11-13-2014 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
NOVEMBER 13, 2014
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Present: Darryl C. Aubrey, Sc.D., Mayor
Robert A. Gebbia, Vice Mayor
David B. Norris, President Pro Tern
William L. Manuel, Councilman
Doug Bush, Councilman
James P. Kelly, Village Manager
Barbara Alterman, Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Aubrey called the meeting to order at 7:30 p.m. All members of Council were present.
All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Councilman Manuel gave the invocation and Vice Mayor Gebbia led the public in the Pledge.
APPROVAL OF MINUTES
The Minutes of the Regular Session held October 23, 2014 were approved as written.
FIRST READING OF ORDINANCE 2014 -13 — CODE AMENDMENT — ABATEMENT OF
UNSAFE BUILDINGS AND STRUCTURES
A motion was made by Councilman Manuel and seconded by Vice Mayor Gebbia to adopt on
first reading Ordinance 2014 -13 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, AMENDING CHAPTER 6, "BUILDINGS AND BUILDING REGULATIONS,"
OF THE VILLAGE CODE OF ORDINANCES BY ADOPTING A NEW ARTICLE IV,
"ABATEMENT OF UNSAFE OR UNSANITARY BUILDINGS;" PROVIDING FOR PURPOSE
AND SCOPE; PROVIDING FOR A DEFINITION OF AN UNSAFE OR UNSANITARY
BUILDING OR STRUCTURE; PROVIDING FOR ENFORCEMENT AND RIGHT OF ENTRY;
PROVIDING PROCEDURES FOR ISSUANCE AND SERVICE OF NOTICES; PROVIDING
FOR A HEARING; PROVIDING FOR RECOVERY OF COSTS AND IMPOSITION OF A LIEN;
PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly recommended Council approval of the proposed ordinance providing a procedure for
the abatement of unsafe or unsanitary buildings and structures.
During discussion, it was noted that Section 6 -73 of the ordinance defines the conditions that
j allow abatement of an unsafe or unsanitary structure.
Thereafter, the motion to adopt Ordinance 2014 -13 on first reading passed unanimously.
Minutes of Village Council Regular Session held November 13, 2014 Page 2 of 7
FIRST READING OF ORDINANCE 2014 -14 — CODE AMENDMENT — INVESTMENT POLICY
A motion was made by Councilman Manuel and seconded by Vice Mayor Gebbia to adopt on
first reading Ordinance 2014 -14 entitled:
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, AMENDING ARTICLE I, "IN GENERAL," OF CHAPTER 2, "ADMINISTRATION,"
OF THE VILLAGE CODE OF ORDINANCES BY AMENDING SECTION 2 -4, "INVESTMENT
POLICY OF THE VILLAGE," TO UPDATE THE INVESTMENT OBJECTIVES, INCREASE
THE MAXIMUM MATURITY DATES, ADD NEW SECTORS OF INVESTMENT FOR
DIVERSIFICATION AND YIELD, UPDATE THE MAXIMUM ALLOCATIONS AND
PROVIDE FOR ANNUAL REVIEW; ADOPTING A GLOSSARY OF CASH AND
INVESTMENT TERMS AND AN INVESTMENT POOL /FUND QUESTIONNAIRE;
PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly reported the Audit Committee requested an updated investment policy from the
Village's investment advisor, PFM Asset Management.
Steven Alexander, Partner and Managing Director at PFM Asset Management, distributed a
handout on the investment policy changes and responded to questions from the Council.
Discussion ensued regarding mortgage backed securities. Mr. Alexander noted this includes only
agency guaranteed bonds (Fannie Mae /Freddie Mac). Mr. Alexander addressed issues of
exposure, liquidity, and rate of return on investment. Audit Committee Chairman Tom Magill
confirmed the Committee's endorsement of the revised policy.
Thereafter, the motion to adopt Ordinance 2014 -14 on first reading passed unanimously.
CONSENT AGENDA APPROVED
Vice Mayor Gebbia moved to approve the consent agenda. Councilman Bush seconded the motion
and all present voted aye. The following items were approved:
Receive for file Minutes of the Waterways Board Meeting held 10/21/14
Receive for file Minutes of the Library Advisory Board Meeting held 10/28/14
RESOLUTION 2014 -76 — ACCOUNTING POLICIES AND PROCEDURES MANUAL
AMENDMENT — TABLED TO 12/11/14
A motion was made by Councilman Bush and seconded by Vice Mayor Gebbia, to adopt
Resolution 2014 -76 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, REVISING THE VILLAGE'S PURCHASING POLICY AS SET FORTH IN THE
VILLAGE'S ACCOUNTING POLICIES AND PROCEDURES MANUAL FOR INTERNAL
CONTROLS; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly discussed raising the manager's purchasing limit from the $10,000 threshold
established in 1991 to $25,000 and adding the renewal of licensing and maintenance agreements
for existing software to the list of items exempt from the purchasing policy.
By consensus, Council was in favor of raising the threshold for competitive bidding to $25,000.
Minutes of Village Council Regular Session held November 13, 2014 Page 3 of 7
RESOLUTION 2014 -76 — ACCOUNTING POLICIES AND PROCEDURES MANUAL
AMENDMENT — TABLED TO 12/11/14 continued
Council discussed issues of oversight and review of expenditures between $10,000 and $25,000
and recurring expenses; suggestions were made including a notification process, such as a
quarterly report, or placing such purchases on the consent agenda for Council approval.
Vice Mayor Gebbia moved to amend the purchasing policy to specify that any item between
$10,000 and $25,000 be placed on the consent agenda. Councilman Bush seconded the motion.
Thereafter, a motion was made by Councilman Manuel, seconded by Councilman Bush, and
passed unanimously, to table this item to the next meeting.
RESOLUTION 2014 -77 — COALA CONSORTIUM FIVE YEAR AGREEMENT FOR LIBRARY
AUTOMATION SOFTWARE
A motion was made by Councilman Manuel and seconded by Councilman Bush to adopt
Resolution 2014 -77 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING THE PURCHASE OF LIBRARY AUTOMATION SOFTWARE,
IMPLEMENTATION, MAINTENANCE AND TRAINING SERVICES FROM SIRSIDYNIX
THROUGH A LONG TERM AGREEMENT WITH THE COOPERATIVE FOR LIBRARY
AUTOMATION (COALA); AUTHORIZING VILLAGE ADMINISTRATION TO TAKE ALL
ACTIONS NECESSARY TO EFFECTUATE THIS PURCHASE; AND PROVIDING FOR AN
EFFECTIVE DATE.
Thereafter, the motion to adopt Resolution 2014 -77 passed unanimously.
RESOLUTION 2014 -78 — POLICE AND FIRE RESCUE REPLACEMENT VEHICLES
A motion was made by Councilman Manuel and seconded by President Pro Tem Norris to adopt
Resolution 2014 -78 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING THE PURCHASE OF ONE 2015 UNMARKED FORD TAURUS
POLICE VEHICLE, ONE 2015 MARKED POLICE INTERCEPTOR VEHICLE, TWO 2015
MARKED POLICE INTERCEPTOR SPORT UTILITY VEHICLES, AND ONE 2015 FORD
PICK UP TRUCK FOR USE BY THE FIRE RESCUE DEPARTMENT FROM DUVAL FORD
PURSUANT TO AN EXISTING FLORIDA SHERIFF'S ASSOCIATION AND FLORIDA
ASSOCIATION OF COUNTIES CONTRACT FOR POLICE RATED, ADMINISTRATIVE,
UTILITY VEHICLES, TRUCKS AND VANS; AUTHORIZING AND DIRECTING THE
MAYOR AND VILLAGE CLERK TO AMEND THE CAPITAL PROJECTS FUND BUDGET
TO TRANSFER $166,032.00 FROM THE CAPITAL RESERVE ACCOUNT TO THE
POLICE - AUTOMOTIVE AND FIRE RESCUE- AUTOMOTIVE CAPITAL ACCOUNTS;
DECLARING SPECIFIED VEHICLES AS SURPLUS PROPERTY; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly reviewed the proposed purchase and pending surplus of the vehicles in current use.
Police Chief Richard Jenkins explained how the SUVs being purchased would be used.
Thereafter, the motion to adopt Resolution 2014 -78 passed unanimously.
Minutes of Village Council Regular Session held November 13, 2014 Page 4 of 7
RESOLUTION 2014 -79 — PUBLIC WORKS VEHICLE PURCHASE
A motion was made by Councilman Manuel and seconded by Councilman Bush to adopt
Resolution 2014 -79 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING THE PURCHASE OF ONE 2015 FORD F550 CREW CAB TRUCK
FROM MIKE DAVIDSON FORD UTILIZING PRICING ESTABLISHED BY A CITY OF
TALLAHASSEE CONTRACT; AUTHORIZING AND DIRECTING THE MAYOR AND
VILLAGE CLERK TO AMEND THE CAPITAL PROJECTS FUND BUDGET TO TRANSFER
$51,639.00 FROM THE CAPITAL RESERVE ACCOUNT TO THE STREETS AND GROUNDS —
AUTOMOTIVE CAPITAL ACCOUNT; DECLARING TWO EXISTING VEHICLES AS SURPLUS
PROPERTY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Public Works Director Brian Moree advised that the new truck would replace two vehicles in the
Streets and Grounds Division.
Thereafter, the motion to adopt Resolution 2014 -79 passed unanimously.
RESOLUTION 2014 -80 — PUBLIC WORKS UTILITY BOAT PURCHASE
A motion was made by President Pro Tem Norris and seconded by Vice Mayor Gebbia to adopt
Resolution 2014 -80 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING THE PURCHASE OF ONE 2014 CAROLINA SKIFF UTILITY WORK
BOAT FROM ARG MARINE, INC.; AUTHORIZING AND DIRECTING THE MAYOR AND
VILLAGE CLERK TO AMEND THE CAPITAL PROJECTS FUND BUDGET TO TRANSFER
$12,000.00 FROM THE CAPITAL RESERVE ACCOUNT TO THE STREETS AND GROUNDS —
AUTOMOTIVE CAPITAL ACCOUNT; WAIVING THE PURCHASING RULES AND
REGULATIONS; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly stated the boat would be used to inspect the Village's stormwater system, which includes
60 outfalls and two tide flow checks. Mr. Kelly reported the Invitation to Bid for a utility work boat
was published in the Palm Beach Post and posted on the DemandStar and Village websites; however,
no bids were received. Mr. Moree confirmed that the purchase price includes boat, trailer, and motor.
Thereafter, the motion to adopt Resolution 2014 -80 passed unanimously.
RESOLUTION 2014 -81 — STORMWATER DRAINAGE SYSTEM REPAIR
A motion was made by Councilman Manuel and seconded by Councilman Bush to adopt
Resolution 2014 -81 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING A CONTRACT AWARD TO D.S. EAKINS CONSTRUCTION
CORPORATION TO PROCEED WITH REPAIRS TO THE VILLAGE'S STORM DRAINAGE
SYSTEM AT 824 SHORE DRIVE PURSUANT TO PRICING ESTABLISHED BY A CONTRACT
WITH PALM BEACH COUNTY FOR RENTAL OF CREWS WITH EQUIPMENT AND
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE CONTRACT
ON BEHALF OF THE VILLAGE; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly reported a deteriorated drainage outfall pipe had created sinkholes on private property.
Thereafter, the motion to adopt Resolution 2014 -81 passed unanimously.
Minutes of Village Council Regular Session held November 13, 2014 Page 5 of 7
RESOLUTION 2014 -82 — POOL HEATER PURCHASE
A motion was made by President Pro Tem Norris and seconded by Councilman Manuel to adopt
Resolution 2014 -82 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA ACCEPTING THE BID SUBMITTED BY AM CONSTRUCTION GROUP, INC.
FOR THE PURCHASE AND INSTALLATION OF A 1.8 MILLION BTU POOL HEATER AT
THE NORTH PALM BEACH COUNTRY CLUB AND AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE A CONTRACT RELATING TO SUCH SERVICES;
AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO AMEND
THE CAPITAL PROJECTS FUND BUDGET TO TRANSFER $44,830.00 FROM THE
CAPITAL RESERVE ACCOUNT TO THE POOL — MACHINERY AND EQUIPMENT
CAPITAL ACCOUNT TO FUND THE PURCHASE; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly referenced geothermal technology that would provide cost savings in the future, if a new
clubhouse is built. However, because it would be cost prohibitive to install a geothermal heat
pump at the present time, Mr. Kelly recommended purchasing a 1.8 million BTU natural gas pool
heater from AM Construction Group Inc.
Thereafter, the motion to adopt Resolution 2014 -82 passed unanimously.
RESOLUTION 2014 -83 — TENNIS COURT SURFACING MATERIAL BID AWARD
A motion was made by Councilman Manuel and seconded by President Pro Tem Norris to adopt
Resolution 2014 -83 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA ACCEPTING THE BID SUBMITTED BY FAST -DRY CORPORATION
D /B /A 10 -5 TENNIS SUPPLY FOR THE ANNUAL SUPPLY OF HAR TRU TENNIS COURT
SURFACING MATERIAL AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE A CONTRACT RELATING TO SUCH SERVICES; AND PROVIDING FOR AN
EFFECTIVE DATE.
Mr. Kelly reviewed the bid received from Fast -Dry Corporation.
Thereafter, the motion to adopt Resolution 2014 -83 passed unanimously.
RESOLUTION 2014 -84 — GYM DIVIDER CURTAIN PURCHASE
A motion was made by President Pro Tem Norris and seconded by Councilman Bush to adopt
Resolution 2014 -84 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING THE PURCHASE OF A GYM DIVIDER CURTAN FROM
SOUTHEASTERN SURFACES AND EQUIPMENT; AUTHORIZING AND DIRECTING
THE MAYOR AND VILLAGE CLERK TO AMEND THE CAPITAL PROJECTS FUND
BUDGET TO TRANSFER $9,385.00 FROM THE CAPITAL RESERVE ACCOUNT TO THE
RECREATION — MACHINERY AND EQUIPMENT CAPITAL ACCOUNT; PROVIDING FOR
\ J CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Thereafter, the motion to adopt Resolution 2014 -84 passed unanimously.
Minutes of Village Council Regular Session held November 13, 2014 Page 6 of 7
RESOLUTION 2014 -85— VERIZON COMMUNICATIONS SITE LEASE SECOND AMENDMENT
A motion was made by Councilman Manuel and seconded by Councilman Bush to adopt
C Resolution 2014 -85 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING A SECOND AMENDMENT TO THE COMMUNICATIONS SITE
LEASE AGREEMENT WITH VERIZON WIRELESS PERSONAL COMMUNICATIONS, L.P.
AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE SAME;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly reported that amendment would allow Verizon to install two air conditioning units at its
leased site at the Community Center. Mr. Kelly advised that in exchange for adding approximately
136 square feet to the leased premises for the HVAC units, and an additional easement to connect
the units to the existing ground space, Verizon would increase its rent payment by $650 per month.
Discussion ensued regarding use of park space, noise, and total yearly revenue.
Thereafter, the motion to adopt Resolution 2014 -85 passed unanimously.
RESOLUTION 2014 -86 — REVISED UNIFIED PBC LOCAL MITIATION STRATEGY PLAN
A motion was made by Councilman Manuel and seconded by Councilman Bush to adopt
Resolution 2014 -86 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING AND ADOPTING THE 2015 REVISED UNIFIED PALM BEACH
COUNTY LOCAL MITIGATION STRATEGY PLAN; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
Mr. Kelly advised that adopting the county Local Mitigation Strategy Plan would allow the Village
access to mitigation funds in the event of a disaster.
Thereafter, the motion to adopt Resolution 2014 -86 passed unanimously.
RESOLUTION 2014 -87— SUPPORTING THE CONTINUED MEMBERSHIP OF PBC IN THE
TREASURE COAST REGIONAL PLANNING COUNCIL
A motion was made by Councilman Manuel and seconded by President Pro Tem Norris to adopt
Resolution 2014 -87 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, STRONGLY OBJECTING TO RECENT ACTION TAKEN BY THE PALM BEACH
COUNTY BOARD OF COUNTY COMMISSIONERS TO WITHDRAW PALM BEACH COUNTY
FROM THE TREASURE COAST REGIONAL PLANNING COUNCIL AND TO REQUEST
MEMBERSHIP IN THE SOUTH FLORIDA REGIONAL PLANNING COUNCIL AND
STRONGLY SUPPORTING THE COUNTY'S CONTINUED MEMBERSHIP IN THE
TREASURE COAST REGIONAL PLANNING COUNCIL; PROVIDING FOR DISTRIBUTION;
PROVIDING FOR AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Mr. Kelly reviewed the Palm Beach County League of Cities' request for adoption of the
proposed resolution. Mrs. Alterman, Councilman Manuel, and Vice Mayor Gebbia presented the
pros and cons of moving to the South Florida Regional Planning Council.
Thereafter, the motion to adopt Resolution 2014 -87 passed unanimously.
Minutes of Village Council Regular Session held November 13, 2014 Page 7 of 7
MAYOR AND COUNCIL MATTERS
The Council congratulated Mr. Kelly and Village staff for a terrific job on the Veterans Day event.
President Pro Tern Norris reported on the successful Italian Night event at the Village Tavern restaurant.
Vice Mayor Gebbia noted Support Our Troops volunteers would be packing the holiday shipment
to 800 soldiers on Saturday and thanked the community for coming forward with donations of
cash and requested items. Vice Mayor Gebbia noted that over half of the troops receiving
holiday packages this year are stationed in West Africa on assignment for the Ebola crisis.
VILLAGE MANAGER MATTERS /REPORTS
Mr. Kelly gave an update on the North County Dispatch Center and the successful outcome of a
recent call due to support from the Palm Beach Gardens Police Department.
Mr. Kelly reported on a letter from Glen Torcivia requesting Council support, by a consensus vote,
of a letter endorsing the John Prince Park location for a training facility for the Washington Nationals
and Houston Astros baseball teams. Mrs. Alterman explained the request and described how the
proposed site could be utilized by the public as well as the baseball teams.
After discussion of the request, the Council expressed the need for more information before
making a decision to endorse the proposed location.
Mr. Kelly announced the Village Tavern restaurant would offer a full Thanksgiving dinner.
Mr. Kelly announced the holiday tree lighting at Veterans Memorial Park at 7:00 pm on
December 3, 2014.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 9:15 p.m.
Melissa Teal, CMC, Village Cler
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