05-24-1990 VC REG-MMINUTES OF REGULAR SESSION
OF THE
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
HELD
THURSDAY, MAY 24, 1990
Present: V. A. Marks, M.D., Mayor
Jerry G. Gardner, Vice Mayor
Judy M. Pierman, President Pro Tem
' Manny Grinn, Councilman
Al Moore, Councilman
Dennis W. Kelly, Village Manager
George w. Baldwin, Village Attorney
Dolores R. Walker, Village Clerk
ROLL CALL
Mayor Marks called the Regular Session to order at 7:30 p.m. All
members of the Council and the staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Councilman Moore gave the invocation and President Pro Tem Pierman
led the Council and the public in the Pledge of Allegiance to the
Flag.
APPROVAL OF MINUTES
The following minutes were approved as written:
Minutes of Recessed Regular Session of Thursday, April 26,
1990 Reconvened Tuesday, May 1, 1990
' Minutes of Special Meeting held Tuesday, May 8, 1990
Minutes of Special Meeting held Thursday, May 10, 1990
The following minutes were approved as corrected:
Minutes of Regular Session held Thursday, May 10, 1990
ACCEPTANCE OF MINUTES
The following minutes were accepted as written:
Minutes of Library Advisory Board Meeting held April 24, 1990
Minutes of General Employees Pension Board Meeting held May 3,
1990-
Minutes of Code Enforcement Board Meeting held May 7, 1990
The following minutes were accepted as corrected:
Minutes of Country Club Advisory Board Meeting held April 17,
1990
Minutes of Board of Adjustment Meeting held May 8, 1990
' The Minutes of Country Club Advisory Board Meeting held May 15,
1990 will be sent back to the Board for correction.
RECOMMENDATIONS OF ADVISORY BOARDS
President Pro Tem Pierman moved to accept the recommendation of the
Country Club Advisory Board that Council approve the RCA request
from Jim Tuller regarding a Summer Junior Golf Membership (June-
August), limited to fifty (50) players, ages 17 and under, players
playing only after 1:00 p.m., at a cost of $25 for residents and
$50 for non-residents. The motion was seconded by Councilman Moore
for discussion only. The motion passed unanimously.
Minutes of Regular Session
Held Thursday, May 24, 1990
Page 2
Councilman Moore moved to amend the above motion to eliminate the
words in the third sentence which state "limited to fifty (50)
players." The motion was seconded by Councilman Grinn and all
present voted aye.
BILL 602 PLACED ON FIRST READING
Vice Mayor Gardner moved that Bill No. 602 entitled:
1'
AN ORDINANCE OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA,
AMENDING THE NORTH PALM BEACH GENERAL FUND BUDGET FOR FISCAL
YEAR 1989-90 BY APPROPRIATION TRANSFER FROM THE COUNCIL
CONTINGENCY FOR RESURFACING OF THE SIX EXISTING SHUFFLEBOARD
COURTS
be placed on first reading and read by title alone. The motion was
seconded by President Pro Tem Pierman and passed 4-1, with Mayor
Marks, Vice Mayor Gardner, President Pro Tem Pierman and Councilman
Grinn voting aye and Councilman Moore voting nay.
ITEMS REMOVED FROM AGENDA
The following items were removed from the Regular Session Agenda:
11 a. - Resolution - Labor Negotiator
11 b. - Resolution - Legal Assistance - Gladwin Case
REQUEST FOR MEMBERSHIP REFUND - WALLY SCHULLE
Councilman Grinn moved to refund to Mr. Wallace S. Schulle the
partial 1989-90 Country Club membership fee he paid in the amount
of $381.00, with no prejudice to future membership application.
The motion was seconded by Vice Mayor Gardner and passed 3-2, with
Vice Mayor Gardner, President Pro Tem Pierman and Councilman Grinn
voting aye and Mayor Marks and Councilman Moore voting nay.
RECESS
The meeting was recessed at 9:10 p.m. and was reconvened at 9:26
p.m.
MEMBERSHIP FEES AND CAP FOR FISCAL YEAR 1990-91 -
Vice Mayor Gardner moved to adopt the recommendations of the
memorandum from Mr. Kelly to the Village Council dated May 22, 1990
entitled "Report On Membership Cap and Fees for FY 90-91" (copy of
which is attached to the minutes of this meeting.) Mayor Marks
passed the gavel to President Pro T-em Pierman and seconded the
motion.
During the discussion, Mayor Marks withdrew his second and Vice
Mayor Gardner withdrew his motion.
President Pro Tem Pierman returned the gavel to Mayor Marks.
President Pro Tem Pierman moved that we start signing up residents
without a cap immediately, with an increase not to exceed 15~ in
the membership dues over this past year. The motion died for lack
of a second.
Councilman Moore moved that we inform the residents and the
existing members of the Country Club that we will be open for
memberships starting the first of June, with the stipulation that
the maximum number of plays during season will be two and might be
changed to one if conditions warrant it. The motion died for lack
of a second.
President Pro Tem Pierman moved that we start signing up residents,
Minutes of Regular Session
Held Thursday, May 24, 1990
Page 3
without a cap, immediately. The motion was seconded by Councilman
Grinn.
Councilman Moore moved to amend the motion as follows: that all of
the present members of the Country Club who are residents of the
Village, and residents who are not members but are on the waiting
' list, receive a certified letter, return receipt requested,
stipulating that the membership is available to them until August
15, and that the staff be directed to take out an ad in the weekday
and the Thursday Paper and the Palm Beach Post stipulating the
same thing to all residents of the Village - that the Country Club
is now receiving memberships and will be open for applications
until August 15. The monies for this are to be expended from the
account in the Country Club which is called Contingency Reserve.
The motion was seconded by Vice Mayor Gardner and passed 3-2, with
Mayor Marks, Vice Mayor Gardner and Councilman Moore voting aye and
President Pro Tem Pierman and Councilman Grinn voting nay.
Thereafter Council voted on the main motion, as amended, and all-
present voted aye.
ADJOURNMENT
There being no further business to come before the Council, the
meeting adjourned at 10:25 p.m.
~~~
1
. WalKer, CMC, Village Cle
VILLAGE OF NORTH PALM BEACH
M E M O R A N D U M
TO: MAYOR & VILLAGE COUNCIL
FROM: DENNIS W. KELLY, VILLAGE MANAGER.
SUBJECT: REPORT ON MEMBERSHIP CAP AND FEES FOR FY 90-91
DATE: MAY 22, 1990
The attached report is submitted per your request from the special
meeting of May 8, 1990.
The attached report contains the following characteristics:
1. The overall structure of the membership dues and cap-have
not changed from the current fiscal -year (89-90). The
numbers within the various categories have changed.
2. The emphasis on the burden of providing revenue has
shifted dramatically from nonresident memberships to green
fee play.
3. The assumptions listed on pages 1 and 2 are not viewed as
golf course pol-icy at this point in time, but are viewed
as assumptions for budget purposes and serve as
justification for the numbers generated in the conclusions
found on pages 3 and 4.
This memorandum falls under item 12.a. of the regular session-agenda
for Thursday, May 24, 1990.
DWK:sh
Attachment
ASSUMPTIONS
1. 210 rounds per day
2. 355 days course open
3. 74,550 rounds per year
4. Season (S) = November 1 thru March 3D
5. Off-season (OS) = April 1 thru October 30
6. Two (2) green fees per hour during OS
7. Three (3) green fees per hour during (S)
8. Guaranteed to three (3) rounds per week maximum for members,
during season
9. Tee times at 7 minute intervals (9 tee, times per hour for
budget purposes)
10. First tee time = 7:00 a.m. (for budget purposes only)
Last tee time = 2:35 p.m. (for budget purposes only)
11. Sixty-six (66) tee times per day
12. Sixteen (16) Greeh Fee start times (of 66) per day (OS)
Twenty-four (24) Green Fee start times (of 66) per day (S)
13. No rate increases. past three (3) years on membership fees.
Consumer Price Index past 3 years assumed at 5% per year =-1546
14. Ten percent (10%) increase on membership fees
15. Membership cap of 600
90% = Residents = 540 -___
10% = Non-residents = 60
16. All calculations based on 12 month fee structure; not
11/12ths as used in FY 89-90
17. Mandatory cart use by green fee players
18. 50% cart use by members (non-mandatory) _
-1-
ASSUMPTIONS (Continued)
19. No mandatory cart use for members or resident non-members-
20. Membership classifications for FY 90-91 (Family, Single,
Junior) prorated per membership for FY 89-90 _
21. Cart rental rates increased by $2.00 for all categories
22. Charity Cards increased by $3.00 (from $25 to $28)
23. 37,000 rounds (49.6%) played during season. (S)
37,550 rounds (50.4%) played during off-season
Green fee (S) 11,100 rounds
Green fee (OS)-= 7,510 rounds
Membership (S) = 25,900 rounds _--
Membership (OS) = 30,040 rounds
74,550 TOTAL ROUNDS _
-2-
CONCLUSIONS
1. Resident Membership:
With membership cap of 600 and residents representing 90% or
54'0, the following classifications (assumption #20)
generate the following fees: _
Family rate $965 x .10 (assumption #14) = 1061.50 x 189
memberships = $200,623.50.
Single rate $630 x .10 (assumption #14) _- 693.00 x 340
memberships = $235,620.00.
Junior rate $100 x .10 (assumption #14) = 110.00 x 11
memberships = $1,210.00.
2. Non-Resident Membership
With membership cap of 600 and non-residents representing 10%
or 60, the following classifications (assumption #20) generate
the following fees:
Family rate $1,510 x .10 (assumption #14) _ $1,661.00 x 20
memberships = $33,220.
Single rate $970 x .10 (assumption #14) _ $1,067 x 40
memberships = $42,680:-
Junior rate $200 x .10 (assumption #14) _ $220 x 1 membership
_ $220.
3. Green Fees:
30% of season play is green fees (assumption #7) and 20% of
off-season play is green fees (assumption #6).
74,550 rounds x 11/12 = 68,337.
37,000 rounds play (Nov. 89 to Mar. -90) _- 54% played in -5
months (in-season).
Assume 37,550 to be played in 7 months (off-season).
37,000 x .30 = 11,100 rounds (S)
37,550 x .20 = 7,510 .rounds (OS)
Averaging resident winter(s) green fee $17.00 with non-resi-
dent winter (S) green fee $24.00 = $21.00 x 11,100 seasonal
rounds = $233,100.
Averaging resident summer (OS) green fee $13.00 with non-
resident sunnier (OS) green fee $18.00 = $15.50 x 7,510 off-
season rounds = $116,405.
-3-
.. .
CONCLUSIONS Continued
4. Cart Rental:
Green fee players (mandatory use -_assumption #17):
11,100 rounds (S) x $9.00 (assumption #21) _ $99,900
7,510 rounds (OS) x $9.00 (assumption #21) _ 67,590 _
Sub-Total: $167,490
Membership use estimated @ 50%-(assumption #18)
Seasonal rounds 25,900 x .5 = 12,950 rounds x $7.50 (average)
_ $97,125.
Off-season rounds 30,040 x .5 = 15,020 rounds x $7.50
(average) _ $112,650.
Sub-Total: _ $209,775
TOTAL = $377,265.
5. Locker Rental:
Currently have 23 full size lockers in ladies room & 72 in the
mens; (28 full size and 44 half). Increase the amount of
lockers (all half size) to 46 in ladies and 140 in the mens @
$35 locker/year = $6,510
6. Social Memberships:
Resident @ $20 x 30 = $600.00
Non-resident @ $20 x 20 = 400.00
Total 1,000.0
SUMMARY OF FEES
PROPOSED FY 90-91 CURRENT FY 89-90
mos. mos.
GREEN FEES 349,505 273,350.___.
CART RENTAL 377,265 369,840
LOCKER RENT 6,510 2,975
RESIDENT MEMBER 437,453 269,393
NON-RESIDENT MEMBER 76,120 260,152
RESIDENT SOCIAL 600 375
NON-RESIDENT SOCIAL 400 140
1,, 7 1,,171
PROPOSED REVENUE INCREASE _ $71,628
PERCENT INCREASE = 6.1%
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