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04-24-2014 VC REG-MMINUTES OF THE REGULAR SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA j APRIL 24, 2014 Present: Darryl C. Aubrey, Sc.D., Mayor Robert A. Gebbia, Vice Mayor David B. Norris, President Pro Tem William L. Manuel, Councilman Doug Bush, Councilman Chuck Huff, Interim Village Manager Leonard Rubin, Village Attorney Melissa Teal, Village Clerk ROLL CALL Mayor Aubrey called the meeting to order at 7:30 p.m. All members of Council were present. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE The invocation was given by President Pro Tern Norris. Councilman Manuel led the public in the Pledge of Allegiance. AWARDS AND RECOGNITION On behalf of the Village Council, Mayor Aubrey presented Certificates to Holly Perella, Business Advisory Board, Kari Foster, Library Advisory Board, and Joe Pierman, Waterways Board, in appreciation of their service to North Palm Beach. APPROVAL OF MINUTES The Minutes of the Special Session held April 2, 2014, Minutes of the Special Session held April 10, 2014, Minutes of the Regular Session held April 10, 2014, and Minutes of the Special Session held April 15, 2014 were approved as written. STATEMENTS FROM THE PUBLIC Michele Jacobs and Karen Marcus addressed the Council regarding the Northern Palm Beach County Branding Initiative. INTERVIEWS OF ADVISORY BOARD APPLICANTS The following persons were present for interviews with the Village Council: John Hess Mary McLoughlin Judy Pierman Lynn Holden Ed Preti Adrian Marcuse Minutes of Village Council Regular Session held April 24, 2014 Page 2 of 4 CONSENT AGENDA APPROVED Item 1 (Resolution 2014 -27 Amendment No. 1 the State Aid to Libraries Grant Agreement) and item 2 (Resolution 2014 -28 FDEP Project Agreement for Recreational Trails Program grant funds) were removed from the Consent Agenda. A motion was made by Vice Mayor Gebbia, seconded by President Pro Tem Norris, and passed unanimously to approve the consent agenda. The following items were approved: Receive for file Minutes of the Golf Advisory Board meeting held 2/18/14 Receive for file Minutes of the Business Advisory Board meeting held 2/24/14 Receive for file Minutes of the General Employees Pension Board meeting held 3/12/14 Receive for file Minutes of the Golf Advisory Board meeting held 3/17/14 Receive for file Minutes of the Library Advisory Board meeting held 3/25/14 Receive for file Minutes of the Business Advisory Board meeting held 3/31/14 Receive for file Minutes of the Recreation Advisory Board meeting held 4/8/14 Receive for file Minutes of the Business Advisory Board meeting held 4/10/14 RESOLUTION 2014 -27 STATE AID TO LIBRARIES GRANT AGREEMENT A motion was made by President Pro Tem Norris and seconded by Councilman Manuel to adopt Resolution 2014 -27 approving Amendment No. 1 to the State Aid to Libraries Grant Agreement with the State Division of Library and Information Services to comply with new statutory requirements. Library Director Betty Sammis explained the amendment. Thereafter, the motion to adopt Resolution 2014 -27 passed unanimously. RESOUTION 2014 -28 RECREATIONAL TRAILS PROGRAM GRANT A motion was made by President Pro Tem Norris and seconded by Councilman Bush to adopt Resolution 2014 -28 approving the Project Agreement with the Florida Department of Environmental Protection for the receipt of $77,500 in matching Recreational Trails Program grant funds for the Anchorage Park Improvements Project. Discussion took place concerning the project plans and time period to complete the project. Thereafter, the motion to adopt Resolution 2014 -28 passed unanimously. RESOLUTION 2014 -29 APPOINTING MEMBERS TO VILLAGE BOARDS A motion was made by President Pro Tem Norris and seconded by Vice Mayor Gebbia to adopt Resolution 2014 -29 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPOINTING MEMBERS TO THE AUDIT COMMITTEE, BUSINESS ADVISORY BOARD, CONSTRUCTION BOARD OF ADJUSTMENT AND APPEALS, GOLF ADVISORY BOARD, LIBRARY ADVISORY BOARD, PLANNING COMMISSION, RECREATION ADVISORY BOARD, WATERWAYS BOARD, AND ZONING BOARD OF ADJUSTMENT; APPOINTING A VILLAGE HISTORIAN; AND PROVIDING FOR AN EFFECTIVE DATE. Minutes of Village Council Regular Session held April 24, 2014 Page 3 of 4 RESOLUTION 2014 -29 APPOINTING MEMBERS TO VILLAGE BOARDS continued A motion was made by Councilman Manuel, seconded by Councilman Bush, and passed unanimously to reappoint all incumbent members to the Construction Board, Golf Advisory Board, Planning Commission, and Recreation Advisory Board. The motion passed unanimously. A motion was made by Councilman Manuel and seconded Councilman Bush to reappoint Emery Newell to the Audit Committee. The motion passed unanimously. A motion was made by President Pro Tem. Norris and seconded by Vice Mayor Gebbia to appoint Hank Sanderson as 2nd Alternate to the Audit Committee. The motion passed unanimously. A motion was made by Councilman Manuel, seconded by Vice Mayor Gebbia, and passed unanimously, to appoint Lee Newman and David Talley as regular members of the Business Advisory Board. It was clarified that Mr. Newman's term would expire in 2017 and Mr. Talley's term would expire in 2015. The motion passed unanimously. A motion was made by Councilman Manuel and seconded by Councilman Bush, to reappoint Ronald Lantz to the Business Advisory Board. The motion passed unanimously. A motion was made by Councilman Manuel and seconded by Councilman Bush, to reappoint Tina Chippas, Christine DelGuzzi, and Phyllis Wissner to the Library Advisory Board. The motion passed unanimously. A motion was made by Councilman Manuel and seconded by Councilman Bush, to appoint Diane Page to the vacant regular member position and appoint Bonnie Jenkins as Library Advisory Board 1 st Alternate. The motion passed unanimously. By written ballots, the originals of which are attached to the minutes of record, John Hess was appointed Library Advisory Board 2nd Alternate. A motion was made by President Pro Tern Norris, seconded by Councilman Bush, and passed unanimously, to appoint Lynn Holden as Village Historian. A motion was made by Councilman Manuel, seconded by Councilman Bush, and passed unanimously, to reappoint current incumbents to the Waterways Board. A motion was made by Councilman Manuel and seconded by Councilman Bush, to appoint Ed Preti as Waterways Board 2nd Alternate. The motion passed unanimously. A motion was made by Councilman Manuel, seconded by Vice Mayor Gebbia, and passed unanimously, to reappoint current incumbents to the Zoning Board of Adjustment. A motion was made by Vice Mayor Gebbia and seconded by Councilman Bush to appoint Adrian Marcuse as Zoning Board of Adjustment 2nd Alternate. The motion passed unanimously. Thereafter, the names of those appointed were entered into the resolution and the motion to adopt Resolution 2014 -29 passed unanimously. Minutes of Village Council Regular Session held April 24, 2014 Page 4 of 4 RESOLUTION 2014- 30 SUMMER GOLF COURSE PROJECTS A motion was made by Councilman Manuel and seconded by President Pro Tern Norris to adopt Resolution 2014 -30 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, APPROVING A CONTRACT WITH HAYWARD GOLF AND LANDSCAPING, INC. FOR THE SUMMER GOLF COURSE PROJECTS AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE CONTACT ON BEHALF OF THE VILLAGE; WAIVING THE COMPETITIVE BIDDING REQUIREMENT; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Huff reviewed quotes from contractors specifically recommended by Nicklaus Design Group, and recommended accepting the lowest quote received, from Hayward Golf and Landscaping at a cost of $44,175. Golf Director Lee Stroever addressed Council regarding the project. Thereafter, the motion to adopt Resolution 2014 -30 passed unanimously. MAYOR AND COUNCIL MATTER/REPORTS Councilman Manuel gave an update on the recent Palm Beach County League of Cities meeting. Discussion took place regarding the timing for shortlisting/interviewing Village Manager candidates. Council consensus was to hold a Special Meeting on May 13, 2014 to shortlist candidates; further discussion to be held on dates for interviews. VILLAGE MANAGER MATTERS /REPORTS Mr. Huff commended Chief Jenkins and Captain Lange, CALEA Manager, as well as the Police Captains and professional staff on achieving the second re- accreditation of the North Palm Beach Police Department by the Commission on Accreditation for Law Enforcement Agencies ( CALEA). Mr. Huff and Chief Jenkins discussed a request from the Florida Department of Corrections for a donation of surplus vehicles. Council consensus was to discuss the matter further at an upcoming Workshop Session. Mr. Huff reviewed a proposed letter supporting an application from the Treasure Coast Regional Planning Council on behalf of Broward and Palm Beach counties seeking federal funds through the Transportation Investments Generating Economic Recovery (TIGER) program to be used for the installation of additional safety equipment to allow for the establishment of quiet zones along the Florida East Coast (FEC) railroad corridor. By consensus, Council approved the letter as drafted. Discussion took place concerning a request by the Village's Special Magistrate to change time of Code Enforcement Hearings to 6:00 p.m. By consensus, Council declined to change the time. It was suggested that staff consult with Mr. Baird on the possibility of moving the meeting date. Mr. Huff reported on the removal of the diving tower. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:55 p.m. Melissa Teal, CMC, Village Clerk CLERK'S TALLY SHEET LIBRARY ADVISORY BOARD April 24, 2014 Position: 2nd Alternate Vote for 1 Round 1 Round 2 Hess, John Joseph III McLoughlin, Mary Pierman, Judy f (Signature) ��"; dz�' (Signature) Round 3 � _ 1 BALLOT LIBRARY ADVISORY BOARD April 24, 2014 Position: 2nd Alternate Vote for 1 Round 1 Round 2 Round 3 Hess, John Joseph McLoughlin, Mary Pierman, Judy 102 L - z4A� r-� (Signature) <:�7� 1 BALLOT LIBRARY ADVISORY BOARD April 24, 2014 Position: 2nd Alternate Vote for 1 Round 1 Round 2 Hess, John Joseph McLoughlin, Mary Pierman, Judy Round 3 1 � BALLOT LIBRARY ADVISORY BOARD April 24, 2014 Position: 2nd Alternate Vote for 1 Round 1 Round 2 Round 3 Hess, John Joseph McLoughlin, Mary Pierman, Judy BALLOT LIBRARY ADVISORY BOARD April 24, 2014 Position: 2nd Alternate Vote for 1 Round 1 Round 2 Round 3 Hess, John Joseph McLoughlin, Mary Pierman, Judy (Signature) BALLOT LIBRARY ADVISORY BOARD April 24, 2014 Position: 2nd Alternate Vote for 1 Hess, John Joseph McLoughlin, Mary Pierman, Judy T ph400�?� (S' ature) Round 1 Round 2 Round 3 X