07-14-2016 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
JULY 14, 2016
Present: David B. Norris, Mayor
Doug Bush, Vice Mayor
Darryl C. Aubrey, Sc.D., President Pro Tern
Robert A. Gebbia, Councilmember
Mark Mullinix, Councilmember
James P. Kelly, Village Manager
Len Rubin, Village Attorney
Melissa Teal, Village Cleric
ROLL CALL
Mayor Norris called the meeting to order at 7:30 p.m. All members of Council were present. All
members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Councilmember Mullinix gave the invocation. Vice Mayor Bush led the public in the Pledge.
APPROVAL OF MINUTES
The Minutes of the Regular Session held June 23, 2016 and the Minutes of the Special Session
held June 30, 2016 were approved as written.
ORDINANCE — WIRELESS COMMUNICATIONS FACILITIES — PULLED FROM AGENDA
Mayor Norris announced that this item had been pulled from the agenda.
CONSENT AGENDA APPROVED
Item 6.13.3 was removed from the Consent Agenda and placed on the Regular Agenda as item 6.E.1.
Thereafter, Councilmember Gebbia moved to approve the consent agenda. Councilmember Mullinix
seconded the motion, which passed unanimously. The following items were approved:
Receive for file Minutes of the General Employees Pension Board meeting held 2/3/16
Receive for file Minutes of the Audit Committee meeting held 5/19/16
Receive for file Minutes of the Golf Advisory Board meeting held 6/20/16
RECEIVE FOR FILE MINUTES OF THE PLANNING COMMISSION MEETING HELD 6/14/16
Discussion was held concerning the date that the rezoning and CPUD applications would be placed
on a Council meeting agenda. Mr. Kelly advised that Village Administration planned to place it on
the August 11, 2016 agenda.
Recommendation: Re: application to rezone 639 US Highway 1, LLC "deny the rezoning."
Recommendation: "deny the CPUD application with waivers and a site plan "... and "should the
Village Council move to approve the zoning, that the CPUD application be brought back to the
Planning Commission for consideration."
A motion was made by Vice Mayor Bush, seconded by Councilmember Gebbia, and passed
unanimously to approve receipt of the Minutes of the Planning Commission meeting held 6/14/16.
Minutes of Village Council Regular Session held July 14, 2016 Page 2 of 3
RESOLUTION 2016 -39 — TENNIS COURT MAINTENANCE CONTRACT
A motion was made by Councilmember Mullinix and seconded by President Pro Tem Aubrey to
adopt Resolution 2016 -39 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA ACCEPTING THE PROPOSAL SUBMITTED BY SPLASH & SWING, LLC FOR
TENNIS COURT MAINTENANCE SERVICES AND AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE A CONTRACT FOR SUCH SERVICES; AND PROVIDING
FOR AN EFFECTIVE DATE.
Mr. Kelly advised that one proposal was received. Mr. Kelly recommended accepting the proposal
submitted by Splash & Swing, LLC at a cost not to exceed $42,000.00. Parks and Recreation
Director Mark Hodgkins responded to Council questions. Mr. Rubin clarified that the annual
cost of $42,000 would remain the same for the entire five -year contract term.
Thereafter, the motion to adopt Resolution 2016 -39 passed unanimously.
RESOLUTION 2016 -40 — BLANKET PURCHASE ORDER — PRECISION LANDSCAPE COMPANY
A motion was made by Councilmember Mullinix and seconded by President Pro Tern Aubrey to
adopt Resolution 2016 -40 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A BLANKET PURCHASE ORDER FOR THE PUBLIC WORKS
DEPARTMENT WITH PRECISION LANDSCAPE COMPANY, INC. FOR ADDITIONAL
LANDSCAPE MATERIAL AND SERVICES IN AN AMOUNT NOT TO EXCEED $18,714.10;
AND PROVIDING FOR AN EFFECTIVE DATE.
Public Works Director Brian Moree reported $50,000 was budgeted in fiscal year 2016 for additional
landscape services over and above the contract with Precision for athletic field and right -of -way
maintenance. Mr. Moree explained the contract includes fixed labor prices for special projects.
Thereafter, the motion to adopt Resolution 2016 -40 passed unanimously.
VILLAGE COUNCIL MATTERS /REPORTS
Mayor Norris reported on the Recreation Advisory Board meeting held July 12, 2016, at which the
Board approved a revised plan for Anchorage Park and recommended it to the Council. A copy of
the revised plan was distributed to the Council. Mayor Norris requested Council consensus to
obtain an updated drawing incorporating the changes detailed by the Recreation Advisory Board.
Mr. Kelly explained that a revised drawing is needed, as grant submittals require an updated
Master Plan. Mayor Norris clarified that once the engineer prepares the revised Master Plan for
Anchorage Park, it would come back to the Council for consideration and approval. By consensus,
Council approved the request to obtain an updated drawing.
Councilmember Gebbia commented on the South Florida Water Management District notice
regarding its plan to release more water from Lake Okeechobee south through the Everglades.
Attorney Lisa Interlandi, Everglades Law Center, reported on the July 14, 2016 meeting of the
South Florida Water Management District. Ms. Interlandi requested the Village pass a resolution
supporting expediting the restoration projects that do the most to prevent the discharges that
cause algae blooms. By consensus, the Council agreed to consider a resolution and asked that
Ms. Interlandi provide a draft resolution to Mr. Kelly.
Minutes of Village Council Regular Session held July 14, 2016 Page 3 of 3
VILLAGE COUNCIL MATTERS /REPORTS continued
Mayor Norris explained that the Village Manager's employment agreement requires an annual
evaluation by the Council. Vice Mayor Bush requested that councilmembers be given an
opportunity to view the five individual evaluations of the manager. Mr. Kelly provided copies of
each evaluation to the councilmembers, who tools time to read them before offering their comments.
Consensus of Council was to conduct a review in three months.
VILLAGE MANAGER MATTERS /REPORTS
Mr. Kelly distributed a report on damage to the west ball field at Osborne Park and introduced
agronomist Dr. Phil Busey, who discussed the field conditions and possible cause of the damage.
Mr. Kelly previously provided Council with Mr. Rubin's redraft of the proposed ordinance
regarding parking of boats and recreational vehicles, per discussions at the July 9, 2016 Boat and
RV Workgroup meeting. Mr. Kelly asked that councilmembers review the redrafted ordinance
and provide him with their feedback, so that the ordinance may be placed on the July 28, 2016
Workshop Session agenda. Mr. Rubin will email the redrafted ordinance to the Workgroup.
Mr. Kelly advised that the upcoming presentation on health insurance would need to be
rescheduled to July 19, 2016 at 6:30 p.m.
Parks and Recreation Director Mark Hodgkins reported on his department's oversight of pool
operations and distributed the June 2016 Pool Report.
REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS)
Discussion tools place regarding the Minutes of the Audit Committee meeting held June 30, 2016,
in which the Committee recommended "retention of our existing auditor, Nowlen, Hold et al."
Audit Committee Chairman Tom Magill discussed the Committee's recommendation.
Discussion tools place concerning the timeline to issue a Request for Proposals (RFP), review the
responses, and prepare a recommendation to Council. The Council was in favor of issuing an
RFP for auditing services, provided there is sufficient time to complete the process and have the
auditor in place prior to the end of the fiscal year. Mr. Kelly will consult with the Finance Director
regarding any time constraints and the deadline to engage the auditor and report back to Council.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 9:27 p.m.
Melissa Teal, MMC, Village Clerk