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09-11-2014 VC REG-A VILLAGE OF NORTH PALM BEACH AGENDA REGULAR SESSION THURSDAY, SEPTEMBER 11, 2014 COUNCIL CHAMBERS 7:30 P.M. Darryl C. Aubrey Robert A. Gebbia David B. Norris William L. Manuel Doug Bush Mayor Vice Mayor President Pro Tem Councilman Councilman Jim Kelly Leonard Rubin Melissa Teal Village Manager Village Attorney Village Clerk 1. ROLL CALL 2. INVOCATION – MAYOR AUBREY 3. PLEDGE OF ALLEGIANCE – COUNCILMAN MANUEL 4. AWARDS AND RECOGNITION a. Proclamation – Constitution Day and Citizenship Day; Constitution Week 5. APPROVAL OF MINUTES a. Minutes of Regular Session held 8/28/2014 6. COUNCIL BUSINESS MATTERS A. STATEMENTS FROM THE PUBLIC, PETITIONS AND COMMUNICATIONS Members of the public may address the Council concerning items on the Consent Agenda or any Time Limit: 3 minutes non-agenda item under Statements from the Public. Members of the public who wish to speak on any item listed on the Regular Session or Workshop Session Time Limit: 3 minutes Agenda will be called on when the issue comes up for discussion. Anyone wishing to speak should complete a Public Comment Card (on the table at back of Council Chambers) and submit it to the Village Clerk prior to the beginning of the meeting. 1. SENATOR JOSEPH ABRUZZO, DISTRICT 25 B. DECLARATION OF EX PARTE COMMUNICATIONS Regular Session Agenda, September 11, 2014 Page 2 of 4 C. PUBLIC HEARINGS AND QUASI-J UDICIAL MATTERS PUBLIC HEARING AND FIRST READING OF AD VALOREM TAX MILLAGE RATE 1. ORDINANCE AND BUDGET ORDINANCE a. Attorney reads title of Ordinance 2014-08 establishing and adopting an ad valorem tax millage rate for the fiscal year commencing 10/1/14 and ending 9/30/15. b. Attorney reads title of Ordinance 2014-09 adopting a budget for the fiscal year commencing 10/1/14 and ending 9/30/15. c. Motion to adopt Ordinance 2014-08 establishing the ad valorem tax millage rate on first reading. d. Motion to adopt Ordinance 2014-09 adopting the Budget for Fiscal Year 2013-2014. e. Staff presentation on BOTH ad valorem tax millage rate and budget. f. Mayor Opens Public Hearing on BOTH ad valorem tax millage rate and budget. g. Public Comment. h. Mayor closes public hearing on BOTH ad valorem tax millage rate and budget. i. Council discussion on BOTH ad valorem tax millage rate and budget. j. Council vote on ad valorem tax millage rate. k. Mayor publicly announces: (1) rolled back rate; (2) percentage increase over rolled back rate; (3) millage rate to be levied. l. Council vote on motion to adopt Ordinance 2014-08 establishing the ad valorem tax millage rate on first reading. m. Council vote on motion to adopt Ordinance 2014-09 adopting the Budget for Fiscal Year 2014-2015 on first reading. ACTION FIRST READING OF ORDINANCE 2014-10 – BUDGET AMENDMENT APPROPRIATING 2. FUNDS FOR THE CAPITAL IMPROVEMENT PLAN Consider a motion to adopt on first reading Ordinance 2014-10 amending the adopted FY 2015 General Fund Budget to appropriate $1,643,500 from the Unassigned Fund Balance to fund the General Fund’s Five Year Capital Improvement Plan. ACTION FIRST READING OF ORDINANCE 2014-11 – POLICE AND FIRE PENSION PLAN 3. AMENDMENT Consider a motion to adopt on first reading Ordinance 2014-11 amending the Fire and Police Retirement Fund to limit overtime for police officer members, clarify the normal retirement benefit, and increase police officer member contributions. ACTION Regular Session Agenda, September 11, 2014 Page 3 of 4 D. CONSENT AGENDA The Consent Agenda is for the purpose of expediting issues of a routine or pro-forma nature. Councilmen may remove any item from the Consent Agenda, which would automatically convey that item to the Regular Agenda for separate discussion and vote. Resolution 2014-53 1. appointing Jim Peterson to the General Employees Retirement Board for a two-year term expiring September 27, 2016 Resolution 2014-54 2. declaring one piano as surplus property and authorizing its disposal in accordance with Village Policies and Procedures Resolution 2014-55 3. declaring one maintenance trailer as surplus authorizing its disposal in accordance with Village Policies and Procedures 4. Receive for file Minutes of the Audit Committee meeting held 8/25/14 E. OTHER VILLAGE BUSINESS MATTERS RESOLUTION –BUDGET AMENDMENT TRANSFERRING DEVELOPER FEES TO THE 1. CAPITAL PROJECTS FUND Consider a motion to adopt a proposed resolution amending the FY 2014 General Fund Budget to transfer $45,500 from Recreation Developer Fees to the Capital Projects Fund for the Kiddie Pool Enhancement Project. ACTION RESOLUTION –ACCOUNTING POLICIES AND PROCEDURES MANUAL REVISION 2. Consider a motion to adopt a proposed resolution revising the Fixed Assets Accounting and Recording Policy and the Purchasing Policy as set forth in the Accounting Policies and Procedures Manual for Internal Controls. ACTION RESOLUTION –STATE AID TO LIBRARIES GRANT FUNDING APPLICATION 3. Consider a motion to adopt a proposed resolution approving the submission of an application for State Aid to Libraries Grant Funding, authorizing execution of the Grant Agreement, and approving the annual plan of services. ACTION RESOLUTION –GROUNDS AND ATHLETIC FIELD MAINTENANCE CONTRACT 4. Consider a motion to adopt a proposed resolution accepting the proposal submitted by Precision Landscape Company to provide grounds and athletic field maintenance services at a cost not to exceed $495,000 annually, and authorizing execution of the contract. ACTION RESOLUTION –INTERLOCAL AGREEMENT FOR PUBLIC SAFETY DISPATCH 5. Consider a motion to adopt a proposed resolution approving the Interlocal Agreement for Public Safety Dispatch between the City of Palm Beach Gardens and the Village of North Palm Beach and authorizing execution of the Agreement. ACTION Regular Session Agenda, September 11, 2014 Page 4 of 4 RESOLUTION –POLICE RADIOS 6. Consider a motion to adopt a proposed resolution approving the purchase of three Harris M7300 portable radios and forty XG-75 Harris portable radio packages from Citation Communications by piggybacking existing contracts between Citation Communications and the School District of Palm Beach County for portable and mobile radios equipment, parts and accessories and radio repairs, service, installation and preventative maintenance, and authorizing a budget amendment transferring $153,066 to fund the expenditure. ACTION RESOLUTION –HOT STIX GOLF LICENSE AGREEMENT 7. Consider a motion to adopt a proposed resolution approving a license agreement with Almendral Capital Partners LLC d/b/a Hot Stix Golf to provide custom golf club fitting services and sales at the Country Club Driving Range and authorizing execution of the agreement. ACTION F. COUNCIL AND ADMINISTRATION MATTERS MAYOR AND COUNCIL MATTERS/REPORTS 1. VILLAGE MANAGER MATTERS/REPORTS 2 . 7. REPORTS (SPECIAL COMMITTEES AND ADVISORY BOARDS) 8. ADJOURNMENT If a person decides to appeal any decision by the Village Council with respect to any matter considered at the Village Council meeting, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based(F.S. 286.0105). In accordance with the Americans with Disabilities Act, any person who may require special accommodation to participate in this meeting should contact the Village Clerk’s office at 841-3355 at least 72 hours prior to the meeting date. This agenda represents the tentative agenda for the scheduled meeting of the Village Council. Due to the nature of governmental duties and responsibilities, the Village Council reserves the right to make additions to, or deletions from, the items contained in this agenda.