09-24-2015 VC REG-AVILLAGE OF NORTH PALM BEACH
AGENDA
REGULAR SESSION
COUNCIL CHAMBERS
Robert A. Gebbia David B. Norris Doug Bush
Mayor Vice Mayor President Pro Tern
Jim Kelly
Village Manager
1. ROLL CALL
2.
3.
4.
5.
Leonard Rubin
Village Attorney
INVOCATION — COUNCILMEMBER MULLINIX
PLEDGE OF ALLEGIANCE — MAYOR GEBBIA
AWARDS AND RECOGNITION
APPROVAL OF MINUTES
a. Minutes of Regular Session held 9/10/2015
COUNCIL BUSINESS MATTERS
THURSDAY, SEPTEMBER 24, 2015
7:30 P.M.
Darryl C. Aubrey Mark Mullinix
Councilmember Councilmember
Melissa Teal
Village Clerk
A. STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS
Members of the public may address the Council concerning items on the Consent Agenda or any
non - agenda item under Statements from the Public. Time Limit: 3 minutes
Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session
Agenda will be called on when the issue comes up for discussion. Time Limit: 3 minutes
Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chambers)
and submit it to the Village Clerk prior to the beginning of the meeting.
B. DECLARATION OF EX PARTE COMMUNICATIONS
Regular Session Agenda, September 24, 2015 Page 2 of 5
C. PUBLIC HEARINGS AND QUASI - JUDICIAL MATTERS
1. PUBLIC HEARING AND 2ND READING OF AD VALOREM TAX MILLAGE RATE ORDINANCE
AND BUDGET ORDINANCE
a. Attorney reads title of Ordinance 2015 -15 establishing and adopting an ad valorem tax
millage rate for the fiscal year commencing 10/1/15 and ending 9/30/16.
b. Attorney reads title of Ordinance 2015 -16 adopting a budget for the fiscal year
commencing 10/1/15 and ending 9/30/16.
C. Motion to adopt and enact Ordinance 2015 -15 establishing the ad valorem tax millage
rate on second reading.
d. Motion to adopt and enact Ordinance 2015 -16 adopting the Budget for Fiscal Year
2015 -2016 on second reading.
e. Staff presentation on BOTH ad valorem tax millage rate and budget.
f. Mayor opens public hearing on BOTH ad valorem tax millage rate and budget.
g. Public Comment.
h. Mayor closes public hearing on BOTH ad valorem tax millage rate and budget.
Council discussion on BOTH ad valorem tax millage rate and budget.
Motion to establish ad valorem tax millage rate and Council vote on ad valorem tax millage rate.
k. Mayor publicly announces:
(1) rolled back rate is 6.8789 mils
(2) percentage increase over the rolled back rate is 6.56%
(3) millage rate to be levied is $7.3300 mils
Council vote on motion to adopt and enact Ordinance 2015 -15 establishing the
ad valorem tax millage rate on second reading.
m. Council vote on motion to adopt and enact Ordinance 2015 -16 adopting the Budget for
Fiscal Year 2015 -2016 on second reading.
ACTION
2. PUBLIC HEARING AND 2ND READING OF ORDINANCE 2015 -14 — COUNTRY CLUB
FUND BUDGET AMENDMENT — CONTINUED FROM 9/10/15 Consider a motion to adopt
and enact on second reading Ordinance 2015 -14 amending the adopted Country Club Fund
budget for FY 2015 to appropriate $264,000.00 from Reserve /Retained Earnings to fund the
Master Plan Component of the Clubhouse Architectural Design Services.
ACTION
Regular Session Agenda, September 24, 2015
Page 3 of 5
3. PUBLIC HEARING AND 2ND READING OF ORDINANCE 2015 -17 SMALL -SCALE
COMPREHENSIVE PLAN AMENDMENT — WATER CLUB PHASE II Consider a motion to
adopt and enact on second reading Ordinance 2015 -17 adopting a small -scale amendment
to the Comprehensive Plan to amend the future land use designation of a 1.26 acre parcel
of property located on the east side of U.S. Highway One approximately 1.1 miles south of
PGA Boulevard, designated as Water Club Phase 11.
ACTION
4. PUBLIC HEARING AND 2ND READING OF ORDINANCE 2015 -18 REZONING 1.8 ACRES
OF PROPERTY Consider a motion to adopt and enact on second reading Ordinance 2015 -18
rezoning four parcels of property totaling approximately 1.8 acres located on Old Dixie
Highway from Palm Beach County Commercial General and Multi - Family Medium Density
Zoning Districts to the Village's 1 -1 Light Industrial Zoning District.
ACTION
D. CONSENT AGENDA The Consent Agenda is for the purpose of expediting issues of a routine or
pro -forma nature. Councilmen may remove any item from the Consent Agenda, which would automatically
convey that item to the Regular Agenda for separate discussion and vote.
Resolution approving blanket purchase orders with Baker and Taylor in an amount not to
exceed $18,000 and Midwest Tape, LLC in an amount not to exceed $20,000 for Library
books and audio visual materials pursuant to pricing established by State Contract
2. Resolution approving a blanket purchase order with Florida Brake and Truck Parts, Inc. in
an amount not to exceed $12,500 for heavy truck parts and mechanical repair services
utilized by the Public Works Department
3. Resolution approving a blanket purchase order with The Home Depot in an amount not to
exceed $12,500 for materials and supplies utilized by the Public Works Department
4. Resolution approving a blanket purchase order with Lowes Home Improvement in an amount
not to exceed $12,500 for materials and supplies utilized by the Public Works Department
5. Resolution approving a blanket purchase order with Mullinax Ford in an amount not to
exceed $11,000 for automotive parts and mechanical repair services utilized by the Public
Works Department
6. Receive for file Minutes of the Special Planning Commission meeting held 8/18/15
7. Receive for file Minutes of the Golf Advisory Board meeting held 8/24/15
8. Receive for file Minutes of the Recreation Advisory Board meeting held 9/8/15
E. OTHER VILLAGE BUSINESS MATTERS
RESOLUTION — MASTER PLANNING SERVICES CONTRACT Consider a motion to adopt
a proposed resolution approving a Contract for Master Planning Services with Peacock +
Lewis Architects and Planners, LLC in an amount not to exceed $264,000, pursuant to the
Village's Request for Qualifications for Clubhouse Architectural Design Services.
ACTION
Regular Session Agenda, September 24, 2015
Page 4 of 5
2. RESOLUTION — AMENDMENT TO BUILDING INSPECTION SERVICES AGREEMENT
Consider a motion to adopt a proposed resolution approving an Amendment to the
Agreement for Building Inspection Services with M.T. Causley, Inc. extending the term of the
Agreement through the end of Fiscal Year 2016; increasing the maximum amount of
compensation; and authorizing the Village Manager to execute the Amendment.
ACTION
3. RESOLUTION — AMENDMENT TO TENNIS COURT MAINTENANCE CONTRACT
Consider a motion to adopt a proposed resolution approving an Amendment to the Contract
for Tennis Court Maintenance with Splash & Swing, LLC, extending the term of the Contract
through September 30, 2016 at the same rate of compensation; and authorizing the Mayor
and Village Clerk to execute the Amendment.
ACTION
4. RESOLUTION — PUBLIC WORKS DEPARTMENT PURCHASE ORDER FOR TIRES
Consider a motion to adopt a proposed resolution approving a blanket purchase order with
TireSoles of Broward, Inc. d /b /a Elpex Tires in an amount not to exceed $45,000 for tires and
repair /retread services.
ACTION
5. RESOLUTION — JANITORIAL SERVICES CONTRACT Consider a motion to adopt a proposed
resolution accepting the proposal of Image Janitorial Services, Inc. for municipal facility
janitorial services at a total annual cost of $120,600; and authorizing execution of the Contract.
ACTION
6. RESOLUTION — OSBORNE PARK AND COMMUNITY CENTER ATHLETIC FIELDS
RESURFACING CONTRACT Consider a motion to adopt a proposed resolution approving
the Contract with Odums' Sod, Inc. for the resurfacing of the athletic fields at Osborne Park
and the Community Center at a cost not to exceed $118,460; authorizing a budget amendment
to transfer funds for this expenditure; and authorizing execution of the Contract.
ACTION
7. RESOLUTION — OSBORNE PARK AND COMMUNITY CENTER ATHLETIC FIELD
FENCE REPLACEMENT Consider a motion to adopt a proposed resolution approving the
Contract with Gomez & Son Fence Corp. for installation of fencing at the Osborne Park and
Community Center athletic fields at a cost not to exceed $229,186.50; authorizing a budget
amendment to transfer funds for this expenditure; and authorizing execution of the Contract.
ACTION
Regular Session Agenda, September 24, 2015
Page 5 of 5
8. RESOLUTION — COMMUNITY CENTER ATHLETIC FIELD IRRIGATION REPAIR
CONTRACT Consider a motion to adopt a proposed resolution approving the Contract with
Bob Irsay Irrigation Design, Inc. for irrigation system repair and configuration at the
Community Center athletic field at a cost not to exceed $18,840; authorizing a budget
amendment to transfer funds for this expenditure; and authorizing execution of the Contract.
ACTION
F. COUNCIL AND ADMINISTRATION MATTERS
MAYOR AND COUNCIL MATTERS /REPORTS
2. VILLAGE MANAGER MATTERS /REPORTS
7. REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS)
8. ADJOURNMENT
If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Council meeting,
he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is
made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). In accordance with
the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting should contact
the Village Clerk's office at 841 -3355 at least 72 hours prior to the meeting date.
This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties
and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda.