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VILLAGE OF NORTH PALM BEACH
EMERGENCY MANAGMENT
DISASTEB PUN
.;7 Fort Lauderdale,FL
EMERGENCYM,"AGEMENTDIRECTOR
VILLAGE MANAGER
EMERGENCYMANAGER:
CHIEF OF POLICE
ASSISTANT EMERGENCYMANA I
DIRECTOR I COMMUNITY DEVELOPMENT
INDEX
CONTENTS: Page No.
Village of North Palm Beach 2
Emergency Support Function 2
NPB Hurricane Plan (2014) 4
1. Purpose 4
11. Background 4
111. Definitions 4
• Hurricane Watch 4
• Hurricane Warning 5
IV. Pre-Storm Activities 5
• Ninety-six hours prior to predicted landfall 5
• Seventy-two hours prior to predicted landfall 5
• Hurricane Watch Conditions 7
• Hurricane Warning Conditions 8
V. Post-Storm Activities 9
VI. Specific Duties by Department 10
• Village Council 10
• Village Clerk 11
• Village Attorney 11
• Village Manager 11
• Human Resources 12
• Police 13
• Fire/Rescue 14
• Public Works Department 15
• Community Development 16
• Finance Department 16
• Recreation Department 17
• Country Club 18
• Information Systems 18
• Library 19
1
Florida Statutes Chapter 252 authorizes and encourages each locally constituted
municipality to establish an emergency management program. Municipal
Comprehensive Emergency Management Plans are the municipal counterparts of
the State Plan and must be consistent with and subject to the applicable County
Comprehensive Emergency Management Plan (CEMP).
The Village of North Palm Beach has adopted the Palm Beach County Comprehensive
Emergency Management Plan by reference. The Palm Beach County Comprehensive
Emergency Management Plan provides the general emergency management structure and
guidance under which the Village of North Palm Beach Comprehensive Emergency
Management Plan was formulated. The Village CEMP, while intended to be consistent
with and coordinated with the County CEMP is strategic to the particular needs of its
citizens and organization of its government. In those situations which are not specifically
addressed or modified by the Village CEMP, or those situations where the Village does
not have the resources or organization required, the County CEMP provides the guidance
for the Village.
Emergency Support Functions
FEMA (Federal Emergency Management Agency) breaks down ESF (Emergency
Support Functions) into seventeen (17) groups which manage and coordinate specific
categories of assistance common to all disasters. Most states, including Florida, have
adopted this same list of ESF's for consistency. Florida has added three ESF's for in state
emergency mitigation. Each ESF is headed by a lead organization responsible for
coordinating the delivery of goods and services to the disaster area, and is supported by
numerous other organizations.
You will hear federal and state agencies referring to them by their numbers for brevity.
ESF _�]Number Name Description Lead Agency
ESF 91 TRRANSPORTATION Provides or obtains Department of
I Transportation support Transportation
I Provides telecommunications Department of
ESF 92 Management
]COMMUNICATIONS radio and satellite support Services
Provides support in
ESF 93 PUBLIC WORKS & restoration of critical public Department of
ENGINEERING Transportation
services, roads and utilities
Supports detection and Department of
ESF 94 FIREFIGHTING suppression of wild-land, Insurance, Office of
rural and urban fires State Fire Marshal
ESF 95 INFORMATION& Collects, analyzes and Department of
PLANNING disseminates critical disaster Community Affairs
2
information to State
Emergency Response Team
members
Manages temporary
ESF 96 MASS CARE sheltering, mass feedings and American Red
distribution of essential Cross
supplies for disaster victims
Provides logistical and
resource support to other Department of
ESF 97 RESOURCE SUPPORT organizations through Management
purchasing, contract, renting Services
and leasing equipment and
supplies
ESF 98 HEALTH &MEDICAL Provides Health, medical care Department of
SERVICES and social services J Health
Locates lost persons and
ESF 99 URBAN SEARCH & victims trapped in collapsed Department of
RESCUE structures and provides Insurance
immediate medical care
HAZARDOUS Responds to actual or
MATERIALS / potential hazardous materials I Department of
ESF 910 ENVIRONMENTAL discharges and other Environmental
PROTECTION situations threatening the Protection
environment J
Secures bulk food water and Department of
ESF 911 FOOD and WATER Agriculture and
ice to support mass care sites Services
Supports response and Department of
recovery from shortages and Community
ESF 912 ENERGY Affairs, Public
disruptions in supply and
delivery of energy resources Service
Commission
Provides military resources to
ESF #13 MILITARY SUPPORT support logistical, medical, Department of
transportation and security Military Affairs
IL services
ESF #14 PUBLIC INFORMATION Disseminates disaster related Department of
information to the public Community Affairs
^� Department of
VOLUNTEERS and Coordinates utilization and Community
ESF #15 DONATIONS distribution of donated goods Affairs, Florida
and services
Council of
3
Community
Volunteers
Coordinates the mobilization Department of Law
ESF 916 LAW ENFORCEMENT of law enforcement and
Enforcement
security services
^� Provides rescue, protective
feeding and Department of
care n
ESF 917 ANIMAL PROTECTION identification animals Agriculture and
Consumer Services
separated from their owners
ESF #18 11PUBLIC SAFETY
ESF #19 JIMUNICIPAL LIAISON
ESF 920 SOUTH FLORIDA
WATER MANAGMENT
FEMA/Palm Beach County ESF List
Village of North Palm Beach
HURRICANE PLAN 2014
I. PURPOSE
The purpose of this plan is to provide personnel of the Village with the procedures
that will be followed in the event that a hurricane is expected to affect the Village of
North Palm Beach.
IL BACKGROUND
The lessons learned from Hurricane Andrew in 1992 and the lessons learned from the
hurricane seasons of 2004 and 2005 have left a lasting impression on the coastal areas
of the State of Florida. Major storms of the magnitude of those experienced can
completely devastate a population and tax the resources of any municipality in the
effected area. A plan of action prior to, during, and immediately after such an
occurrence is an absolute necessity so that personnel will know what is expected of
them, should the need arise.
III. DEFINITIONS
A. HURRICANE WATCH - An announcement issued by the National
Hurricane Center that hurricane conditions (sustained winds of 74 mph or
higher) are osp sible within the specified coastal area. Because hurricane
preparedness activities become difficult once winds reach tropical storm
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force, the hurricane watch is issued 48 hours in advance of the
anticipated onset of tropical-storm-force winds.
B. HURRICANE WARNING – An announcement issued by the National
Hurricane Center that hurricane conditions (sustained winds of 74 mph or
higher) are expected somewhere within the specified coastal area. Because
hurricane preparedness activities become difficult once winds reach
tropical storm force, the hurricane warning is issued 36 hours in advance
of the anticipated onset of tropical-storm-force winds.
Saffir-Simpson Hurricane Wind Scale:
The Saffir-Simpson Hurricane Wind Scale is a 1 to 5 categorization based on the
hurricane's intensity at the indicated time. The scale provides examples of the type
of damage and impacts in the United States associated with winds of the indicated
intensity. The following table shows the scale broken down by winds:
Category Wind Speed(mph) I Damage
71 -74-95 Ivery dangerous winds will produce some damage
12 196- 110 Extremely dangerous winds will cause extensive damage
13 111 - 130 Devastating damage will occur
14 131 - 155 1 Catastrophic damage will occur
15 > 155 1 Catastrophic damage will occur
IV. PRE – STORM ACTIVITIES
A. Upon notification that a tropical depression has formed anywhere in the
Atlantic Basin or the Caribbean, the Police Department, which houses the
Village's Emergency Operations Center, will begin monitoring the
progress of the storm, providing daily updates to the Village Manager.
B. Should the area of the Village and/or Palm Beach County appear in the
predicted path "cone of error" used by the National Hurricane Center in
issued forecasts and should the storm strengthen to hurricane force, the
following actions will be taken by the Village:
• Ninety six hours prior to predicted landfall:
1. Public Works will measure the available fuel in the fuel delivery
tanks located at their facility and if needed, will order a delivery
of gasoline products to top of the tanks.
2. Public Works, Police and Fire Rescue shall have their respective
emergency generator fuel tanks check and topped off if needed.
3. Generators will be tested, if not on an automatic programmed test
schedule.
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4. Alternate fueling sites will be identified as well as alternative
vehicle fuel suppliers.
5. Alternate Emergency Operations Center sites will be identified
dependent on the severity of the impending storm.
• Seventy two hours prior to predicted landfall:
1. Dependent on the expected intensity of the storm at landfall, the
Village Manager will recommend that a local declaration of
emergency be enacted by the Village Council.
2. Once declaration of emergency has been issued, all storm
preparation related expenses will be documented and receipts
turned in.
3. Village employees, not actively on duty or working their normal
scheduled hours shall be contacted via telephone and advised to
make their personal storm preparations, make arrangements for
their family members, and secure their personal property, to
prepare themselves for the possibility of being called to work
through or immediately after the storm.
4. Loose, storable items shall be retrieved from all Village
properties and stored in a secure area.
5. Major construction areas throughout the Village will be
contacted by inspectors to secure materials that may become
projectiles during the storm.
6. For those Village facilities that will be manned during the storm,
water reserves should be procured and stored and portable
restrooms shall be ordered to plan for a possible loss of water
and sewer service.
7. Police and Fire/Rescue department(s) will begin the process of
setting up the necessary equipment in anticipation of the
Emergency Operations Center being activated.
8. Should a mandatory evacuation be ordered, those residents in the
evacuation area, as manpower and equipment permit, will be
notified of the evacuation through the use of public address
speaker systems built into Village vehicles, that will travel all
Village streets or by door to door notification, should time and
manpower permit.
a) Notification will also be made through all available
media outlets in cooperation with the Joint Information
Center at the Palm Beach County Emergency Operations
Center.
9. Those residents desiring to evacuate to a local shelter shall be
directed to:
a) Palm Beach Gardens High School 4245 Holly Drive
Palm Beach Gardens, FL 33410.
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b) Independence Middle School 4001 Greenway Drive,
Jupiter, FL
c) Bethune Elementary School 1501 Avenue U, Riviera
Beach, FL 33404
10. Those persons choosing to evacuate the Village will be directed
to the main arterial roadways of Northlake Boulevard and P.G.A.
Boulevard as both roadways allow for Interstate Access.
a) Should traffic assistance be deemed necessary, Police
Department personnel will be stationed at the intersection
of U.S. #1 and Northlake Boulevard and U.S. #1 and
P.G.A. Boulevard to assist with the flow of traffic.
11. All chainsaws and powered equipment that may be used for
debris clearance following the hurricane will be tested and
fueled.
12. The Finance Director will withdraw from Village accounts
$15,000 for emergency expenses. These funds shall be signed
over to a Police Captain of the Police Department to be used for
emergency storm response related purchases.
a) All receipts from any purchases that are storm related
shall be turned into the Police Captain so that all
expenditures of monies can be accounted for.
• HURRICANE WATCH CONDITIONS:
Should a Hurricane Watch be issued by the National Hurricane
Center, the following actions will be taken:
1. Storm shutters shall be installed on those Village facilities
requiring manual installation.
2. All Village vehicles shall have their gas tanks topped off at the
end of their assigned shift and/or the end of the work day.
3. Should the approaching storm be of such a magnitude that it is
determined that severe infrastructure and landscape damage
may result, the Village's debris management contractor shall
be issued a notice to proceed. This will allow equipment to be
pre-positioned for immediate response to the Village after the
passage of the storm.
4. Public Works shall pre-position the Village's front end loader,
a packer truck and the clamshell at the Public Safety facility.
a) Dependent on the magnitude of the impending storm, at
the discretion of the Village Manager or Director of
Public Works, operators for the aforementioned
equipment will also be pre-deployed to the Public Safety
facility.
5. Police and Fire/Rescue employees will be ordered to report for
duty upon completion of preparations of personal property.
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a) Dependent on expected time of landfall of the storm,
either both Alpha teams and their respective supervisory
personnel or Bravo teams and respective supervisors will
be required to remain on duty until the passage of the
storm.
b) All other personnel will remain in an off-duty condition
until after the storm has passed.
c) In the case of Fire/Rescue personnel, the on duty shift and
the next scheduled shift shall be called in early to
headquarters and will remain on duty until the "all clear
is given." and they are properly relieved.
6. Those employees that the Village deems as essential to the
Village's preparation and response to the storm shall be
ordered to report for duty.
7. All Village personnel reporting for duty pre-landfall or post
shall bring necessary items to sustain themselves for a
minimum period of three to five days. The following items are
recommended:
■ non-perishable food and beverages sufficient to self-
sustain for a period of three to five days
■ changes of clothing and necessary toiletries
■ sleeping essentials: bedroll, cot, sleeping bag, etc
■ any prescription medications
■ portable camp stoves with fuel supply, if available
8. The Emergency Operations Center, located in the Public Safety
facility shall be activated and communication shall be
established with the Palm Beach County Emergency
Operations Center.
9. Upon activation of the Emergency Operations Center, the
following representatives will be required to report to the
E.O.C:
■ Village Manager or designee
■ Public Works Director or designee
■ Community Development Director or designee
■ Fire Chief or designee
■ Chief of Police or designee
■ Information Technology representative.
10. Those Department Heads or designees that are assigned to the
Emergency Operations Center will report to the Public Safety
facility.
-HURRICANE WARNING CONDITIONS:
1. At the direction of the Village Emergency Operations Center,
vehicles and personnel will be ordered off of normal
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assignments and advised to seek shelter, when weather
conditions dictate. All Village vehicles will be ordered of off
the road when sustained winds reach 45 Miles per hour.
2. At the point that personnel and vehicles are ordered off of
normal assignment, incoming calls for service will be
prioritized, for response purposes, with life threatening calls
being given top priority. There may come a period of time,
dependent on storm conditions when it would be unsafe for
Village vehicles to respond to requests for service.
3. All personnel and equipment shall remain sheltered until after
the storm passes unless otherwise directed by a watch
commander or above.
4. Police Department will position part of their fleet of vehicles in
a covered parking area in close proximity to headquarters for
protective purposes.
5. Any vehicle assigned to respond to any call for service during
this period shall be a two man unit and will not respond unless
directed to do so by a watch commander or above.
6. Any fire or rescue vehicle that is assigned to respond to any
call for service during this period will be accompanied by a
two man law enforcement unit.
-POST STORM ACTIVITIES:
1. Post storm activities will be largely dependent upon the extent
of intensity of the storm and its effects on the Village.
2. Immediately following cessation of storm force winds, a
windshield survey of damage shall be conducted, and the
results turned into the Village Emergency Operations Center
for forwarding to P.B.C. E.O.C. or Emergency Operations Area
(EOA) 2, if activated.
3. Should EOA 2 be activated, a Police Department staff member
will be assigned to the EOA site, along with appropriate
communications equipment.
4. In addition to a general damage assessment throughout the
Village, all Village facilities shall be checked as well as the
FPL substation located north of Parker Bridge on U.S. #1.
5. Village personnel will be assigned specific duties when and
where needed. Specific duties shall include but not be limited
to:
• search and rescue
• damage and hazard assessment
• clean-up operations, with emphasis on major arterial
roadways
• security of business and residential areas if necessary
• security or relief distribution site
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• logistics and supply
• traffic control
• staging area and communications
6. Should it be determined that checkpoints will be needed to
facilitate resident return to the Village following a storm, a
mutual aid request shall be made to the P.B.C. E.O.C. through
EOA 2, if activated. (Village personnel may also be used to
man those checkpoints).
7. Should a relief distribution site be needed for the Village, the
Community Center has been pre-designated as the Village's
site.
a) As relief supplies are largely brought in by tractor-
trailer combinations, and all supplies are palletized during
shipment. Employees will be assigned to the site and
traffic control and security will also be needed.
8. Should it become necessary to establish a staging area for any
mutual aid equipment that may be requested to assist the
Village with its response to the storm, personnel may be
assigned to that area for security and communications
purposes.
9. Due to the fact that a declaration of emergency is in existence,
personnel may be assigned to duties that are not normally a
part of their job description.
10. Village personnel who were not ordered for duty prior to the
storm making landfall shall, 8 hours after the cessation of
tropical storm force winds (below 45 mph), report in person, to
their respective Departments.
11. Should any Village employee be unable to report for duty as
described above, he/she shall make contact with their
respective Department and advise of the reason why they
cannot report for duty.
a) If contact with the individual Department is
unsuccessful, personnel will contact the Police Department
at (561) 848-2525 and advise of their name, Department,
and status.
b) Contact and notification will be made by any means
possible, even through other local or county agencies that
may have communications capabilities with the Village.
c) Due to the anticipated amount of telephone calls from
the public following the passage of a storm, Village
personnel are requested to adhere to the above information
only, and to keep all other telephone calls to their or other
Departments to a minimum.
d) Failure to report and/or notify the Village as described
above will result in the employee being deemed "Absent
10
Without Leave" and may result in disciplinary action up to
and including termination.
12. As soon as practical following the storm, those personnel who
remained on duty during the storm, shall be relieved to return
to their residences to ascertain the condition of said properties
and to make them secure.
13. Should other emergency resolutions be deemed as necessary,
the Village Council shall be notified so that they may confirm
the emergency regulations.
Specific Duties by DEPARTMENT:
VILLAGE COUNCIL
1. Provide for the continuance of effective and orderly governmental control
required for emergency operations in the event of an impending actual disaster.
2. Make emergency policy decisions and issue necessary proclamations and
executive orders related to an in-progress emergency operation.
3. The Mayor or his designee shall serve as the spokesman for the Village during
pre-storm and post-storm activities. Public information notifications, when
appropriate, should be coordinated with the County Joint Information Center
(PBCEOC).
4. When necessitated by localized disaster, authorize the evacuation of sections of
the Village to protect the lives of citizens.
5. Execute agreements with the county, state and federal disaster relief agencies as
required.
6. In coordination and cooperation with Palm Beach County Division of Emergency
Management, direct and compel when necessary, the timely evacuation of citizens
from any stricken or threatened area within the Village, for the preservation of life
or other disaster mitigation response and recovery.
VILLAGE CLERK
1. Provide for security of Village records.
2. Provide assistance to the Village Manager, Village Attorney and Village Council
as required.
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VILLAGE ATTORNEY
1. Prepares emergency Proclamations for the Village Council.
2. Prepares emergency Ordinances, Resolutions and Executive Orders.
3. Reviews emergency proclamations, agreements, contracts and disaster related
documents.
4. Advise the Village Manager of legal options for emergency operations.
5. Provide legal advice, assistance, as required, to Village Departments.
VILLAGE MANAGER
The Village Manager shall serve as the Emergency Management Director for the
Village of North Palm Beach.
Pre-Disaster Responsibilities:
1. Ensures maintenance and update of the Village Comprehensive Emergency
Management Plan as necessary.
2. Ensures that mutual aid agreements with other municipalities, the county and the
state as related to emergency management and emergency response are in place as
needed.
3. Ensures the Department Heads and essential department employees receive
necessary emergency training to deal with response to disasters as appropriate.
4. Recommends and coordinates implementation of contingency contracts (i.e.
debris removal)to deal with emergency response to disasters.
5. Ensures that the Comprehensive Emergency Management Plan is exercised at
least annually, prior to the start of hurricane season.
Disaster and Post-Disaster Responsibilities:
1. May serve as the Emergency Operation Center Manager.
2. Member of the Emergency Operation Center Policy Executive group.
3. ESF support duties will include ESF 5, Information and Planning; ESF 7,
Resource Support; ESF 13, Military Support; and ESF 14, Public Information.
4. Advisor to the Village Council during emergencies/disasters.
12
5. Ensures that the Village continues to function administratively.
6. Recommends a Declaration of Emergency pursuant to the Village Code and State
Statutes and informs the Village Council of the reasons for the status of events
requiring the declaration.
7. Coordinates requests for emergency assistance.
8. Provides coordination among local, state and federal private and volunteer
organizations.
HUMAN RESOURCES
1. Ensures the security and protection of records and equipment.
2. Establishes a personnel-recruiting center for temporary labor after the emergency.
3. Maintains a list of employee volunteers to assist in disaster recovery efforts.
4. Provides information and assistance to Village Supervisors regarding North Palm
Beach's Personnel Policies during emergencies.
5. Assist Village Departments by soliciting the appropriate human resources
(volunteers)to meet the needs identified by those departments.
6. Assist Village Departments to accomplish their mission during an emergency by
maintaining a roster of available Village employees in non-essential positions
who can be assigned to perform tasks in other departments.
POLICE DEPARTMENT
Pre-disaster Responsibilities:
1. Ensure that all law enforcement vehicles have been fueled.
2. Ensure proper security of the patrol boat.
3. Ensure that adequate personnel are available on site to continue providing
services before and after possible storms.
4. Ensure that there is a method in place for recalling of personnel as necessary.
5. Ensure that personnel know to bring with them at least 72 hours worth of self-
sustaining equipment and food.
6. Ensure that EOC is ready for use.
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7. Assist with any evacuation of civilian populations.
Disaster and Post-disaster Responsibilities:
1. EOC duties: Chief of Police serves as a member of the policy/executive group.
Chief of Police may serve as the EOC manager. Chief of Police may serve as the
Operations Section Chief. Law Enforcement Division staffs the police branch in
this Operations Section. Chief of Police may serve as the Plan Section Chief.
2. Lead agency for ESF 16, Law Enforcement & Security.
3. ESF Support duties include ESF 1 Transportation, ESF 5 Information & Planning,
ESF 6 Mass Care, ESF 10 Hazardous Materials and ESF 11 Food& Water.
4. Activate Secondary EOC if required.
5. Provide security for Village facilities and evacuated areas.
6. Coordinate all law enforcement activities in the affected areas to include:
maintenance of law and order, crowd control, traffic control, curfew enforcement.
7. Order and conduct evacuations when necessary to save life and property.
8. Provide support to emergency response activities to include: rescue operations,
damage assessment and provide mobile units with public address warning.
9. Advise the Village Manager and the Emergency Operations Center Policy group
on the need for curfews, area closures and other considerations.
10. Following a storm, do a quick damage assessment of all main arterial streets and
highways within our jurisdiction.
11. Man roadblocks as necessary for re-entry purposes and for keeping people out of
areas that contain hazards.
12. Assist other Village departments as necessary.
FIRE/RESCUE DEPARTMENT
Pre-disaster Responsibilities:
1. Ensure all water tanks are filled to capacity.
2. Ensure all vehicles are fueled.
3. Ensure that all vehicles are stored in a safe place.
4. Ensure adequate amounts of consumable medical supplies.
14
5. Ensure that adequate personnel are available on site to provide pre-disaster,
disaster and post-disaster services.
6. Ensure that there is a method in place for recalling of personnel as necessary.
7. Ensure that personnel know to bring with them at least 72 hours worth of self
sustaining equipment and food.
8. Assist with any evacuation as necessary.
Disaster and Post-disaster Responsibilities:
1. EOC duties: Fire Chief serves as a member of the policy/executive group. Fire
Chief may serve as the EOC manager. Fire Chief may serve as the Operations
Section Chief. Staff the Fire branch and the Operations Section. Fire Chief may
serve as the Plan Section Chief.
2. Lead agency for ESF 4 Firefighting, ESF 9 Search & Rescue and ESF 10
Hazardous Materials.
3. ESF Support duties include ESF 1 Transportation, ESF 5 Information and
Planning and ESF 6 Mass Care.
4. Set up field treatment areas and triage sites as necessary.
5. Provide medical care.
6. Assist in search &rescue efforts as required.
7. Assist with transportation, damage assessment, information, planning and mass
care.
8. Re-supply any field units with consumable medical supplies.
9. Provide fire, search, rescue and recovery and hazardous material response
services.
10. Assist with evacuation operations.
11. May be called upon to assist with debris clearance.
PUBLIC WORKS DEPARTMENT
Pre-disaster Responsibilities:
1. Ensure that there are adequate replacement parts for Village vehicles to include
tires, fan belts, etc.
2. Ensure adequate amounts of motor fuels are available for all Village vehicles and
equipment.
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3. Ensure that equipment and vehicles are stored in a safe place.
4. Install storm shutters on Village buildings as necessary.
5. Maintain a core group of personnel on site to man heavy equipment as needed.
Disaster and Post-disaster Responsibilities:
1. EOC duties: Director of Public Works serves as a member of the policy/executive
group. Director of Public Works may serve as the EOC manager. Director of
Public Works may serve as the Operations Section Chief. Chief of Police or Chief
of Fire/Rescue may serve as the Plan Section Chief.
2. ESF Support duties include ESF 5 Information and Planning, ESF 7 Resource
Support and ESF 10 Hazardous Materials.
3. Responsible for the continued/resumption of trash and garbage collection
throughout the Village.
4. Responsible for debris clearance and restoration of facilities in areas as needed
and maintenance of Village streets and signage.
5. Will provide adequate personnel and service parts to maintain the operation of the
Village fleet of vehicles.
6. Will coordinate with other Village departments as necessary to establish a
building priority list for repairs/servicing of air/heat systems.
COMMUNITY DEVELOPMENT
Pre-disaster Responsibilities:
1. Ensure training of all Building Inspectors for damage assessment.
2. Survey construction sites for control of debris hazards.
Post-disaster Responsibilities:
1. E.O.C. duties: Community Development Director serves as a member of the
policy/executive group; Director of Community Development may serve as EOC
manager. Director of Community Development may serve as Operations Section
Chief. Director of Community Development may serve as Plan Section Chief.
2. Lead Agency for ESF 3 Public Utilities and Damage Assessment
3. Establish and direct damage assessment teams (DATS)to determine extent of
damage from a disaster. Team should have the following objectives:
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Determination of residential damage and determination of business
damage. Team shall complete all damage assessment forms and submit
them to Palm Beach County Emergency Management through the Village
EOC.
FINANCE DEPARTMENT
Pre-disaster Responsibilities:
1. Ensure that all Finance Department employees are trained in the FEMA
paperwork required for reimbursement following a disaster.
2. Ensure that the Village has applied for and received a Florida State credit care, to
be used for emergency purchases during the time of disaster.
3. Ensure the contingency contracts are in place for emergency purposes (i.e., debris
removal).
4. Ensure adequate amounts of cash on hand to cover payroll, and emergency
purchases in time of disaster.
Disaster and Post-disaster Responsibilities:
1. The Finance Director shall serve as a member of the Policy/Executive group in
the Emergency Operation Center.
2. Staff the Administration/Finance Section.
3. ESF Support duties will include ESF 5, Information and Planning and ESF 7,
Resource Support.
4. Establishes and maintains a single cost center system whereby emergency/disaster
costs are identified and accumulated for state and federal reimbursements.
5. Assist Village Departments with impending emergency purchasing procedures
and maintaining records.
6. Establishes and maintains a system to meet finance, payroll and other obligations
during emergency/disasters.
7. Provide for security and protection of records and equipment.
8. Coordinates financial relief efforts with county, state and federal agencies.
9. Coordinates reimbursement efforts with county, state and federal agencies.
10. Administers insurance and self-insurance programs and claims.
11. Notifies insurance carriers of damages.
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12. Assist with damage assessment of Village property.
RECREATION DEPARTMENT
Pre-disaster Responsibilities:
1. Responsible for the security of Village parks and recreational facilities.
2. Ensure that the Village Community Center is ready to serve as the Disaster Relief
Supply Distribution Point.
Post-disaster Responsibilities:
1. Lead agency for ESF 11, Food& Water.
2. ESF Support duties include ESF 6 Mass Care, ESF 7 Resource Support and ESF
15 Volunteers & Donations.
3. Provide assistance with debris clearance and recovery.
4. Provide personnel to man the Relief Supply Distribution Point at the Village
Community Center.
COUNTRY CLUB
Pre-disaster Responsibilities:
1. Responsible for the security and protection of the North Palm Beach Country
Club.
2. Ensure that Country Club vehicles are secured in a safe location.
3. Ensure a method is put in place to recall personnel as needed to include
notification that all personnel must be self sufficient for 72 hours to include
supplies and food.
Post-disaster Responsibilities:
1. Provide assistance to other Village departments for debris clearance, search and
rescue and any other responsibilities that may be deemed necessary
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INFORMATION SYSTEM SPECIALIST
1. Provides for security and protection of current and historical computer records
and equipment.
2. Confirms access to an off-site computer and back-up files to run critical
applications, if necessary.
3. Advises all Village Departments of actions to be taken to secure computer
equipment.
4. Provides computer support during and after an emergency/disaster.
5. Assures priority restoration of communications functions and systems.
LIBRARY
1. Responsible for the security and protection of the library facility and its contents.
2. Responsible for the assessment of damage to library assets.
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