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09-24-2015 VC REG-MPresent: ROLL CALL MINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA SEPTEMBER 24, 2015 Robert A. Gebbia, Mayor David B. Norris, Vice Mayor Doug Bush, President Pro Tern Darryl C. Aubrey, Sc.D., Councilmember Mark Mullinix, Councilmember James P. Kelly, Village Manager Len Rubin, Village Attorney Melissa Teal, Village Clerk Mayor Gebbia called the meeting to order at 7:30 p.m. All members of Council were present. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Councilmember Mullinix gave the invocation and Mayor Gebbia led the public in the Pledge. ITEM 6E7 — REMOVED FROM AGENDA Mayor Gebbia announced that item 6E7, a resolution approving a contract for fence installation at the Osborne Park and Community Center athletic fields had been removed from the agenda. APPROVAL OF MINUTES The Minutes of the Regular Session held September 10, 2015 were approved as written. PUBLIC HEARING AND SECOND READING OF AD VALOREM TAX MILLAGE RATE ORDINANCE AND BUDGET ORDINANCE A motion was made by Councilmember Aubrey and seconded by Vice Mayor Norris to adopt and enact on second reading Ordinance 2015 -15 entitled AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ESTABLISHING AND ADOPTING THE FINAL LEVY OF AD VALOREM TAXES FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2015 AND ENDING SEPTEMBER 30,2016; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Vice Mayor Norris and seconded by Councilman Aubrey to adopt and enact on second reading Ordinance 2015 -16 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ADOPTING THE ANNUAL BUDGET OF THE VILLAGE OF NORTH PALM BEACH FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2015 AND ENDING SEPTEMBER 30, 2016 AND AUTHORIZING ALLOCATIONS, APPROPRIATIONS AND EXPENDITURES IN ACCORDANCE WITH THE BUDGET AND AS AUTHORIZED BY LAW; APPROVING A COMPREHENSIVE PAY PLAN AND AUTHORIZING THE VILLAGE MANAGER TO MAKE TEMPORARY APPOINTMENTS TO BUDGETED POSITIONS; APPROVING A MASTER FEE SCHEDULE; PROVIDING FOR THE CREATION OF GOVERNMENTAL FUNDS WHEN NECESSARY; PROVIDING FOR THE RECEIPT OF GRANTS OR GIFTS; PROVIDING PROCEDURES FOR BUDGET AMENDMENTS; PROVIDING FOR THE LAPSE OF OUTSTANDING ENCUMBRANCES AND THE RE- APPROPRIATION OF UNEXPENDED APPROPRIATIONS FOR THE PRIOR FISCAL YEAR; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Minutes of Village Council Regular Session held September 24, 2015 Page 2 of 7 PUBLIC HEARING AND SECOND READING OF AD VALOREM TAX MILLAGE RATE / \ ORDINANCE AND BUDGET ORDINANCE continued Mr. Kelly stated the proposed ordinances establish and adopt the Village's Fiscal Year 2015 -2016 budget and set its annual millage rate at 7.3300 mils, which is 6.56% above the Fiscal Year 2015 -2016 rolled back rate of 6.8789 mils. Mr. Kelly advised that this year's Budget ordinance provides for an appropriation of $1,103,750.00 to be transferred to the Capital Projects Fund to finance the General Fund's Capital Improvement Plan. Mayor Gebbia opened the public hearing on the ad valorem tax millage rate and budget. There being no comments from the public, Mayor Gebbia closed the public hearing. A motion was made by Vice Mayor Norris, seconded by President Pro Tern Bush, and approved by consensus, to adopt a millage rate of 7.3300 mils. Mayor Gebbia announced that the rolled back rate is 6.8789 mils, the percentage increase over the rolled back rate is 6.56 %, and the millage rate to be levied is 7.3300 mils. The motion to adopt and enact Ordinance 2015 -15 on second reading passed unanimously. The motion to adopt and enact Ordinance 2015 -16 on second reading passed unanimously. PUBLIC HEARING AND SECOND READING OF ORDINANCE 2015 -14 — COUNTRY CLUB FUND BUDGET AMENDMENT — CONTINUED FROM 9/10/15 The motion to adopt and enact Ordinance 2015 -14 on second reading was previously made by Vice Mayor Norris and seconded by President Pro Tern Bush on September 10, 2015. AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE ADOPTED COUNTRY CLUB FUND BUDGET FOR FISCAL YEAR 2014 -2015 TO APPROPRIATE $264,000.00 TO FUND THE MASTER PLAN COMPONENT OF THE COUNTRY CLUB ARCHITECTURAL DESIGN SERVICES AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE BUDGET AMENDMENT ON BEHALF OF THE VILLAGE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Kelly reported on the Request for Qualifications (RFQ) process for Clubhouse Architectural Design Services. Mr. Kelly stated the proposed contract has two components: 1) Master Plan, and 2) final Schematic Design through Construction Administration. Mr. Kelly advised that at the conclusion of the Master Plan Component, the Village will enter into a formal architectural agreement with Peacock + Lewis. Mr. Kelly recommended utilizing reserve funds within the Country Club budget to fund the Master Plan Component. Mayor Gebbia opened the public hearing. Tom Magill, 119 Atlantic Road, addressed the Council regarding the funding allocation and questioned whether a portion of the funds should be appropriated from the General Fund, since the Country Club Fund Budget does not include pool and tennis. Mayor Gebbia closed the public hearing. Thereafter, the motion to adopt and enact Ordinance 2015 -14 on second reading passed unanimously. Minutes of Village Council Regular Session held September 24, 2015 Page 3 of 7 PUBLIC HEARING AND SECOND READING OF ORDINANCE 2015 -17 — SMALL SCALE COMPREHENSIVE PLAN AMENDMENT — WATER CLUB PHASE II — TABLED A motion was made by Councilmember Mullinix and seconded by President Pro Tern Bush to adopt and enact on second reading Ordinance 2015 -17 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ADOPTING A SMALL SCALE AMENDMENT TO THE VILLAGE'S COMPREHENSIVE PLAN TO AMEND THE FUTURE LAND USE DESIGNATION OF A 1.26 ACRE PARCEL OF PROPERTY LOCATED ON THE EAST SIDE OF U.S. HIGHWAY ONE APPROXIMATELY 1.1 MILES SOUTH OF PGA BOULEVARD, DESIGNATED AS WATER CLUB PHASE II AND AS MORE PARTICULARLY DESCRIBED HEREIN, FROM COMMERCIAL TO HIGH DENSITY RESIDENTIAL; AMENDING THE VILLAGE'S FUTURE LAND USE ATLAS MAP; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Kelly reported on the application from Domani Development, LLC, for a small -scale amendment to the Village's Comprehensive Plan for property adjacent to the southern boundary of the Water Club project. Mr. Kelly stated the proposed amendment would change the land use classification from Commercial to High Density Residential to accommodate a proposed multi- family residential structure to be incorporated into the existing Water Club project. Mr. Kelly advised that the Planning Commission, sitting as the Local Planning Agency, held a public hearing on the proposed amendment on August 4, 2015 and voted unanimously to recommend approval of the amendment as submitted. Mayor Gebbia announced that anyone wishing to be notified of the date of publication of the Notice of Intent issued by the Department of Economic Opportunity should sign the Citizen Courtesy Information List on the table at the back of the room. Mayor Gebbia opened the public hearing. There being no comments from the public, Mayor Gebbia closed the public hearing. Discussion ensued regarding the Water Club Planned Unit Development (PUD). Mr. Rubin advised that an ordinance amending the Water Club PUD to include this parcel would be brought forward with the site plan for Council consideration. Village Planner Jodi Nentwick advised that the PUD amendment and rezoning is slated for the October meeting of the Planning Commission. It was suggested that approval of the land use change be deferred until the other ordinances are scheduled for Council action. John Grimaldi of Kolter Properties, representing the applicant, Domani Development, LLC, had no objection to postponing final action on the Comprehensive Plan amendment, provided the applicant can move forward with the Development Review Committee process, PUD amendment, and rezoning. A motion to table Ordinance 2015 -17 was made by Vice Mayor Norris, seconded by President Pro Tern Bush, and passed unanimously. Minutes of Village Council Regular Session held September 24, 2015 Page 4 of 7 PUBLIC HEARING AND SECOND READING OF ORDINANCE 2015 -18 — REZONING 1.8 ACRES OF PROPERTY A motion was made by President Pro Tem Bush and seconded by Councilmember Aubrey to adopt and enact on second reading Ordinance 2015 -18 entitled: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, REZONING FOUR PARCELS OF PROPERTY TOTALING APPROXIMATELY 1.8 ACRES LOCATED ON OLD DIXIE HIGHWAY APPROXIMATELY ONE -HALF MILE NORTH OF NORTHLAKE BOULEVARD, AS MORE PARTICULARLY DESCRIBED HEREIN, FROM THE PALM BEACH COUNTY COMMERCIAL GENERAL AND MULTI - FAMILY MEDIUM DENSITY ZONING DISTRICTS TO THE VILLAGE I -1 (LIGHT INDUSTRIAL) ZONING DISTRICT; AMENDING THE OFFICIAL ZONING MAP; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Kelly reported on the application from Jon E. Schmidt and Associates, on behalf of the applicant, Wild Papaya Nursery & Garden Center, Inc., to rezone approximately 2.0 acres of property from Palm Beach County Commercial General and Palm Beach County Multi - Family Medium Density to North Palm Beach Light Industrial for a proposed retail nursery. Mr. Kelly advised that at its August 4, 2015 meeting, the Planning Commission, sitting as the Local Planning Agency, voted unanimously to recommend approval of the rezoning request. Mayor Gebbia opened the public hearing. There being no comments from the public, Mayor Gebbia closed the public hearing. Thereafter, the motion to adopt Ordinance 2015 -18 on first reading passed unanimously. CONSENT AGENDA APPROVED President Pro Tem Bush moved to approve the consent agenda. Councilmember Mullinix seconded the motion and all present voted aye. The following items were approved: Resolution 2015 -54 approving blanket purchase orders with Baker and Taylor in an amount not to exceed $18,000 and Midwest Tape, LLC in an amount not to exceed $20,000 for Library books and audio visual materials pursuant to pricing established by State Contract Resolution 2015 -55 approving a blanket purchase order with Florida Brake and Truck Parts, Inc. in an amount not to exceed $12,500 for heavy truck parts and mechanical repair services utilized by the Public Works Department Resolution 2015 -56 approving a blanket purchase order with The Home Depot in an amount not to exceed $12,500 for materials and supplies utilized by the Public Works Department Resolution 2015 -57 approving a blanket purchase order with Lowes Home Improvement in an amount not to exceed $12,500 for materials and supplies utilized by the Public Works Department Resolution 2015 -58 approving a blanket purchase order with Mullinax Ford in an amount not to exceed $11,000 for automotive parts and mechanical repair services utilized by the Public Works Department Receive for file Minutes of the Special Planning Commission meeting held 8/18/15 Receive for file Minutes of the Golf Advisory Board meeting held 8/24/15 Receive for file Minutes of the Recreation Advisory Board meeting held 9/8/15 Minutes of Village Council Regular Session held September 24, 2015 Page 6 of 7 RESOLUTION 2015 -62 — PUBLIC WORKS PURCHASE ORDER FOR TIRES A motion was made by Vice Mayor Norris and seconded by Councilmember Aubrey to adopt C Resolution 2015 -62 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A BLANKET PURCHASE ORDER FOR THE PUBLIC WORKS DEPARTMENT WITH TIRESOLES OF BROWARD, INC. D /B /A ELPEX TIRES IN AN AMOUNT NOT TO EXCEED $45,000; AND PROVIDING FOR AN EFFECTIVE DATE. Thereafter, the motion to adopt Resolution 2015 -62 passed unanimously. RESOLUTION 2015 -63 — JANITORIAL SERVICES CONTRACT A motion was made by President Pro Tern Bush and seconded by Councilmember Mullinix to adopt Resolution 2015 -63 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA ACCEPTING THE PROPOSAL FOR MUNICIPAL FACILITY JANITORIAL SERVICES FROM IMAGE JANITORIAL SERVICES, INC. AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A CONTRACT RELATING TO SUCH SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Kelly reported on the Request for Proposals to provide janitorial services at Village facilities and advised that the most qualified proposal received was from Image Janitorial Services, Inc. Mr. Kelly stated the contract was for an initial three -year term, with two additional one -year renewal terms. Thereafter, the motion to adopt Resolution 2015 -63 passed unanimously. RESOLUTION 2015 -64 — OSBORNE PARK AND COMMUNITY CENTER ATHLETIC FIELDS RESURFACING CONTRACT A motion was made by President Pro Tern Bush and seconded by Councilmember Mullinix to adopt Resolution 2015 -64 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A CONTRACT AWARD TO ODUMS SOD, INC. FOR THE RESURFACING OF THE ATHLETIC FIELDS AT OSBORNE PARK AND THE COMMUNITY CENTER PURSUANT TO PRICING ESTABLISHED IN AN EXISTING CONTRACT FOR THE SUPPLY AND INSTALLATION OF SOD WITH THE BROWARD COUNTY SCHOOL DISTRICT AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE CONTRACT ON BEHALF OF THE VILLAGE; AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO AMEND THE CAPITAL PROJECTS FUND BUDGET TO TRANSFER $118,460.00 FROM THE CAPITAL RESERVE ACCOUNT TO THE PARKS AND RECREATION — CONSTRUCTION AND MAJOR RENOVATION CAPITAL ACCOUNT; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Kelly discussed the scope of work, which includes laser grading of Osborne Park field #1. Thereafter, the motion to adopt Resolution 2015 -64 passed unanimously. Minutes of Village Council Regular Session held September 24, 2015 Page 7 of 7 RESOLUTION 2015 -65 — COMMUNITY CENTER ATHLETIC FIELD IRRIGATION REPAIR CONTRACT A motion was made by Councilmember Mullinix and seconded by President Pro Tern Bush to adopt Resolution 2015 -65 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA APPROVING A CONTRACT AWARD TO BOB IRSAY IRRIGATION DESIGN, INC. FOR REPAIRS TO THE IRRIGATION SYSTEM AT THE COMMUNITY CENTER ATHLETIC FIELD AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE CONTRACT ON BEHALF OF THE VILLAGE; AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO AMEND THE CAPITAL PROJECTS FUND BUDGET TO TRANSFER $18,840.00 FROM THE CAPITAL RESERVE ACCOUNT TO THE PARKS AND RECREATION — MACHINERY AND EQUIPMENT CAPITAL ACCOUNT; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Kelly reviewed the scope of work and advised the most qualified proposal was submitted by Bob Irsay Irrigation Design, Inc. Public Works Director Brian Moree advised that the other proposals did not include all the requested items. Thereafter, the motion to adopt Resolution 2015 -65 passed unanimously. VILLAGE COUNCIL MATTERS /REPORTS Councilmember Mullinix discussed Village procurement procedures. Councilmember Mullinix reported the Palm Beach Gardens ROTC program is interested in picking up the flag program that was formerly conducted through the Village's Police Explorer Post. Mayor Gebbia reported on discussion of the Palm Beach County ordinance regarding floating structures at the recent meeting of the Lake Worth Lagoon Initiative Steering Committee. An ordinance will be placed on an upcoming Workshop Session agenda for Council consideration. Mayor Gebbia announced the Lake Worth Lagoon Fest on November 14, 2015 in West Palm Beach. Mayor Gebbia encouraged councilmembers and staff to participate in the Literacy Council reading program on October 22, 2015. VILLAGE MANAGER MATTERS /REPORTS Mr. Kelly announced the Luau Pool Party at the Country Club on Friday, September 25, 2015 and the Touch -A -Truck and Fire Safety Fair at Anchorage Park on October 3, 2015. Mr. Kelly reported on the delivery of front -end dumpsters for the Village's commercial accounts. Mr. Kelly advised that bulk trash service would be increased to three times per week to coincide with household garbage collection, beginning the first week of October. Brief discussion took place concerning the trash pickup schedule and consistency of pickup time. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:57 p.m. Melissa Teal, CMC, Village Clerk