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08-14-1997 VC REG-MMINUTES OF REGULAR SESSION • OF THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA HELD THURSDAY, AUGUST 14, 1997 Present: Gail H. Vastola, Mayor Charles O'Meilia, Vice Mayor Tom Valente, Councilman David Norris, Councilman Dennis W. Kelly, Village Manager George W. Baldwin, Village Attorney Kathleen F. Kelly, Village Clerk Absent: Larry Kelley, President Pro Tem ROLL CALL Mayor Vastola called the meeting to order at 7:3o p.m. All members of Council were present except President Pro Tem Kelley, who was absent due to illness. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG Mayor Vastola gave the invocation, and Councilman Valente led the public in the Pledge of Allegiance to the Flag. APPROVAL OF MINUTES The following Minutes were approved as written: Minutes of Regular Session held 7/24/97 REPORT OF THE MAYOR Mayor Vastola presented a plaque to Carol Kelley in appreciation of her years of service as a member of the Planning Commission. Discussion was held regarding an addendum to the Workshop agenda concerning the proposed Public Safety facility. The Consensus of Council was to postpone discussion until the Workshop Session of August 28, 1997. Vice Mayor O'Meilia moved to hold a Special Workshop on Monday, August 18, 1997 • after the Executive Session to discuss the evaluation form to be used in the annual Minutes of Regular Session held Thursday, August 14, 1997 evaluation ofi the Village Manager. Councilman Valente seconded the motion, and all present voted aye. PETITIONS AND COMMUNICATIONS The following Minutes were received for file: Minutes ofi Zoning Board ofi Adjustment Meeting held 4/29/97 Minutes of Police & Fire Pension Board Meeting held 4/29/97 Minutes of Library Advisory Board Meeting held 6/24/97 Minutes of Planning Commission Meeting held 7/8/97 Minutes of Special Country Club Administrative Board Meeting Held 7/21/97 Minutes of Code Enforcement Board Meeting held 8/4/97 • Minutes of Country Club Administrative Board Meeting held 8/4/97 Minutes of Country Club Administrative Board Meeting held 8/4/97 - it was noted that Mr. Finney's absence was not excused; clarification was requested as well instructions to new Board members regarding procedures. REPORTS OF SPECIAL COMMITTEES AND RECOMMENDATIONS Councilman Valente moved to receive for file the recommendation of the Country Club Administrative Board that Council "consider an amendment to the current restaurant contract with regard to the vending machine concession, and to remove vending concession from the contract, particularly in the pool and tennis departments". Vice Mayor O'Meilia seconded the motion, and all present voted aye. Vice Mayor O'Meilia moved to receive for file the recommendation of the Recreation Advisory Board that Council "allow the U. S. Kayak and Canoe Team to store their kayaks and canoes in a temporary facility at Anchorage Park as long as it does not impede on the normal activities of the park and marina". Councilman Norris seconded the motion, and all present voted aye. • 2 • • Minutes of Regular Session held Thursday, August 14, 1997 Councilman Norris moved to receive for file the recommendation of the Country Club Advisory Board that Council "amend the 1996-97 Fiscal Budget and to approve budget transfer from L8070-49910 (Golf Shop Equipment) in the amount of $3,500 to fund purchase of a telephone system for allocation of tee times". Vice Mayor O'Meilia seconded the motion, and all present voted aye. Councilman Valente moved to receive for file the recommendation of the Country Club Administrative Board that Council "amend the 1996-97 Fiscal Budget in the amount of $20,000 and to approve budget transfer from L8070-49910 (Club Contingency) to L8045- 34680 (R&M-Streets, Road, Paths) in the amount of $20,000 to fund resurfacing of the maintenance parking lot and to pave an additional area for parking". Vice Mayor O'Meilia seconded the motion, and all present voted aye. Councilman Norris moved to receive for file the recommendation of the Country Club Administrative Board that Council "proceed with the bid process for the Country Club HVAC as the CCAB did not foresee any problem with the bid nor do they expect any drastic change in the size of the clubhouse nor any impact on the future space study". Councilman Valente seconded the motion, and all present voted aye. Councilman Valente moved to receive for file the recommendation of the Country Club Administrative Board that Council "negotiate with the National Golf Foundation for expansion and update of the 1988 NGF Study with regard to the NPBCC clubhouse and facility space study". Vice Mayor O'Meilia seconded the motion, and all present voted aye. VILLAGE MANAGER'S REPORT Charles Isiminger at the Regular Session of 8/28/97. Discussion was held concerning appointing an alternate representative to the Beaches and Shores Council. Consensus of Council was to consider a resolution appointing DECLARATION OF EX PARTE COMMUNICATIONS Mayor Vastola stated that she had a telephone conversation with Dr. Derek Brock on 8/9/97 regarding the request to store kayaks at the Anchorage Park Marina; a telephone conversation with Joe Tringali on 8/14/97 regarding the kayaks; and Dr. Michael Patipa, Mort Levin, and Larry Smith on 8/14/97 regarding the proposed Public Safety Building. Vice Mayor O'Meilia reported that Bill Altman of Altman Air-Conditioning called him to object to the bid award for the HVAC project at the North Palm Beach Country Club. 3 Minutes of Regular Session • held Thursday, August 14, 1997 Mayor Vastola announced that all members of Council had received a letter from Mr. Eugene Bie opposing the kayak storage. BILL 893 -REGULATING VEHICLE SIGNS -PLACED ON FIRST READING Vice Mayor O'Meilia moved that Bill 893 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING SUBSECTION (B)(23) OF SECTION 6-113, PROHIBITED SIGNS, OF ARTICLE V, SIGNS AND OUTDOOR DISPLAYS, OF CHAPTER 6 OF THE CODE OF ORDINANCES OF THE VILLAGE RELATING TO VEHICLE SIGNS; PROVIDING FOR SEVERABILITY; PROVIDING FOR THE REPEAL OF ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR AN EFFECTIVE DATE be placed on first reading and read by title alone. Councilman Norris seconded the motion, and all present voted aye. BILL 894 - CONCURRENCY MANAGEMENT -PLACED ON SECOND READING AND ENACTED AS ORD. 35-97 Vice Mayor O'Meilia moved that Bill 894 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE DEFINITION OF LOS (INTERIM) FOR CAPITAL ROAD FACILITIES IN SECTION 21-44 OF ARTICLE IV., CONCURRENCY MANAGEMENT, OF CHAPTER 21 OF THE CODE OF ORDINANCES OF THE VILLAGE; PROVIDING FOR SEVERABILITY; PROVIDING FOR THE REPEAL OF ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE be placed on second reading and read by title alone. Councilman Norris seconded the motion, and all present voted aye. Vice Mayor O'Meilia moved that Bill 984 be enacted as Ordinance 35-97. Councilman Norris seconded the motion, and all present voted aye. • 4 Minutes of Regular Session . held Thursday, August 14, 1997 Councilman Norris moved that Bill 895 entitled: AN ORDINANCE OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE NORTH PALM BEACH COUNTRY CLUB BUDGET FOR THE FISCAL YEAR 1996-97 TO APPROPRIATE FUNDS IN THE AMOUNT OF $10,000 FOR SPACE STUDY OF THE CLUBHOUSE be placed on second reading and read by title alone. Councilman Valente seconded the motion. During discussion, staff was directed to provide a copy to Council Reading File of past space study done by the National Golf Foundation. Councilman Norris moved that the Village advertise a Request for Proposals forthe space study. Councilman Valente seconded the motion, and all present voted aye. Thereafter, the main motion passed 4-0. By consensus, Council directed that the Request for Proposals include language that the Country Club's membership survey is available, and that it does not have to be redone. Councilman Norris moved that Bill 895 be enacted as Ordinance 36-97. Councilman Valente seconded the motion, and all present voted aye. BILL 896 -PERSONAL USE TRAILERS -PLACED ON FIRST READING Vice Mayor O'Meilia moved that Bill 896 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING SECTION 18-35, RECREATIONAL, BOATING AND CAMPING EQUIPMENT, OF ARTICLE III OF CHAPTER 18 OF THE CODE OF ORDINANCES OF THE VILLAGE; PROVIDING FOR SEVERABILITY; PROVIDING FOR THE REPEAL OF ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR AN EFFECTIVE DATE 5 Minutes of Regular Session • held Thursday, August 14, 1997 be placed on first reading and read by title alone. Councilman Norris seconded the motion. During discussion, the following changes were made: Page 2, (8): the phrase or rear yard was deleted; the phrase pursuant to this Code was inserted at the end of (7) Page 1, ¶2 of Section 18-35: motorcycles and all-terrain vehicles was added Thereafter, all in favor voted aye. RESOLUTION 46-97 ADOPTED -BID AWARD FOR HVAC Vice Mayor O'Meilia moved that Resolution 46-97 be taken from the table. Councilman Norris seconded the motion, and all present voted aye. Councilman Norris moved that Resolution 46-97 entitled: A RESOLUTION OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ACCEPTING THE BID OF ACTION MECHANICAL, BOCA RATON, FLORIDA, FOR HVAC MODIFICATIONS TO THE CLUBHOUSE AT THE NORTH PALM BEACH COUNTRY CLUB IN THE AMOUNT OF $137,000; FUNDS TO BE EXPENDED FROM ACCOUNT NO. L0000-24791 (COUNTRY CLUB RESERVE -CAPITAL CONTINGENCY) be adopted. Councilman Valente seconded the motion. The motion passed 3-1, with Councilman Norris, Councilman Valente and Mayor Vastola voting aye, and Vice Mayor O'Meilia voting nay. RESOLUTION 47-97 ADOPTED -NEW ZONING MAP Vice Mayor O'Meilia moved that Resolution 47-97 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING A NEW OFFICIAL ZONING MAP WHICH SHALL SUPERSEDE THE PRIOR OFFICIAL ZONING MAP AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO SIGN AND SEAL THE NEW OFFICIAL ZONING MAP • 6 • Minutes of Regular Session held Thursday, August 14, 1997 be adopted. Councilman Valente seconded the motion. During discussion, staff was directed to correct error which shows the of Ellison Wilson Road as being within the Village of North Palm redrawing boundary line of the Village to exclude the northern portion Road. This correction is to be made to the map as a condition of the Thereafter, the motion passed 4-0. northern section Beach limits by of Ellison Wilson resolution. RESOLUTION 48-97 ADOPTED - NPDES INTERLOCAL AGREEMENT Vice Mayor O'Meilia moved that Resolution 48-97 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH NORTHERN PALM BEACH COUNTY IMPROVEMENT DISTRICT ATTACHED AS EXHIBIT "A", WHICH AGREEMENT IS FOR THE PURPOSE OF ALLOCATING DUTIES, RESPONSIBILITIES AND COSTS UNDER THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM PERMIT ISSUED BY THE ENVIRONMENTAL PROTECTION AGENCY; AND, PROVIDING FOR AN EFFECTIVE DATE be adopted. Councilman Valente seconded the motion, and all present voted aye. RESOLUTION FOR LEASE AGREEMENT FOR EMS MODULAR BUILDING -TABLED Councilman Valente moved to table this item until the Regular Session of August 28, 1997. Vice Mayor O'Meilia seconded the motion, and all present voted aye. BUDGET TRANSFER APPROVED FOR LRM COMP PLAN PREPARATION Vice Mayor O'Meilia moved to approve budget transfer in the amount of $10,000 for the purpose of payment to Land Research Management for preparation of Comprehensive Plan amendments related to recent annexations; from A5540-49911 (Council Contingency) to A5206-33194 (Comp Plan Amendments). Councilman Norris seconded the motion, and all present voted aye. 7 Minutes of Regular Session held Thursday, August 14, 1997 The Council directed staff to prepare a budget transfer to replenish Council Contingency account at the next Regular Session. RESOLUTION 49-97 ADOPTED - AGREEMENT WITH LAND RESEARCH MANAGEMENT Vice Mayor O'Meilia moved that Resolution 49-97 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO ENTER INTO AN AGREEMENT WITH LAND RESEARCH MANAGEMENT, INC., ATTACHED AS EXHIBIT "A", WHICH AGREEMENT IS FOR THE PURPOSE OF SECURING SERVICES IN THE PREPARATION OF COMPREHENSIVE PLAN AMENDMENTS REQUIRED BY CHAPTER 163, FLORIDA STATUTES AND CHAPTER 9 J-5, FLORIDA ADMINISTRATIVE-CODE, FOR RECENTLY ANNEXED PROPERTIES OFTHE VILLAGE; AND, PROVIDING FOR AN EFFECTIVE DATE be adopted. Councilman Valente seconded the motion, and all present voted aye. The Village Manager was directed to prepare request for proposals in the future regarding agreements for Comprehensive Plan amendments in order to determine what the market is offering for such services. BUDGET TRANSFER APPROVED FOR SPECIAL LEGAL SERVICES Vice Mayor O'Meilia moved to approve a budget transfer in the amount of $15,000 from A5540-49911 (Council Contingency) to A5105-33112 (Special Legal Services) for the purpose of covering special legal costs for the remainder of FY 1966-97. Councilman Norris seconded the motion, and all present voted aye. BUDGET TRANSFER APPROVED FOR CANVAS AWNING FOR FIRE BAY Councilman Norris moved to approve a budget transfer request in the amount of • 8 Minutes of Regular Session • held Thursday, August 14, 1997 $2,350.00 for a temporary canvas awning/enclosure for fire truck No. 1; $1,398 firom A5812-23310 (Physical Exams) and $1,132 from A5812-34010 (Travel) to A5812-66210 (Construction & Major Renovation). Councilman Valente seconded the motion. During discussion, and with agreement from the motion-maker and seconder, the word "temporary" was inserted in the motion to describe the canvas awning/enclosure. Thereafter, all present voted aye. Vice Mayor O'Meilia moved to reconsider the budget transfer for fire bay canvas awning by changing the account number- for expenditure to A5812-34620 (R & M-Bldgs. & Grounds). Councilman Norris seconded the motion, and all present voted aye. REDESIGNATION OF-FUNDS TO SPECIAL PLANNING STUDY APPROVED Vice Mayor O'Meilia moved to approve re-designation of funds from EAR-based Comprehensive Plan amendments to Special Planning Study for zoning-in-progress moratorium north of the Parker Bridge. Councilman Valente seconded the motion, and all present voted aye. HIRING FREEZE LIFTED ON DEPUTY BUILDING OFFICIAL POSITION Vice Mayor O'Meilia moved to lift the hiring freeze on the Deputy Building Official position (job code #6018-0102) in the Public Services Department; reference position audit and needs assessment submitted in accordance with the hiring freeze policy. Councilman Norris seconded the motion, and all present voted aye. HIRING FREEZE LIFTED ON DISPATCHER POSITION Councilman Valente moved to lift the hiring freeze on a Dispatcher position Qob code #5711-0116) in the Department of Public Safety; reference position audit and needs assessment submitted in accordance with the hiring freeze policy. Councilman Norris seconded the motion, and all present voted aye. HIRING FREEZE LIFTED ON PARAMEDIC POSITION Councilman Valente moved to lift the hiring freeze on a Paramedic position (job code #6418-0103) in the Department of Public Safety; reference position audit and needs 9 Minutes of Regular Session • held Thursday, August 14, 1997 assessment submitted in accordance with the hiring freeze policy. Councilman Norris seconded the motion, and all present voted aye. HIRING FREEZE LIFTED ON CHILDREN'S LIBRARIAN POSITION Vice Mayor O'Meilia moved to lift the hiring freeze on a Children's Librarian position (job code #7927-0103) in the Department of Public Safiety; reference position audit and needs assessment submitted in accordance with the hiring freeze policy. Councilman Norris seconded the motion, and all present voted aye. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:05 p.m. • / ~ K thleen F. Kelly, CMC, Villag erk • 10