09-22-2016 VC REG-MPresent:
ROLL CALL
MINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
SEPTEMBER 22, 2016
David B. Norris, Mayor
Doug Bush, Vice Mayor
Darryl C. Aubrey, Sc.D., President Pro Tern
Robert A. Gebbia, Councilmember
Mark Mullinix, Councilmember
James P. Kelly, Village Manager
Len Rubin, Village Attorney
Melissa Teal, Village Clerk
Mayor Norris called the meeting to order at 7:30 p.m. All members of Council were present. All
members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation was given by Councilmember Mullinix and Councilmember Gebbia led the
public in the Pledge of Allegiance.
APPROVAL OF MINUTES
The Minutes of the Regular Session held September 8, 2016 were approved as written.
PUBLIC HEARING AND SECOND READING OF AD VALOREM TAX MILLAGE RATE
ORDINANCE AND BUDGET ORDINANCE
A motion was made by Vice Mayor Bush and seconded by President Pro Tern Aubrey to adopt
and enact on second reading Ordinance 2016 -08 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, ESTABLISHING AND ADOPTING THE FINAL LEVY OF AD VALOREM TAXES
FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30,2017;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
A motion was made by President Pro Tern Aubrey and seconded by Vice Mayor Bush to adopt
and enact on second reading Ordinance 2016 -09 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, ADOPTING THE ANNUAL BUDGET OF THE VILLAGE OF NORTH PALM BEACH
FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017
AND AUTHORIZING ALLOCATIONS, APPROPRIATIONS AND EXPENDITURES IN
ACCORDANCE WITH THE BUDGET AND AS AUTHORIZED BY LAW; APPROVING A
COMPREHENSIVE PAY PLAN AND AUTHORIZING THE VILLAGE MANAGER TO
MAKE TEMPORARY APPOINTMENTS TO BUDGETED POSITIONS; APPROVING A
MASTER FEE SCHEDULE; PROVIDING FOR THE CREATION OF GOVERNMENTAL
FUNDS WHEN NECESSARY; PROVIDING FOR THE RECEIPT OF GRANTS OR GIFTS;
PROVIDING PROCEDURES FOR BUDGET AMENDMENTS; PROVIDING FOR THE LAPSE
OF OUTSTANDING ENCUMBRANCES AND THE RE- APPROPRIATION OF UNEXPENDED
APPROPRIATIONS FOR THE PRIOR FISCAL YEAR; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Minutes of Village Council Regular Session held September 22, 2016 Page 2 of 4
PUBLIC HEARING AND SECOND READING OF AD VALOREM TAX MILLAGE RATE
ORDINANCE AND BUDGET ORDINANCE continued
Mayor Norris opened the public hearing on the ad valorem tax millage rate and budget.
Jack Brennan, 364 Golfview Road #101, inquired whether the millage rate was enough to fund
tee -ball, flag football, swimming, and tennis programs, and to ensure sufficient staff to process
building permits in a timely fashion.
There being no further comments from the public, Mayor Norris closed the public hearing.
A motion was made by President Pro Tern Aubrey, seconded by Councilmember Mullinix, and
unanimously approved, to adopt a millage rate of 7.3300 mils.
Mayor Norris announced that the rolled back rate is 6.8572 mils, the percentage increase over the
rolled back rate is 6.89 %, and the millage rate to be levied is 7.3300 mils.
The motion to adopt and enact Ordinance 2016 -08 on second reading passed unanimously. The
motion to adopt and enact Ordinance 2016 -09 on second reading passed unanimously.
CONSENT AGENDA APPROVED
Vice Mayor Bush moved to approve the consent agenda. Councilmember Gebbia seconded the
motion, and all present voted aye. The following item was approved:
Receive for file Minutes of the Planning Commission meeting held 8/9/16
RESOLUTION 2016 -57 LIBRARY BLANKET PURCHASE ORDERS — BAKER AND TAYLOR, INC.
A motion was made by Councilmember Mullinix and seconded by Councilmember Gebbia to
adopt Resolution 2016 -57 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING BLANKET PURCHASE ORDERS WITH BAKER AND
TAYLOR, INC. IN AN AMOUNT NOT TO EXCEED $28,000 AND MIDWEST TAPE, LLC
IN AN AMOUNT NOT TO EXCEED $22,000 FOR VILLAGE LIBRARY BOOKS AND
AUDIO VISUAL MATERIALS PURSUANT TO PRICING ESTABLISHED BY STATE
CONTRACT; AND PROVIDING FOR AN EFFECTIVE DATE.
Thereafter, the motion to adopt Resolution 2016 -57 passed unanimously.
RESOLUTION 2016 -58 — BAKER AND TAYLOR INC. LEASE RENEWAL
A motion was made by Vice Mayor Bush and seconded by Councilmember Gebbia to adopt
Resolution 2016 -58 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A RENEWAL OF THE BOOK LEASE PLAN WITH BAKER AND
TAYLOR PURSUANT TO PRICING ESTABLISHED IN AN EXISTING CONTRACT WITH
PALM BEACH COUNTY; AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE
RENEWAL AUTHORIZATION; PROVIDING FOR CONFLICTS; AND PROVIDING FOR
AN EFFECTIVE DATE.
Thereafter, the motion to adopt Resolution 2016 -58 passed unanimously.
Minutes of Village Council Regular Session held September 22, 2016 Page 3 of 4
RESOLUTION 2016 -59 — GENERAL EMPLOYEES RETIREMENT BOARD APPOINTMENT
A motion was made by President Pro Tern Aubrey and seconded by Councilmember Mullinix to
adopt Resolution 2016 -59 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPOINTING A RESIDENT MEMBER TO THE GENERAL EMPLOYEES
RETIREMENT BOARD; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly reported current resident member Jim Peterson's term would expire September 27, 2016
and recommended Mr. Peterson's reappointment.
Discussion tools place concerning the possibility of standardizing the term expiration dates for
resident members of the General Employees Retirement Board to coincide with the April
expiration date of all other Village Boards. Mr. Rubin will review the Code and determine the
best way to address the matter.
Thereafter, the motion to adopt Resolution 2016 -59 passed unanimously.
RESOLUTION 2016 -60 — POLICE VEHICLE SURPLUS AND PURCHASE
A motion was made by Councilmember Mullinix and seconded by Councilmember Gebbia to
adopt Resolution 2016 -60 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING THE PURCHASE OF ONE 2016 MARKED FORD INTERCEPTOR
POLICE UTILITY VEHICLE FROM GARBER FORD INC. PURSUANT TO AN EXISTING
STATE TERM CONTRACT FOR MOTOR VEHICLES; DECLARING ONE VEHICLE AS
SURPLUS PROPERTY AND AUTHORIZING ITS DISPOSAL; AND PROVIDING FOR AN
EFFECTIVE DATE.
Mr. Kelly stated the police vehicle to be declared surplus property was involved in an accident
and the Village's insurer declared it a total loss. Mr. Kelly requested that Council approve the
purchase of a 2016 Ford Interceptor police utility vehicle to replace the wrecked patrol vehicle.
Thereafter, the motion to adopt Resolution 2016 -60 passed unanimously.
RESOLUTION 2016 -61— LEGAL SERVICES AGREEMENT AMENDMENT
A motion was made by Vice Mayor Bush and seconded by President Pro Tem Aubrey to adopt
Resolution 2016 -61 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING AN AMENDMENT TO THE LEGAL SERVICES AGREEMENT
WITH LEONARD G. RUBIN, P.A. AND TORCIVIA, DONLON, GODDEAU & ANSAY,
P.A. TO INCREASE THE HOURLY RATE FOR ATTORNEYS AND AUTHORIZING THE
MAYOR AND VILLAGE CLERK TO EXECUTE THE AMENDMENT; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly noted the increase in the hourly rate was the first increase in ten years.
Thereafter, the motion to adopt Resolution 2016 -61 passed unanimously.
Minutes of Village Council Regular Session held September 22, 2016 Page 4 of 4
RESOLUTION 2016 -62 – U.S. HIGHWAY ONE MEDIAN LANDSCAPING
A motion was made by Vice Mayor Bush and seconded by President Pro Tem Aubrey to adopt
Resolution 2016 -62 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA ACCEPTING A PROPOSAL FROM PRECISION LANDSCAPE COMPANY OF
PALM BEACH COUNTY, INC. FOR U.S. HIGHWAY ONE MEDIAN LANDSCAPING
UTILIZING PRICING FOR LABOR AND EQUIPMENT ESTABLISHED IN AN EXISTING
CONTRACT; APPROVING THE PURCHASE OF LANDSCAPE MATERIALS; PROVIDING
FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly reviewed the project boundaries (Palmetto Road to the first median north of Carolinda Drive)
and scope. Mr. Kelly reported on the proposal submitted by Precision Landscape Company,
which includes removal of the existing landscape material and installation of proposed landscape
material at a total cost of $100,037.50. Mr. Kelly advised that Village Administration verified
the fair market value of the landscape materials.
Thereafter, the motion to adopt Resolution 2016 -62 passed unanimously.
VILLAGE COUNCIL MATTERS /REPORTS
Councilman Gebbia reported Seacoast Utility Authority was in the process of investigating
existing sewage and water piping, and plans to undertake a project to replace sewer and force
mains in the area of Lighthouse Drive, south and east of Lighthouse Baptist Church and under the
North Palm Beach Waterway, as well as the water main along Riverside Road east of the waterway.
Councilman Gebbia announced the Third Annual Lake Worth Lagoon Fest on November 12, 2016.
VILLAGE MANAGER MATTERS /REPORTS
Mr. Kelly congratulated outgoing Public Works Director Brian Moree on his new position as
Assistant County Administrator in Marion County and expressed thanks for all his hard work on
behalf of the Village.
Mr. Kelly congratulated Finance Director Sarnia Janjua and the Finance Department on receiving
the Government Finance Officers Association Certificate of Achievement in Financial Reporting
for the Comprehensive Annual Financial Report for Fiscal Year 2015.
Information Technology Director Michael Applegate reviewed the process whereby residents
can use the website to contact the Village to report concerns or issues.
Mr. Kelly discussed the proposed North Palm Beach Commons Memory Care Facility and the
applicant's presentation during the September 8, 2016 Village Council Workshop Session.
Mr. Kelly addressed residents' concerns with the leasing of dry storage spaces at Anchorage Park.
Mr. Kelly distributed the September 2016 report on the condition of North Palm Beach athletic fields.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 8:36 p.m.
—f
Melissa Teal, MMC, Village Clerk