJECT; RECLASSIFYING A PORTION OF THE TEMPORARY FACILITIES BUDGET
\ TO PROVIDE FUNDS FOR PROFESSIONAL SERVICES INCURRED FOR THE LOAN
FINANCING; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
Minutes of Village Council Regular Session held May 25, 2017 Page 2 of 3
PUBLIC HEARING AND SECOND READING OF ORDINANCE 2017-08 - BUDGET AMENDMENT
AND TRANSFER TO CAPITAL PROJECTS FUND continued
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Mr. Huff noted Council previously approved the use of $1.4 million from the General Fund
Unassigned Fund Balance to fund architectural design services and temporary facilities
associated with the clubhouse project. Mr. Huff stated the purpose of the ordinance is to
reimburse the General Fund Unassigned Fund Balance for these expenses using loan proceeds.
Mayor Aubrey opened the public hearing.
Gus Kontos, 712 Buttonwood Road, asked for an explanation of the ordinance. Mr. Huff
explained that because loan proceeds were not yet available for these expenses, $1,000,000 from
the General Fund Unassigned Fund Balance was transferred to fund the architectural design and
$400,000 was transferred to fund temporary facilities. Mr. Huff stated Ordinance 2017-08 would
replenish the General Fund Unassigned Fund Balance using $1,400,000 from the $15,000,000
Country Club Clubhouse loan, with the remaining $13,600,000 being transferred to the Capital
Projects Fund for the construction of the new clubhouse.
There being no further comments from the public. Mayor Aubrey closed the public hearing.
Thereafter, the motion to adopt and enact Ordinance 2017-08 on second reading passed with all
present voting aye.
CONSENT AGENDA APPROVED
President Pro Tem Mullinix moved to approve the consent agenda. Councilmember Norris
seconded the motion, which passed unanimously. The following items were approved:
Resolution 2017-41 amending Resolution 2017-32 to change the account number for
expenditures relating to the Construction Management Consulting Services Contract
Receive for file Minutes of the Recreation Advisory Board meeting held 5/9/17
RESOLUTION — PEST CONTROL SERVICES CONTRACT — TABLED TO NEXT MEETING
A motion was made by Councilmember Norris and seconded by President Pro Tem Mullinix to
adopt a resolution entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA ACCEPTING THE PROPOSAL FOR PEST CONTROL SERVICES AT VILLAGE
FACILITIES FROM BEACH ENVIRONMENTAL EXTERMINATING, INC. AND AUTHORIZING
THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT RELATING TO
SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE.
For the record, Mr. Rubin noted a correction in Section 2 of the resolution: the $40,000
expenditure is through fiscal year 2020, not fiscal year 2018.
Mr. Huff stated the Village received five proposals to provide pest control services at all Village
facilities. Mr. Huff reported the Evaluation Committee reviewed and ranked the proposals, with
Beach Environmental being the top-ranked firm. Mr. Huff explained the request to allocate $40,000
for these services in order to allow for additional expenses related to the clubhouse project.
Discussion ensued regarding the estimated cost, evaluation forms, and scoring. A motion was
made by Councilmember Norris, seconded by President Pro Tem Mullinix, and passed 3-0 to
table this item to the next meeting.
Minutes of Village Council Regular Session held May 25, 2017 Page 3 of 3
RESOLUTION 2017-42 — DEBRIS REMOVAL CONTRACT
A motion was made by President Pro Tem Mullinix and seconded by Councilmember Norris to
adopt Resolution 2017-42 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING AN AGREEMENT WITH PHILLIPS AND JORDAN, INC. FOR
HURRICANE/DISASTER DEBRIS REMOVAL WITHIN THE VILLAGE IN ACCORDANCE
WITH THE TERMS, CONDITIONS AND PRICING SET FORTH IN AN EXISTING AGREEMENT
BETWEEN PHILLIPS AND JORDAN, INC. AND THE SOLID WASTE AUTHORITY OF
PALM BEACH COUNTY; AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE THE AGREEMENT ON BEHALF OF THE VILLAGE; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Huff advised the Village's current contract with Phillips and Jordan expires August 20, 2017
and approval of the agreement would provide for hurricane/disaster debris removal within the
Village through May 7, 2022.
Thereafter, the motion to adopt Resolution 2017-42 passed with all present voting aye.
RESOLUTION 2017-43 — HAR-TRU TENNIS COURT SURFACING MATERIAL CONTRACT
A motion was made by Councilmember Norris and seconded by President Pro Tem Mullinix to
adopt Resolution 2017-43 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A CONTRACT AWARD TO FAST -DRY CORPORATION D/B/A
10-S TENNIS SUPPLY FOR THE PURCHASE AND DELIVERY OF HAR-TRU TENNIS
COURT SURFACING MATERIAL AND AUTHORIZING THE MAYOR AND VILLAGE
CLERK TO EXECUTE THE CONTRACT ON BEHALF OF THE VILLAGE; AND
PROVIDING FOR AN EFFECTIVE DATE.
Mr. Huff reported the Village received one bid in response to the Invitation to Bid for Har -Tru
Tennis Court Surfacing Material. Mr. Huff noted the vendor has worked with the Village in the past.
Thereafter, the motion to adopt Resolution 2017-43 passed with all present voting aye.
VILLAGE COUNCIL MATTERS/REPORTS
President Pro Tem Mullinix commented on streetlights and sidewalks in the Village.
President Pro Tem Mullinix noted the amount of traffic at Lakeside Park and stated residents
were complaining about vehicles being parked in their yards.
President Pro Tem Mullinix expressed concern about the architect following Council direction
concerning the Country Club project.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 8:31 p.m.
Melissa Teal, MMC, Village 6erk