2014-76 COALA Consortium Five Year Agreement for Library Automation SoftwareRESOLUTION 2014 -76
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH
\� PALM BEACH, FLORIDA, APPROVING THE PURCHASE OF LIBRARY
AUTOMATION SOFTWARE, IMPLEMENTATION, MAINTENANCE AND
TRAINING SERVICES FROM SIRSIDYNIX THROUGH A LONG TERM
AGREEMENT WITH THE COOPERATIVE FOR LIBRARY AUTOMATION ( COALA);
AUTHORIZING VILLAGE ADMINISTRATION TO TAKE ALL ACTIONS
NECESSARY TO EFFECTUATE THIS PURCHASE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, in 2009, the Village joined the Cooperative for Library Automation ( COALA), thereby
enabling the Village to implement a state -of -the -art automation system without a large capital outlay; and
WHEREAS, COALA utilizes and maintains automation software from SirsiDynix which is currently
housed in a mainframe server located at the Boynton Beach City Library; and
WHEREAS, in 2012, COALA entered into a Master Agreement with SirsiDynix whereby SirsiDynix
housed the software and data off -site utilizing its Symphony SaaS "cloud" technology; and
WHEREAS, COALA seeks to enter into new Long Term Agreement with SirsiDynix for the purchase
of a SaaS subscription, implementation, training and maintenance services for a total cost of
$220,428.00 over a five -year period; and
WHEREAS, the Village is obligated to pay fourteen percent of the total cost of such services; and
WHEREAS, the Village Council determines that execution of the Long Term Agreement with SirsiDynix
is in the best interests of the citizens and residents of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF NORTH PALM BEACH,
FLORIDA, as follows:
Section 1. The foregoing "whereas" clauses are hereby ratified and incorporated herein.
Section 2. The Village Council hereby approves the purchase of library automation software,
implementation, maintenance and training services from SirsiDynix at a total cost not to exceed
$30,860.00 over a five year period, with funds expended from Village Account No. A2127 -33491
(Library Contractual Services). The Village Council further authorizes Village Administration to
execute the Master Agreement and take all actions necessary to implement the purchase.
Section 3. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 13TH DAY OF NOVEMBER, 2014.
(Village Seal)
ATTEST:
VILLAGE CLERK
0 e djn::� -
MAYOR `(
DocuSign Envelope ID: AD7EC0E7-4B8A-481F-B1BE-0375042984AA
DocuSign Envelope ID: AD7EC0E7-4B8A-481F-B1BE-0375042984AA
DocuSign Envelope ID: AD7EC0E7-4B8A-481F-B1BE-0375042984AA
DocuSign Envelope ID: AD7EC0E7-4B8A-481F-B1BE-0375042984AA
DocuSign Envelope ID: AD7EC0E7-4B8A-481F-B1BE-0375042984AA
DocuSign Envelope ID: AD7EC0E7-4B8A-481F-B1BE-0375042984AA
DocuSign Envelope ID: AD7EC0E7-4B8A-481F-B1BE-0375042984AA
DocuSign Envelope ID: AD7EC0E7-4B8A-481F-B1BE-0375042984AA
DocuSign Envelope ID: AD7EC0E7-4B8A-481F-B1BE-0375042984AA
DocuSign Envelope ID: AD7EC0E7-4B8A-481F-B1BE-0375042984AA
DocuSign Envelope ID: AD7EC0E7-4B8A-481F-B1BE-0375042984AA
DocuSign Envelope ID: AD7EC0E7-4B8A-481F-B1BE-0375042984AA
DocuSign Envelope ID: AD7EC0E7-4B8A-481F-B1BE-0375042984AA
DocuSign Envelope ID: AD7EC0E7-4B8A-481F-B1BE-0375042984AA
DocuSign Envelope ID: AD7EC0E7-4B8A-481F-B1BE-0375042984AA
DocuSign Envelope ID: AD7EC0E7-4B8A-481F-B1BE-0375042984AA
DocuSign Envelope ID: AD7EC0E7-4B8A-481F-B1BE-0375042984AA
COALA
COALA TOTAL
Next Year
Year 2
Year 3
Year 4
Year 5
5 Year Total
New Software Maintenance Fees
32,897
33,851
34,833
35,843
36,882
$174,306
Yearly Training Subscription (MENTOR)
1,000
1,000
1,000
1,000
1,000
$5,000
Datastream Subscription
6,122
6,361
6,609
6,867
7,134
$33,093
MobileCirc Installation
850
$850
Enterprise Installation
7,180
$7,180
Total:
48,049
41,212
42,442
43,709
45,017
$220,428
Boynton Beach City Library
Next Year
Year 2
Year 3
Year 4
Year 5
5 Year Total
New Software Maintenance Fees
9,540
9,817
10,101
10,394
10,696
$50,549
Yearly Training Subscription (MENTOR)
290
290
290
290
290
$1,450
Datastream Subscription
1,775
1,845
1,917
1,991
2,069
$9,597
Debt Collection
834
858
883
909
935
$4,419
MobileCirc Installation
247
0
0
0
0
$247
Enterprise Installation
2,082
0
0
0
0
$2,082
Total:
14,768
12,810
13,191
13,584
13,990
68,343
The Delray Beach Public Library
Next Year
Year 2
Year 31
Year 4
Year 5
5 Year Total
New Software Maintenance Fees
9,540
9,817
10,101
10,394
10,696
50,549
Yearly Training Subscription (MENTOR)
290
290
290
290
290
1,450
Datastream Subscription
1,775
1,845
1,917
1,991
2,069
9,597
MobileCirc Installation
247
0
0
0
0
247
Enterprise Installation
2,082
0
0
0
0
2,082
Total:
13,934
11,951
12,308
12,676
13,055
63,924
Palm Springs Public Library
Next Year
Year 2
Year 3
Year 4
Year 5
5 Year Total
New Software Maintenance Fees
4,606
4,739
4,877
5,018
5,164
$24,403
Yearly Training Subscription (MENTOR)
140
140
140
140
140
$700
Datastream Subscription
857
891
925
961
999
$4,633
MobileCirc Installation
119
$119
Enterprise Installation
1,005
$1,005
Total:
6,727
5,770
5,942
6,119
6,302
30,860
North Palm Beach Public Library
Next Year
Year
Year
Year
Year
5 Year Total
New Software Maintenance Fees
4,606
4,739
4,877
5,018
5,164
24,403
Yearly Training Subscription (MENTOR)
140
140
140
140
140
700
Datastream Subscription
857
891
925
961
999
4,633
MobileCirc Installation
119
119
Enterprise Installation
1,005
1,005
Total:
6,727
5,770
5,942
6,119
6,302
30,860
Lake Park Public Library
Next Year
Year
Year
Year
Year
5 Year Total
New Software Maintenance Fees
4,606
4,739
4,877
5,018
5,164
24,403
Yearly Training Subscription (MENTOR)
140
140
140
140
140
700
Datastream Subscription
857
891
925
961
999
4,633
MobileCirc Installation
119
119
Enterprise Installation
1,005
1,005
Total:
6,7271
5,7701
5,942
6,119
6,3021
30,860