10-24-2013 VC REG-MMINUTES OF THE REGULAR SESSION
�. VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
OCTOBER 24, 2013
Present: William L. Manuel, Mayor
Darryl C. Aubrey, Sc.D., Vice Mayor
Robert A. Gebbia, President Pro Tern
David B. Norris, Councilman
Doug Bush, Councilman
Ed Green, Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, Village Clerk
ROLL CALL
Mayor Manuel called the meeting to order at 7:30 p.m. All members of Council were present.
All members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Councilman Bush gave invocation. Councilman Norris led the public in the Pledge of Allegiance.
AWARDS AND RECOGNITION
Mayor Manuel presented a Commendation to young resident Kayla Abramowitz for collecting
over 1400 children's movies and educational DVDs and delivering them to 17 children's hospitals
in 12 states through her organization, Kayla Cares 4 Kids.
APPROVAL OF MINUTES
The Minutes of the Regular Session held October 10, 2013 were approved as written.
STATEMENTS FROM THE PUBLIC
Susan Ryan, 132 Lakeshore Drive, addressed the Council regarding recognition for the Merchant
Marines at the new Veterans Memorial Park. Discussion on this topic was held during the
"Mayor and Council Matters /Reports" portion of the meeting.
CONSENT AGENDA APPROVED
Councilman Bush moved to approve the consent agenda. President Pro Tern Gebbia seconded the
motion and all present voted aye. The following items were approved:
Receive for file Minutes of the Golf Advisory Board meeting held 9/16/13
Receive for file Minutes of the Library Advisory Board meeting held 9/24/13
Receive for file Minutes of the Audit Committee meeting held 10/2/2013
Receive for file Minutes of the Recreation Advisory Board meeting held 10/8/13
Minutes of Village Council Regular Session held October 24, 2013 Page 2 of 5
RESOLUTION 2013 -50 — APPOINTING A MEMBER TO THE BUSINESS ADVISORY BOARD
A motion was made by Vice Mayor Aubrey and seconded by Councilman Norris to adopt
Resolution 2013 -50 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPOINTING ONE NEW MEMBER TO THE BUSINESS ADVISORY
BOARD; AND PROVIDING FOR AN EFFECTIVE DATE.
Mrs. Teal reported receiving one application from David Talley for the open position on the
Business Advisory Board. Mr. Rubin explained the constitutional dual office- holding prohibition
and advised that Mr. Talley could serve on the Business Advisory Board while continuing to serve
on the Audit Committee as neither board has final decision - making authority. Mrs. Teal noted that
current first alternate Ronald Lantz requested to be moved up to the vacant regular position and
current second alternate Lee Newman requested to be moved up to the first alternate position.
Mrs. Teal stated that should Council approve these requests, Mr. Talley would be appointed to the
position of second alternate.
Vice Mayor Aubrey and Councilman Norris agreed to include in their previous motion that the current
first and second alternates would move to regular member and first alternate (respectively) as
requested. Thereafter, the motion to adopt Resolution 2013 -48 passed unanimously.
RESOLUTION 2013 -51 — VILLAGE -WIDE VEHICLE PURCHASE
A motion was made by Vice Mayor Aubrey and seconded by President Pro Tem Gebbia to adopt
Resolution 2013 -51 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA APPROVING AND AUTHORIZING THE PURCHASE OF NINE VEHICLES FOR
USE BY THE VILLAGE'S COMMUNITY DEVELOPMENT, POLICE, PUBLIC WORKS
AND PARKS AND RECREATION DEPARTMENTS FROM HUB CITY FORD PURSUANT
TO THE STATE TERM CONTRACT FOR THE ACQUISITION OF MOTOR VEHICLES
AND APPROVING THE PURCHASE OF AFTER - MARKET COMPONENTS FROM LOCAL
VENDORS; AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO
AMEND THE CAPITAL PROJECTS FUND BUDGET TO TRANSFER $189,711.00 FROM
THE CAPITAL RESERVE ACCOUNT TO THE VARIOUS DEPARTMENTAL CAPITAL
PROJECT ACCOUNTS TO FUND THESE PURCHASES; DECLARING SEVEN EXISTING
VEHICLES AS SURPLUS PROPERTY; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Green reviewed the proposed purchase of nine vehicles from Hub City Ford pursuant to state
contract and the purchase of specified after - market components from local vendors. Mr. Green
stated that the cost of the replacement for the recently surplused Community Development vehicle
would be split between CIP funds ($3,478.08) and the General Fund Budget ($13,398.92). Mr. Green
stated seven vehicles would be surplused, and explained the 2008 Chrysler 300 would not be
surplused, but would be transferred to Public Works for use as a motor pool vehicle. Discussion
ensued on adding another vehicle to the fleet. Public Works Director Brian Moree explained the
proposed use of the motor pool vehicle and clarified that it would not be a take home vehicle. It
was requested that in order to determine actual cost savings, Mr. Green develop an economic
analysis, comparing the fleet vehicle's value and maintenance /operation costs to the expense for
reimbursing an employee for use of their personal vehicle, and report back in six months.
Thereafter, the motion to adopt Resolution 2013 -51 passed unanimously.
Minutes of Village Council Regular Session held October 24, 2013 Page 3 of 5
RESOLUTION 2013 -52 — FPE COLLECTIVE BARGAINING AGREEMENT
A motion was made by Councilman Norris and seconded by Vice Mayor Aubrey to adopt
i Resolution 2013 -52 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING A COLLECTIVE BARGAINING AGREEMENT
BETWEEN THE VILLAGE AND THE FEDERATION OF PUBLIC EMPLOYEES AND
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE THE AGREEMENT
ON BEHALF OF THE VILLAGE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR
AN EFFECTIVE DATE.
Mr. Green reviewed the changes to the previous collective bargaining agreement.
Thereafter, the motion to adopt Resolution 2013 -52 passed unanimously.
RESOLUTION 2013 -53 — LICENSE AGREEMENT FOR CUSTOM GOLF FITTING SERVICES
A motion was made by Councilman Bush and seconded by President Pro Tern Gebbia to adopt
Resolution 2013 -53 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, ACCEPTING THE PROPOSAL SUBMITTED BY ALMENDRAL
CAPITAL PARTNERS LLC D /B /A HOT STIX GOLF TO PROVIDE CUSTOM GOLF
FITTING SERVICES AND SALES AT THE NORTH PALM BEACH COUNTRY CLUB
DRIVING RANGE AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE A LICENSE AGREEMENT RELATING TO SUCH SERVICES; AND PROVIDING
FOR AN EFFECTIVE DATE.
Mr. Green reported receipt of one response to the Village's Request for Proposals for custom
golf club fitting services from Almendral Capital Partners LLC d /b /a Hot Stix Golf (HSG).
Mr. Green detailed the essential terms of the proposed License Agreement with HSG. Mr. Green
referred to Section 45 -19(E) of the Village Code, which provides that "The types, locations, and
uses of buildings and lands publicly owned and used in the performance of a public function may be
permitted in any district, provided such type, location and use is approved by the village council."
Mr. Green noted that by executing the Agreement with HSG, the Village Council is approving the
use of a portion of publicly owned land within the Country Club for custom golf fitting services.
Thereafter, the motion to adopt Resolution 2013 -53 passed unanimously.
RESOLUTION 2013 -54 — LIGHTNING PREDICTION SYSTEM PURCHASE
A motion was made by President Pro Tern Gebbia and seconded by Vice Mayor Aubrey to adopt
Resolution 2013 -54 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, APPROVING THE SOLE SOURCE PURCHASE OF ONE LIGHTNING
PREDICTION AND WARNING SYSTEM FROM THOR GUARD, INC. FOR ANCHORAGE
PARK; AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO
AMEND THE CAPITAL PROJECTS FUND BUDGET TO TRANSFER $11,335.00 FROM
THE CAPITAL RESERVE ACCOUNT TO THE RECREATION DEPARTMENT PLAYGROUND
AND OUTSIDE EQUIPMENT CAPITAL ACCOUNT TO FUND THE PURCHASE; AND
PROVIDING FOR AN EFFECTIVE DATE.
Minutes of Village Council Regular Session held October 24, 2013 Page 4 of 5
RESOLUTION 2013 -54 — LIGHTNING PREDICTION SYSTEM PURCHASE continued
Mr. Green reported Thor Guard systems are currently in place at the Country Club, Community
Center, and Osborne Park. Discussion took place regarding system parameters.
Thereafter, the motion to adopt Resolution 2013 -54 passed unanimously.
RESOLUTION 2013 -55 — COMMUNITY CENTER BLEACHERS PURCHASE
A motion was made by Vice Mayor Aubrey and seconded by Councilman Norris to adopt
Resolution 2013 -55 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA APPROVING AND AUTHORIZING THE PURCHASE OF TWO SETS
OF TELESCOPIC BLEACHERS FOR THE COMMUNITY CENTER FROM HUSSEY
SEATING COMPANY THROUGH SOUTHEASTERN SURFACES AND EQUIPMENT, INC.
PURSUANT TO THE STATE TERM CONTRACT FOR EDUCATIONAL /INSTITUTIONAL
FURNITURE; AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK
TO AMEND THE CAPITAL PROJECTS FUND BUDGET TO TRANSFER $38,652.00
FROM THE CAPITAL RESERVE ACCOUNT TO THE RECREATION DEPARTMENT
MACHINERY AND EQUIPMENT CAPITAL ACCOUNT TO FUND THE PURCHASE;
DECLARING THE EXISTING COMMUNITY CENTER BLEACHERS SURPLUS
PROPERTY; AND PROVIDING FOR AN EFFECTIVE DATE.
Mr. Green advised that the existing wooden bleachers were originally installed in 1982, and
recommended approval of the purchase of two sets of mechanical bleachers with handicapped
aisles and wheel chair cutouts.
Thereafter, the motion to adopt Resolution 2013 -55 passed unanimously.
MAYOR AND COUNCIL MATTERS /REPORTS
Mayor Manuel commended staff for their efforts in ensuring a successful League of Cities luncheon.
Discussion took place regarding including a Merchant Marine flag at Veterans Memorial Park.
Mr. Green gave the chronology of Council's decision - making process in support of the project,
beginning in 2010. Mr. Green recommended that the Merchant Marine be recognized and their
flag be flown directly under the Coast Guard flag. Following discussion of the matter, Council
consensus was to raise the Merchant Marine flag under the Coast Guard flag at Veterans
Memorial Park.
President Pro Tern Gebbia reported on Support Our Troops USA activities and thanked the
public for their ongoing support of this program.
VILLAGE MANAGER MATTERS /REPORTS
Mr. Green gave an update on construction of Veterans Memorial Park.
Mr. Green, Finance Director Sarnia Janjua, and Public Works Director Brian Moree discussed
changes to the Village's purchasing procedures. A resolution to revise purchasing procedures
will be placed on the next Regular Session agenda for consideration.
Minutes of Village Council Regular Session held October 24, 2013 Page 5 of 5
VILLAGE MANAGER MATTERS/REPORTS continued
Community Development Director Chuck Huff announced receipt of $218,000 reimbursement
from the state for the Osborne Park ball field lighting project.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 9:05 p.m.
Melissa Teal, CMC, Village Clerk
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