11-01-2016 VC SP-MMINUTES OF THE SPECIAL SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
NOVEMBER 1, 2016
Present: David B. Norris, Mayor
Doug Bush, Vice Mayor
Darryl C. Aubrey, Sc.D., President Pro Tern
Robert A. Gebbia, Councilmember
Mark Mullinix, Councilmember
James P. Kelly, Village Manager
Len Rubin, Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Norris called the meeting to order at 4:30 p.m. All members of Council were present.
All members of staff were present.
VILLAGE MANAGER SEPARATION AGREEMENT AND RELEASE
Discussion took place concerning the terms of the Village Manager's separation from employment
with the Village of North Palm Beach.
Mr. Rubin gave an overview of the agreement. Mr. Rubin explained specific terms of the agreement,
including Mr. Kelly's request to convert 12 days of sick leave to vacation leave.
A motion was made by Councilmember Gebbia, seconded by Vice Mayor Bush, and passed
unanimously, to approve the Separation Agreement and General Release between James P. Kelly
and the Village of North Palm Beach, including payment for an additional 12 days (96 hours) of
vacation leave.
The Council thanked Mr. Kelly for his service.
Mr. Kelly left the meeting at 4:35 p.m.
INTERIM VILLAGE MANAGER
Discussion was held regarding appointment of an interim manager. A suggestion was made to
appoint a current employee to serve as interim manager on a short-term basis, and to contact the
League of Cities or the Florida City and County Management Association regarding obtaining
interim manager services during the search process. Consensus of Council was in favor of an
internal appointment.
President Pro Tem Aubrey moved to appoint Finance Director Sarnia Janjua as Interim Village
Manager. The motion was seconded by Councilmember Mullinix.
Minutes of Village Council Special Session held November 1, 2016 Page 2 of 2
INTERIM VILLAGE MANAGER continued
Discussion was held regarding additional compensation for serving as Interim Village Manager.
Human Resources Director Britoni Garson advised that the personnel policy provides for a five
percent (5 %) increase.
Discussion ensued on stipulations of Mrs. Janjua's appointment concerning final personnel actions
and purchasing. By consensus, the Council determined that with regard to hiring and termination:
• positions that are not department head level will be forwarded to Mayor Norris for review,
prior to action being taken; and
• department head positions will be reviewed by the Village Council prior to action being taken.
Concerning purchasing, the Council determined that Finance Department purchases that require
both Finance Director and Village Manager approval (in excess of $2,500 and up to $10,000)
would be subject to approval by Mayor Norris.
Thereafter, the motion to appoint Samia Janjua as Interim Village Manager passed unanimously.
VILLAGE MANAGER SEARCH PROCESS
Discussion took place concerning the search process for a new Village Manager. By consensus,
the Council was in favor of conducting the search process using Village personnel, rather than an
outside firm.
It was determined that the job opening would be published for four weeks. The current job
description for Village Manager was provided and reviewed. It was suggested that current projects
such as the Country Club clubhouse, Master Plan, and Village Code re -write should be highlighted.
Ms. Garson will address key items in the ad /cover letter that accompanies the job description. It
was requested that a description of the Country Club be included to specify that it encompasses
golf, tennis, and pool facilities. The draft ad /cover letter will be provided to the Mayor for review,
prior to advertising the position. Councilmember Gebbia moved to conduct the search using
internal personnel, to publish the position opening for four weeks, using the existing job
description with a cover letter describing current projects. Vice Mayor Bush seconded the motion,
which passed unanimously.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 5:02 p.m.
Melissa Teal, MMC, Village Clerk