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09-24-2015 VC REG-AVILLAGE OF NORTH PALM BEACH AGENDA REGULAR SESSION COUNCIL CHAMBERS Robert A. Gebbia David B. Norris Doug Bush Mayor Vice Mayor President Pro Tern Jim Kelly Village Manager 1. ROLL CALL 2. 3. 4. 5. Leonard Rubin Village Attorney INVOCATION — COUNCILMEMBER MULLINIX PLEDGE OF ALLEGIANCE — MAYOR GEBBIA AWARDS AND RECOGNITION APPROVAL OF MINUTES a. Minutes of Regular Session held 9/10/2015 COUNCIL BUSINESS MATTERS THURSDAY, SEPTEMBER 24, 2015 7:30 P.M. Darryl C. Aubrey Mark Mullinix Councilmember Councilmember Melissa Teal Village Clerk A. STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS Members of the public may address the Council concerning items on the Consent Agenda or any non - agenda item under Statements from the Public. Time Limit: 3 minutes Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Agenda will be called on when the issue comes up for discussion. Time Limit: 3 minutes Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chambers) and submit it to the Village Clerk prior to the beginning of the meeting. B. DECLARATION OF EX PARTE COMMUNICATIONS Regular Session Agenda, September 24, 2015 Page 2 of 5 C. PUBLIC HEARINGS AND QUASI - JUDICIAL MATTERS 1. PUBLIC HEARING AND 2ND READING OF AD VALOREM TAX MILLAGE RATE ORDINANCE AND BUDGET ORDINANCE a. Attorney reads title of Ordinance 2015 -15 establishing and adopting an ad valorem tax millage rate for the fiscal year commencing 10/1/15 and ending 9/30/16. b. Attorney reads title of Ordinance 2015 -16 adopting a budget for the fiscal year commencing 10/1/15 and ending 9/30/16. C. Motion to adopt and enact Ordinance 2015 -15 establishing the ad valorem tax millage rate on second reading. d. Motion to adopt and enact Ordinance 2015 -16 adopting the Budget for Fiscal Year 2015 -2016 on second reading. e. Staff presentation on BOTH ad valorem tax millage rate and budget. f. Mayor opens public hearing on BOTH ad valorem tax millage rate and budget. g. Public Comment. h. Mayor closes public hearing on BOTH ad valorem tax millage rate and budget. Council discussion on BOTH ad valorem tax millage rate and budget. Motion to establish ad valorem tax millage rate and Council vote on ad valorem tax millage rate. k. Mayor publicly announces: (1) rolled back rate is 6.8789 mils (2) percentage increase over the rolled back rate is 6.56% (3) millage rate to be levied is $7.3300 mils Council vote on motion to adopt and enact Ordinance 2015 -15 establishing the ad valorem tax millage rate on second reading. m. Council vote on motion to adopt and enact Ordinance 2015 -16 adopting the Budget for Fiscal Year 2015 -2016 on second reading. ACTION 2. PUBLIC HEARING AND 2ND READING OF ORDINANCE 2015 -14 — COUNTRY CLUB FUND BUDGET AMENDMENT — CONTINUED FROM 9/10/15 Consider a motion to adopt and enact on second reading Ordinance 2015 -14 amending the adopted Country Club Fund budget for FY 2015 to appropriate $264,000.00 from Reserve /Retained Earnings to fund the Master Plan Component of the Clubhouse Architectural Design Services. ACTION Regular Session Agenda, September 24, 2015 Page 3 of 5 3. PUBLIC HEARING AND 2ND READING OF ORDINANCE 2015 -17 SMALL -SCALE COMPREHENSIVE PLAN AMENDMENT — WATER CLUB PHASE II Consider a motion to adopt and enact on second reading Ordinance 2015 -17 adopting a small -scale amendment to the Comprehensive Plan to amend the future land use designation of a 1.26 acre parcel of property located on the east side of U.S. Highway One approximately 1.1 miles south of PGA Boulevard, designated as Water Club Phase 11. ACTION 4. PUBLIC HEARING AND 2ND READING OF ORDINANCE 2015 -18 REZONING 1.8 ACRES OF PROPERTY Consider a motion to adopt and enact on second reading Ordinance 2015 -18 rezoning four parcels of property totaling approximately 1.8 acres located on Old Dixie Highway from Palm Beach County Commercial General and Multi - Family Medium Density Zoning Districts to the Village's 1 -1 Light Industrial Zoning District. ACTION D. CONSENT AGENDA The Consent Agenda is for the purpose of expediting issues of a routine or pro -forma nature. Councilmen may remove any item from the Consent Agenda, which would automatically convey that item to the Regular Agenda for separate discussion and vote. Resolution approving blanket purchase orders with Baker and Taylor in an amount not to exceed $18,000 and Midwest Tape, LLC in an amount not to exceed $20,000 for Library books and audio visual materials pursuant to pricing established by State Contract 2. Resolution approving a blanket purchase order with Florida Brake and Truck Parts, Inc. in an amount not to exceed $12,500 for heavy truck parts and mechanical repair services utilized by the Public Works Department 3. Resolution approving a blanket purchase order with The Home Depot in an amount not to exceed $12,500 for materials and supplies utilized by the Public Works Department 4. Resolution approving a blanket purchase order with Lowes Home Improvement in an amount not to exceed $12,500 for materials and supplies utilized by the Public Works Department 5. Resolution approving a blanket purchase order with Mullinax Ford in an amount not to exceed $11,000 for automotive parts and mechanical repair services utilized by the Public Works Department 6. Receive for file Minutes of the Special Planning Commission meeting held 8/18/15 7. Receive for file Minutes of the Golf Advisory Board meeting held 8/24/15 8. Receive for file Minutes of the Recreation Advisory Board meeting held 9/8/15 E. OTHER VILLAGE BUSINESS MATTERS RESOLUTION — MASTER PLANNING SERVICES CONTRACT Consider a motion to adopt a proposed resolution approving a Contract for Master Planning Services with Peacock + Lewis Architects and Planners, LLC in an amount not to exceed $264,000, pursuant to the Village's Request for Qualifications for Clubhouse Architectural Design Services. ACTION Regular Session Agenda, September 24, 2015 Page 4 of 5 2. RESOLUTION — AMENDMENT TO BUILDING INSPECTION SERVICES AGREEMENT Consider a motion to adopt a proposed resolution approving an Amendment to the Agreement for Building Inspection Services with M.T. Causley, Inc. extending the term of the Agreement through the end of Fiscal Year 2016; increasing the maximum amount of compensation; and authorizing the Village Manager to execute the Amendment. ACTION 3. RESOLUTION — AMENDMENT TO TENNIS COURT MAINTENANCE CONTRACT Consider a motion to adopt a proposed resolution approving an Amendment to the Contract for Tennis Court Maintenance with Splash & Swing, LLC, extending the term of the Contract through September 30, 2016 at the same rate of compensation; and authorizing the Mayor and Village Clerk to execute the Amendment. ACTION 4. RESOLUTION — PUBLIC WORKS DEPARTMENT PURCHASE ORDER FOR TIRES Consider a motion to adopt a proposed resolution approving a blanket purchase order with TireSoles of Broward, Inc. d /b /a Elpex Tires in an amount not to exceed $45,000 for tires and repair /retread services. ACTION 5. RESOLUTION — JANITORIAL SERVICES CONTRACT Consider a motion to adopt a proposed resolution accepting the proposal of Image Janitorial Services, Inc. for municipal facility janitorial services at a total annual cost of $120,600; and authorizing execution of the Contract. ACTION 6. RESOLUTION — OSBORNE PARK AND COMMUNITY CENTER ATHLETIC FIELDS RESURFACING CONTRACT Consider a motion to adopt a proposed resolution approving the Contract with Odums' Sod, Inc. for the resurfacing of the athletic fields at Osborne Park and the Community Center at a cost not to exceed $118,460; authorizing a budget amendment to transfer funds for this expenditure; and authorizing execution of the Contract. ACTION 7. RESOLUTION — OSBORNE PARK AND COMMUNITY CENTER ATHLETIC FIELD FENCE REPLACEMENT Consider a motion to adopt a proposed resolution approving the Contract with Gomez & Son Fence Corp. for installation of fencing at the Osborne Park and Community Center athletic fields at a cost not to exceed $229,186.50; authorizing a budget amendment to transfer funds for this expenditure; and authorizing execution of the Contract. ACTION Regular Session Agenda, September 24, 2015 Page 5 of 5 8. RESOLUTION — COMMUNITY CENTER ATHLETIC FIELD IRRIGATION REPAIR CONTRACT Consider a motion to adopt a proposed resolution approving the Contract with Bob Irsay Irrigation Design, Inc. for irrigation system repair and configuration at the Community Center athletic field at a cost not to exceed $18,840; authorizing a budget amendment to transfer funds for this expenditure; and authorizing execution of the Contract. ACTION F. COUNCIL AND ADMINISTRATION MATTERS MAYOR AND COUNCIL MATTERS /REPORTS 2. VILLAGE MANAGER MATTERS /REPORTS 7. REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS) 8. ADJOURNMENT If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Council meeting, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting should contact the Village Clerk's office at 841 -3355 at least 72 hours prior to the meeting date. This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda.