08-14-2014 VC B WS-Mt�
Present:
ROLL CALL
MINUTES OF THE BUDGET WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
AUGUST 14, 2014
Darryl C. Aubrey, Sc.D., Mayor
Robert A. Gebbia, Vice Mayor
David B. Norris, President Pro Tern
William L. Manuel, Councilman
Doug Bush, Councilman
Jim Kelly, Village Manager
Melissa Teal, Village Clerk
Mayor Aubrey called the meeting to order at 8:18 p.m. All members of Council were present.
All members of staff were present, except the Village Attorney. Finance Director Sarnia Janjua,
Community Development Director Chuck Huff, Police Chief Rick Jenkins, and Fire Chief
J.D. Armstrong were present.
The purpose of the meeting was to review the proposed FY 2015 Community Development, Fire,
and Police departmental budgets, and to review housekeeping items including personnel cost
analysis for health insurance and workers' compensation insurance, employee breakdown for
health insurance, and Country Club and General Fund budget changes.
Mr. Kelly reported the cost of health insurance in FY 2015 would be $1,892,802; an increase of
$79,776 or 4% or over FY 2014 Budget. Mr. Kelly reported the cost of workers' compensation
in FY 2015 would be $303,263; an increase of $61,024 or 24% or over FY 2014 Budget.
Discussion ensued regarding FY 2014 budgeted versus FY 2014 projected costs for health
insurance and workers' compensation. Mrs. Janjua explained the differences in budgeted and
projected costs for these items, and noted the FY 2015 increase for workers' compensation is 18%
above the estimated ending amount for FY 2014. Discussion took place concerning which plan
level should be used for budgeting purposes; currently, the insurance cost for each position is
budgeted at the mid -level (employee + one option). Mrs. Janjua will provide information at the
next meeting on budgeted versus actual health insurance costs in prior years.
Mr. Kelly reviewed the changes to the Country Club budget.
• Walking Fee: $42,902
• Personnel Costs Updated: $1,194,098
• Contingency: $33,714
Mr. Kelly reviewed the changes to the General Fund budget.
• Personnel Costs updated: $14,747,569; a decrease of $111,393
• Newsletter Cost Estimate based on trend: $35,000; an increase of $5,000
• Village Manager Budget — Professional Services: $9,200; an increase of $6,000
• Village Manager Budget — Contractual Services: $9,800; an increase of $7,500
• Attorney Fees: $140,000; a reduction of $20,000
• Online Performance Review Software: to be funded with reserves; a decrease of $25,000
• Website Redesign and Laserfiche upgrade: to be funded with reserves; a decrease of $102,000
• Council Contingency: $355,672
Minutes of Village Council Budget Workshop Session held August 14, 2014 Page 2 of 3
COMMUNITY DEVELOPMENT PERSONNEL CHANGES
• 1 part-time Permit & Licensing Tech position changed to full -time employee
• 1 full -time Code Compliance Officer position reclassified to Zoning Compliance Officer position
BUILDING DEPARTMENT
• Total Revenues: $1,159,620; a decrease of $72,283 from FY 2014
• Personnel: $583,008 or 86% of the departmental budget
• Operating: $92,508 or 14% of the departmental budget
• Total Expenses: $675,516, an increase of 7.89% or $49,424 over FY 2014
• Personnel changes: 1 full -time Permit & Licensing Tech position added; 1 part-time
Permit & Licensing Tech position deleted
• 7 full -time employees
Discussion ensued regarding building permit revenue. Mr. Huff reviewed year -to -date revenues
and additional revenue anticipated before year -end. Mr. Huff addressed permit revenue components
including number and construction value of permits, versus number of staff and time required to
process permits.
Mr. Kelly discussed the current Building Department allocation method for direct and indirect
costs and the proposed allocation method for FY 2015.
CODE ENFORCEMENT
• Total Revenues: $35,500; an increase of $17,750 over FY 2014
• Personnel: $132,952 or 87% of the departmental budget
• Operating: $19,270 or 13% of the departmental budget
• Total Expenses: $152,222, a decrease of 12.72% or $22,181 from FY 2014
• Personnel changes: 1 full -time Code Compliance Officer position reclassified to Zoning
Compliance Officer position
• 1 full -time employee
PLANNING AND ZONING
• Total Revenues: $153,995; an increase of $38,265 over FY 2014
• Personnel: $257,184 or 70% of the departmental budget
• Operating: $107,850 or 30% of the departmental budget
• Total Expenses: $365,034, an increase of 8.95% or $29,995 over FY 2014
• No Personnel changes
• 2 full -time employees
Mr. Kelly noted proposed changes in Planning and Zoning fees.
COMMUNITY DEVELOPMENT COMBINED
• Personnel: $973,144 or 82% of the departmental budget
• Operating: $219,628 or 18% of the departmental budget
• Total Expenses: $1,192,772 an increase of 5.04% or $57,238 over FY 2014
Mr. Kelly reported the 5 Year Capital Improvement Plan includes $5,000 in FY 2015 to purchase
a printer /plotter.
Minutes of Village Council Budget Workshop Session held August 14, 2014 Page 3 of 3
FIRE RESCUE
• Total Revenues: $339,400; an increase of $3,400 over FY 2014
• Personnel: $2,958,001 or 93% of the departmental budget
• Operating: $213,210 or 7% of the departmental budget
• Total Expenses: $3,171,211, an increase of 5.45% or $163,793 over FY 2014
• No personnel changes
• 24 full -time employees, 18 volunteers
Mr. Kelly reported the 5 Year Capital Improvement Plan totals $166,000 for FY 2015.
POLICE
E
• Total Revenues: $96,750; a decrease of $13,450 from FY 2014
• Personnel: $4,907,660 or 92% of the departmental budget
• Operating: $410,160 or 8% of the departmental budget
• Capital expense: zero
• Total Expenses: $5,317,820 an increase of 8.75% or $427,670 over FY 2014
• Personnel changes: 1 full -time Police Service Aide position converted to 1 full -time
Crime Intelligence Analyst position; title change only — CALEA Manager to CALEA
Manager /Captain Professional Standards; title change only — Public Safety Aide to Police
Service Aide.
• 43 full time employees, 13 part-time employees, 32 volunteers
Mr. Kelly discussed the potential for budgetary savings in operating and capital expenses if the
emergency dispatch function was converted to shared dispatch with the City of Palm Beach
Gardens Police Department. Mr. Kelly noted the other North County municipalities that share in
the Open Sky radio system dispatched through Palm Beach Gardens. Mr. Kelly and Chief Jenkins
described the operational advantages of the proposed change. Mr. Kelly described hiring options
for North Palm Beach dispatchers with the Palm Beach Gardens Police Department. Discussion
took place concerning allocation of future costs. Mr. Kelly requested Council direction to begin
work now on the changeover to shared dispatch with Palm Beach Gardens in order to be ready
by October 1, 2014. By consensus, Council directed Mr. Kelly to move forward.
Mr. Kelly reviewed capital outlay items in the 5 Year Capital Improvement Plan and noted the
projected cost of $839,000 would be reduced by approximately $440,000, as the change to
shared dispatch would reduce the cost of the CAD system replacement from $512,000 to $70,000.
GENERAL SERVICES — POLICE AND FIRE BUILDING
• Operating: $106,550; 15.43% or $19,440 decrease from FY 2014
Mr. Kelly reported that replacement of the windows and stonework had been moved to FY 2016.
CONSENSUS ITEMS
• Contract with the City of Palm Beach Gardens for emergency dispatch
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 9:22 p.m.
Melissa Teal, CMC, illage Clerk