Loading...
01-03-1989 VC SP-MMINUTES OF SPECIAL SESSION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORID HELD TUESDAY, JANUARY 3, 1989 Present: Craig Mundt, Mayor --- Judy M. Pierman, Vice Mayor Tan Valente. President Pro Tem Jerry G. Gardner, Councilman V. A. Marks, M.D., Councilman C. R. O'Meilia, Acting Village Manager John Majewski, Country Club Administrator Herbert L. Gildan, Village Attorney Dolores R. Walker, Village Clerk Also Present: J. Christopher Conmins, McCiunber Golf Absent: Raymond J. Howland, Village Manager Mayor Mundt called the Special Session to order at 6:01 p.m. All members of the Council were present except Councilman Marks who arrived at 6:04 p.m. All members of staff were present except the Village Manager who was ill. Mayor Mundt made the following comments concerning the meeting this evening: Nearly two years ago the Council determined that some improvement renovation was necessary at the Country Club facilities. This was after an earlier budget session that year, at which time we had tried to set up a Capital Improvement Fund and were unsuccessful in sustaining that through the final budget process. After hiring a consulting firm who came back with a substantial recommendation for renovation at the Country Club in all of the facilities, not only at the golf course, but also at the pool and tennis courts, they felt that we could enhance those facilities and get public usage which was primary in the minds of Council at that time. It was determined that we would adopt many of the major measures which had been recommended by National Golf Foundation. Subsequent to those recommendations a second review was conducted by the U. S. Golf Association at the request of Council and basically the same recommendation came back. The USDA was even more emphatic about work that needed to be done. An architectural firm, McCumber Golf, was engaged from Jacksonville and for sane eight months now we have been looking at proposals by McCumber Golf and trying to go ahead with our renovations at the facility. Various numbers have been used as to what the cost will ultimately be. The Council has requested a credit line, if you will, fran NCNB Bank in the amount of $1,200,000.00. It is anticipated that this amount will not be the total amount that will be forthcoming and the amount that is spent until we have received the bids. Council has asked for various bids to be broken down by categories so that we can select areas that we may choose to go ahead with or to delay or not to proceed with at all. That amount of money is also to offset loss of revenue that we may have at the Club, as we will only be open for one-half year during this caning year and, hopefully, with the new schedule that I see, we will open up earlier that we had anticipated. But that figure that is being used is the amount of borrowing limit that the Village has created and is not the amount that necessarily will be spent on the golf course. ROLL CALL MAYOR MUNDT'S COMMENTS Minutes of Special Session Held Ttresday, January 3, 1989 Page 2 I would like to say that in the repayment schedule no tax MAYOR dollars will be used in the repayment of the work to be done MUNDT'S at the Country Club. The repayment schedule which has.been CCMPti1l7ENTS worked out canes out of the operating revenues of the Club. This past year, although we do not have- our final audit figures, we will probably have revenues _in excess of _ - expenditures in the area of $100,000.00. We have taken the driving range under the Village operations and we are receiving an income stream of approximately $8,000.00 per month from the driving range. This is the height of the season and we don't know that that will be sustained throughout the year, but it certainly appears that revenues at the Club will more than be able to pay for the work that will be accomplished and to pay off -the loan that. the Village has secured. Also, the loan has been secured at an extremely favorable rate, that is less than prime. we will be depositing those monies and have a yield back to us which will be in excess of what it is costing us, so that several -.--- things will happen with that money. It is hot costing us money while we have the loan, and also if we do not spend all of the amount, we can use the monies that are left over, we can reduce the indebtedness, or we can prepay at any point during the term of the loan if revenues come in faster. There are no penalties to pay this off, and we feel - that our Finance Department has negotiated. an extremely favorable package for us. We are at the point now where everything is in place. The only thing that remains to do is to_finally approve the architect's specifications on the course and then submit ' those to golf construction companies for receipt of the bids. If that happens satisfactorily this evening, we would anticipate that those bids would be back for an opening on February 15 and work will commence in April of this year. There being no comments from the Council, Councilman Marks moved - MOTION 'IY) REVIEW to review and approve architect's plan for bid specifications for & APPROVE ARCHI- the renovation of the North Palm Beach Country Club Golf Course. T'ECT'S PLAN FOR The motion was seconded by Councilman Gardner. BID SPECS During the discussion on the motion, Councilman Gardner said he COUNCILMAN has no real critique on the plan, but he definitely cannot go for GARDNEI2'S the plan if it is going to prejudice our position of not paying COMMENTS an additional$27,000.00 to the architect which he did not think was justified or warranted, and that unless he could get sane consensus on that, he has a problem with the plans. He felt that nothing (no dollar amount) was the appropriate figure. Mr. Chris Cummins stated that in regard to the fee schedule, the CHRIS COMMINS' $27,000.00 was a verbal approximation based on the input fran CONII~NTS Councilman Marks' request to go back and relook at sane of the golf holes. Once he was apprised by staff as to sane of the specific intent as far as the redesign, he analyzed the plans and what would be required, and came back with a request for a fee of -- $20,000.00. Councilman Pierman at that time voiced her concern ' at that figure. He got together with Ray Howland and just prior to the holidays, they agreed to a $15,000.00 figure because he told Ray he did not want to be a stumbling block to going on with what has been a long, hard, exhaustive study, but there were hard dollar costs he had to retrieve. That is where our negotiations are. Vice Mayor Pierman stated that we had set $75,000.00 for the contract, and she still cannot justify even $15,000.00. Chris Comnins then went Dues the plans for bid specifications, in detail, for the Council and the public. 1 1 Minutes of Special Session Held Tuesday, January 3, 1989 Page 3 Thereafter, Council heard comments fran the public. During the discussion on the original motion, Councilman Marks, who made the motion and Councilman Gardner, who seconded the motion, agreed to the following addition to .the original motion: "and that the acceptance of the plans and specifications to go to bid is without prejudice to the Village's position that a negotiated fee of $15,000.00 is not acceptable, and that further negotiation concerning the fee is intended without any agreement that any additional fee will be forthcoming." The motion passed 4-1, with Vice Mayor Pierman voting nay. The meeting recessed at 7:32 p.m. and reconvened at 7:50 p.m. President Pro Tem Valente moved to review Village Manager applications. The motion was seconded by Vice Mayor Pierman and passed unanimously. The Council concurred unanimously to have the Village Manager get a background check on the following prospective applicants, and to ascertain if they are still available: R. Barcinski D. Kelly J. Stump T. Bercher D. Redmond Ted Ryan C. Shook G. Hill 'There being no further business to cane before the Council, the meeting was adjourned at 8:05 p.m. Iblores R. Walke CMC, Village Clerk COMMENTS FROM PUBLIC MOTION PASSED 4-1 RECESS MANAGER TO GET BACKGROUND CHECR ON 8 PROSPECTIVE APPLICANTS