01-03-1989 VC SP-MMINUTES OF SPECIAL SESSION
OF THE
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORID
HELD
TUESDAY, JANUARY 3, 1989
Present: Craig Mundt, Mayor ---
Judy M. Pierman, Vice Mayor
Tan Valente. President Pro Tem
Jerry G. Gardner, Councilman
V. A. Marks, M.D., Councilman
C. R. O'Meilia, Acting Village Manager
John Majewski, Country Club Administrator
Herbert L. Gildan, Village Attorney
Dolores R. Walker, Village Clerk
Also Present: J. Christopher Conmins, McCiunber Golf
Absent: Raymond J. Howland, Village Manager
Mayor Mundt called the Special Session to order at 6:01 p.m. All
members of the Council were present except Councilman Marks who
arrived at 6:04 p.m. All members of staff were present except
the Village Manager who was ill.
Mayor Mundt made the following comments concerning the meeting
this evening:
Nearly two years ago the Council determined that some
improvement renovation was necessary at the Country Club
facilities. This was after an earlier budget session that
year, at which time we had tried to set up a Capital
Improvement Fund and were unsuccessful in sustaining that
through the final budget process.
After hiring a consulting firm who came back with a
substantial recommendation for renovation at the Country
Club in all of the facilities, not only at the golf course,
but also at the pool and tennis courts, they felt that we
could enhance those facilities and get public usage which
was primary in the minds of Council at that time. It was
determined that we would adopt many of the major measures
which had been recommended by National Golf Foundation.
Subsequent to those recommendations a second review was
conducted by the U. S. Golf Association at the request of
Council and basically the same recommendation came back.
The USDA was even more emphatic about work that needed to
be done. An architectural firm, McCumber Golf, was engaged
from Jacksonville and for sane eight months now we have been
looking at proposals by McCumber Golf and trying to go ahead
with our renovations at the facility.
Various numbers have been used as to what the cost will
ultimately be. The Council has requested a credit line, if
you will, fran NCNB Bank in the amount of $1,200,000.00. It
is anticipated that this amount will not be the total amount
that will be forthcoming and the amount that is spent until
we have received the bids. Council has asked for various
bids to be broken down by categories so that we can select
areas that we may choose to go ahead with or to delay or not
to proceed with at all. That amount of money is also to
offset loss of revenue that we may have at the Club, as we
will only be open for one-half year during this caning year
and, hopefully, with the new schedule that I see, we will
open up earlier that we had anticipated. But that figure
that is being used is the amount of borrowing limit that the
Village has created and is not the amount that necessarily
will be spent on the golf course.
ROLL CALL
MAYOR MUNDT'S
COMMENTS
Minutes of Special Session
Held Ttresday, January 3, 1989
Page 2
I would like to say that in the repayment schedule no tax MAYOR
dollars will be used in the repayment of the work to be done MUNDT'S
at the Country Club. The repayment schedule which has.been CCMPti1l7ENTS
worked out canes out of the operating revenues of the Club.
This past year, although we do not have- our final audit
figures, we will probably have revenues _in excess of _ -
expenditures in the area of $100,000.00. We have taken the
driving range under the Village operations and we are
receiving an income stream of approximately $8,000.00 per
month from the driving range. This is the height of the
season and we don't know that that will be sustained
throughout the year, but it certainly appears that revenues
at the Club will more than be able to pay for the work that
will be accomplished and to pay off -the loan that. the
Village has secured. Also, the loan has been secured at an
extremely favorable rate, that is less than prime. we will
be depositing those monies and have a yield back to us which
will be in excess of what it is costing us, so that several -.---
things will happen with that money. It is hot costing
us money while we have the loan, and also if we do not spend
all of the amount, we can use the monies that are left over,
we can reduce the indebtedness, or we can prepay at any
point during the term of the loan if revenues come in
faster. There are no penalties to pay this off, and we feel -
that our Finance Department has negotiated. an extremely
favorable package for us.
We are at the point now where everything is in place. The
only thing that remains to do is to_finally approve the
architect's specifications on the course and then submit
' those to golf construction companies for receipt of the
bids. If that happens satisfactorily this evening, we would
anticipate that those bids would be back for an opening on
February 15 and work will commence in April of this year.
There being no comments from the Council, Councilman Marks moved - MOTION 'IY) REVIEW
to review and approve architect's plan for bid specifications for & APPROVE ARCHI-
the renovation of the North Palm Beach Country Club Golf Course. T'ECT'S PLAN FOR
The motion was seconded by Councilman Gardner. BID SPECS
During the discussion on the motion, Councilman Gardner said he COUNCILMAN
has no real critique on the plan, but he definitely cannot go for GARDNEI2'S
the plan if it is going to prejudice our position of not paying COMMENTS
an additional$27,000.00 to the architect which he did not think
was justified or warranted, and that unless he could get sane
consensus on that, he has a problem with the plans. He felt that
nothing (no dollar amount) was the appropriate figure.
Mr. Chris Cummins stated that in regard to the fee schedule, the CHRIS COMMINS'
$27,000.00 was a verbal approximation based on the input fran CONII~NTS
Councilman Marks' request to go back and relook at sane of the
golf holes. Once he was apprised by staff as to sane of the
specific intent as far as the redesign, he analyzed the plans and
what would be required, and came back with a request for a fee of --
$20,000.00. Councilman Pierman at that time voiced her concern
' at that figure. He got together with Ray Howland and just prior
to the holidays, they agreed to a $15,000.00 figure because he
told Ray he did not want to be a stumbling block to going on
with what has been a long, hard, exhaustive study, but there were
hard dollar costs he had to retrieve. That is where our
negotiations are.
Vice Mayor Pierman stated that we had set $75,000.00 for the
contract, and she still cannot justify even $15,000.00.
Chris Comnins then went Dues the plans for bid
specifications, in detail, for the Council and the public.
1
1
Minutes of Special Session
Held Tuesday, January 3, 1989
Page 3
Thereafter, Council heard comments fran the public.
During the discussion on the original motion, Councilman Marks,
who made the motion and Councilman Gardner, who seconded the
motion, agreed to the following addition to .the original motion:
"and that the acceptance of the plans and specifications to
go to bid is without prejudice to the Village's position
that a negotiated fee of $15,000.00 is not acceptable, and
that further negotiation concerning the fee is intended
without any agreement that any additional fee will be
forthcoming."
The motion passed 4-1, with Vice Mayor Pierman voting nay.
The meeting recessed at 7:32 p.m. and reconvened at 7:50 p.m.
President Pro Tem Valente moved to review Village Manager
applications. The motion was seconded by Vice Mayor Pierman and
passed unanimously.
The Council concurred unanimously to have the Village Manager get
a background check on the following prospective applicants, and
to ascertain if they are still available:
R. Barcinski D. Kelly
J. Stump T. Bercher
D. Redmond Ted Ryan
C. Shook G. Hill
'There being no further business to cane before the Council, the
meeting was adjourned at 8:05 p.m.
Iblores R. Walke CMC, Village Clerk
COMMENTS
FROM PUBLIC
MOTION PASSED
4-1
RECESS
MANAGER TO GET
BACKGROUND CHECR
ON 8 PROSPECTIVE
APPLICANTS