05-08-2014 VC REG-MPresent:
Absent:
ROLL CALL
MINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
MAY 8, 2014
Darryl C. Aubrey, Sc.D., Mayor
Robert A. Gebbia, Vice Mayor
William L. Manuel, Councilman
Doug Bush, Councilman
Chuck Huff, Interim Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, Village Clerk
David B. Norris, President Pro Tem
Mayor Aubrey called the meeting to order at 7:30 p.m. All members of Council were present,
except President Pro Tern Norris, who was out of town. All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation was given by Vice Mayor Gebbia. Mayor Aubrey led the public in the
Pledge of Allegiance.
APPROVAL OF MINUTES
The Minutes of the Regular Session held April 24, 2014 were approved as written.
STATEMENTS FROM THE PUBLIC
Representative Pat Rooney, Jr., District 85, gave an overview of the 2014 Legislative Session.
CONSENT AGENDA APPROVED
A motion was made by Councilman Manuel, seconded by Vice Mayor Gebbia, and passed
unanimously to approve the consent agenda. The following items were approved:
Receive for file Minutes of the Waterways Board meeting held 2/18/14
Receive for file Minutes of the Waterways Board meeting held 3/18/14
Receive for file Minutes of the Golf Advisory Board meeting held 4/21/14
Receive for file Minutes of the Library Advisory Board meeting held 4/22/14
Receive for file Minutes of the Waterways Board meeting held 4/22/14
RESOLUTION 2014 -31 PBA COLLECTIVE BARGAINING AGREEMENT
A motion was made by Councilman Bush and seconded by Vice Mayor Gebbia to adopt
Resolution 2014 -31 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING A COLLECTIVE BARGAINING AGREEMENT
BETWEEN THE VILLAGE AND THE POLICE BENEVOLENT ASSOCIATION OF PALM
BEACH COUNTY, INC. AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE THE AGREEMENT ON BEHALF OF THE VILLAGE; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Minutes of Village Council Regular Session held May 8, 2014 Page 2 of 3
RESOLUTION 2014 -31 PBA COLLECTIVE BARGAINING AGREEMENT continued
Mr. Huff detailed the changes in the agreement.
` Discussion ensued regarding the hybrid step /performance matrix pay plan. Village Labor Attorney
Jim Cherof responded to Council's questions regarding the hybrid plan and discussed how
evaluation forms and related documents would be developed to set standards for performance.
Thereafter, the motion to adopt Resolution 2014 -31 passed unanimously.
RESOUTION 2014 -32 CARDIAC MONITORS PURCHASE
A motion was made by Councilman Manuel and seconded by Councilman Bush to adopt
Resolution 2014 -32 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING AND AUTHORIZING THE PURCHASE OF THREE
PHILIPS HEART START ALS CARDIAC MONITORS /DEFIBRILLATORS FROM
SOUTHEASTERN EMERGENCY EQUIPMENT FOR USE BY THE FIRE RESCUE
DEPARTMENT; WAIVING THE FORMAL COMPETITIVE BIDDING REQUIREMENT;
AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO AMEND
THE CAPITAL PROJECTS FUND BUDGET TO TRANSFER $64,056.00 FROM THE
CAPITAL RESERVE ACCOUNT TO THE FIRE RESCUE MARCHINERY AND
EQUIPMENT ACCOUNT TO FUND THE PURCHASE; DECLARING TWO EXISTING
CARDIAC MONITORS /DEFIBRILLATORS AS SURPLUS PROPERTY; AND PROVIDING
FOR AN EFFECTIVE DATE.
Mr. Huff reviewed the process for obtaining quotes and verifying fair market value. Fire Chief
J.D. Armstrong detailed the quotes received. Chief Armstrong advised that staff had tested and
rated the equipment.
Discussion took place regarding waiving the formal competitive bidding process as required by
Village purchasing policies. Council expressed concern regarding ongoing requests to waive the
formal bidding process. Mr. Rubin reviewed the Invitation to Bid (ITB) process as it pertains to
specialized equipment such as cardiac monitors.
Thereafter, the motion to adopt Resolution 2014 -32 passed unanimously.
RESOLUTION 2014 -33 LIBRARY BLANKET PURCHASE ORDERS
A motion was made by Councilman Manuel and seconded by Councilman Bush to adopt
Resolution 2014 -33 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING BLANKET PURCHASE ORDERS WITH BAKER AND
TAYLOR, INC. IN AN AMOUNT NOT TO EXCEED $5,700 AND MIDWEST TAPE, LLC
IN AN AMOUNT NOT TO EXCEED $4,000 FOR VILLAGE LIBRARY BOOKS AND
AUDIO VISUAL MATERIALS PURSUANT TO PRICING ESTABLISHED BY STATE
C j CONTRACT; AND PROVIDING FOR AN EFFECTIVE DATE.
Finance Director Sarnia Janjua explained the procedural issue related to the purchase orders.
Thereafter, the motion to adopt Resolution 2014 -33 passed unanimously.
Minutes of Village Council Regular Session held May 8, 2014 Page 3 of 3
MAYOR AND COUNCIL MATTER/REPORTS
By consensus, Council requested that the Audit Committee research alternatives for financing a
new clubhouse. Audit Committee Chairman Tom Magill was present and accepted the task on
behalf of the Committee.
VILLAGE MANAGER MATTERS /REPORTS
Mr. Huff distributed a memo summarizing the status of the Village Manager recruitment process
and the proposed timeline for selection of a new manager. A suggestion was made that Council
compile a shortlist of ten candidates at its special meeting on May 13, 2014, which could be used
by council members who wish to conduct telephone interviews in order to develop their list of
preferred candidates for face -to -face interviews. Vice Mayor Gebbia reported a scheduling
conflict on May 13, 2014 that prevents him from participating in person or by phone. Vice
Mayor Gebbia indicated he would provide a list of ten to fifteen candidates to Human Resources
Director Loren Slaydon to share with Council at its May 13, 2014 meeting. Discussion ensued
and tentative plans were made to shortlist five candidates on May 22, 2014. Regarding the
previously proposed interview dates, Mrs. Slaydon requested a 1 -2 week delay in order to allow
time to perform background checks as well as allow sufficient notice to the selected candidates
who may need time to make travel arrangements.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 8:45 p.m.
Melissa Teal, CMC, Village Clerk